WHERE DO I BEGIN?

Karen Hester

School Counselor/Campus Testing Coordinator

Giddings Elementary School, Giddings ISD

karen.hester@giddings.txed.net 979-542-2886

?

?

?

???

??

??

AGENDA

TAKS:How to use benchmark data to improve performance in targeted subgroup populationsHow to make training less monotonous and more excitingHow to prepare for and monitor test administrationStaying organized

TELPAS tips

HOW TO USE BENCHMARK DATA

TO IMPROVE PERFORMANCE IN TARGETED SUBGROUPS

Which subgroups?AEIS (State)AYP (Federal)

Know your numbers.How many do you have?How many do you need?Where are we now?Where are we headed?

Know how your campus accountability will be determined.

2010 Accountability Manual – TEA website

Individual student progress

Group progress

Individual student progress – each student has a tag - paper color = ethnicity (1, 2, 3, 4, 5) - dots indicate special programs (At-Risk, Economically Disadv., LEP, SPED, GT) - score on most recent benchmark places the student “above” or “below” the line - grouped by ethnicity

Group progress – - breakdown according to accountability subpops (Total, African American, Hispanic, White, Economically Disadvantaged) - use the individual progress chart to find: 1st column = how many students count in each subpop 2nd, 3rd, 4th columns = how many students have to be successful for each accountability level rating 5th column = where we are now (benchmark scores)

MAKE TRAINING FUN

Training and Testing CalendarMeet with your administrator -- have list of training deadlines and suggested dates/times/places for trainings.

Color code calendar : blue-TAKS, purple-TELPAS, red-deadlines, black-additional information.

Include all training dates, testing dates, refresher course window opening/closing, TELPAS window

opening/closing, writing collection due dates, Texas TrainingCenter URL, etc.

SunMonTueWedThuFriSat

1Writing Collections begin on Feb. 2nd2 Last Day for TELPAS Writing Verifier TrainingK-1 and 2-12 Online Refresher course opens:www.texasassessments. com/telpasonlinetraining3451st TELPAS writing sample due…any type of writing6

789TAKS Administrator training at 3:30 in the cafeteria ** 10TAKS Administrator training at 3:30 in the cafeteria ** 11122nd TELPAS writing sample due….NARRATIVE about a past event13

14151617TAKS Administrator training at 3:30 in the cafeteria ** 18TAKS Administrator training at 3:30 in the cafeteria ** 19 3rd TELPAS writing sample due… ACADEMIC (math, science, or social studies)20

212223

24

2526 4th TELPAS writing sample due… ACADEMIC (math, science, or social studies)27Last day for TAKS Admin. trainingLast day for Hall Monitor training

28

MAKE TRAINING FUN

SnacksKeep it movingHandouts or emailTake out what doesn’t pertain to your campus (or leave in??)Games/prizesSign In SheetsOaths

PREPARE FOR TEST ADMINISTRATION

Pre-Code data verification – changes in red, add any newly enrolled students

Know groups, TAs, locationsSticky notes for students with data corrections or for

students using special test forms. Use group rosters, make corrections to dataPlastic sweater boxesSecure Material Control FormHave “Extras”: blank seating charts, secure materials

control form, TA manuals, pencils/ erasers, “Do Not Disturb” and “Help” signs

Testing map for each day – post If giving special pencils, do not give them on the day of

testingRoom check

PREPARE FOR TEST ADMINISTRATION

Plastic sweater boxes:1 per TA

Name on back of sticky note

Test books/answer documents

Other materials (math/science charts, proper nouns list)

Test group roster with room assignment

Accommodations (drop down list)

Signs (“Do Not Disturb” and “Help”)

Extra pencils (sharpened)

Blank seating chart

Secure materials control form

Signed oath

PREPARE FOR TEST ADMINISTRATION

Arrive early.

Patience – you set the tone.

Relax or fake it – especially in front of the students.

MONITOR TEST ADMINISTRATION - BEFORE

Make sure all students /TAs have had breakfast.Check in with “fragile” students.Test Administrators count materials and sign

out.Keep – signed oath and signed secure materials

control formHave:

“Extras” Two-way radio Cell phone (SILENCED) Clip Board: Monitoring Form, Testing Groups,

Testing Map, Accommodations

MONITOR TEST ADMINISTRATION - DURING

Monitoring form.

Contact DTC with any questions or problems.

Regrouping:Check in ALL testing materials.Shuffle students.New secure materials form.New seating chart.

END OF THE TESTING DAY

Account for all secure testing materials.New groups for the next day.Repack sweater boxes.New secure materials control form and seating chart.Attendance roster – PEIMS clerk.

END OF THE TESTING ADMINISTRATION

Account for all secure materials.Check/bubble test taken and score codes.Check to make sure no other data has been

changed.Prepare campus and grouping sheets.Know when and how DTC

wants materials returned.

CONSIDERATIONS

How/where will materials be signed out?How will students who aren’t testing in their homeroom

get to their testing location?How will TA contact me for materials return?When will we regroup?How, who, and where will new groups be?What distractions might there be? (playground,

announcements, squirrel)How will TAs get a break during testing? Who will

relieve them?Where will we place any students who are exempt from

testing?Are we having snacks?Will we test past the regular school day? How will /who will notify parents?

CONSIDERATIONS

How will we handle:

lunch – for those who are still testing?

for those who have finished testing?

attendance?

lunch count?

late student?

ill student or TA?

upset student?

student who refuses to work?

sleepy student?

BENCHMARKS

Just like the actual test day: groups

accommodationsdistractionsmaterials sign out and sign in

ORGANIZATION

Binders:Training agendasTraining sign in sheetsTraining materialsOathsStudent groupingsAccommodation listOrder formsPre-Code data verificationAttendance reportsSecure materials formsSeating ChartsCampus Monitor checklistsTesting irregularitiesARFs and approval emails

“Anything” and “Everything”

TELPAS

Monitor training on LMS website.Texas TrainingCenter user name and password –

sealed envelopes.Identify all ELLs, including parent denials.Create test sessions (2-12).

Exited (M1, M2, F, S) do not test.Keep test sessions open until all student information is entered.Do not remove a student from a session if information has been entered, you will lose the information.Close test sessions only after all information has been entered.Accommodations?

TELPAS

K-1 writing collections – nothing larger than 8 ½ x 11 paper.

Writing sample deadlines.Writing sample verification worksheet.

Assign writing collection verifiers.

TELPAS check-out sheetWhat about students who enroll or withdraw

during the testing window? Keep documentation of whom and when you

contacted the other campus/district, and who will test/rate/submit.

AVAILABLE AT HTTP://GIDDINGS.GES.SCHOOLFUSION.US“CAMPUS RESOURCES” “COUNSELOR’S

PAGE”

Training and Testing CalendarSecure Materials Control FormSeating ChartCampus Monitoring FormWriting Sample Verification worksheetTELPAS Check-Out SheetA copy of this presentation …and

more

Questions/comments?

Sharing with those around you.