SPECIAL. COMMISSIONER DEPARTMENT OF GRAM & WARD VOLUNTEERS AND

VILLAGE & WARD SECRETARIATS ANDHRA PRADESH, VIJAYAWADA

Ward Education &

Data Processing Secretary

Daily Activities Calendar

Daily 1 hour Out Door Visit, During the Visit he/she must 1. School Program follow Up: {Academic, Co- Curricular and Extra Curricular Calendar, Important Dates, and

Programs such as Nadu Nedu, Mid-Day Meal, Sanitation, Infrastructure, etc.} During Office hours

2. Updating of Daily report on the above issues. 3. He will be in-charge of Nagara Seva Center- Receive Grievance and Applications for service requests 4. Updation of Basic Data of House Holds if any 5. Inspection of Mid-Day Meal and Other Schemes Implementation at Schools. 6. Uploading/Updating of Data of beneficiaries or Eligible Beneficiaries list of different schemes like Jagananna

Amma Vodi, Jaganna Vidyadeevena, Vasati Deevena and Scholarships 7. Regular Updation of MIS Reports 8. Submission of Daily reports to Commissioner. 9. He is the in-charge of Hardware, Software issues. 10. Diary maintenance and submitting to MC during monthly review. 11. Must have knowledge on e-municipal ERP and APDPMS. 12. Attending school Protocol duties. 13. Attend Govt. Special programs. 14. Election duties, if any. 15. Attend School Complex Meetings 16. Must perform duties of other secretaries when required 17. Must collect Taxes/Non taxes at the counter when Administrative Secretary says so

During Out Door Visit After 5.00 PM 16. Monitoring of Remedial Teaching for Slow Learners and special classes for 10th class 17. Encourage Sports and Extra Co-Curricular Activities. 18. Monitoring of Gnanadhara Programme. 19. School sanitation in Co-Ordination with Sanitation and Environment Secretary

Monthly Activities Calendar Day Activities (Week Wise)

1st Week 2nd Week 3rd Week 4th Week Monday Identification of Irregular

Students and encourage Daily Attendance of Irregular Students through Parents & Students Counselling

Identification of Irregular Students and encourage Daily Attendance of Irregular Students through Parents & Students Counselling

Identification of Irregular Students and encourage Daily Attendance of Irregular Students through Parents & Students Counselling

Identification of Irregular Students and encourage Daily Attendance of Irregular Students through Parents & Students Counselling

Tuesday Review with Ward Volunteers at Ward Secretariat office, All Secretaries must attend.

Review with Ward Volunteers at Ward Secretariat office, All Secretaries must attend

Review with Ward Volunteers at Ward Secretariat office, All Secretaries must attend

Review with Ward Volunteers at Ward Secretariat office, All Secretaries must attend

Wednesday 1)Updating of Data on beneficiaries or Eligible Beneficiaries for different beneficiaries. 2)Assist Administrative Secretary in preparation of Monthly report. 3) Preparation of Monthly Report on Vital Statistics/ Birth & Death/ Spandana /School MIS Reports/ Mid-day Meal reports and other schemes if any.

1)Updating of Data on beneficiaries or Eligible Beneficiaries for different beneficiaries. 2)Updation Vital Statistics Updation of Basic Data of House Holds. 3)Preparation of reports like Spandana/PGR/B&D/marriage etc.

1)Updating of Data on beneficiaries or Eligible Beneficiaries for different beneficiaries. 2)Updation Vital Statistics Updation of Basic Data of House Holds. 3)Preparation of reports like Spandana/ PGR/ B&D/marriage etc.

Municipal Commissioner Monthly

review

Thursday 1)Convergence meeting with Ward Secretaries. Attend, 2) Report of SMC Meeting.

Convergence meeting with Ward Secretaries.

Convergence meeting with Ward Secretaries.

Convergence meeting with Ward Secretaries

Day Activities (Week Wise) 1st Week 2nd Week 3rd Week 4th Week

Friday 1)Review by ULB Supervisor. 2)Swatch Patasala.

1)Report on Out of School Children, Never Enrolled, Long absentees, Child Labor in the ward and Childhood Marriages. 3)Training and Capacity Building.

