volunteer application - school board of manatee county

2013-2014

Volunteer Application &

Information Guide School:__________________________________________________ School Phone:____________________________________________ School Site Volunteer Coordinator: ____________________________ Email:___________________________________________________

District Contact:

Communications, Family and Community Engagement Dawn Allen—708-8770 Ext. 2048

[email protected]

Volunteer Application & Information Guide

CONTENTS

Welcome 2

School Board Policy & Procedures 3.10 Volunteers 3 - 6 Reminders/Helpful Hints 7 Virtual Volunteer 8 - 9 Activity Description Form 10 Attendance Form 11 Application & Agreement 12-13

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Welcome Volunteers

Volunteer Program Mission Statement

The mission of the volunteer program of the School District of Manatee County is to increase student achievement through family and community engagement by matching organizations’ and individuals’ time, talents and resources with school and student needs. When parents, guardians and members of the community support local schools, children behave better, increase achievement and graduate at higher rates.

Your role as a volunteer is a very important one, and we hope that your

involvement in our schools will be as rewarding for you as it will be for our students, teachers and school staff.

Volunteers enhance the quality of education in our schools which in turn,

gives our schools the opportunity to excel beyond measure. Volunteers also provide creative avenues of assistance to staff, teachers and students that could not otherwise be afforded.

For the safety of all students and staff, there are several requirements that

must be met before becoming a volunteer. You must provide a valid U.S. driver’s license or state identification.

Your ID will be checked against the national registry database of sexual predators and offenders. The background must clear.

Read the entire application and Information Guide. Complete the volunteer application in its entirety. Agree to the terms and provisions in the Volunteer Application with

your signature.

Please let us know how we can further enhance your experience in our

schools by contacting the volunteer coordinator where you serve or the district office. The best hour spent is the one that’s given away.

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Chapter 3.00 School Administration

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4



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Identification It is important you maintain proper identification and wear your Raptor Name Badge at all times while on campus. For the safety of everyone on campus, the school staff needs to remain aware of who is on campus at all times. Confidentiality Please keep information you learn about students between yourself and your assigned supervisor, as it is confidential information. A misplaced comment can be devastating to a student, a family, and a volunteer program. If you have questions or concerns, speak with the school site volunteer coordinator. Field Trips / Chaperone Refer to the District’s Field Trip Handbook located on our website: www.manateeschools.net Attendance and Punctuality Reliability is expected because teachers and school staff plan for volunteer assistance. If you cannot attend your scheduled visit, please call or email the school as soon as possible to notify the teacher or staff be of your impending absence. Dress Code Please keep in mind, you are a role model. Follow school guidelines for student dress code. Emergencies In case of an emergency or when you have concerns for student safety, please report immediately to a teacher or administrator. Your school may have specific guidelines and/or procedures. Volunteering is not limited to the classroom! You may be able to make phone calls or help with a project from work or home.

Reminders & Helpful Hints

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Track Volunteer Hours during non-school hours with

Virtual Volunteer

Q: How do I account for my volunteer hours during non-school hours so the school gets credit

such as, athletic events, band events, festivals, PTO or SAC meetings, making phone calls

or other projects?

A: Virtual Volunteer

Q: How do I become a Virtual Volunteer?

A: It’s easy. You must have a valid email address on file in the Raptor system. Someone at the

school (office personnel) will have to enter the information in the system for you. After

that, you’re on your way.

Q: What do I do next and is it user friendly?

A: Yes it’s user friendly. Once your email address has been entered, you will receive an email

from Raptor thanking you for volunteering. Don’t delete this email as it contains your

unique username and password.

Q: What do I do once I receive my username and password?

A: Log in and see how easy it is!

Q: What if I don’t have an email address?

A: The school office personnel can still track your volunteer hours through a process called

“Late Entry.” Just keep track of your non-school volunteer efforts on the calendar

provided in this packet.

Q: Why is it important to track volunteer hours?

A: Schools can earn awards for the number of volunteer hours and community involvement

that takes place in their school. The Florida Department of Education volunteer hours

annually to show the impact volunteers have on education. The time given equates to an

in-kind dollar value.

Additional visual instruction sheet on next page...

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Volunteer Activity Description Form 2013-2014

Use this form for volunteer hours served during non-school hours.

Please use this form in conjunction with the Attendance Form. Please make additional copies as necessary.

