w hat i think i know n ow …… questions i should have asked as a first year taks coordinator!
TRANSCRIPT
WHAT I THINK I KNOW NOW……
Questions I should have asked as a FIRST Year TAKS Coordinator!
WHAT ARE YOUR RESOURCES? DCCM Manual and Supplements
Calendar of Events has important deadlines Test Administrator Manuals – changing this
year TEA communications – be sure you are
registered for both askTED and the list serve–go to the TEA home page, For the list serve - choose Communications
and Publications tab and go to Mailing Lists. Here the drop down box will allow you to choose Student Assessment.
To join the askTED site, your district askTED administrator will need to sign you up.
http://www.tea.state.tx.us/index.html2
MORE RESOURCES Pearson website -
http://k12testing.tx.ncspearson.com/ Pearson online resources Pearson’s help line 1-800-252-9186 TEA website – student assessment site
http://www.tea.state.tx.us/student.assessment/
Your ESC staff and ESC District Coordinator Training
Join T-Snap and attend the T-Snap Assessment conference on December 7-10 in Austin
T-SNAP TETN’s Visit other districts 3
WHAT IS YOUR PLAN?
Get organized and stay organized
Define job responsibilities –become a TEAM
Develop a system for communication within your office with your campus coordinators be sure your superintendent is sharing
information with you 4
HOW MUCH SPACE WILL YOU NEED?
Determine your physical needs –Do you have enough space and is it
secure?How will you receive and ship materials?Do your campuses have a secure place to
keep materials?
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HOW TO MAINTAIN AND KEEP YOUR SANITY
What district procedures are currently in place and which ones need to be changed?
What forms do you need to create?
What are the expectations for campus coordinators? The more consistency you have, the less chance for mistakes. consider making a general campus training
power point for all campus coordinators to use. 6
HOW WILL YOU TRAIN YOUR CAMPUS COORDINATORS? When will you attend your region’s district
coordinator training? What do you need to do to schedule district
trainings and reserve rooms? Communicate these dates early to your principals and coordinators.
Don’t be afraid to have fun! Give them time to “digest” the information
and ask questions. Consider how to meet the needs of the first
year coordinator and hold the attention of the returning coordinators.
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MULTIPLE ASSESSMENTS - WHO IS RESPONSIBLE FOR WHAT?
TAKS TAKS Accommodated TAKS Modified TAKS Alternative – significant changes this year
Be a part of the ARD Decision Making training Know requirements for each test Read and reread your Accommodations Manual –
communication and training are essential Plan a timeline for submitting accommodation
requests to TEA How will you track TEA responses and follow-up if
a request is not returned? Don’t forget that the Exit Level Retest is just around
the corner in October. Consider testing this group online.
TAAS – who is responsible for posting notices that this test is still available?
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MULTIPLE ASSESSMENTS – WHO IS RESPONSIBLE FOR WHAT?
TELPASTELPAS reading – on-line
requires technology plan and additional training
Writing, Listening and Speaking requires additional training for ratersESCs (and some districts) will begin TELPAS holistic training this fall
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MULTIPLE ASSESSMENTS - WHO IS RESPONSIBLE FOR WHAT?
FIELD TESTS – GOOD NEWS – NO SEPARATE FIELD TESTS THIS YEAR!
END OF COURSE (EOC) EXAMS- THESE ARE ONLINE ONLY (except Geography)
NAEP – WHO COORDINATES THESE IF YOUR DISTRICT IS CHOSEN?
COORDINATE THE STATE ASSESSMENT CALENDAR WITH YOUR DISTRICT ASSESSMENTS
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HOW WILL YOU MANAGE ALL OF THE MATERIALS? Make sure that everyone knows the plan BE AVAILABLE TO ANSWER QUESTIONS Shipments from Pearson
See the Expanded Calendar of Events – list anticipated dates for everything
Pearson will send an e-mail to the District Test Coordinator when shipped and tracking numbers
Verify that your district has received the entire shipment and notify Pearson if some is missing
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HOW WILL YOU MANAGE ALL OF THE MATERIALS?
What will be your system for delivering materials to each campus? Who can receive them? Does every campus have locked secure
storage. The secure materials cannot be left in office or hallway until someone comes to get them.
How will you notify campuses to expect the delivery?
Develop a calendar of dates for ordering additional materials from Pearson if necessary.
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WHAT IS YOUR PLAN FOR TESTING DAYS? How will your campus coordinators contact you
on these days? How will you contact your campuses if you need
to reach them? How will you monitor testing on your campuses? What is your system for reporting irregularities?
Does everyone know what to do? Do not hesitate to call TEA for advice! 1-512-463-9536 What are your district expectations for make-up
testing?13
WHAT WILL BE YOUR SYSTEM FOR CHECKING-IN AND RETURNING MATERIALS? Have you developed clear procedures and
communicated those to your coordinators? What will you need to check on your answer
documents? Who will be doing that? How will you account for every booklet? Do you need to arrange for a place to check-
in answer documents? Do you need to arrange for a place to
receive and check-in secure test booklets? How can you meet the expected dates for
return of materials? Will you need help?14
REPORTS AND DATA Which standard and optional reports does
your district need? Which electronic files do you order for your
district? Do you have a PO# to include on the form?
The Calendar of Events gives you the date to expect reports. Who will access these reports? If you, do you
have the TEASE password to access your results. Where you will put these files and how it is done? Who determines who will have access to these
files?
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WHAT IS MOST IMPORTANT OF ALL?
Smile
Keep your sense of humor
Always answer the phone in a happy, helpful way. You want them to know it is OK to call you, no matter what.
Do not hesitate to call TEA, Pearson, or your Region Service Center.
Repeat your expectations often. ONCE is never enough! 16
WE WOULD BE HAPPY TO HELP YOU! FEEL FREE TO CALL EITHER OF US –
Ehrikka HodgeElgin [email protected] ext. 1226
Debbie SommerLeander [email protected]
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QUESTIONS?
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