Volunteer Training Session—2019 Regional Competition at FAU

Saturday, Feb 23rd, 2019

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Coffee Will be Ready by 6:30 amCheck In Opens—6:45 for ES and EA

7:00 am for team coachesImpound Begins—8:00 am for both B and C DivisionsFirst Events—8:00 am Division C (high school)

9:00 am Division B (middle school)Last Event Ends—2:50 pm for both B and C divisionsAwards Ceremony—Approximately 4:00 or 4:30 pm

• Up to 15 students per team, can be fewer• 2 alternates, cannot compete unless put onto team due to a

“no-show”• Detector Building—Trial Event—anyone can compete• One coach (usually a teacher, occasionally a parent)• Coach assistants—cannot be involved

• A school can have more than one team in the same division• school also often send teams from both divisions

• Important: pay attention to the TEAM NUMBER, not the school name; Check and double-check

• This year we have 33 high school & 20 middle school teams registered for our competition, 4 fewer high school and 3 more middle school

Team Makeup

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• Two divisions: B (middle school) and C (high school)

• 23 different events per division, plus Detector Building (un-scored trial event, both divisions)

• Some events are in one division only• some events have versions in each division

The Competition

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Middle School, Division B Events

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HeredityHerpetologyMeteorologyMystery ArchitecturePotions and PoisonsRoad ScholarRoller CoasterSolar SystemThermodynamicsWater QualityWrite It, Do ItDetector Building (T)

Anatomy and PhysiologyBattery BuggyBoomileverCircuit LabCrime BustersDensity LabDisease DetectivesDynamic PlanetElastic Launched GliderExperimental DesignFossilsGame On

Red font = events offered in both B and C divisions

High School, Division C Events

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FossilsGeologic MappingHerpetologyMission PossibleMousetrap VehicleProtein ModelingSounds of MusicThermodynamicsWater QualityWright StuffWrite It, Do ItDetector Building (T)

Anatomy and PhysiologyAstronomyBoomileverChemistry LabCircuit LabCode BustersDesigner GenesDisease DetectivesDynamic PlanetExperimental DesignFermi QuestionsForensics

Red font = events offered in both B and C divisions

Event Supervisors

• The event supervisor prepares the event from the ground up– event supervisors take on the role of using the rules to prepare the event

for student competition

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Event Supervisors• For engineering events, the event supervisor determines

specific event parameters within the rules. SO will furnish some basic supplies, metric tapes/rules, stopwatches, timers, etc. or other basic materials. READ SCORING VERY CAREFULLY!!!

• For events such as lab or research based events (like Chemistry Lab or Fossils) the event supervisor creates the specific lab or test, gathers and brings the materials the students will need to conduct the experiments, and scores the results on the day of the competition.

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Event Supervisors• IMPORTANT: I still need from many of you:

– A copy of your test – let me know if you need me to make copies

– A list of supplies that I need to furnish. CHECK WITH ME before you buy any supplies

– Please pass this info along

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Event Assistants

Event assistants help with the event• help check in teams

• check wrist ids• check schedule—is it their time to compete?)

• move students through stations• grade exams according to a key• help time runs, etc. for engineering events• restore the room to its proper condition at the end

of the day & return supplies to supply room• help the event supervisor finalize results

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Rules

Rules and Criteria• EVERYONE on the event team should read the rules and make

sure you ALL understand them. The rules can be complex.

• Make sure you understand how the scoring criteria works. VERY IMPORTANT for technical events.

• For some of the technical events, Excel score sheets will be provided

• Scores need to uploaded to an online program, therefore there needs to be at least one laptop to enter the scores.

• The students will know the rules very well! Things will go smoothly if you do too!!!

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January 22 2010 12

CIRCUIT LAB--B and C

See General Rules, Eye Protection & other Policies on www.soinc.org as they apply to every event.

1. DESCRIPTION: Participants must complete tasks and answer questions about electricity and magnetism. A TEAM OF UP TO: 2 EYE PROTECTION: None. APPROXIMATE TIME: 50 minutes

2. EVENT PARAMETERS: a. Each team may bring one three-ring binder of any size containing information in any form and from any source attached using the available rings. Participants may remove information or pages for their use during the event. b. Each team may also bring writing utensils, and two stand-alone calculators of any type for use during any part of the event. c. Event supervisors must provide any material & measurement devices required for the hands-on tasks. d. Participants may bring their own basic multimeters for use in place of provided ones at the discretion of the event supervisor.

