w711 - handling surcharges on acclaim · summit 2007: get connected w711 - handling surcharges on...

Summit 2007: Get Connected

W711 - Handling Surcharges on Acclaim

Victoria PereaSoftware Support

Unstable fuel costs continue to impact the price of doing business, and handling these increases effectively is crucial. Attend this session and learn how to add surcharges to purchase orders, sales orders, and quotations. Also, learn how surcharges affect the ledger and related reports.

Pre-requisites: Basic understanding of Material Receipt Reconciliation and Ledger

Wednesday, 5:00 p.m.

© 2007 Activant Solutions Inc. All Rights Reserved

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Session Objectives

Become acquainted with surcharge maintenance and set up Learn how surcharges are calculated on quotations, sales orders and purchase ordersDiscover how moving average cost is affectedUnderstand surcharge effects on the ledger



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Return on Investment Opportunity

Automates the calculation of surcharges onto your transactionsGives you greater control over sales surchargesPayables Surcharge Report shows you the impact surcharges have on your bottom line


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Surcharges



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Surcharge Hierarchy

1. Item Code2. Vendor Number/Customer Code, Product

Group, Purchase/Sales Discount Group3. Vendor Number/Customer Code, Product Group4. Vendor Number/Customer Code,

Purchase/Sales Discount Group5. Vendor Number/Customer Code


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Customer Surcharges



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Surcharge Formula

*If no sales pricing multiplier, 1 is used

Item Price =Surcharge Value x Source Price + Source Price

Sales Pricing Multiplier*


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Formula with Discount Multiplier

Item Price = [(Source Price x Discount Multiplier) x Surcharge Value]

+ ORDPR

where ORDPR = Source Price x Discount Multiplier



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Customer Order

0.015 x 30.00 = 0.45 + 30.00 = 30.451


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Customer Order



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Daily Invoice Register


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Quotations



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Forms Layout Options


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Vendor Surcharges



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Surcharge Formula

Item Cost = Surcharge Value x Source Cost + Source Cost

Purchase Pricing Multiplier*

*If no purchase pricing multiplier, 1 is used


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Surcharge Calculations

Calculated on stock itemsDo not apply to nonstock items if cost is taken from order costSurcharge value is added to List/Cost valueof itemEdit or Multiplier used after surcharge is calculated, surcharge is ignored/does not printONLY apply on DS or LPU orders if PO item is costed by a purchase pricing schedule

Both for catalog and stock items



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DS and LPU Purchase Orders


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Example



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Standard Calculations

0.01 x 114.3576 + 114.3576 = 115.50121


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Material Receipt Reconciliation



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Moving Average Cost

MAC automatically updated at material receiving time

Except for DS and LPU purchases

Surcharge value included in Invoice and Net payable amountsAutomatically updates surcharge field on receipt and item levelsAutomatically updates Payables Surcharge ReportNo entries made to the Cost Change Register


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Payables Surcharge Report

Example



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General Ledger

Monthly Invoice Register (INV)Discrepancy Journal (POCD)Expense Journal (EXP)Unreconciled Receipts (UMAC)


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Suggested Action Plan

Surcharge AssessmentVendorProduct Group

Decide on a sales surcharge strategyBegin setup and put the system to work!



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Additional Resources

Vendor Information PDFSolution # 10342Software Support Departmentwww.distribution.activant.com

Educational ServicesWeb-Based Training


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Summary

Reviewed surcharge maintenance and set up processExperienced surcharge calculations on Orders, Quotations and PurchasesLearned how moving average cost is affectedDiscussed ledger effects



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Thank You for Attending

W711 – Handling Surcharges on AcclaimVictoria PereaPlease submit the Session Feedback Form

To receive NASBA credits, please be sure to complete the Session Feedback Form and sign the class roster in the back of the room

VENDOR NAME VEND INV# PO# POST-DATE COMM NET AMT INV AMT SURCHARGE RCPT# RCPT-DATE INVOICED AMT SURCHARGE ITEM INVOICED QTY UNIT COST EXT PRICE SURCHARGE PO LINE ACE ACE PUMP COMPANY 01/10/07 15:32:23 1000519 01/10/07 0 2,887.53 2,887.53 28.59 0001 01/10/07 2,887.53 28.59 2,887.53 28.59 1 ACE 132446 25.00 115.5012 CONTROL VALVE --------------- --------------- --------------- VENDOR TOTALS: 2,887.53 2,887.53 28.59 COMPANY: DISTRIBUTORS INC. PAYABLES SURCHARGE REPORT BRANCH SUMMARY BRANCH NET AMT INV AMT SURCHARGE 1 2,887.53 2,887.53 28.59 ----------------- ----------------- ----------------- COMPANY TOTALS 2,887.53 2,887.53 28.59

Session Feedback Form Summit 2007 – Las Vegas, NV

Please take a moment to evaluate this session and offer feedback. Activant uses your input to understand your needs and to determine future Summit sessions.

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w711 - handling surcharges on acclaim · summit 2007: get connected w711 - handling surcharges on...

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