vol. 2 returnable documents

Transnet Limited trading as Tender number iCLM0468 HQH Transnet Port Terminals

1

For a contract between Transnet Limited trading as Transnet Port Terminals

(the Employer)

And

(the Contractor)

for Design, Manufacture, Deliver and Commission of

1x Pneumatic Ship Unloader

Contents: No of pages

T2.1 List of Returnable Documents 1

T2.2 Returnable Schedules 32

C1.1 Form of Offer and Acceptance 3

C1.2 Contract Data (Part 2) 2

C2.2 The activity schedule 2

Vol. 2 Returnable Documents

Tender Number: ICLM 0468 HQH

T2.1 List of Returnable Documents

C1.1 Form of Offer and Acceptance

C1.2 Contract Data (Part 2)

C2.2 The activity schedule

Tender PAGE 1 T2.1 Part T2: Returnable Documents List of Returnable Documents

I CLM 0468 HQH

Tender Schedule T2.2-18 (“Annexure A”): CSDP Obligations Plan

Part T2: Returnable Schedules Page 1 of 4 T2.2-18: Socio-Economic Obligations Annexure A – CSDP Obligations Plan

Requirement CSDP Obligations Plan Estimated

National Value Add (ZAR)

1. Type of CSDP proposal:

� LOCALISATION: Refers to all goods and

services to be produced in South Africa, as

well as the number of local jobs created,

potential downstream benefits and the extent

of the investment (manufacture,

maintenance, upgrade capabilities and the

manner in which this will be achieved). The

objective here is to attract foreign direct

investment and to avoid capital leakage.

Examples of what the proposal should

address include:

� Number of local jobs to be created

� Foreign Direct Investment

� Value of local production (%)

Notes:

a) Component Manufacture / Upgrade

Capabilities opportunities include, but are

not limited to:

Reconditioning of diesel engines,

I CLM 0468 HQH



transmissions, turbochargers,

compressors, alternators, radiators, starter

motors, blowers, rewiring of electrical

motors, window glass, acoustic damping,

etc.

b) System / Sub-system Manufacture

opportunities include, but are not limited to:

Wiring harnesses, brake systems,

conveyor systems, festoon systems,

stairways, ladders, walkways, handrails,

etc.

and

� SUSTAINABILITY: What is the nature of the

transaction (for example: local expansion,

multinational manufacturing, export building

capability etc.). The proposal should also

include how the OEM intends making the

local supplier more competitive to the local /

international market once the contract has

ended. The objective here is to create a local

supplier that is able to take on more

customers and possibly satisfy international

I CLM 0468 HQH



demand becoming a supplier of choice for

multinational companies. Examples of what

this section of the proposal should address:

� Nature of transaction

� Value of exports (ZAR)

� Duration

� Local Expansion

� Export Capacity

� Multinational Manufacturing

and / or

� SKILLS TRANSFER: How does the OEM

intend to transfer skills to the local supplier’s

employees? (For example; scholarships,

bursaries, IP transfer, practical training). The

objective here is for local South African

suppliers to gain as much IP/ skills transfer

as possible from the multinational. Examples

of what this section of the proposal should

address:

� Type of training/ scholarships

� Type of accreditation

� Relevance of training / accreditation

I CLM 0468 HQH



Notes (continued):

c) Mechanical and Electrical technical training

opportunities might include, but would not

limited to:

welding, hydraulics, diesel engine

mechanics, boilermaking, instrumentation,

electromechanical, electronic and

millwright vocations.

d) Maintenance and Repair skills for

consideration include:

fault-finding, diagnostics, condition

monitoring, predictive maintenance, cable

reels, corrosion protection

2. Anticipated Start Date and Duration of

the CSDP Programme

When will the CSDP initiative start and to

what extent will the multinational continue to

engage after the contract is completed.

Tender Number: ICLM 0468HQH

Contract T2.2

Part T2.2: Payment Schedule PAGE 1 Payment Schedule

1. An indication of the business structure/entity of the tenderer, both overseas and within

South Africa, in respect of the erection, testing, commissioning, handover and training of the

Employer’s personnel.

2. If any South African entity is included in 1 above, a valid tax clearance certificate is to be

submitted in respect of that entity.

3. Confirmation of the Customs tariff heading to be applied.

4. Details of how the unloader will be imported i.e as a complete product or as separate parts

for assembly in South Africa.

5. Is the equipment to be used for the assembly imported? If so, a permit for temporary

importation is required as there is no industrial rebate available.

