VWCA Special Member Meeting on 06-12-18 Printed: 5/10/2018 9:03 AM

VIVIENDA WEST CONDOMINIUM ASSOCIATION, INC. c/o Sunstate Association Management Group, Inc., PO Box 18809, Sarasota, FL 34276

Telephone: 941-870-4920; Fax: 941-870-9652

DATE: May 9, 2018 RE: VWCA SPECIAL MEMBER MEETING PACKAGE OVERVIEW – JUNE 12, 2018

First of all, I wanted to take this opportunity to thank you, on behalf of the Board of Directors, for your friendship and support over this beautiful winter season here in Venice, FL. As the winter season comes to a close, and our snow birds head north, we wish you a wonderful, safe, and healthy summer! Please be assured that we will still be available remotely to conduct all required Association business. The purpose of this mailing is to consider a request from a unit owner to make a material change to a common element (an additional parking pad/driveway extension). In the past, unit owners were asked to gather and submit 2/3rds of the voting members’ written signatures, along with a drawing or photo depicting the change, to the Board of Directors for final approval. In doing our due diligence, we reviewed our governing documents but could not find any reference to this approval process. We then reached out to our attorney for his legal opinion. He could not find any authority in our governing documents for members to act by written agreement; therefore, it is his opinion that absent that authority, two-thirds (2/3rds) membership approval must be obtained at a duly-noticed membership meeting which is the purpose of this communication. Absent any formal process or guidelines for unit owners to follow when submitting requests to make alterations or improvements to a unit that are to be maintained by the Association, i.e. windows, doors, etc. or to make material alterations and improvements of common elements, the Board appointed an Architectural Review Committee (ARC) as its advisor to assist in reviewing these types of requests. The ARC will insure that these requests do not impact neighboring unit owners nor our underlying infrastructure, i.e. Irrigation system, drainage, power, water, etc. The ARC was tasked with establishing a process and guidelines for architectural changes to insure that all requests are handled in a consistent manner that is fair to all unit owners. The following request is the first to be reviewed and approved by the ARC and the Board, requiring a member vote at a duly noticed Special Member Meeting. MEMBER REQUEST Attached please find the relevant documents in support of a request from Grainger Goodman and Darlene Pappas at Unit #20/749 Vivienda North Court to pour a driveway pad/extension. The Unit Owner has met all of the ARC requirements. VWCA Special Member Meeting Agenda Unit Owner Required Documentation

Approved Architectural Request Form (ARC) Scaled Detailed Depiction of the Requested Driveway Modification Scope of Work/Explanation

2018 Limited Proxy Form – Please complete and sign this form if you will not be attending the meeting in person. It can be submitted either: (1) Scanned and emailed to brian@sunstatemanagement.com; (2) Faxed to 941-870-9652; or (3) Mailed in the enclosed postage stamped envelope to the address at the top of the form - ATTN: Brian Rivenbark.

A Voting Ballot will be available for those voting members attending this Special Member Meeting in person. Thank you for your cooperation. It is very important that you participate in this Special Members Meeting by either attending in person or by returning your completed limited proxy prior to June 12, 2012 to help us conduct the necessary business of our Association. Should you have any questions or desire further information, please don’t hesitate to contact us. Sincerely, Victoria Brian Victoria Denault, President Brian Rivenbark, LCAM Vivienda West Condominium Association, Inc. Sunstate Association Management, Inc.

Unit 749 Driveway pad Explanation There is no encroachment on unit boundary, no impact to any utility, drainage, water meter, water line, sewer line, electric line, and no impact to neighbor unit. 2 sprinkler heads to be moved, I talked to Jeff of Prestigious Thursday April 26th. and he has agreed to move the sprinkler heads to the other side of the pad, this includes wrapping the supply pipe around the pad for maintance, to be done when driveway pad work is started. Please see diagram sheet for a visual. There is no impact to water meter or water line. I have been to the Sarasota water department and administration, they have said no impact to meter or water line and no need to move anything. Connect driveway pad to existing driveway at unit 749, #20, Concrete to be 4” thick and hold up 4000PSI. The pad will use 6x6 carbon fiber mesh and rebar. Rebar will be used to connect the pad to the current driveway. Project cost $1200.00 Masonary work to be done bu Tibor masonary whom has install pads in this association, Tibor Toth 1171 Graham Rd. Venice FL. 34293 941-525-2435 Please see attached pictures for visual perspective.

VWCA Special Member Meeting 06-12-18 749 VNC Unit 20 – Proxy Printed: 5/9/2018 11:28 AM 1

VIVIENDA WEST CONDOMINIUM ASSOCIATION, INC. 2018 LIMITED PROXY

The undersigned, owner(s) or designated voter of Unit ___ in Vivienda West, a Condominium, appoints __________________________ OR, if I have filled in no name, hereby appoints Marlene Hammond (Board Secretary) as Proxyholder of the Association on behalf of the Board of Directors, with full power of written substitution, as my proxyholder to attend the meeting of the members of VIVIENDA WEST CONDOMINIUM ASSOCIATION, INC. to be held on Tuesday, June 12, 2018, at 10:00a.m., at the Clubhouse located at 699 Vivienda West Boulevard, Venice, Florida. The proxyholder named above has the authority to vote and act for me to the same extent that I would if personally present, with power of substitution, except that my proxyholder’s authority is limited as indicated below: GENERAL POWERS: You may choose to grant general powers, limited powers or both. Check “General Powers” below if you want your proxyholder to vote on other issues which might come up at the meeting for which a limited power is not required. _____ I authorize and instruct my proxy to use his or her best judgment to vote on all other matters which properly come before the meeting and for which a general power may be used. LIMITED POWERS: (FOR YOUR VOTE TO BE COUNTED ON THE FOLLOWING ISSUES, YOU MUST INDICATE YOUR PREFERENCE IN THE BOXES PROVIDED BELOW). I SPECIFICALLY AUTHORIZE AND HEREBY INSTRUCT MY PROXYHOLDER TO CAST MY VOTE IN REFERENCE TO THE FOLLOWING MATTERS AS INDICATED BELOW: Should the request of owner(s) Grainger Goodman to alter the common elements by pouring an additional parking pad/driveway extension at 749 Vivienda North Court, Unit #20 be approved?

□ YES, FOR the alteration □ NO, AGAINST the alteration

Date: ______________, 2018. Signature(s) of all Owner(s) or Designated Voter: Sign: ________________________________________ Print: ___________________________________ Sign: ________________________________________ Print: ___________________________________

THIS PROXY IS REVOCABLE BY THE OWNER AND IS VALID ONLY FOR THE MEETING FOR WHICH IT IS GIVEN AND ANY LAWFUL ADJOURNMENT. IN NO EVENT IS THIS PROXY VALID FOR MORE THAN NINETY (90) DAYS FROM THE DATE OF THE ORIGINAL MEETING FOR WHICH IT WAS GIVEN.

[FOR USE OF NAMED PROXYHOLDER IN THE EVENT HE OR SHE WILL NOT BE ABLE TO ATTEND THE MEETING IN PERSON]

SUBSTITUTION OF PROXYHOLDER: The undersigned, appointed as proxyholder above, will not be able to physically attend the membership meeting and hereby designates ___________________________________________ to substitute for me in the voting the proxy as set forth above. Signature of proxyholder: ____________________________________________________________________________ Date______________________, 2018.