vr fkucz1r jv, ee-r · document cultural and natural museum and archival collections, and that do...

REQUEST FOR RECORDS DISPOSITION AUTHORITY

To NATIONAL ARCHIVES and RECORDS ADMINISTRATION (NIR) WASHINGTON, DC 20408

1 FROM (Agency or establishment)

Department of Interior

DATE RECEIVED

05-NOTIFICATION TO AGENCY

In accordance with the prov1s1ons of 44 U S C 3303a, the d1sposit10n request, mcludmg amendments, 1s approved except for items that may be marked d1spos1t1on not approved or withdrawn m column 10

2 MAJOR SUBDIVISION

National Park Service t--------------------------------1

3 MINOR SUBDIVISION

4 NAME OF PERSON WITH WHOM TO CONFER

Michael Grimes

5 TELEPHONE

202-3 54-1908 DATE ARCHIVIST OF THE UNITED STATES

6 AGENCY CERTIFICATION I hereby certify that I am authorized to act for this agency m matters pertain mg to the d1spos1t10n of its records and that the records proposed for disposal on the attached ;?_ pages are not now needed for the business of this agency or will not be needed after the retention periods specified, and that written concurrence from the General Accounting Office, under the prov1s10ns of Title 8 of the GAO manual for Guidance of Federal Agencies,

[ ] 1s not required, [ ] 1s attached, or [ ' ] has been requested

TITLE DATE

'-f-'2,,1,,- oe, � vr C-ll.UllU- fkucz1r JV, ee-r 10 ACTION TAKEN (NARA USE ONLY)

7 Item 8 DESCRIPTION OF ITEM AND PROPOSED DISPOSITION 9 GRS OR SUPERSEDED No JOB CITATION

115-109

1. Resource Management and Land Records

Records documenting the acquisition, planning, management, and protection of lands and natural and

cultural resources under the stewardship of the National Park Service.

See attached schedule.

PREVIOUS EDITION NOT USABLE

NCl-79-77-1, N l-79- 6-1, Nl-79-96-1, N 1-79-97-1, and all other

preceding schedules. £BS 3, '1

STANDARD FORM SF 15 (REV 3-91) Prescribed by NAR 36 CFR 1228

NATIONAL PARK SERVICE (NPS)

RECORDS SCHEDULE

RESOURCE MANAGEMENT AND LANDS (ITEM 1)

This schedule covers all records regardless of media (media neutral).


Description Function: The acquis1t1on, plannmg, management, and protection of lands and natural and cultural resources under the

stewardship of the National Park Service

Natural resources mclude national parks and monuments, natural history museum collect10ns and associated records,

national heritage areas, nat10nal recreation areas, national preserves, wilderness areas, and wild and sce111c nvers It

mcludes other resources such as air, b10log1cal, geological, water, and natural sound

Cultural resources mclude archeolog1cal sites, cultural landscapes, ethnographic resources, historic and prehistoric

structures, and museum collections (historic obj ects and archival and manuscript materials)

Resource Management encompasses the plannmg, study, observation, preservation, management, and mamtenance of

natural and cultural resources

Resource Management Activities mclude archeolog1cal identification and evaluation studies, archeolog1cal excavations,

natural resource surveys, mventory and mo111tor111g of natural resources, re-vegetation and landscape restoration,

remtroduction of native species, eradication of mvas1ve species, historical research, historic preservation, historic structure

resource management and mamtenance, cultural landscape research, sc1ent1fic projects, various natural and culh1ral

resource mamtenance projects, and environmental and science management programs

Records Documenting Resource Management Activities 111clude, but are not l11111ted to

• General Management Plans,

• Development Concept Plans,

• study plans,

• mventory and mo111tormg plans,

• annual reports,

• situation reports,

• special studies,

• contracts relatmg to natural and cultural resources,

• drawmgs,

• photographic negatives, prints and slides, motion pictures

• fie Id notes,

• films,

• laboratory reports,

• maps,

• manuscripts,

• oral histories, and

• related correspondence

Records also mclude·

• museum collection management and preservation plans,

115-109 PREVIOUS EDITION NOT USABLE STANDARD FORM SF 115 (REV 3-91) Prescribed by NARA 36 CFR 1228

• park histories, • land preservation records, • historic structure preservation and restoration, and • wildlife records

Project records may mclude • agenda and meetmg mmutes, • budget and actual cost data, • peer reviews, evaluations, and assessments, • partnermg agreements, • newsletters and press releases, • operatmg plans, and • final reports

Associated Records are a subset of resource management records essential for the control and use of related cultural and natural museum objects They include all documentation generated by the act1v1ty of collecting and analyzmg artifacts, specimens, or other resources that are (or subsequently may be) designated as part of a park's museum collection

Records mclude, but are not limited to • analytical data, • ait1fact or specimen mventones, • computer documentatron and data, • conservatron treatment records, • darly journals, • drawings, • field notes, • manuscripts, • maps, • photographic negatives, prmts and slides, and • reports generated by historic preservation, archeolog1cal, and sc1ent1fic 111vest1gatlons

Activities Relating to Land Acquisition and Protection include the acqu1s1t1on of real property, easements, and nghts-ofway Other activities mclude land use plannmg, cooperative efforts via agreements with other ent1t1es, and pa1t1c1pat111g 111 regional consortia, and local planning and zonmg processes Land use act1v1t1es mclude the grantmg or denial of perrrnts for park area special uses for agriculture, grazmg, Native American ceremonials, roads, road rights-of-way, and water and transm1ss1on Imes

Records Relating to Land Acquisition and Protection mclude, but are not limited to • deeds, • appraisals, • easements, • surveys, • nght-of-way agreements, • leases under 36 CFR Part I 7, • maps, • protection plans . • condemnation proceeding records, • documentation relating to water and mmeral rights, • boundary records, and • photographic negatives and prints, slides, motion pictures


Records that relate to non-Federally'v,�ned land w1th111 NPS boundaries mclude cv11espondence with land 111-holders and cooperative agreements with 111-holders and adjacent property owners

Resource Management and Lands also mcludes records conta111111g sens1t1ve, propnetary, or confidential 111format1on, mcludmg, but not limited to certified payrolls (ltstmg social secunty numbers of contractors and subcontractors), social secunty numbers of temporary workers, bankmg 111format10n for compa111es subm1tt111g bids, and any propnetary 111format1on about corporate practices, costs, and procedures submitted dunng the b1dd111g process

Records with short-term operational value mclude, but are not limited to, approved penrnts, and other records that do not warrant permanent retention

Routme and supportmg documentation not addressed elsewhere 111 this category mclude, but are not l11111ted to, transrrnttals, unapproved permits, reviews of environmental impact statements of other state, Federal, or pnvate agencies, routme or housekeepmg correspondence, and similar records

Retention Plan Disposition Instructions Permanent Records Criteria: Records that document an act1v1ty or resource designated by Congress as a National park, monument, preserve, lake, sea shore, river, wild and scenic nver(way), scenic trail, historic site, military park, battlefield park, battlefield site, battlefield, histonc site, recreation area, parkway, wilderness area, hentage area, or other designated area, and which meet one or more of the following cntena are Permanent • essential for understandmg substantive policy

development, long-term plannmg, and/or results of studies, surveys, and projects,

• ''first of a kmd'' or establishes precedents, • mvolves tribal lands, • produces major contnbut10ns to sc1ent1fic or h1stonc

knowledge, • subject of widespread media attent10n or

Congressional scrutmy, • high-level (park supermtendent and above) NPS

personnel, and s1g111ficant v1s1tors, and historic ceremo111es, ded1cat1ons, and events,

• s1g111ficant construction, repatr, reconstruction, and rehab1lttat1on of parks and park fac1ltt1es,

• natural, histoncal, archeolog1cal, and cultural resource protect10n and management,

• land protection and wilderness and wildlife preservation and management,

• documentary photographs and films, both electro111c and d1g1tal, of natural and cultural resources,

• special park uses, beanng on the unique respons1b1ht1es, programs, and act1v1t1es relatmg to the m1ss1on of NPS and its custod1ansh1p of national parks and h1stonc sites


Retention Plan Disposition Instructwns A.l. Land Acquisition and Ownership Records. Permanent: Records that document NPS land acqu1s1t10n and ownership, and any changes to land holdmgs, contains maps, drawmgs, blueprmts, photographs, etc., that meet the permanent cntena outlmed above

Transfer permanent special media, and electronic records along with any finding aids or descnptive mformation (mcluding lmkage to the origmal file) and related documentation by calendar year to the National Archives when 3 years old Digital records will be transferred as specified 111 36 CFR 1228 270, or accordmg to standards applicable at the time