T2.2 – 19 Commercial Responses

Transnet Port Terminals Richards Bay Dry Bulk Terminal

Design and Supply of Bulk Handling Pnuematic Ship unload

Tender Number: iCLM0684 HQH

The filter is to be supplied complete in all respects and full details including the following shall be given:

Item Description of Offer

1. Type and make of filter

2. Materials used in the construction of various components including filter elements

3. Details of dust filtration including air speed through filter elements

4. Number of filter elements

5. Sizes and location of filter compartment

6. Volume of compressed air required for each unit

7. Details of automatic control equipment, i.e. manometer, electronic timer etc.

8. Total filtering area of each unit

9. Details of safety filter for sampling

10. Type of seal and method of securing filter cages to mounting brackets

11. Current cost and expected frequency of replacement of filter

Filter Unit Tender Schedule

T2.2-20


Design and Supply of a Bulk Handling Pneumatic Ship unload

Tender number:iCLM0684HQH

The following functional parameters are to be returned with the tender proposal:


1. Unloading capacities of Alumina and Petcoke

to be supplied

2. The Supplier shall comment on the maximum

level of contamination that can be expected

when alumina is discharged subsequent to

the unloading of petroleum coke (and vice

versa)

3. The Supplier shall specify the maximum level

of degradation that can be expected with the

equipment offered for both alumina and

petroleum coke.

4. A minimum of 6 months ongoing site

maintenance training must be allowed for

5. Long Travel m/min

6. Boom luffing from horizontal to maximum min

7. Boom stowing from horizontal to locking

(position using main hoist)

min

8. Boom stowing from horizontal to locking

(position using auxiliary hoist)

min

Functional Information Tender Schedule

T2.2-21



Tender number:iCLM0684 HQH

The blower design shall be such as to facilitate the reconditioning thereof should it become necessary

because of a drop in blower efficiency caused by excessive wear. Full details shall be provided by the

supplier on exactly how this is accomplished.


1. Type and make of blower

2. kW rating, mass and speed of motor

3. Operating pressure

4. Vacuum pressure

5. Details of safety equipment to protect blower against overload overheating and no-loading starting

6. Diameter of impeller and impeller shaft speeds of motor

7. Blower performance curves

8. Details of couplings

9. Details of gearboxes, i.e. make, size, type, power rating, lubrication, etc

10. Details of vacuum gauges and transmitters

11. Details of temperature control at the blower inlet and outlet ports

12. Details of expansion joins at inlet and outlet flanges of the blower

13. Details of silencers and sound intensity of the blower in the machinery house and operator’s cabin

Blower Tender Schedule

T2.2-22




Suppliers shall submit a drawing showing the physical sizes of the flask. Full details including the

following shall be given:


1. Materials used in the construction of the flask

2. Volumetric capacity of the flask

3. Aeration blower, safety valve and silencer

4. Type and operation of flow control gauge

5. Type and capacity of rotary valve

6. Physical size of rotary valve

7. Material of blades

8. Type, kW space rating, mass and speed of motor

9. Type of couplings

10. Mass of rotary valve

11. Method of securing rotary valve to receiving flask

12. Type and operation of product level indicators

13. Method of replacing wear parts on rotary valve

14. Details on adjustments of clearances on rotary valve

15. Type of seals used on the outer surfaces

16. Type of drive

17. kW rating and speed of motor

18. Details of foreign material trap

19. Details of gearbox, i.e. make, size, type, power rating, lubrication etc

Physical Flask Tender Schedule

T2.2-23




The vertical telescopic pipe and suction nozzle shall be supplied complete in all respects and details of

the following shall be given:


1. Materials used in the construction of the telescopic pipe

2. Inside diameter of each section and telescopic range

3. Type of seals used

4. Details and materials used for the flexible joints

5. kW rating and speed of geared motor for lifting and lowering the chute

6. Materials used in the construction of the nozzle

7. Method of agitating materials towards the nozzle

8. Method used to control the air/materials ratio

9. Method used to guide electrical cabling along telescopic chute and method controlling the cable length between telescopic limits

10. Total mass of complete suction chute including nozzle plough, motors, couplings, etc.

11. Details of safety equipment e.g. limit switches; overload protection, slack rope switches, etc.

12. Current cost and expected frequency of replacements of each element in the product conveying line (e.g. pipe section, elbows, nozzle)

Vertical Telescopic Pipe Tender Schedule

And Suction Nozzle T2.2-24



Tender number: iCLM0684 HQH

The dust aspiration system shall be supplied complete in all respects. Suppliers shall furnish drawings of

the equipment they propose to supply and full details which shall include the following. Suppliers may

offer alternative designs for consideration. The advantages of such alternatives shall be fully motivated

and substantiated. Suppliers are requested to comment on all these determined and dimensions in

relation to the envisaged ship sizes.