Name:___________________________________________________School:________________________

Date of activity: ____________________________

Activity Description:_____________________________________________________________________

Function - Circle one:

Chaperone - SAC - PTO - Classroom - Media Ctr - Office - Tutor - Other__________________________

Affiliation - Circle one:

Parent - Grandparent - Community Member - District Employee Other___________________________

Organization - Circle one:

BIGS - Take Stock - Business Partner - Kiwanis - Booster - PTO - SAC Other____________________

Total Hours Served:____________________________

Date of activity: ____________________________









Date of activity: ____________________________









Date of activity: ____________________________









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School:____________________________________________________________________

Name:_____________________________________________________________________

Address:___________________________________________________________________

Phone:______________________________Cell:___________________________________

Email:_________________________________DL#________________________________

Volunteer time is tracked electronically when you sign in & out at the school,

this form serves as a back-up for your convenience. In the boxes, write the number of hours worked for the day. (X) = School Closed

Volunteer Attendance Form 2013-2014

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Holiday

WEEK OF M T W T F WEEK OF M T W T F

August 19-23 January 13-17

Aug 26-30 January 20-24 X X

September 2-6 X EO January 27-31

September 9-13 February 3-7 EO

September 16-20 February 10-14

September 23-27 February 17-21 X

Sept 30-Oct 4 EO February 24-28

October 7-11 X March 3-7 EO

October 14-18 March 10-14

October 21-25 X March 17-21

Oct 28-Nov 1 EEO

March 24-28 X X X X X

November 4-8 EO EEO Mar 31-Apr 4 X EEO

November 11-15 X April 7-11

November 18-22 April 14-18 X

Nov 25-29 X X X X X April 21-25

December 2-6 EO Apr 28-May 2 EEO

December 9-13 May 5-9 EO

December 16-20 May 12-16

December 23-27 X X X X X

May 19-23

Dec 30-Jan 3 X X X X X May 26-30 X EEO

January 6-10 X

June 2-6

TOTAL VOLUNTEER

HOURS In-

service Record

Day

EO=

Early Out

EEO

Elementary

Early Out

Personal Information Title: □ Dr. □ Miss □ Ms. □ Mrs. □ Mr.

Last, First, Middle Name:

E-mail Address:

Home Phone: Cell Phone:

Address: City: State: Zip:

DOB: (mm/dd/yyyy) / / Driver’s License#:

S.S.# Gender: □ M □ F Any physical limitations: Y / N Indicate

Hobbies, Interests, Special Skills? Language Spoken Other Than English:

Language Written Other Than English:

□ I am a SDMC Employee. Work Location:

Employer: Work Phone:

Employer’s Address: City: State: Zip:

Volunteer Information School Preference:

Teacher Preferred: Preferred Grade Level:

Type of Work Preferred:

Do you have a child/children at this school? Y / N If so, provide their name and grade level:

Relationship: □ Parent □ Grandparent □ Step-Parent □ Legal Guardian □ Other - List ____________

Student’s Name: (First and Last) Grade: Teacher:

Indicate most convenient time: □ M □ T □ W □ Th □ F □AM □ PM □ Daily □ Weekly □ Monthly

Criminal Offense Review: Have you been convicted or found guilty of a criminal offense in a

court of law? Y / N

Are you currently serving probation, parole, or community service as part of a court-ordered sentence

and/or disposition? Y/ N

If you answered yes to the questions above in the criminal offense review, you must list on the

reverse side of this form, date of arrest or charge, location/arresting agency, specific offense and

disposition.

2013-2014 Volunteer Application

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School District of Manatee County

2013-2014 Volunteer Application Agreement

My signature below certifies that I have read, understand, and agree to strictly abide by the Volunteer Policy and Procedures of the School District of Manatee County as set forth in the Volunteer Application & Information Guide. My signature below also certifies that I have provided the School District of Manatee County with accurate information. I understand that failure to provide accurate information and failure to adhere to the School District of Manatee County’s Volunteer Policy and Procedures may result in my application being denied and any and all volunteer privileges immediately revoked. All applicants must meet the hiring standards of the School District of Manatee County.

Applicant’s Signature: _____________________________________________________ Print Name:______________________________________________________________ Date: ________________

In case of an emergency who may we contact on your behalf: Name:__________________________________Phone:_______________________ Relationship to you:__________________________________________________

Name of School Personnel Processing Application: Print Name:____________________________________________________________ School:__________________________________work extension__________

Attention - Volunteer Coordinators:

Keep signed original of completed application and signature page. Please provide a copy to the prospective volunteer.

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volunteer application - school board of manatee county

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