Transfer all other permanent records to NARA 15 years after close

A.2. Cultural and Natural Resource Management Program and Planning Records Permanent: All records that document NPS programs, pro_1ects, studies, reports, and surveys pertammg to cultural and natural resources, as well as plannmg and poltcy development relatmg to overall management, use, protection, and preservat10n of cultural and natural resources Contams documents essential for understand mg the history of the project or program from 111cept1on to completion Includes aud1ov1sual records that document high-level NPS officials and v1s1t111g d1g111tanes, special act1v1t1es and events, h1stonc buildmgs, landscape features of natural or cultural s1g111ficance (e g Old Faithful, Deltcate Arch, Pecos M1ss10n Rums), s1g111ficant transportation systems (e g The Gomg to the Sun Road) and other m1ss1on related s1g111ficant act1v1t1es Also mcluded 1s documentation of the variety of plants and an11nals that grow in or 111hab1t park urnts, as well as high-level park visitors and recreational act1v1t1es at the level described as s1g111ficant These records meet the permanent cntena outlmed above

Transfer permanent special media, and electronic records along with any findmg aids or descnptive 111format1on (mcludmg lmkage to the onginal file) and related documentation by calendar year to the National Archives when 3 years old. Digital records will be transferred as specified in 36 CFR 1228.270, or accordmg to standards applicable at the tune

Transfer all other permanent records to NARA 15 years after close

B. Non-Permanent Long-term Resource Management and Land Records Temporary: Records that document long-term, ongoing management, mamtenance, preservation, mod1ficat10n, and rehab1lttat1on of land, and natural and cultural resources, as well as associated records that document cultural and natural museum and archival collections, and that do not meet the permanent cntena specified above Includes everyday construct10n and mamtenance records for historic structures, such as rumor electrical or plumbing repair/maintenance work, for example, the replacement or repair of a

B. Destroy when no longer needed, but never before they are 10 years old


Retention Plan leakmg faucet. Records also cover mmor road, trail, fence, and campground construction and rehabilitation; solicitation and bids for contracts that impact a park's natural and cultural resources or mission, such as construction, paintmg, planting, revegetation, repair and replacement, planning of museum exhibits; supporting documentation for reports; and procurement files for scientific and h1stonc studies, mcluding management of flora and fauna.

C. Short-term Resource Management and Land Records Temporary Records with sho1t-term operational value and not considered essential for the ongomg management of land and cultural and natural resources

D. Routine Resource Management and Land Records Temporary: All other routme, housekeepmg, and supportmg documentation not addressed elsewhere 111 this categ01y

Disposition Instructaons

C. Destroy/Delete records 15 years after close

D. Destroy/Delete records 3 years after close


NATIONAL PARK SERVICE


E-SYSTEMS CROSSWALK

Nl-79-08-1 (New Big Bucket Schedule)

E-System Description Comments

Item No. illescription 1. A. 1. Records that document NPS land holdmgs

Retention Acronym

Permanent

System Name & Description Status

NI A GIS The focus ofGIS (Geographic Information System) m NPS has been on cartographic data acqms1t1on for parks, GIS trammg, and techmcal and adnumstrative support for the growmg number ofGIS and GPS operations m parks http //www nps gov/g1s/g1s program/ NPS Enterpnse Geographic Information System (EGIS) 1s bemg developed to provide data management and web map pubhcation services for selected geospatial data layers NPS-w1de, and can support all programs with access to standard web mappmg services Inputs are identified park and program level geospatial data Outputs are aggregated GIS data layers-some with web mappmg services or apphcat1on mterfaces Documentation consists of codebooks and/or data d1ct1onary, data standards, work flow, processes, and GIS and database schemas are evolvmg - 1m!Ial documentalion exists for park boundaries and bmldmgs The data are geometric layers with lmked geospatial attnbutes that may be lmked with multiple tabular databases or systems Currently, EGIS user mformatlon 1s only available mtemally to the NPS at http //portal nps gov 46840/RIM/EGIS/default aspx

Operational Uses ESRI and Arclnfo, ESRI ArcGIS Geodatabase http //www nps gov/g1s/data stan dards/

Contact 1s Joe Gregson, National GIS Coordmator 303-969-2964 Joe _gregson@nps gov

LRD-MIS Land Resources Division (LRD) -Management Information System Momtors real estate mterests acqmred by NPS and helps Land Acqms1tlon Managers acqmre new lands

Operational Includes management pohc1es and drrectors' orders Lmks to I Monuments database by park, with ID#, name of monument, state, date, type, eastmg &

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 ) Page 2 oft22

Nl-79-08-1 (New Big Bucket E-System Description Comments Schedule)

Item No. Retention Acronym System Name & Description Status /Descriotion

northmg data, set and recovered date, developed area And 2 PIL T - Payments m heu of taxes - Federal payments to local govt to help offset loss of property tax List by state and county, 1 999-present Contact for LRDMIS Wm Shaddox,t202-354-6943, bill shaddox(ro.nps gov

LRD Land Resources Division-Master Deed Listing Operational MDL contams acreage MDL Mamtams data on tracts purchased by NPS and houses all summanes, by type of site, by

deed mformat10n state (fee acreage, public, pnvate), by state and county, by park Encumbrance export file Lmked to TractsNet and LRDMIS

NIA LandsNet Operational LandsNet 1s Land Acqms11Ion LRD uses this website to commumcate pohc1es throughout Information portal of Land the service and to store and access LRD's cntlcal data Resources D1v1s1on http //landsnet nps gov The Land Resource D1v1s1on (LRD) coordmates the exchange and acqms1t1on of lands for NPS, and 1s the official repository of all NPS land record data and contmually mamtams dynamic land ownership, parcel, and boundary datasets LandsNet 1s available throughout NPS and contams documents and data that are useful to numerous proJects and offices outside LRD Smee tlus data changes daily, automated routmes that extract and package LRD's data update the website mghtly Additionally, LandsNet contams an onlme document archive that LRD uses to access, modify, store, retneve, and backup LRD's legal documentation This documentation mcludes deeds, change orders, legal descnptlons, leg1slat1on, segment maps and metadata for

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 ) Page 3 of 22


Item No. Retention Acronym System Name & Description Status /Description

each NPS umt Much of this ongmal documentation m this archive was scanned from hardcopy or microfiche sources The work of LRD staff members regularly results m improvements and modifications to ex1stmg documents m the archives as well as the addition of new documents as the acqms1tion process for a given parcel of land progresses

NIA NR NPS Water Rights Docket Files Operational D1g1tal version allows relocat10n Currently, the paper copy 1s considered the record copy of paper to secure storage fac1hty, Upon approval of this schedule, the electromc version and broader use New paper should be considered the record Stores documentation for documents are mcorporated mto water nghts/water uses m park umts ProJect acqms1tion system penod1cally mvolved d1g1tal scannmg, mdexmg and arch1vmg of Documentation mcludes legal 55 ,000 pages of documentation stored m over I 400 analog water nghts filmgs & related files associated with 177 park uruts correspondence between NPS & The NPS Water Rights Branch, located 111 Fort Collms, states, legal opm1ons by Sohc1tor, Colorado, mamtams official records pertammg to water history of development and uses and water nghts within NPS field umts These acqms1t1on of water nghts by records, collectively known as the NPS Docket Files, NPS, techrucal specs of water mclude the followmg types of documents legal water nght supply systems and allowable filmgs and related correspondence transmitted between rates of water use under state NPS and state water nghts offices, history of development permits, NPS water use reportmg, and acqms1tion of water nghts by NPS, techmcal supportmg hydrolog1c data, maps, specifications of water supply systems and allowable rates photos System can provide CDof water use under state permits, specifications for Rom of data by park recogmzed federal reserved water nghts to support the prm1ary purposes for which the park umt was established Contact bill mckson@nps gov The role of the Water Rights Branch 1s to recommend 970-225-3503 water nghts policy and implement the Serv1ce-w1de water NOTE: Water Rights Case Files nghts program for the protection of NPS water nghts m (paper) are scheduled as coordmat1on with the Office of the Sohc1tor (SOL), pern1anent under L54 m current Department of Justice (DOJ), and other governmental NPS schedule entities The system 1s designed to update files stored m the d1g1tal system and to keep current each water nght docket as the

