w rking with w rds word processing and digital publishing o o 5
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TRANSCRIPT
2001 Prentice Hall 5.2
Chapter Outline
• The Word Processing Process
• The Wordsmith’s Toolbox
• The Desktop Publishing Story
• Tomorrow’s Word Tools
“This newfangled writing machine has several virtues…”
Mark Twain
2001 Prentice Hall 5.3
The Word Processing Process
– Entering text
– Editing text
– Formatting text and document layout
What does it include?
2001 Prentice Hall 5.4
Entering Text
• Entering text is similar to using a typewriter Our life is frittered away by
detail. An honest manhas hardly need to count more than his ten fingers
• You must save your work periodically or you may lose it “I … cannot
imagine now that I ever wrote with a typewriter.”
Arthur C. Clarke
2001 Prentice Hall 5.5
Editing Text
• Editing is the process of rewriting and refining a document
• Text can be deleted, inserted, moved, copied, and searched
2001 Prentice Hall 5.6
Formatting Text
• Text formatting commands allow you to change the look of the document. You can change the format of:
– Characters and lines
– Paragraphs
– Entire documents
WYSIWYG “what you see is what you get”
2001 Prentice Hall 5.7
Formatting Characters
Character size is measured in points, with one point equal to 1/72 inch.
A
20 pts
A40 pts
80 pts120 pts
200 pts
A A A
2001 Prentice Hall 5.9
Arial
Formatting Characters
Serif Fonts are embellished with fine lines at the ends of the main strokes like these fonts:
Sans-serif Fonts have plain, clean lines like these:
2001 Prentice Hall 5.10
Formatting Paragraphs
Justification allows you to adjust the left/right margins in four different formats.
2001 Prentice Hall 5.11
Formatting the Document
– Style sheets
– Headers, footers, margins
– Multicolumn tables
– Inserting multi-media
– Footnoting and hyphenation
– Corrections features
– HTML conversion
Changing the document formats include:
2001 Prentice Hall 5.12
The Wordsmith’s Toolbox
• Outliners and Idea Processors
• Synonym Finders
• Digital References
• Spelling Checkers
• Grammar and Style Checkers
• Form Letter Generators
Word Processing enhanced features include:
2001 Prentice Hall 5.13
Outliners and Idea Processors
- Arranging information into levels
- Rearranging ideas
Outliners/Idea processors are effective when:
- Hiding and revealing levels of detail
- Used by visual thinkers
2001 Prentice Hall 5.14
Synonym Finders
The thesaurus is an invaluable tool for finding just the right word.
Synonyms and Antonyms can be found in the thesaurus.
2001 Prentice Hall 5.15
Digital References
Digital references locate information very quickly.
Writers rely on dictionaries, quotation books, encyclopedias, atlases, almanacs, and other references.
2001 Prentice Hall 5.16
Spelling Checkers
Spell Checker flags words that do not match words in their dictionary.
“It’s a darn poor mind that can only think of one way to spell a word.”
Andrew Jackson
2001 Prentice Hall 5.17
Grammar and Style Checkers
Grammar-and-style checking software analyzes each word in context, and offers suggestions for common grammatical errors and stylistic foibles.
2001 Prentice Hall 5.18
Form Letters
Enter names in a database
Create a form letter
Merge the two together
Mail merge allows word processors to produce personalized letters and labels.
2001 Prentice Hall 5.19
Collaborative Writing Tools
Groupware is software designed to be used by a workgroup.
– It often allows documents to be shared
– It can keep track of a document’s history and editing changes
– The ‘owner’ of the document controls the final document changes
2001 Prentice Hall 5.20
The Desktop Publishing Story
– Writing text
– Editing text
– Producing drawings and other graphics
– Designing a basic format
Desktop publishing includes:
2001 Prentice Hall 5.21
What Is Desktop Publishing?
– Arranging text and graphics on pages
– Typesetting and printing pages
– Binding pages into a finished publication.
Desktop publishing includes:
2001 Prentice Hall 5.22
Desktop Publishing Tools
• ScannerSome of the desktop publishing tools include:
• Software such as:– QuarkXpress
– PageMaker
– Adobe InDesign
• High resolution printer
2001 Prentice Hall 5.23
Tomorrow’s Word Tools:Web Publishing
– Electronic mail now outnumbers post office deliveries of letters
– CD-ROM encyclopedias outsell their paper counterparts
– The Internet offers mass publishing possibilities
Although printed material may not go away any time soon, consider this:
2001 Prentice Hall 5.24
Electronic Books
• Students will download textbooks rather than carry them from the bookstore
• Updates will come via the Internet
Recent technology encourages the future of electronic books:
2001 Prentice Hall 5.25
Electronic Dictation andIntelligent Word
Processing • Intelligent word
processors use artificial intelligence to assist the user in creating, editing, and finalizing a document.
•Speech-recognition software uses your voice to input words into a word processor.
•This software has improved, but still has weaknesses.