3. THE COMPETITION: Part I: Written Test a. The written test consisting of multiple choice, true-false, completion, or calculation questions/problems will assess the team’s knowledge of electricity and magnetism. b. Unless otherwise requested, answers must be in metric units with appropriate significant figures. c. The test will consist of at least one question from each of the following areas: i. Historical perspective of the electricity discoveries made by Volta, Ohm, Tesla, Hertz, & Faraday ii. Properties of electric charge/fields, sources/hazards of static electricity, Coulomb’s Law, capacitance iii. Direct current (DC) characteristics, sources, uses, simple circuit diagrams, DC hazards iv. Alternating current (AC) characteristics, sources, uses, AC hazards v. Concepts and units of current, voltage, resistance, power, energy, and using Ohm's law vi. Magnetic poles/fields, electromagnets, transformers, motors/generators, right-hand rule vii. Electrical control devices including 3-way light switch circuits viii. Simple measurements, constructions, and configurations of a circuit and individual components ix. Fundamental characteristics and operation of a light emitting diode (LED) x. Division C only - Simple circuit analysis using Kirchhoff's Voltage & Current Laws xi. Division C only - Basic digital logic and digital logic operations xii. Division C only - Time constant of a RC circuit xiii. Division C only - Electrical characteristics of a silicon PN junction xiv. Division C only - Basics and application of Operational Amplifiers (OpAmps) d. Topics not included in the competition are: semiconductors, AC circuit theory, inductance, non-linear devices, three-state logic gates, sequential logic, and oscilloscopes. Part II: Hands-On Tasks a. The hands-on portion will consist of at least one task at a station(s) for the teams to complete. b. Participants must be familiar with the operation of breadboards and how to use them. c. The hands-on tasks, or stations, may include but are not limited to: i. Determine the value of a mystery resistor in a circuit using only voltage measurements. ii. Calculate the power supplied to a circuit. iii. Given some wires, batteries, resistors, and 2 LEDs, hook them up so the LEDs are equally bright. iv. Construct an electromagnet using some wire, a bolt and battery.

4. SCORING: a. High score wins. b. Points will be awarded for correct answers, measurements, calculations, and data analysis. Supervisors are encouraged to provide a standard form for competitors to show measurements/calculations. c. The written portion of the competition will account for 50-75% of each team’s score. No single question will count for more than 10% of the total points possible on the written test. d. The hands-on portion of the competition will account for the remaining 25-50% of each team’s score. e. Ties will be broken using pre-selected task(s)/question(s) that will be noted on the written test.

Recommended Resources: The Science Olympiad Store (store.soinc.org) carries the Chem/Phy Science CD; other resources are on the event page at soinc.org.

Coach’s Rules Example

January 22 2010 13

Circuit Lab (B & C)

Impound: NoRoom Type: Ideally a science lab but a large classroom with tables can workEstimated Prep Time (including set-up): 10-12 hoursHelpers: 2-4Event Conflicts: NoneMinimum Suggested SuppliesMultimeter, Materials appropriate for the hands-on activity you choose (i.e.; breadboards, LEDs, wire,resistors, batteries, magnets, motors, compasses, light bulbs, and switches), Written Test, Key, & AnswerSheetsAdditional NotesIdeally, Circuit Lab would be run as a series of stations where participants rotate to answer questions andcomplete a series of tasks. Given that the hands-on portion of the event can count anywhere from 25% to 50% of a team’s final score, Event Supervisors are strongly encouraged to not use a single hands-on activity. Ideally there would be multiple small things for teams to complete over the course of the event either at each team’s location or by rotating between stations with at least 5 minutes at each station.If your space or materials are limited, consider having the teams all work on the written test at the same time and then call them up one at a time for your hands-on station to complete a series of tasks. You will want at least one supervisor who is good at writing and grading tests and another supervisor who is good with hands-on activities.

Additional guidance and resources for Event Supervisors may be found on the Event Pages for DivisionB and Division C at soinc.org.

Supervisor’s Manual Example

The supervisor’s manual also has several sections describing general event setup tips, eye protection requirements, etc.

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• Pay attention to safety requirements• very important for chemistry & construction events

Event assistants must follow the same safety rules. If you need goggles, let me know.

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Important: make sure you know how the event MUST BE SCORED...scoring method cannot be altered at all

Designing Events

• Be clear and concise about what you want students to do.

• Make sure you write items, questions or activities that are aligned to the rules.

• Make several levels of items. Create 1/3 of each at an easy, medium, and difficult level. Try to avoid “tricky” questions.

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• Make sure no one can get a 100%. If several teams get 100%, it is difficult to determine 1st

place.• Try to do as much hands on as possible – for

research events, use stations if possible.• Ensure that there is a space for NAMES, TEAM

NUMBERS and RANKS on response sheets.

