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8/2/2019 Vpt Synopsis

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CONTENTS

1) HISTORY OF THE ORGANIZATION

2) SIGNIFICANCE OF THE STUDY

3) OBJECTIVES

4) SAMPLING AND METHODOLOGY

5) STATISTICAL TECHNIQUES USED

6) LIMITATIONS

7) GUIDELINES FOR FUTURE RESEARCH


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SYNOPSIS

SELECTION & RECRUITMENT POLICIES,PRACTICES AND

PROCEDURESA Case Study of Visakhapatnam Port Trust

Name : D KRISHNA VENI

Regd. No. : 07ME00159

Course : E MBA (SDE) Second Year

Organization : Visakhapatnam Port Trust

HISTORY OF THE ORGANIZATION

Visakhapatnam Port Trust is an ancient Port city, which HR relations

are good in the organization. Visakhapatnam Port Trust is one of the

leading major ports of India which has been playing a vital role in


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fostering the country's foreign trade and economic development.

Originally conceived as outlets for manganese are exports in 1933, the

Port has gone from strength to strength, adopting itself to the needs of

fast changing sea transportation system.

(a) Industry Profile :

A Port is a place at the shore where ships dock in and are protected

from storms or to load and unload their carriage, it is Heaven for ships. It

links sea, traffic, and surface and in some cases river traffic also.

Ports are commonly known as places of shelter, safe with necessary

infra structure for the purpose of trade. In that views there are airports,

seaports are gateways to work. Sea ports play important role part in one's

country growth. At present, over 80% of all International trade goes by

sea. Technically speaking, port is one which handles more than one

million tonnes and cargo annually and which possess harbour and other

facilities to receive ships of 4000 or more.

Ex: Mumbai, Visakhapatnam etc. Ports are meant to provide sea

borne vessels some basic services such as dock harbour or berth

.facilities for the passengers for cargo handling transport.

Nearly 6000 km long coast line of India is studded with 163 old

ports. Two are major ports under the regulatory authority of the Central

Government.

The remaining are other ports commonly known as Intermediate

and Minor ports and they come under the administrative control of the

respective State Government. In addition, 32 ports cater to the needs of

islands of Andaman and Lakshadweep. Only 26 of the state ports service

ocean go in vessels. Most of these ports loading/unloading operation is

carried out at during fair season only. Rest of the state port cater to

largest carrying pellets, cement, fishing vessels, country craft carrying

local cargo, ferries etc,.


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The Major ports are:

1) Kandla

2) Bombay

3) Jawaharlal Nehru port

4) Mormugao

5) New Mangalore

6) Cochin

The above 6 ports are situated on the west coast.

The under mentioned 5 Ports ire situated in East Coast.

1) Tuticorin Port2} Chennai Port

3) Visakhapatnam Port

4) Paradip Port

5) Kolkata Port

6) Ennore Port

Intermediate port is one which handles not less than 1,500 tonnes of

cargo annually and is important from the view point of passengers traffic,

defence and customs. Ex: Kakinada.

A port handling less than 1,500 tones of cargo is termed as Minor

ports. Ex: Machilipatnam, Bheemunipatnam.

(b) History:

The need for development of the port in this natural bay was spelt

by the British rulers as far back as 1853 and the first detailed report was

published in 1877. However, this proposal was temporarily frozen due to


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the advent of First World War. The actual construction was commenced in

1927 and the port was opened to ocean traffic on 7/10/1933. With the

arrival of passenger ship S.JALADURGA, the port was formally inaugurated

by his Excellency Lord Wellington, the then Viceroy and Governor general

of India on 19th December 1933. The port was constructed at accost of

378 lakhs and when it was opened, it consisted of 3 berths and handled

1.3 lakhs tonnes as traffic.

(c) Location:

Visakhapatnam port trust is one of the 12 major ports in India. It is

ideally located almost midway between Kolkata and Chennai 1880 kms

from Kolkata and 780 kms from Chennai. Latitude 17 41' and longitude80 18'. The port is a natural port endowed with deep water basins and

has been serving a rich and vast land comprising of Andhra Pradesh,

Orissa. Maharastra and Uttar Pradesh states.

(d) Nature of activity:

The main activities of port are;

Maintenance of port approaches, Navigatable channels and alongside berths.

Pilot age, Towage, berthing and unberthing of visiting ships.

Handling ware housing and transportation of goods in port area.

Civil, mechanical and electrical engineering and maintenanceharbour crafts and paints.

Fire fighting and fumigation.

Stores.

Medical, welfare, housing etc.

Management of port properties and estates.

e) Objectives:

To fulfill its role in the provision of International trade, particularly of

export trade and economic and Industrial development of

hinterland.


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To anticipate and respond to the economic trading and

technological development and provide the necessary port and

harbour facilities.