July 2 1 , 2009




Item No. illescriotion

Retention Acronym System Name & Description

paper filmg system 1s changed through deletions, refilmgs, and add1t1ons Master file 1s "DocketDB mdb" There are about 78,000 document images registered m the master database, entered smce 1 997 The electromc browsmg system (available smce 2002) 1s structured to be run usmg any JavaScnpt compatible web browser It allows NPS-Water Rights Branch users to qmckly and efficiently view the d1g1tal water nghts documents The system also makes CDs of images and the browser for use by park management and Federal attorneys version

Status

NIA TractsNet Allows LRD to v1suahze and query boundanes, acqms1t1ons, etc Also provides mterface to this data http //landsnet nps gov/tractsnet/

The Land Resource D1v1s1on (LRD) coordmates the exchange and acqms11ton of lands for the National Park Service (NPS) As a result oftth1s activity LRD 1s the official repository of all NPS land record data and contmually mamtams dynamic land ownership, parcel, and boundary datasets TractsNet mtranet mappmg service provides LRD personnel a way to v1suahze and query the most current geospattal data for a NPS umt's legislated boundary as well as the 111d1v1dual parcels that make up a umt This site serves as a commumcat10n tool for the contmual mamtenance of LRD's geospattal tract and boundary data, acqms1t1on, and ownership mfonnat1on TractsNet provides an easy way to v1suahze, query, and mark-up copies of the geospattal data sets that are currently m work as well as those data sets that have successfully completed the quahty control processes necessary for a data set to be approved for pubhcatton on the NPS Data Store TractsNet allows users to perform

Operational Internet Mappmg Service for Lands Data, contams boundary data Ltnks to LandsNet Onlme Archives - deeds, leg1slat10n, segment maps, legal descnpt1ons, change orders, and metadata Also tracts, purchase MOAs, acreage, landowner, conveyed date, encumbrance data Lmked to MDL - Master Deed L1stmg

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NPS E Systems Crosswalk, Resource Management & Lands, (Item I ) Page 5 of 22


Retention Acronym System Name & Description Status /Description Item No.

spatial queries between parcel polygons and the mformat1on contamed m LRD's ownership databases that are also updated on a daily basis The site also provides access to each umts supportmg documentation (1 e deeds, leg1slation, legal descriptions, change orders, metadata, etc ) through LandsNet TractsNet 1s available to all offices of the National Park Service but was pnmanly developed for use by LRD staff members System components LRD's geospatial tract and boundary polygons LRD's ownership databases LandsNet document archives Th1rd party supportmg raster and vector mformat1on hke USDA NAIP imagery and BLM's GCDB data Master or data files Umt Class1ficat1011 ESRI shape files that are contmually updated and mamtamed Tract ESRI shape files that are contmually updated and mamtamed Boundary ESRI shape files that are contmually updated and mamtamed Output(s) This mtranet mappmg service 1s for data v1suahzat1on and query only data may not be downloaded d1rectly from this site

TractsNet posts its geospatial data to the NPS Data Store - where 1t becomes available to the public and 1s harvested

by government apphcat1ons hke Geospatial One Stop (GOS)

1. A. 2. Records Permanent that document Operational Database for reg1strat1on & Mgmt programs, proJects,

ASMIS CR Archeological Sites Management Information of park preh1stonc & h1stonc

studies, reports, and System

archaeological resources Collects and reports management data on NPS

July 2 1 , 2009


NI-79-08-1 (New Big Bucket Schedule)

Item No. Retention ffiescription surveys pertammg to cultural and natural resources, as well as records that document plannmg and pohcy development relatmg to overall management, use, protection, and preservation of those resources

Acronym

NADB CR National Archeological Database (NADB) Conta111s Operational MK - Custom developed 111 3 modules Maps, Reports, and Permits Followmg 1s Chpper (PC hosted DOS) specific 111format1on on each www er nps gov/archeology/tools

/nadb htm

E-System Description

System Name & Description

archeolog1cal sites

http //www nps gov/htstory/mwac/a1m pages/asm1sl htm ASMIS 1s a serv1cew1de data management system to mventory the archeolog1cal sites on NPS land and mamtam standardized management mformatton about sites, such as cond1t1on, threats and disturbances, National Register status, culture history, and location This mformatton 1s used to improve management of park resources, strategic plannmg at the park level, budget 1mtlatlves at the park level, and accountab1hty of resources at the park, regional, and national levels Also, 1t 1s used for a number of national level reportmg requrrements The most current master data file at the national level was compiled m October 2008 Approximately 230 parks mamtam md1v1dual ASMIS datasets compiled once a year at the national level The earliest 1s dated 1 953 with the vast maJonty entered on or after 1990 The most recent site records m the national dataset were entered m 2008 Thousands of site records are updated annually Park archeolog1sts run reports m ASMIS to use for plannmg, resource management, and annual accountab1hty Many NPS archeolog1sts also use the ASMIS data on a GIS platform for research, as well as comphance act1v1t1es and planmng for development, fire, floodmg, etc ASMIS data 1s also used for national level reportmg, such as the Secretary of the Interior's Report on Federal Archeology, and for evaluatmg perfomiance for budget allocat1ons The current data dictionary 1s entitled "ASMIS 3 01 Data Dictionary", dated December 2007

Comments

Status

Con tams 1 00 standardized fields with data on site location, descnpt1on, s1gmficance, cond1t10n, threats to, and mgmt reqmrements for known park archaeolog1cal sites Updated yearly ai national level Started 111 1 993, DOS 111 97, & Access system m 99 Now ASMIS 3 0 1 On NPS Intranet

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, {Item I ) Page 7 of22



Item No. /Descriotion

Retention Acronym System Name & Description Status

NADBMAP

CR National Archeological Database - MAPS (Multiple Attnbute Presentation System) Publtc searchable database of Archeolog1cal GIS Maps show archeolog1cal site densities, SHPO site counts http //www cast uark edu/other/nps/maphb/

Operational MK - Data prepared by Center for Advanced Spatial Technologies (CAST) of Umv of Arkansas, and 1s denved from federal agencies, other external sources, or developed by CAST

NADB-R CR National Archeological Database - Reports Collects b1bhograph1c data on archeolog1cal reports nat1onw1de Contams project title, park name, project purpose, objective, md1v1duals mvolved, major accompltshn1ents, costs Data 1s used m the related web-based, publtcly accessible system Comp1lat1on of reports by year m Excel http //www nps gov/archeology/tools/nadb htm

Operational Computenzed commumcat1ons network for archaeological & h1stonc preservation commumty, establtshed to improve access to mfo on archaeological actlv1t1es nat1onw1de Mamtamed thru cooperative agreement between NPS and Center for Advanced Special Technologies (CAST) at Umv of Arkansas NADB-Reports 1s expanded b1bhograph1c mventory of some 350,000 reports on archaeological plannmg and mvesttgat1on Mostly "'gray hterature" representmg large portion of pnmary mfo on sites Can be quened by state, county, worktype, cultural affihat1on, keyword, matenal, year of pubhcatlon, title, author Contacts Terry ch1lds@nps gov

Michele c aubry@nps gov

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 ) Page 8 of22


Retention Acronym System Name & Description /Description

NADP- NPS Archeological Program - Permits Permits Database of information on Ant1qmt1es Act & ARP A

pernuts issued 1 906-86 Provides access to information about s1gmficant archeolog1cal and paleontolog1cal projects earned out during history ofU S federal archeology Records in database are for permits issued by DOI under Ant1qmt1es Act of 1 979 and Archeolog1cal Resource Proteclion Act of 1 979 Data collected from DOI, NPS, National Anthropological Archives of Sm1thsoman, and NARA NPS created database "Steps are underway to transfer files to National Archives so they can be better cared for and made more widely accessible " http //www nps gov/archeology/tools/permits/intro htm

Item No.