Designing Events

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Designing Events• Know how ties will be broken

– for some events, tie-break method is specified• For other events, it is up to the supervisor

– in this case it could be as simple as posting the questions that will be tie breakers. (For example, Question 1, 3, 5 in that order will break ties; or start at 1 & work your way through)

– or you could use the order in which they turn in their test (e.g. first to turn in their test wins tie

• Whatever the method, you must indicate on the answer sheet how ties will be broken.

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If you have essays• Write an answer key (rubric) that represents an

ideal score• Identify the factors that make it ideal• Determine the number of points for an ideal

essay• Determine what constitutes awarding fewer

points• Be careful: do not have too many long-answer

questions, it will be too time-consuming to score

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CalculationsWhen scoring for calculations, it is better to determine a range of values that will receive highest number of points, and other ranges that will receive fewer:Example: If measuring mass and acceleration to find force, if a student collects m = 10.5 kg and a = 5.4 m/s2, which should calculate as 56.7 N, then your scoring rubrib might look like this:

Answer between 56N - 57N: 5 pointsAnswer between 55N - 56N or 57N – 58N: 3 pointsAnswer < 55N or > 58N: 0 points

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Logistics• You can expect from 5-6 teams for each 50

minute block for high school events and 3-4 teams for middle school events.

• Design your event to handle the expected load (e.g. for Div C you might have 6 stations, allow 6 minutes per station).

• Combined B/C: 8-10 teams per hour

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Combined events

• Anatomy and Physiology• Boomilever• Circuit Lab• Detector Building (T)• Disease Detectives• Dynamic Planet• Experimental Design• Fossils• Herpetology• Thermodynamics• Water Quality• Write It, Do It

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The following are combined B/C events:

Combined events

Important: Make sure you designate the B and C answer sheets. Scoring is separate – you will have two score logins, one for B and one for C event.

January 22 2010 23

ImpoundingThe following are Impound Events:

1. Battery Buggy (B)2. Roller Coaster (B)3. Thermodynamics (B, C)4. Detector Building (T) (B,C)5. Mission Possible (C)6. Mousetrap Vehicle (C)7. Protein Modeling (C)

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Impounding•If you are judging an event that requires a device to be

impounded, students will have to turn in their device during the impound time: 8-8:50 for Div C, and 8-9:50 for Div B

•No modifications are allowed to device after this time•During impound, you can suggest that something

needs to be fixed (e.g. the device violates the rules)• If they can fix the problem, OK!• Only students can correct problems, not coach or

parent•Give students a receipt (these will be included in your

judge’s packet) 25

Impounding

•Do not release event specific info such as times, travel distances, or other pertinent information about the event until after the impound period has ended

•Make sure students have their team numbersand names on the devices

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Self Schedule Events

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They are allowed to sign up for slots until Feb 20. I will give you a schedule on competition day.

• B Events– Battery Buggy– Boomilever– Elastic Launched

Glider– Mystery Architecture– Roller Coaster– Thermodynamics– Detector Building

• C Events– Boomilever– Mission Possible– Mousetrap Vehicle– Protein Modeling– Sound of Music– Thermodynamics\– Wright Stuff– Detector Building

Judging Procedures

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Judging•Students must have a wristband with the school

number on it•The students will have received these from the

coach prior to competing. No wrist band – no competing

•It must be their TIME SLOT to compete: based on the published schedule OR their self-scheduled time slot

•They compete in pairs & must stick with their team #– NOT their school

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Event Start / End Time•Use Internet or Cell Phone Time to start, end the event•Let teams in even if they are late, but don’t give them

extra time at the end; there is no benefit to being late•If they come in and create a disturbance, then they can

be disqualified•If there is more than one entrance to the room, make

sure to check that a team isn’t waiting at that entrance!

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ScheduleEvent Location Impound Teams Time

allowed slot

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Event Instructions•Make sure before any student leaves your room that all

materials have been returned, you have accounted for all handouts and that the area is left clean

•No tests/etc. are to leave the room•To help with cleanup at end of day, please gather

supplies to one place in the room•Have one event assistant assigned to clean up the

room; have other assist in scoring with the event supervisor

•Supplies that are issued (stopwatches, etc.) are to be returned by the event assistant to the supply room

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Disqualifications

•DQ’s for scoring purposes are only behavior related, e.g. DQ is appropriate:

•If a student is outright disrespectful•In cases of outright cheating

•DQ’s are not for these situations •When students attempted but didn’t follow the rules•Didn’t have safety equipment•Built something incorrectly

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Disqualifications

•Notify Tournament Director if there is a problem that could lead to a DQ

•If a student is disqualified, note the reason on the scored exam

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Mistakes•You are the judge, so you are empowered to

make decisions•If you make a mistake interpreting the rules,

and catch it AFTER the first school competes, continue the mistake throughout the day

•You can make adjustments when you finalize the judging

•All teams must be treated alike

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ArbitrationIf a student has a problem with a ruling, they are instructed to pick up an Arbitration Form. These are at the help desk (on Sanson Patio) and in your packet.