1. Design calculations

2. Materials used in the construction of carious

components

3. kW rating, mass and speed of motor

4. make, model, mass, capacity and size of fan/ fans

5. Details of dust filteration and collection unit

including air speed through cloth and type of cloth

6. Volume of compressed air required

7. Details of explosion relief systems

8. Total filtering area

9. Details of pipe reticulation, cleaning equipment and

connection points

Dust Aspiration Tender Schedule

System T2.2-25



Tender number: iCLM0684 HQH

# Description Supplier Delivery Lead time Price

1

2

3

4

5

6

7

8

9

10

Recommended Spares List Tender Schedule

T2.2-27

Transnet Limited trading as Transnet Port Terminals Contract number iCLM 0468 HQH

Contract PAGE 1 C1.1 Part C1: Agreements & Contract Data Form of Offer and Acceptance

C1.1 FORM OF OFFER AND ACCEPTANCE (ECC3)

OFFER The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for

the procurement of 1 x Pneumatic Ship Unloader.

The tenderer, identified in the Offer signature block, has

examined the documents listed in the Tender Data and addenda thereto as listed in the Returnable Schedules, and by submitting this Offer has accepted the Conditions of Tender.

By the representative of the tenderer, signing this part as well as the Schedule of Deviations of this Form of Offer and Acceptance, the tenderer offers to perform all of the obligations and liabilities of the Contractor under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the Contract Data. The representative, when signing this part of the Form of Offer and Acceptance, shall be deemed to be duly authorised by a Resolution of the Board of Directors/Certificate of Partners, a certified copy to be included in the Returnable Documents.

The offered total of the Prices is

Price stated in words:

This Offer may be accepted by the Employer by signing the Acceptance part as well as the Schedule of Deviations of this Form of Offer and Acceptance and returning one copy of this document including the Schedule of Deviations (if any) to the tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed, whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified in the Contract Data. Signature(s)

Name(s)

Capacity

For the tenderer:

(Insert name and address of organisation)

Name of witness

Signature of witness

Date



ACCEPTANCE By signing this part as well as the Schedule of Deviations of this Form of Offer and Acceptance, the Employer identified below accepts the tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s Offer shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement. The terms of the contract, are contained in:

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance) Part C2 Pricing Data Part C3 Scope of Work: Works Information Part C4 Site Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above listed Parts. Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto as listed in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the Employer during this process of offer and acceptance, are contained in the Schedule of Deviations attached to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said documents are valid unless contained in this Schedule. The tenderer shall within two weeks of receiving a completed copy of this agreement, including the Schedule of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract identified in the Contract Data at, or immediately after, the date this agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall constitute a repudiation of this agreement. Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer receives one fully completed original copy of this document, including the Schedule of Deviations (if any). Unless the tenderer (now Contractor) within five working days of the date of such receipt notifies the Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the Parties. Signature(s)

Name(s)

Capacity

for the Employer

Transnet Limited trading as Transnet Port Terminals Kingsmead Office Park Stalwart Simelane (Stanger) Street Durban South Africa

Name of witness


Date

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and Acceptance.



SCHEDULE OF DEVIATIONS Note:

1. To be completed by the Employer prior to award of contract. This part of the Offer & Acceptance would not be required if the contract has been developed by negotiation between the Parties and is not the result of a process of competitive tendering.

2. The extent of deviations from the tender documents issued by the Employer prior to the tender closing date is limited to those permitted in terms of the Conditions of Tender.

3. A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to incorporate the effect of it.

4. Any other matter arising from the process of offer and acceptance either as a confirmation, clarification or change to the tender documents and which it is agreed by the parties become an obligation of the contract, shall also be recorded here.

No. Subject Details

1

2

3

4

5

6

7

By the duly authorised representatives signing this Schedule of Deviations below, the Employer and the tenderer agree to and accept this Schedule of Deviations as the only deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed in the Tender Schedules, as well as any confirmation, clarification or changes to the terms of the Offer agreed by the tenderer and the Employer during this process of Offer and Acceptance. It is expressly agreed that no other matter whether in writing, oral communication or implied during the period between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Form shall have any meaning or effect in the contract between the parties arising from this Agreement. For the tenderer:

For the Employer

Signature

Name

Capacity

On behalf of

Transnet Limited trading as Transnet Port Terminals

(Insert address of organisation)