To provide safe and efficient services of water and store at optimum

cost and ensure quick turn around as ships, rail wagons and road

vehicles

To develop human resources with a view to acquire attitudes and

skills required meeting managerial and technological needs.

To maintain optimum requirements of human and material

resources.

2) Organization:

Departmentalization of functions:

Administration Department

Finance Department

Material Department

Research and Planning Department

Personnel Department

Medical Department

Marine Department

Traffic Department

Mechanical Department

Civil Department

1. Administration Department:

The secretary ,who is also the secretary to the port trust board and its

"Attorney" is in charge of the administration department which co-

ordinate the work as the other departments and is a channel through

which matters relating to Board of Trustees, PR including Guest

Houses, Legal Matters, Sports and Cultural Matters.

2. Finance Department:

The finance department is under the charge of Financial Advisor and


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Chief Accounts Officer (FA&CAO). This department is in-charge of the

receipts and expenditures of various departments of the port and

ensures about the financial prosperity of the day-to-day functions of

the port and it is responsible for drawing and reimbursement of money.

3. Material Department:

The stores department is under the control of Chief Material Manager.

He is responsible for the procurement, maintenance, stocking and

distribution of different stores and materials required for

various departments of the port. He is the primary custodian of all

stores of port and is accountable and responsible for the disposal of

various second hand surplus materials at the port.

4. Research and Planning Department:

The research and planning department is under the charge of the

Director (R&P) who is assisted by Deputy Director and programme

officers. The services of this department are highly essential as it

assists the management in decision long process by providing

economic advice and the necessary data as day to day basis so as to

ensure the development and operation of the department.

5. Personnel Department:

The Manager (operations), heads this department. This department

tries to improve the industrial relations. It also includes the labour

welfare training and management. There are 3 Personnel Officers and

3 Labour Officers under this department.

6. Medical Department:

Chief Medical Officer heads this Department. It provides health,

sanitary & medical facilities to the employees of all Departments of

Port Trust.

7. Marine Department:


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This is under the control of Deputy Conservator. It is responsible for

safe navigation of vessels and berthing, Pilot age, maintenance of

dredging a port, fire service and other functions of this department.

8. Traffic Department:

Traffic Manager heads this Department. The activities of this

Department are responsible for smooth flow of traffic by allotting

berths to the ships visiting the port& collects berthing charges, rail

traffic operations.

9. Mechanical Department:

This department is under control of Chief Mechanical Engineer. It

maintains all electrical & Mechanical equipment and executed projects

works regarding purchase & Installation of big electrical or mechanical

equipment.

10. Civil Department:

This department is under control of Chief Civil Engineer. All the civil

natured works including maintenance of residence and non-residential

buildings. Awarding to the works of contracts will be done by Civil

Engg. Department Maintenance of roads and drains, water supply.

Organizational Structure:

The organizational structure is designed to overcome the limitations of

people and to create an environment in which employees energies will

be released to concentrate on the work at land. It denotes both

structure and process. The major ports are under the direct

administrative control of Central Government. The Port is administered

by Board of Trustees under the Major Ports Act 1063, assisted in day to

day administration by the Head of Department previously the port

trustees number was 18 but in 1984 the number was reduced to 13

with the amendment of Major ports act.


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SIGNIFICANCE OF THE STUDY

For any organization human resource is the life and blood without human

resource management, no organization will survive and grow. Employees are the

valuable assets, hence the selection of a right employee for a right cause is very

much essential. Visakhapatnam Port Trust is a reputed major port with huge

human capital, this great nature port broke many records in terms of quick turn-

round time of shifts, for fast clearance of cargos for cost effective service etc..These achievements are the result of the seniors and hard working employees is

the basis for these achievements. Hence, there is a need for the study of

selection recruitment, policies and practices procedures of this port.

OBJECTIVES

To study the Selection Recruitment Policies, Practices and

Procedures of Visakhapatnam Port Trust

To make some suggestions


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SAMPLING AND METHODOLOGY

Sampling technique may be used.

The data will be collected through primary and secondary sources.

Primary data : This can be collected through a questionnaire, interviews,

discussions etc.

Secondary data : This may be collected by means of brouchers, annual

reports, and official records etc.

STATISTICAL TECHNIQUES USED

One or two statistical tools like Random Sampling may be used.

LIMITATIONS

1. Due to the constraint of time the analysis may not be comprehensive.

2. The study will be conducted only on certain HR Policies, Practices and

Procedures.

3. Due to confidentiality some of the information may not be available.

GUIDELINES FOR FUTURE RESEARCH

Selection of human resource is a dynamic process, the turn over of the

employees is an area, when any organization as to keep an eye. Higher the

turn-over higher the loss of the organization. Hence, this humble study may

motivate for further in-depth state.

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