NPS ESA NR NPS Endangered Species Act DB Develops and integrates several existing databases regarding the presence, status and trend of endangered, threatened, and proposed and candidate species in NPS umts http //www nps gov/b1ology/endangeredspec1es/database/s earch cfm

APCAM NR Alien Plant Control and Management Database Collects data related to the inventory, momtonng and controlling of exotic plants Lists ahen plants alphabel!cally by scientific name, and provides common name, states where found or reported mvas1ve, national parks where found, and references May be searched in vanous ways

Status

Operalional Pnmary info issuing agency, type of project, Act under which issued, land managing agency involved, pnnc1pal investigator Then descnpt1ve info on project worktype, site name and IDt#, archeolog1cal or cultural affihation Locational infonnat1on Info on collect1ons & repos1tones Documentation inforn1at1on for tracking permit process and hstmg documents in permit file

Operational Can search by park, by common or sc1ent1fic name, and also see ·expenditures by park, name, and ESA class1ficalion

Operational Margaret Beer of Natural Resources Program 1s contact 970-267-2 1 68 Margaret Beer@nps gov

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NPS E Systems Crosswalk, Resource Management & Lands, (Item l ) Page 9 of 22


Item No. /Description


NRSpp NR Biological Inventory System - NPSpecies Operational Repository of mformatlon on Database represents documented hsts of species for each b10d1vers1ty of orgamsms m NPS park System, with details on native and

httQ //www nature ngs gov/YeannRev1ew/yrr2003/03 ht nonnative species, plants and ammals, vertebrates and

ml mvertebrates, and other hfe-', forms Integrated with

NatureB1b, and other NPS Info systems Exotic Plant Management Ahen Plan Control and Momtonng Database, Fire-Effects Program Fire Ecology Assessment Tool, Natural Resource Mgmt Assessment Program database with associated GIS map and data arcluve, Incident Mgmt Analysis & Reportmg System, & Automated National Catalog System ofNPS Museum Management Program The National Wildlife Federation eNature database also mtegrated Margaret Beer of Natural Resources Program 1s contact 970-267-2 1 68 Margaret Beer@ngs gov

NIA NR NPS Nature & Science Website NPS natural resource website that publishes mformat1on

Operational

on NPS natural resource stewardship, conservat10n, and education m the national parks and the protection of park natural resources

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item I ) Page 1 0 of 22



NRGEO NR Geospatial Services Operational Formerly component ofNR Implements set of comprehensive NR & GIS metadata and (Implementa DAT A Contact Doug Garnand, data file management subsystems Provides tools and hon started 303-969-2803 resources, based on ex1stmg FGDC standards, XML m 2005) Uses XML, Oracle, Cold Fusion Captures Geospahal and tabular metadata m support of Data on server (88,000 files m mventory and momtormg program, NR Challenge, and 2005) ongmated from NR Base NPS-w1de GIS programs Cartography Inventory & GIS

Cleannghouse proJects NPS only

NLS National Natural Landmark Data System Operattonal Scheduled under N 1 -79-96- 1 Contams data on ecolog1cal and geolog1cal sites (N44b) as a Permanent record designated as Nattonal Natural Landmarks Tracks site des1gnahon process and adherence to procedures

SAIP Systemwide Archeological Inventory Program. To Operattonal Determmes nature and extent, locate, evaluate, and document archeolog1cal resources m records, evaluates, and nommates uruts ofNPS ehg1ble resources to Nalional

Register, recommends appropnate strategies for conservmg, protectmg, preservmg, managmg, and mterpretmg NPS only

LCS CR List of Classified Structures Operahonal Lmked to CRB1b for H1stonc Inventory of all htstonc and preh1stonc structures m NPS architecture On Inside NPS m which the NPS has some legal enforceable mterest Each entry contams data on

Ident1ficatton (preferred name, http //www hscl er nps gov/ms1denps/summary asp number, park, state, county,

region, cluster, adnurustrattve umt, LCS IDt# H1stoncal S1gmficance Natl Register status & date, landmark des1gnalion, s1gmficance level, short & long s1gmficance descnptton Constructton Penod Functton & Use pnmary h1stonc

July 2 1 , 2009



Item No. mescription


function, pnmary current use, whether contams museum coll Physical Descnptton structure type, short & long physical descnpt1ons

CLI CR Cultural Landscape Inventory Inventory of cultural landscapes m the NPS m which NPS has some legal enforceable mterest

Operational Comprehensive mventory of all h1stoncally s1gmficant landscapes w1tlun NPS Identifies & documents location, physical development, s1gmficance, National Register ehg1b1hty, condition, etc Updated annually Info can be entered as text or graphic Ultimate goal 1s complete mventory of landscapes, component landscapes, and where appropnate, associated landscape features

IPM Integrated Pest Management System An mteraclive, web-based system for entermg pest1c1de proposals, central offices use for approvmg the proposals and parks then use for reportmg actual pesticide use

Operational Scheduled under NC 1-79-77- 1 Item 93 (Pesttc1de Control System) N50c as a Permanent record

NIA NR Air Atlas GIS System GIS System to manage and present air quality mfonnatton http //www nature nps gov/air/Maps/ Atr Atlas/index cfm

Operational Looks at spatially mterpolated air pollutant data from maJor national momtormg networks m which NPS part1c1pates Contams mfo on ozone, sulfate/mtrate, v1s1b1hty, wet deposition & dry

deposition maps Pollutant maps presented as 5 or 6 year chmatolog1es Air Atlas ProJect 1s partnership between NPS and Umv of Denver Geography Dept

NPS Wilderness Coordmates all facets of wilderness management and

Implementat 10n started

Portal - Part of Parknet Contact Rick Potts, 406-243-

July 2 1 , 2009




Retention Acronym System Name & Description

pohcy with pubhc Source for mformatlon on wilderness area research, education, leg1slat1on, and preservation Repository of valuable ecolog1cal, geological, scientific, educational, and h1stoncal mfornialion

Status

46t1 2 Cold Fusion template with SQL Backend Database

NPSPhoto HFC NPS Photo Collection Database Contams mformation about the central NPS lustoncal photo collection mcludmg photographer, localion, date of photo, format of photo, and caption mformalion http //data2 1tc ops gov/hfc/npsphoto cfm

Operational Index to collection of some 300,000 photos and negatives, of which 2000 are posted onlme with appropnate descnptlve data (catalog number, photographer, year, descnptlon, parks1te) Remamder are bemg mdexed Arranged by topic

CWSS Civil War Soldiers and Sailors System Web-based system with data on C1v1I War personnel

http //www 1td ops gov/cwss/mfo htm

Operational MK - Computenzed database contammg basic facts about servicemen on both sides m C1v1I War Data mdexed to " m1lhons of other documents about C1v1I War soldiers mamtamed by NARAt''

NIA Valley Forge Muster Roll Database Database of surv1vmg day books of the Contmental Arn1y from December I 777 to June I 778 Database contams about 24,000 names of soldiers who were at Valley Forge dunng the wmter encampment

http //valleyforgemusterroll org/

Operational l\:luster roll contams data from official documents located at Valley Forge Histoncal Park and at NARA, and website md1cates NARA as source of mforn1at10n on soldiers before or after time of Valley Forge encampment Site also has breakdown of Contmental Army and org chart Based on hstmg of records m NARA RG 93, 1t would seem that the ongmal records are already m NARA custody, and this 1s Just a fmdmg aid for a portion ofNARA's holdmgs

July 2 1 , 2009



Item No. /Descriotion 1. B. Records that document the ongomg management, mamtenance, study and observation, preservat10n, mod1ficat1on, and rehab1htat1on of resources, as well as associated records that document cultural and natural museum and archival collections

Retention

Temporary Clonl!-term)

Acronym

ANCS+

CRBib



CR Automated National Catalog System Manages NPS museum collections mcludmg catalog

httQ //ngs gov/h1storv/museum/gubhcatlons/ancs html

Northeast Region Cultural Resources Bibliography Online Catalogue Provides descnptions with storage locations of over 8200 cultural resources reports produced or contracted by and for parks, h1stonc sites, monuments, and hentage areas m Northeast Region

Only mtemal access

httQ / /m12nmsc5697 l t/crb1b/fag html

Comments

Status

Operational Database mgmt system to accession & catalog objects & archival matenals m museum collect10ns 111 over 300 parks Now ANSC+ - customized version of Re discovery Profic10, with Microsoft SQL Server as engme ANCS+ can catalog objects, search for objects, create reports, track loans, schedule & track mamtenance, create object h1stones, attach d1g1tal images to catalog records, conduct annual mventory, descnbe collections and create findmg aid Contams collection module with cultural resources and natural history duectones, and archives module to descnbe archival collections, m format exportable to MARC & XML

Operational Provides region and park staff with resource for detem11mng what reports have been completed for each park and where copies of reports can be found Serves as reference collect10n m preparation of new reports and used to determme what additional reports need to be prepared for parks Ensures that NPS does not lose cntlcal research already paid for and completed that 1s necessary

July 2 1 , 2009


N l-79-08-1 (New Big Bucket Schedule)

Item No. Retention /Description

Acronym


System Name & Description Status

Comments

for future management and plannmg Data m ProC1te, but custom template

CR Landmark s

CR National Historic Landmarks Database Inventory of nationally s1gmficant h1stonc landmarks designated by Secretary of In tenor because they possess exceptional value or quality m 11lustrat1on or mterpretmg hentage of U S

Operational httQ //www ngs gov/lustorv/nhl/ Contact Bnan Jomer, 202-354-2276 Can search by name, state, city, NPS support office Contams mfo on whether landmark 1s threatened, m emergency or watch status

NRIS CR National Register Information System Database of properties on the National Register of H1stonc

Operational Computenzed mdex with mformatlon on each of h1stonc

Places

httQ / /www ngs gov/h1storv/nr/research/nns htm

properties hsted m or deemed ehg1ble for National Register Can be searched by name, location, agency, subJect, & documentation

CR Web History & Culture NPS website on cultural resource management, part of WWW ngs gov/history

Operational Formerly CR Lmks to the Past Covers people, places, stones, preservation, collections, and

NIA ERi Web application W eh-enables the ex1stmg Ethnographic Resources Inventory, a cultural resource database (Ex1stmg regional systemt) httQ //www ngs gov/h1story/ethnograghy/trammgi'.T APS/E RI htm

Under Develop men t

publications, with audiences of travelers, teachers, kids Data management system used to meet leg1slat1ve, regulatory, & pohcy reqmrements for 1dentifymg ethnographic resources and associated groups, m forecastmg consultation needs & budgets, m not1fymg mterested groups about anticipated planmng activities, m development appropnate pubhc mvolvement strategies, and m 1dentifymg resources that require momtormg

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 ) Page 1 5 of 22



NIA Florissant Paleontology Database Website Operational Documents the collections of Flonssant fossils stored at 20 non-NPS museums http //planmng nps gov/flfo/

ERI 1s means by which park can develop & mamtam mgmt listmg of cultural & natural features accorded s1glllficance by traditionally associated peoples Includes name of resource, general category (landscape, place, obJect, etc ) name of traditionally associated group, documentary source, NPS ulllt, Ulllque identifiers Chuck Smythe m Boston 1s contact 6 1 7-223-50 14 Chuck Smythe@nps gov

Database developed to mtegrate taxonomic, museum collect10n, & publicatlon data mto smgle virtual museum Includes photos Can search literature m which fossils descnbed Can search by museum, type status, higher taxon, genus, species, publication reference and status, and catalog number

GPMN NR Gaseous Pollutant Monitoring Network Database Operattonal Contams raw and final data collected from all of the ARD operated arr quality mollltormg stations The data 1s mostly hourly values of ozone, sulfur d1ox1de, and meteorological parameters

http //www nature ups gov/air/Momtormg/network cfm

Network of air quality momtonng stations that measure ozone and sulfur d1ox1de and meteorological parameters Has trend sites and baselme sites Many stattons operate Jomtly with EPA Castnet Mollltormg stattons transmit data lllghtly over phone to contractor who valtdates and archives the data Hourly data files transferred to EPA Air Quality Systems database Per (EPA 002) N l -4 12-

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 ) Page 1 6 of22

N l-79-08-1 (New Big Bucket E-System Description Comments Schedule)



01 -3, that data from EPA 1s permanent

Historic Preservation Learning Portal Provides access to sites with mformatlon needed to meet requirements of National H1stonc Preservation Act & related laws, and to access h1stonc preservation content Can be used to set up comm um ties of practice to share knowledge www h1stonc preservation gov

Operational DOI-wide system hosted by NPS Stores no data - content 1s web addresses Contact Constance Ramirez, 202-354-6967 COTS

NIA

IMC

HFC Conservation Treatment Database Stores treatment reports for objects treated at the department of conservation (DOC), artifacts treated by DOC contractors, and objects treated at the park by DOC conservators

Interactive Map Center Web-based mteractlve portal to NPS maps and data http //www nps gov/g1s/maps/

Land & Water Conservation Fund Data from 1965 to present, with project-related dates, locat1on, fac1ht1es, site mspectlon records, GPS mformat1on, and financial data

Operational

This 1s a legacy GIStype system

Operational

Part of FMSS (Fac1hty Management Software System) This 1s a workflow trackmg system, contammg HFC artifact registrationt#, park catalogt#, date logged, date completed, name of conservator, name of contractor Contact 1s Jane memtt@nps gov 304-535-6054 Contams mfo about and maps of parks, delivers base maps & park brochure maps Has Park Locator, Park Atlas Uses ESRI (Envrronmental Systems Research Institute) software Can select by topic, activity, park type, cultural hentage, state, can request vanous layers, e g different boundanes, nvers, rehef imagery, land cover, prec1p , tempt, etc SQL database Uses Crystal Reports

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 )


Item No. Retention Acronym /Description

NIA

NRDT

NRDATA

July 2 1 , 2009



Fmancial data merged monthly NPS Focus Digital Library and Research Station D1g1tal resource management system It can be used to store images and documents for search and display through PMIS and other systems as well as through the NPS Focus Research Station The NPS Focus Research Station 1s a one-stop gateway that can be used to search across numerous NPS systems

httri //focus ms1de nris gov/docs/Ins1de/ About html

NR Natural Resource Database Template Provides a standardized, customizable data model and user mterface to capture mventory study and vital signs momtormg protocol data ht!}r//sc1ence nature nris gov/nn/ariris/temrilate/mdex cfm

NR and GIS Data Store This 1s largely a support system for GIS metadata and standards

Page 1 7 of22

Comments

Status

Implementat Appears to be mostly portal 10n started One-stop searchmg gateway for

NPS and related non-NPS databases, and serv1ce-w1de d1g1tal image/resource solution Gateway uses ANSI Z39 50 protocol to mtegrate systems, Web Services/SOAP Messagmg to promote mteroperab1hty, and XML mappmg for record sharmg NPS Focus consists of mtegratlon of Blue Angel MetaStar 8 software, Java-based platform based on open standards and Oracle 91, and L1zardTech image management smte mcludmg ExpressServer 4 6 for servmg images

Operational Set of Microsoft Access relat10nal database tables that parks & networks can use to develop applications for captunng natural resource mventory and momtonng data S tandard1zes location and observation data to fac1htate mtegratlon of data sets, acts as design platform, mtegrates with other I&M data mgmt systems, mcludmg vanous GIS databases

Implementat Manages and shares NPS 10n started metadata & data generated by

Natural Resource & Serv1cew1de GPS Programs Posts mfo to




http //science nature nps gov/nrdata/docs/about cfm Geospattal One-Stop Goals provide centralized repository of

The NPS Metadata Profile forms the basis for the NPS metadata records, mtegrated Metadata Database and supportmg NPS Data Server The searchmg, d1stnbut10n of Profile was developed m FY 2004 to support the NPS metadata and data to other federal w1de mteroperab1hty ofGIS metadata with natural resource and other data management systems usmg XML The NPS Metadata Profile Document Type Defimtton (DTD) combmes the FGDC Content Standard for D1g1tal Geospattal Metadata (CSDGM), the FGDC B1olog1cal Data Profile, the ESRI Profile of the CSDGM, the NPS Inventory and Momtonng Program's Dataset Catalog, GIS data layer standards tracking, and other NPS-spec1fic metadata system reqmrements The NPS Metadata Profile

and non-federal cleannghouses, streamlme metadata and data stewardship with standardized, real-time uploadmg & ed1tmg capab1hty Data and metadata resources for thts proJect include NPS GIS Cleannghouse, NR Base Cartography Inventory and GIS

1s ut1hzed m the NPS Data Store for managing GIS and Data Server, NR Geologic other data for both mternal use and pubhcatton to the NPS GIS Cleannghouse and NPS Focus D1g1tal Library and Research Statton

Resource Evaluation (Inventory), NR Water Resources Small-Scale GIS Data, I&M Dataset Catalog (and field-level databases), Land Resources D1v1s1on, S01] Resources Inventory

NR Bibliography Inventory System - NatureBib Manages park-level b1bhograph1c c1tat1on data captured via the natural resource b1bliograph1c inventory which supports implementation of the Natural Resource Challenge

Operational Used to catalog, search, & manage reports, articles, conference proceedmgs, theses & d1ssertat1ons, gray literature, & other documents contammg mfo on park natural resources Allows for uploadmg of full-text versions of docs and pubs Currently houses some 300,000 records Login reqmred for access Margaret Beer of Natural Resources Program 1s contact 970-267-2 I 68 Marn:aret Beer@nos 1wv

July 2 I , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 ) Page 1 9 of22

N l-79-08-1 (New Big Bucket E-System Description Comments Schedule)



PPMTS Parkway Project Management Tracking System (for Blue Ridge Parkway) System tracks conservalion plannmg proJects (EAs, EISs and related documents) from conception to frmtlon This system tracks and reviews project pubhc comments, fundmg, compliance with NEPA and NHP A, etc

Operational System improves project management and consistency of environmental plannmg Project trackmg system relatmg fundmg to compliance process and conservation-based dec1s1011-makmg COTS - Access

PEPC NR Planning, Environment and Public Comments System Onlme collaborative tool designed to facilitate the project management process m conservation plannmg and envrronmental impact analysis Used m park plannmg to review components ofGMP, like a w1k1, designed for short-term use http //parkplannmg nps gov/


Provides access to current plans, environmental impact analyses, and related documents on public review Users can submit comments for documents available Can search by plan/document name, project type, park, state

RPRS NR Research Permit and Reporting System Supports the application, pemuttmg, and reportmg processes associated with the NPS Scientific Research and Collectmg Permit

Operational Website to c01muumcate park research needs, park specific permit conditions, and important contact mformat1on Public can use site to access this mfomiatlon and apply for pemuss1on to conduct natural resource and social science research & collectmg acliv1tles wilhm parks NPS personnel can track processmg of applications mto

July 2 1 , 2009

NPS E Systems Crosswalk, Resource Management & Lands, (Item 1 ) Page 20 of22


Item No. mescription


penmt dec1s1ons Slulohnm Shiloh National Military Park-Monument Location Operational Website repeats data m

System descnptlve column Contams Monument Location System designed to find h1stoncal data on Battle of Shiloh commemorative features at Shiloh Battlefield It presents pictures and text of the monuments and markers and contams gnd coordmate locations http //www slulohbattlefield org

STORET STORET Water Quality Database Operational Legacy STORET contams results Serv1cew1de Water Quality Data Archives, a repository of of water quality momtormg physical, chenucal, b1olog1cal, and other momtonng data act1v1t1es conducted by states & collected m and around national park umts by park staff, other ent1t1es through 1 998 In contractors, and cooperators Interagency water quality late 1 990s, EPA developed database developed and supported by EPA to house local, modermzed STORET, robust, state, and federal water quality data collected under the scaleable Oracle-based water Clean Water Act quality data system NPS along

with others, nugrated their data http //www nature nps gov/water/mfoanddata/mdex cfm from legacy STORET to new one http //www epa gov/storet/dw home html EPA mamtams STORET National

Data Warehouse Per EPA 400 (NCl -4 12-8 1 - 1 t8/9) the electromc data ts permanent, to be transferred to NARA when superseded Note NPS only sends final water data to EPA NPSTORET 1s senes of Microsoft Access XP templates that compnse a database

1. C Records with short-term operational value and not considered essential for the ongomg management of

Temporary : 15 years 1---�---------+-----------------------+------------------------1

N&S Nature & Science Operational Formerly named NR Inside N&S fosters the exchange of natural resource mformation Natural Resources (NRINT A) withm the NPS, prov1dmg additional services that (Web site with a dynanuc Ins1deNPS doesn' t have the capability to offer database

htto:/ /www .nature.nos.!!ov/) July 2 1 , 2009

http://www

NPS E Systems Crosswalk, Resource Management & Lands, (Item I ) Page 2 1 of22


Item No. /Description land, and cultural and natural resources

Retention Acronym

GIP


NR Geoscientists-in-the-Parks Allows parks to enter proposals for geosc1ence techmcal assistance Such assistance mcludes mterpretmg scientific findmgs mto lay tem1s, establishmg mventory and momtormg procedures, listmg park resource needs, gathenng data upon which to base management dec1s1ons http·//www nature nps gov/geology/gm/

Status


NPS lookmg for expenenced earth science professionals and students to work with & help park staff understand and manage resources through exanumng geology, water, air, and mtegrated sciences Needs mcludes fundamental research, syntheses of scientific literature, mappmg, GIS analysis, mventorymg, site evaluation, developmg brochures and mformatlve media presentalions, and educatmg staff

NRMAP

NRUTIL

NR Natural Resource Management Assessment Program Defines natural resource mformat1on attnbutes and FTE alignments supportmg natural resource stewardship m parks 1denl!fied as havmg "s1gruficant" natural resources (approximately 300 umts)

Natural Resources Utilities and Services Provides web-based services and tools (both Internet and mtranet) that allow the Inventory & Momtormg Program and its 32 affiliated networks to share mformatlon with each

Operational

Operational

Assessment tool prov1dmg obJectlve workload analysis of NR program tasks to assist with plannmg, formulatmg, and allocation offundmg Uses measurable aspects of park 's natural resources & other relevant factors to estimate workload mvolved m carrymg out components ofNR program Contact Tom Goddard 970-225-3543 MS Access database supported by Cold Fusion web browser mterface System Owner-Gary Williams System Manager- Margaret Beer 970-267-2t168 Margaret Beer@nps gov

July 2 I , 2009

NPS E Systems Crosswalk, Resource Management & Lands, {Item I ) Page 22 of22



other, & parks, cooperators, researchers, & the pubhc htt:Q //nature n12s gov/YearmRev1ew/yir2003/03 A html

RAMS Resource Activity Management System A system to manage act1V1hes and achons associated with park resource management

Under Developmen t

Overview of cultural and natural resource achv1hes prescnbed to manage resources, action milestones, costs associated with act10n & act1v1hes, accomplishments Integrates with PMIS, OFS, NPSpec1es, PMDS Jomtly owned by W ASO, NR Stewardslup & Science, and CR Contact Lmcoln Fairchild, 202-354-2088 Sequel software developed by contractor

1.tD All other Temporary routme, : 3 years housekeep1ng,tand None hsted [Reserved] supportmg documentation not addressed elsewhere m this category

July 2 1 , 2009

NATIONAL PARK SERVICE

RESOURCE MANAGEMENT AND LANDS CROSSWALK (ITEM 1. A.)

PERMANENT RECORDS

N l-79-08-1 (New Big Bucket Schedule) Item No. ffiescription 1. A. 1. Records that documenttNPS land holdmgs

Retention Permanent

Item No.

Ll4 L l 4 1 5 L l4 1 7 L l425

No code L24

Title NPS-19 (Current Schedule)

Retention Comments

Acqms1t1on of Lands [Land Acqms1t1on] Pohcy and Procedures [Land Acqms1t1on] Boundary Adjustments [Land Acqms1t1on] Holdmgs ( other than Federal) Acqms1tlon Case Files Encroachments Encroachments, Water Projects Encroachments, Loggmg and Timber Encroachments, Mmmg Encroachments, 011 and Gas Encroachments, Road Construction Land Use [General Correspondence]

Pennanent Permanent Permanent Permanent

Permanent Permanent Permanent Permanent Pennanent Pennanent Permanent Permanent

J

L24t15 L24t19 L2423 L2427 L243t1 L30a L30 1 5a

L30 19a

L3023a

L3025a

L3027a

L303tl a

L32t19 L48 L54

No code L58a

Land Use, Agriculture [General Correspondence] Land Use, Grazmg [General Correspondence] Land Use, Mmmg and Mmerals [General Correspondence] Land Use, 011 and Gas Easements [ General Correspondence] Land Use, Roads and Road Rights of Way [ General Correspondence] Land Use, Water, Sewer and Transnuss1on Lmes [General Correspondence] Grant Case Files [UP AAR, L WCF] Wilderness Areas and Research Reserves Water Matters (Water Rights Compacts, etct) Water Right Dockets Proposed Areas [ Accepted Proposals]

Permanent

Pennanent

Permanent

Permanent

Permanent

Permanent

Permanent Also hsted m 8 A 2 Permanent Permanent

Permanent Permanent

July, 2009

NPS Crosswalk, Resource Management & Lands (Item I A ) Page 2 of 1 1

Nl-79-08-1 (New Big Bucket Schedule) NPS-19 (Current Schedule) Comments Item No. /Description Retention Item No. Title Retention

L58 l 5a National Wild and Scemc Rivers Permanent [ Accepted Proposals]

L58t17a National Sceruc Trails [Accepted Permanent Proposals]

L60 Designated Areas Permanent L60t15 National Wild & Sceruc Areas Permanent L60 l 7 National Scemc Trails Permanent L62 Intemat1onal Parks and Htstonc Sites Permanent L74 River Basm Studies and Activities Pemianent L74t19 Economic and Recreational Benefits Pemianent L742t1 Notices of Pub he Heanngs 2 years L7423 Studies and Reports (Concemmg BIR and Pemianents

C/E projects) L7425 Dams and Dredgmg Permanent L7427 Other Studies and Reports Permanent L76 1 5 [Environmental Impact] Pohcy, Pennanent

Procedures, Gmdelmes me EPA standards S74tl 7 Disposal of Real Property (Pertams to Pemianent Also hsted m I A 2

land] 1. A. 2. Records that Permanent document programs, A58 Interments (mcludmg graves1te 6 years projects, studies, reservations) reports, and surveys pertammg to cultural and natural resources, as well as records that

A763t1a Bmldmg Fires Major fires causmg permanent damage to h1stonc or natural sites

Permanent Also hsted m 4 A

document planrung and A90t15a Pemuts, Collectmg (Archeolog1cal, 1 5 years Formerly m l b pohcy development Paleontolog1cal, etct) [approved] relatmg to overall C58 Bmldmgs and Other Fac1hties [h1stonc Pennanent management, use, properties] protection, and D l 8 Plannmg Program [General Management Pemianent Also hsted m I O A preservation of those Plans (GMP) & Development Concept resources Plans (DCP)]

D20 Planrung & Design Project Files Pemianent New item Director's Construction Approval In Project File New item ProJect Review Reports In Project File Newt1tem Capital Asset Plans In Project File

July, 2009 WNLN = when no longer needed

NPS Crosswalk, Resource Management & Lands (Item 1 A ) Page 3 of 1 1

Nl-79-08-1 (New Big Bucket Schedule) NPS-19 (Current Schedule) Comments Item No. /Description Retention Item No. Title Retention

D32 Grounds and Shoreline [h1stonc Pem1anent Also hsted m 4 A properties]

D32t15 - [Grounds & Shorelme, h1stonc properties] Permanent Also hsted m 4 A D32t1 9 D32t1 5=Campgrounds, playgrounds, tenms

courts, p1cmc areas D32 l 7=Beaches D32 1 9=Eros1on and Watershed Control

D66 Signs, Markers, and Memonals Permanent [Correspondence re s1gmficant Memonals]

H l 4 Area and Service History Permanent No code S1gmficant Events & Contact Log Permanent H l 5 Leg1slattve H1stones Pem1anent H l 8 B1ograph1cal Data and Special Collections Permanent H20 1 5 Nattonal Park Service Areas Permanent H20 17 Acqms1tJon Gifts, Loans, and Inventones Mamtam with

(Accesston Files) Collections H22 Cultural Resources Studies and Research Permanent H22 1 5 National Park Service Areas Pem1anent H22 1 7 Special Studies Permanent H24 Archeolog1cal and H1stonc Data Recovery Permanent

Programs (External) H24 1 5 Corps ofEngmeers, Bureau of Permanent

Reclamation ProJects, River Basms, etc H262tl Reports, Armual [History and Archeology] 3 years H2623 Reports, S1tuat1on [History and 3 years

Archeology] H30 H1stonc Sites and Structures Management Permanent

& Preservation (mcludes Archeolog1cal Rums)

H30 1 5 Management, Preservation, & Pem1anent Mamtenance [Htstonc Sites & Structures]

H30 1 7 List o f Classified Structures Permanent H30 19 Special Studies (mcludes H1stonc Pem1anent

Furmshmg Plans) H32 National Register ofH1stonc Places Permanent Also hsted m 8 A

(mcludes State Plans)



Nl-79-08-1 (New Big Bucket Schedule) NPS-19 (Current Schedule) Comments Item No. /Description Retention Item No.

H34 Title National Survey ofH1stonc Sites and Bmldmgs (Nattonal Hlstonc Landmarks)

Retention Permanent Also hsted m 8 A

H34 1 5 Proposed Permanent H34 1 7 Ehg1ble or Estabhshed Permanent Also hsted m SA H38 H1stonc Amencan Bmldmgs Survey

(HABS) Permanent Also hsted m 8 A

HABS/HAER 1s covered by N l -5 1 5-95- 1

H38t1 5

H40

H42

[H1stonc Amencan Bmldmgs Survey] Studies H1stonc Amencan Engmeermg Record (HAER)

H1stonc Preservatton Program Overview

Permanent

Permanent

Permanent

HABS/HAER 1s covered by N 1-51 t5-95- 1 Also hsted m 8 A HABS/HAER 1s covered by N l-5 1t5-95-1

H42 1 5 H42 1 7 M24 1 7a

Leg1slalive Pohc1es and Procedures Comphance Documentatton Ant1qm1tes Act Pemut Files

Permanent Permanent Permanent Headquarters Copy

N l4 Animal and Plant Life Pemianent Fom1erly m 1 A3

�

N l 4 1 5-N l433

N l 4 1 5=Amph1bians and Repttles N l 4 19=B1rds N l423=F1sh N 1427=Mammals

Permanent F om1erly m 1 A3

N l429=Insects and Invertebrates N l43 l=Shrubs N l433=Plants

N l 6 Management o f Natural Resources and Areas

Pemianent

N l 6 15-Nl 623

N22

[Management of Natural Resources & Areas] N l 6 1 5=W1ldhfe N 1 6 1 ?=Plant Life N l 6 1 9=Water Life N 1 62 1 =Threatened and Endangered Species (plants and ammals) N I 623=Backcountry/W1ldemess Management Research Programs

Pennanent

Permanent



Nl-79-08-1 (New Bie: Bucket Schedule) NPS-19 (Current Schedule) Comments Item No. illescription Retention Item No.

N22 1 5-N22 19

Title Retention [Research Programs] Permanent N22 l 5= Area Natural Science Research Plans N22 1 7=Social Science Research N22 l 9=Research Prooosals and Projects

N30 Geological Features and Studies Permanent Formerly m 1 A3 N30 19- [Geological Features & Studies] Permanent Formerly m 1 A3 N3043 N30 19=Paleontology (Fossils)

N302 l =Seismology (Earthquakes) N302J=Speleology (Caves) N3027=Volcanology N303 l =Glaciers (ice and frost action) N3035=Rocks and Mmerals N3039=Themtal Features (geysers, hot sprmgs, steam vents) N3043=Water (Fresh and Manne)

N36 Permanent N36 15-

Pollut1on/Env1ronmental Quality Pemtanent

N36 19 [Pollut1on/Env1ronmental Qualtty] N36t1 5=Air N36 l 7=Water N-3619=Land

N40 Pemtanent N42

Energy Research Permanent Fonnerly m 1A3

Observations] N44

Weather and Climate [Studies &

Permanent N46

Natural Landmarks Social and Econonuc Sciences Pemtanent

N46 1 5- Permanent N462 1

[Social & Econonuc Studies] N46 15=V1s1tor Use Surveys & Statistics N46 l 7=Demography (Vital & Social S tallsttcs) N46 l 9=Econonucs N462 l = Assessments

NS0 Pest and Weed Control Pemtanent N54 Soil and Moisture Control Pennanent S74 1 7 Pemtanent Also listed m 1 A 1

lustonc structures & museum objects) W38

Disposal o f Real Property (Pertams to

Legislation WNLN



Nl-79-08-1 (New Bis? Bucket Schedule) NPS-19 (Current Schedule) Comments Item No. /Description Retention Item No. Title Retention

W38 1 5 Proposed Leg1slat10n WNLN W3823 Enacted Leg1slat1on WNLN Y l 4 1 5 [Fire] Prevention Permanent Y l 4 1 7 [Fire] Presuooress1on Pem1anent Yl421 Prescnbed F rre Pem1anent Y l 8 Forestry and Range Conservation and Permanent

Management Y l t8 1 5 Trees and Forests Permanent Y l 8 1 9 Range Permanent Y l t823 Reforestation and Rehab1htat1on Permanent Y34 Products, Including Wood Ut1hzat1on and Pem1anent

Timber Cutting Y42 [Forestry & Fire] Statistics 6 years or Also hsted m 3 I

WNLN

Nl-79-08-1 (New Bie: Bucket Schedule) NPS-19 (Current Schedule) Comments Item No. & Title Retention Item No. Title Retention 1. B. Records that Temporary (long-term)

document the ongoing A7627a Floods, Storms, Droughts, etc [maJor Permanent management, catastrophes causing pem1anent damage to maintenance, study and h1stonc or natural sites] observation, preservation, mod1ficat1on, and rehab1htat1on of resources, as well as associated records that document cultural and natural museum and archival collections

A7627b

A80 A80 1 5 A88t1 5

A88 1 7

D22 1 5

Floods, Stom1s, Droughts, etc [rumor catastrophes] Space for Admm1strat1ve Use Alterations, Maintenance Improvement Transportation Studies, Visitor Use

Transportation Studies, New Systems

[Construction Programs] Development/

2 years

1 5 years 2 years 1 5 years HQ, 6 years field 1 5 years HQ, 6 years field 6 years

Also m 4 B Also m 4 C Also m 4 B & C

Also m 4 B & C

Study Package Proposals and Estimates [h1stonc properties]

D22t17 [Construction Programs] Lme Item 6 years Programs [h1stonc properties]

D22 1 9 [Construction Programs] Lump Sum and 6 years HQ, 3 Sumlar Programs fh1stonc properties] years field



Nl-79-08-1 (New Big Bucket Schedule) NPS-19 (Current Schedule) Comments Item No. & Title Retention Item No. Title Retention

D24 Mamtenance and Rehab1htat1on Program WNLN Also hsted under 4 C [h1stonc properties]

D26t15- [H1stonc Properties] 3 years Also hsted m 4 B D26 19 D26 1 5=Reports (Mamtenance ) , Monthly

D26t1 7=Reports (Mamtenance ), Quarterly D26 l 5=Reports (Mamtenance ), Semi-Annual

D2623 D26 1t5=Reports (Mamtenance ), Situation 1 5 years HQ, 6 Also hsted m 4 B Completion Reports years/WNLN

field D30a&b Roads and Trmls [h1stonc properties] a 1 5 years Also hsted m 4 B

a Construction b 5 years b Mamtenance and Rehab1htat1on

D32 1 5- [Grounds & Shorelme, h1stonc properties] a 1 5 years Also hsted m 1 B D32 19a&b D32 1 5=Campgrounds, playgrounds, temus b 5 years

courts, p1cmc areas D32 1 7=Beaches D3 2 19= Erosion and Watershed Control a Construction b Mamtenance and Rehab1htat1on

D52 Contracts [h1stonc properties] Permanent Also listed m 4 A Formerly m 1 A3

D52 1 7 Construction Contracts a 6 years, 3 Also hsted m 4 B a more than $ 10,000 months b less than $ 10,000 b 3 years

D62 Museum and Exlublt Activities Permanent Fom1erly m 1 A3 D62 1 5 Planmng, preparation, mamtenance & 5 years after

preservation of museum exh1b1ts completion D6223a Acqms1tlon and Loans for Display Mamtam with

[ Acqms1tlon Correspondence] acqms1t1on D6223b Acqms1t1on and Loans for Display [Loan 2 years (after

Correspondence] loan returned) H 1 7 Adm1mstratlve H1stones WNLN H20 Collection Management and Preservation Permanent Fonnerly 111 1 A2 H20 1 7 Acqms1t1on Gifts, Loans, and Inventones Mamtam with Formerly m 1A2

(Accession Files) Collecttons




H26 Reports (and related correspondence) 3 years [History and Archeology]

H261 5 Reports, Monthly [History and 3 years Archeology]

H26 1 7 Reports, Quarterly [History and 3 years Archeology]

H26 19 Reports, Semi-Annual [History and 3 years Archeology]

H36 H1stonc Preservation Grants m Aid 15 years H38t19 Request for [H1stonc Amencan Bmldmgs WNLN HABS/HAER 1s

Survey] Nonrecord copy covered by N 1 -5 1 t5-95- 1 K3023a [Photography] Loans and Gifts [Museum Mamtam with

collections] Gift Correspondence Gift K3023b [Photography] Loans and Gifts [Museum 3 years after loan

collect10ns] Loan Correspondence 1s returned L l4 19 Federal Holdmgs (Other Than NPS) 6 years L26 [Lands] Reports and Related 3 years

Correspondence L26 1 5 Lands Reports, Monthly 3 years L26 1 7 Lands Reports, Quarterly 3 years L261 9 Lands Reports, Semi-Annual 3 years L262t1 Lands Reports, Annual 3 years L2623 Lands Reports, Situation 3 years L30b-c Land Use [Pernuts] b 6 years

b Approved Penmts C 2 years C Rejected Requests

L30 1 5b-c Land Use, Agnculture b 6 years b Approved Permits C 2 years C Rejected Requests

L30t19b-c Land Use, Grazmg b 6 years b Approved Permits C 2 years C Rejected Requests

L3023b-c Land Use, Mmmg and Mmerals b 6 years b Approved Pernuts C 2 years C Rejected Requests



Nl-79-08-1 (New Big Bucket Schedule) Item No. & Title Retention Item No.

L3025b-c

L3027b-c .

L303 l b-c

L32 1 5

L34 L34 1 5 L34 1 7 L3423 L3425 L3427 L38 L46 L50

L58b L58 1 5b

L58 17b

L66 L70 L70t1 9

L702 1 L7023

L7027

L703t1

NPS-19 (Current Schedule) Title Land Use, 011 and Gas Easements b Approved Permits C ReJected Requests Land Use, Roads and Road Rights of Way b Approved Permits C ReJected Requests Land Use, Water, Sewer, & Transn11ss1on Lmes b Approved Permits C ReJected Requests [Lands, Pubhc] Cooperalion, Includmg Adnumstralion, Plannmg & Development Recreallon Acliv11Ies [Permtts] Camp mg [Pemuts] H1kmg & R1dmg [Permits] Moun tam Chmbmg [Penmts] Water Sports [Permits] W mter Sports [Permits] Atrcraft Landmg Sites Nav1galion Fac1ht1es Sites Geographic Place Names and Area Termmology Proposed Areas [ReJected Proposals] National Wild and Scemc Rivers [ReJected Proposals] Nal!onal Scemc Trails [ReJected Proposals] Foreign Parks and H1stonc Sites States and State Parks Cooperation, Includmg Adnumstratlon, Plannmg and Development State Park Orgamzalions Annual Records on State Parks Lands and Related Areas Lists of State Parks with Acreage and Accommodations Fees and Charges

Comments Retention b 6 years C 2 years

b 6 years C 2 years

b 6 years C 2 years

1 5 years

1 5 years 15 years 1 5 years 1 5 years 1 5 years 1 5 years 1 5 years 15 years 6 years

15 years 15 years

1 5 years

1 5 years 15 years 1 5 years

1 5 years 1 5 years

1 5 years

1 5 years




L76 1 7 [Environmental Impact] Statements and 1 5 years Studies concermng NPS areas

M24 1 7b Anl!qml!es Act Pemut Files 6 years Regional Copy N26 Natural Resources, Reports 3 years N26 1 5- N26 1 5=Natural Resources, Monthly 3 years N2623 N26 l 7=Natural Resources, Quarterly

N26 l 9=Natural Resources, Semi-Annual N262 l =Natural Resources, Annual N2623=Natural Resources, Situation

Sl4 2 years Sl 8

Animals Hlstonc Bmldmg Furniture and 2 years Accessones

S22 Construction and Mamtenance Sunnhes 2 years S24 Commumcal!ons Eqmpment 2 years S72 1 7a [Procurement] Construction Contracts 20 years until Nl -79-89- 1

Techmcal Files 20 10 S72t19a 1 0 years until N l -79-89- 1

T echmcal Files Professional Services (A&E) Contracts

2000 S722 1 [Procurement] Research Contracts 6 years, 3 mos Depends on

or 3 years procurement threshold 1. C Records with Temporary, 15 years short-term operalional A9027a 1 5 years value and not

Permits, Mollon Picture Filmmg [approved]

considered essential for A9029a 1 5 years Permits, Pubhc Gathermgs [approved] the ongomg

management of land, A903t1a 1 5 years and cultural and natural

Penmts, Recreation Uses [approved] S72 1 7b [Procurement] Construclion Contracts, 6 years, 3 N l -79-89-1 resources routme procurement months S72 19b Professional Services (A&E) Contracts 6 years, 3 N l -79-89- 1

routme procurement months 1.tD All other routme, Temporarv. 3 vears housekeepmg, and A9027b Permits, Molion Picture Filmmg 1 year supportmg [ unsuccessful] documentalion not A9029b Permits, Pubhc Gathenngs [unsuccessful] 1 year addressed elsewhere m A903 l b Permits, Recreation Uses [unsuccessful] l year this category D623t1 Exhibits for Other Agencies 2 years m HQ, 3

years m field


NPS Crosswalk, Resource Management & Lands (Item 1 A ) Page 1 1 of 1 1


L76 19 Reviews of [Envrronmental Impact] 6 years after Statements and Studies concernmg other final action Federal agencies

L762t1 6 years after Reviews of [Environmental Impact] final action Statements and Studies concernmg other

State & Private agencies