Kingsmead Office Park Stalwart Simelane (Stanger) Street Durban South Africa

Name of witness


Date

TRANSNET LIMITED T/A TRANSNET PORT TERMINALS TENDER NO. iCLM 0468 HQH

PNEUMATIC SHIP UNLOADER

PART C1: AGREEMENTS AND CONTRACT DATA PAGE 1 C1.2B ECC3 CONTRACT DATA PART 2

C1.2 Contract Data

Part two - Data provided by the Contractor Notes to a tendering contractor:

1. Please read both the NEC3 Engineering and Construction Contract (June 2005) and the relevant parts of its Guidance Notes (ECC3-GN)

1 in order to understand the implications of this Data which

the tenderer is required to complete. An example of the completed Data is provided on pages 152 to 154 of the ECC3 Guidance Notes.

2. The number of the clause which requires the data is shown in the left hand column for each statement however other clauses may also use the same data

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

Completion of the data in full, according to Options chosen, is essential to create a complete contract.

Clause Statement Data

10.1 The Contractor is (Name):

Address

Tel No.

Fax No.

11.2(8) The direct fee percentage is %

The subcontracted fee percentage is %

11.2(18) The working areas are the Site N/A

24.1 The Contractor's key persons are:

1 Name:

Job:

Responsibilities:

Qualifications:

Experience:

2 Name:

Job

Responsibilities:

Qualifications:

Experience:

11.2(14) The following matters will be included in the Risk Register

1 Available from Engineering Contract Strategies Tel 011 803 3008, Fax 011 803 3009

TRANSNET LIMITED T/A TRANSNET PORT TERMINALS TENDER NO. iCLM 0468 HQH

PNEUMATIC SHIP UNLOADER

PART C1: AGREEMENTS AND CONTRACT DATA PAGE 2 C1.2B ECC3 CONTRACT DATA PART 2

11.2(19) The Works Information for the Contractor’s design is in:

31.1 The programme identified in the Contract Data is

A Priced contract with activity schedule

11.2(20) The activity schedule is in

11.2(30) The tendered total of the Prices is (in figures) (in words), excluding VAT

Data for Schedules of Cost Components

Note “SCC” means Schedule of Cost Components starting on page 56 of ECC3, and “SSCC” means Shorter Schedule of Cost Components starting on page 59 of ECC3.

A Priced contract with activity schedule Data for the Shorter Schedule of Cost Components

41 in SSCC

The percentage for people overheads is: %

21 in SSCC

The published list of Equipment is the last edition of the list published by

The percentage for adjustment for Equipment in the published list is

Minus %

22 in SSCC

The rates of other Equipment are: Equipment Size or capacity

Rate

61 in SSCC

The hourly rates for Defined Cost of design outside the Working Areas are

Category of employee

Hourly rate

Note: Hourly rates are estimated ‘cost to company of the employee’ and not selling rates.

Please insert another schedule if foreign resources may also be used

62 in SSCC

The percentage for design overheads is %

63 in SSCC

The categories of design employees whose travelling expenses to and from the Working Areas are included in Defined Cost are:

Tender Number iCLM0468HQH

1

C2.2 The activity schedule

Item Activity Description Price 1. MAIN OFFER 1.1 Procurement of all mechanical and electrical plant and

delivery to erection site

1.2 First portion Fabrication (50% by steel mass) 1.3 Last portion Fabrication (50% by steel mass of fabrication complete, Inspected and certified acceptable by the Supervisor) and delivery to erection site. 1.4 Erection and testing at erection site 1.5 Commissioning and handover of crane 1.6 Training of Employer personnel 1.7 Supply of facilities (including tools and devices) for the works (to be detailed and priced separately) 1.8 Supply of as-built drawings, manuals and electronic data 1.9 Others as identified by the tenderer Total Price to be carried over to the Form of Offer and Acceptance (DDU) 1.10 Critical Spares

Tender Number iCLM0468HQH

2

2. OPTIONS TO BE PRICED FOR VARYING DELIVERY TERMS

INCO TERM Premium/ Discount to be paid relative to DDU

2.1 EXW - Ex Works

2.2 FOB - Free on Board

2.3 CIF - Carriage, Insurance, Freight

2.4 DDU - Delivered Duties Unpaid No variance to main tender offer

2.5 DDP - Delivered, Duties, Paid

Notes:

Item Activity Description Price

3. ADDITIONAL OPTIONS TO BE PRICED 3.1 Supply complete a 600 ton/hr Pneumatic ship unloader 3.2 Supply complete an 800 ton/hr Pneumatic ship unloader 3.3 Supply Contractor preferred Pneumatic ship unloader