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Arbitration• Arbitration appeals are

made by the STUDENT, not the coach or the parents

• They are not to engage you in a prolonged debate

• The Arbitration Team will make the FINAL ruling

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Parents and Teachers•Parents and teachers can WATCH certain events, but

they are not allowed in the door-closed rooms during closed events

•the schedule specifies which events are open•generally, these are the engineering events

•When they are allowed to watch, they must remain at a distance from the event, as you choose. They are not to help the students, and they are not to engage in a debate about problems

•Parent volunteers are not to interact with students from their own school

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Scoring

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Scoring

• Make sure you score as you go • Event supervisor or an assistant should try to score results from

Block 1 as you are running Block 2 • Find someone to help with scoring in situations where the ES

needs to monitor the event (e.g. chemistry labs)• Once everyone has finished competing and the last teams have

been scored, arrange the exams or scoring sheets in descending order (best team to last place team)

• Note that for some events, this will be from low score to high score since low score wins (e.g most vehicle events)

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Breaking Ties

• You do not need to break ties for all of your teams. Teams in the bottom half (approximately) will all receive the same rank points

• Division B: you will rank the first 10 teams, breaking all ties and assigning “points” for rank. From 11th place on, teams will each receive 11 points. No tie-breaking from 11th place on

• Division C: you will rank the first 19 teams, breaking all ties. From the 20th place on, teams will each receive 20 points. No tie-breaking from 20th place on

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Scoring

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Division B Division C

Tie scores allowed 11th place on 20th place on

Rank points after top group? 11 20

Participation points 11 20Did not compete* 12 21

DQ for behavior 13+ 22+

•Lowest combined rank score of all the events will determine the winners of middle and high school divisions

• * verify that all DNC’s did not sign in

Scoring• Florida Science Olympiad has moved to a web based scoring system

• web address will be in your packet

• Event supervisors will input their final results into this system

• Requires user ID and password

• If you are supervising combined events B & C, you will need to do separate entries for B & C. You receive separate user id and pw for B and for C

• Supervisors of technical events may use the event scoring spreadsheet that automatically calculates final score. Email a copy of the completed spreadsheet to ttheisen@fau.edu

• You will also input those results into the online scoring system

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Scoring

• When you are done entering the scores, hit “Submit and Lock”• You will still go through the SCORE COUNSELING process in

SE271, but after that you are done• DO NOT LEAVE UNTIL YOUR SCORING IS COMPLETE• Make sure we have a cell phone # to contact you if we detect a

problem

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FEB 23rd - When, Where, What

• Check-in is on the Sanson patio – BRING MEDIA RELEASE FORM

• Event assistants/supervisors: check in time will vary, depending on how much set up you need to do the morning. You MUST be ready promptly at 8:00 am. If you can, set up the night before. Lab setup time will be determined by your event supervisor. Check-in for event supervisors and assistants will start at 6:45 am

• If possible, prepare your room the afternoon before

• If your event has significant set-up/prep time, and you cannot set up the night before, then you may need to come earlier. You can arrive as early as 6:00 am to set up. I will be here. Just come back to check in at 6:45 am.

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• If you have requested supplies, photocopies, etc. they will be in box labeled with your event. Ask for it.

• You will receive an t-shirt to wear as an official Science Olympiad volunteer. DRESS COMFORTABLY. It’s a long day.

• Head to your room to finalize the setup and figure out any last minute issues. Call the emergency number (on your packet) if you are short of help. We will send a volunteer to help.

• Lunch—TBD

• Have a great day! THANK YOU FOR YOUR HELP

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FEB 23rd - When, Where, What

Saturday, Feb 23rd, 2019

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Coffee Will be Ready by 6:30 amCheck In Opens—6:45 for ES and EA

7:00 am for team coachesImpound Begins—8:00 am for both B and C DivisionsFirst Events—8:00 am Division C (high school)

9:00 am Division B (middle school)Last Event Ends—2:50 pm for both B and C divisionsAwards Ceremony—Approximately 4:00 or 4:30 pm

More Information:http://science.fau.edu/science_olympiad/

My Contact Info:954-648-4989 (cell / text)

ttheisen@fau.edu

Please do not wait until the last minute (e.g less than two weeks) to tell me about things you need or issues you are having…I may not be able to help then!!

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