1)Review by ULB Supervisor. 2)Swatch Patasala. 3) Report on Utilization of Funds under RMSA/SSA and any other Funds.

Attending of Ward Sabha

Saturday Participation in Ananda Vedika or Conduct Awareness campaigns on various Govt. Schemes/ Programs/Scholarships/Various Competitive Exams/Social/Health issues

Second Saturday

Participation in Ananda Vedika or Conduct Awareness campaigns on various Govt. Schemes/ Programs/Scholarships/Various Competitive Exams/Social/Health issues

Participation in Ananda Vedika or Conduct Awareness campaigns on various Govt. Schemes/Programs/Scholarships/Various Competitive Exams/ Social/Health issues

Sunday Holiday Holiday Holiday Holiday While all the activities daily (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the major activity is assigned to a day, to lend specific focus and enable micro level activity plan-

Annual Activities Calendar

Month Activity January

Monitor & Report on Special Classes for Class 10th and any other special programmes. Monitor Health Camps and Rastriya Bala Swastha Cards, Participate National Youth Day – Jan -12th. Participate Republic Day – Jan -26 Participate Gandhi Death Anniversary – Jan -30

February

Report on Srujanotsavam, ULB Level Sports and Games and Science Mela. Monitor & Report on Special Classes for Class 10th.

March

Report on Funds Utilization under various schemes. Report on School Management Committees functioning. Conduct Mock Parliament – March 1st week, School Anniversary Day – Mar 2nd week and Project Works

Exhibition. Monitor & Report on Special Classes for Class 10th. April

Conduct Enrolment Drive, Analyze School/Class-wise/Student wise Report. Conduct a SMC Meeting for Next Academic Year plan. Prepare School Census for Identifying School age Children/ Never Enrolled / Out of School Children. Conduct Awareness Programs on enrollments.

May

Conduct Enrolment Drive Prepare School Census and also Report if any special drive / Programme like Gnanadhara. Conduct Awareness Programs on enrollments.

June

Conduct Enrolment Drive Prepare School Censes and also Report if any special drive / Programme like Gnanadhara. Conduct Nadu – Nedu awareness Programs. Conduct Awareness Programs on enrollments Participate Yoga Day – June 21st, Identification of CSWN Children.

July Submit Enrolment Drive Report (April to June). Submit School Census Report. Applications for CSWN Scholarships. Identify Slow Learners and prepare and submit action plan. Conduct Awareness programs on Health issues and School sanitation. Participate World Population Day – July -11th Participate World Environment Protection Day – July -28th.

While all the activities daily, monthly (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the specific activity is assigned to a month, to lend specific focus and enable micro level activity plan

Month Activity August

Identify list of Beneficiaries of various Schemes for regular updation. Create Awareness About Various Scholarships and various Competitive like NMMS, etc. Conduct Awareness programs on Health issues and School sanitation. Participate Pingali Venkaiah Birth Day – Aug -02nd. Participate Independence Day – Aug -15th. Participate National Sports Day / Telugu Basha Dinotsavam – Aug 29th.

September Monitor & Report on Special Classes for Class 10th any other special programmes. Participate Teachers Day – Sep -05th. Participate International Literacy day – Sep -08th. Participate World Ozone Day – Sep – 16th. Participate Gurazada Apparao Birth Anniversary – Sep – 21st.

October Supervision of DISE data Updation. Monitor & Report on Special Classes for Class 10th and other Special programme. Organize Balika Chetana Programme on Oct – 11th Awareness about Global Hand Wash Day on Oct -15th

November Monitor & Report on Special Classes for Class 10th and other special programme. Report on Pattanotsavam.

Conduct Awareness programs on Health issues and School sanitation. Participate National Education Day – Nov 11th Participate Dr. Saleem Alis Birth Anniversary – Nov -12th Participate Children's day – Nov – 14th

December

Monitor & Report on Special Classes for Class 10th and any other special programme. Report on Utilization of Funds under RMSA/SSA and any other Funds. Update and Report on Basic Data of House Holds. Participate Anti-Pollution day – Dec 03rd UNICEF Day – Dec -11th Participate Srinivasa Ramanujam’s Birth Anniversary – Dec – 22nd Participate Farmers Day – