vykon tenant billing service may 2011 © vykon 2011
TRANSCRIPT
VYKON Tenant Billing Service
May 2011© VYKON 2011
• Designed for Property Managers to monitor and invoice tenants for usage of HVAC, lighting, other utility consuming services
• Runs on NiagaraAX Supervisor
• Configurable Rate Structures
• Automatically Generate and e-mail invoices
• Supports multiple currencies, tax and surcharge levels
VYKON Tenant Billing Service (VTBS)
Easy to Use Reduced Training Time
Browser InterfaceAccess Anytime, AnywhereNo Dedicated Workstation
Automatic Invoicing Set it up once – you’re done
Data ImportNo need to manually
enter existing data
Customized Invoices Professional Appearance
Uses Niagara HistoriesAutomatic continuous
data collection
Key Features and Benefits
• Data export option for merging to third party invoicing software
• Invoices output as PDF files
• Layout tool to aid custom invoice template creation
• Searchable invoice history
• Report function (daily) detailing override periods and cost breakdown
Other VTBS Features
• Utilities
– Electricity
– Gas
– Oil
– Steam
– Water
– Hot water from central plant
– Chilled water from central plant
– Air volume
• Other services – even cleaning and gardening if you wish!
Billable Services
• Create and manage:
– Owners: the person/company who owns the building
– Tenants: the Tenant to be Invoiced
– Contracts: defines the structure of an Invoice. References multiple Meters. Also references a Px page Template for Invoice generation
– Utilities: the Utility company
– Meters: references a Niagara History
• Each Meter references a Niagara History for min/max roll over, units and usage
VTBS Configuration
6 steps to configure1. Enter owner related data2. Enter client/tenant data3. Enter utility supplier data4. Associate meter points from Niagara system to tenants5. Set up appropriate contracts6. Set up invoicing schedule (used for automatic billing)
3 steps to manually generate an invoice (if not using the automatic option)1. Pick a tenant from the list2. Enter invoice number and date range 3. Generate invoice
VTBS Set-Up Process
• Intuitive user interface
• Save the Invoice as a PDF file
• Send an email and attach Invoice as a PDF file
• Provisioning style user interface makes creating large numbers of Invoices easy
Manual Invoice Generation
• All financial Invoice information saved to custom Niagara History
• Review previous Invoices using the Invoice History Manager
• Intuitive user interface makes managing large numbers of Invoices easy
Review Old Invoices
Review Invoices
• Schedule Invoices to be generated on a regular basis
• Automatically send Email with attached Invoice
• Automatically save Invoice as a PDF
• Apply Automatic Billing Profile to Owners and Tenants
• All configured using intuitive wizard based user interface
Automatic Billing Profiles
Automatic Billing Schedule
• References standard Niagara history
• Share Meters between Tenants (i.e. 50% of calculated cost between two Tenants)
• Create both Flat Rate and Timed Meters
• Flat Rate Meters
– One Utility rate used to calculate invoice
– Simple and effective
• Timed Meters
– Supports multiple rates for in and out of hours
– Configurable rates for standard week
– Supports special days for custom tariffs
– Uses powerful Numeric Schedule user interface
Meters
Meter Setup
• Templates for producing Invoices are Px based
• Reuses existing Niagara concepts
• Users can easily customize invoices
• VTBS automatically converts from Px to PDF
• Supports multi-page PDF Invoices
Customizing Invoices
• Standard commissioning uses a series of simple wizards and manager views
• Web Applet user interface with customizable logo and background color
• Two help options
– Standard Niagara Engineer Context sensitive help
– Simple Web help
Intuitive User Interface
Online Help
• Niagara alarming if Invoice fails to generate (i.e. no Meter history logs)
• Contracts also have– Status– Fire Topics when an Invoice is generated
• Invoice Auditing history• Customizable web logo
Other Features
• Intuitive user interface
• Cost-effective
• Automatic
• Accessible ANYTIME, ANYWHERE
VTBS
Part Number Description
V-TBS-AXVykon Tenant Billing System, include license for 10 tenants. Must be installed on NiagaraAX Supervisor
V-TBS-AX-10 Adds 10 tenants to a TBS license.
V-TBS-AX-25 Adds 25 tenants to a TBS license.
V-TBS-AX-50 Adds 50 tenants to a TBS license.
V-TBS-AX-100 Adds 100 tenants to a TBS license.
Our Price Sheet has been updated and posted on Niagara Central
Available Now
[email protected]@vykon.com