Wait List Overview

Board MeetingSeptember 18, 2012

Wait List Overview - Agenda

KinderWait Overview Description and functionality

Basic Wait List information Wait List data by age group Summer Wait List information Sibling wait list information Head Start and Early Head Start

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KinderWait Overview

KinderWait is EEC’s web-based central waitlist system that was launched in summer of 2011.

Main functions include: Application intake for Income Eligible children. Performs an eligibility check and identifies the

Eligibility (No Eligible Program, Income Eligible, Head start)

Waitlist management:• Tracks family application status.• Supplies Providers with information

regarding families that meet their enrollment criteria.

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KinderWait access

Who has access to KinderWait? EEC Regional Offices Contract Providers CCRRs Mass211 Coordinated Family and Community Engagement

Programs KinderWait client access is available to those families

that are on the waitlist. When families are added to the waitlist they are

offered online access to a self service tool. They can update their application as needed and

access their information. A future KinderWait release will add the ability for

families to view their status and to see from whom they have received available funding notifications.

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Age Groups Definitions

Data presented falls into the following age groups: Infant: 0 to 14 monthsToddler: 15 to 32 monthsPreschool: 33 to 59 monthsSchool age: 60 months and above

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Number of Active Children on the Wait List by age group

Month Infant Toddler Preschool School age

Total

Aug 2011 3,589 4,825 6,168 8,022 22,604

Sept 2011 4,120 5,630 8,132 9,022 26,904

Oct 2011 4,431 6,154 8,866 10,325 29,776

Nov 2011 4,600 6,547 9,472 11,362 31,981

Dec 2011 4,804 6,970 10,072 12,287 34,133

Jan 2012 4,882 7,309 10,630 13,151 35,972

Feb 2012 4,956 7,691 11,254 14,129 38,030

March 2012 4,967 8,109 11,858 15,058 39,992

April 2012 5,072 8,534 12,684 15,145 41,435

May 2012 5,038 8,885 13,378 16,155 43,456

Jun 2012 5,020 9,163 14,198 17,388 45,769

July 2012 5,002 9,458 14,751 18,497 47,708

Aug 2012 5,129 9,722 15,239 19,468 49,558 6

School Age distribution for children on the Wait List

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School Age  Number of Children

5 4819

6 3305

7 2535

8 2349

9 2044

10 1765

11 1435

12 1115

13 91

Above 13 4

TOTAL 19462

As of August 2012

Number of Active Children on the Wait List by EEC Region

Age 1 2 3 4 5 6 Total

Infant 640 542 1334 799 621 1193 5129

Toddler 1326 900 2553 1472 1370 2101 9722

Preschool 1764 1432 3986 2561 2556 2940 15239

School Age 2442 1851 5316 3294 3045 3520 19468

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Data is as of 8/1/2012

Duration on Wait List prior to enrollment (Aug 2011 to Aug 2012)

Age Number enrolled in last year

Average Days (Months)

Std Deviation (Months)

Median

(Months)

Infant 570 152 (5.1) 142 (4.8) 122 (4.1)Toddler 1266 175 (5.9) 171 (5.7) 119 (3.9)Preschool 3331 124 (4.1) 142 (4.7) 66 (2.2)School Age 3505 107 (3.6) 151 (5.0) 43 (1.4)

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Average time on wait list for children enrolled in last 90 days(May 2012 - Aug 2012)

Infants had the lowest waiting period(5.3 months) while Toddlers had the highest (8 months)

Summer 2012 Wait List information

Summer Only Wait List children refer to School Age children only (60 months of age or older)

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2011 2012

Number of Children on the Wait List with priority code of Summer Only

402 1289

Number of Available Funding Letters sent

310 1194

Number of Children that were enrolled in Summer from Wait List

38 139

Note: 2011 numbers are lower due to newness of KinderWait application (launched in 2011)

Number of siblings of children enrolled on the Wait List by region

Age 1 2 3 4 5 6 Totals

Infant 139 88 208 98 110 216 859

Toddler 211 151 292 115 197 290 1256

Preschool 430 275 578 244 352 575 2454

School Age 1310 731 1714 812 1259 1701 7527

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Number of Children who received Funding Letter and Number of AFL’s sent (Aug 2011 to Aug 2012)

Age Group No. of Children who received Funding Letters

No. of AFL’s sent

Infant 2,049 2,745

Toddler 3,252 4,103

Preschool 7,364 11,247

School Age 4,669 6,247

Total 16,862 24,342

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Number of children enrolled in last 90 days (May 2012 - Aug 2012)

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Children that may be eligible for Head Start and Early Head Start

Number of Children

Average days (months)

Standard Dev

Median

Head Start 12,417 300 (10 months)

188 300

Early Head Start 3,950 271 (9 months)

204 248

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As of August 2012

The Head Start Program is a nationally funded program that promotes school readiness through quality early educational experiences and services including: Health, Mental Health, Nutrition, Social Services and Parent Involvement.

Early Head Start program was established to serve children from birth to 35 months of age. Early Head Start Program promotes healthy prenatal outcomes, healthy families and infant and toddler development.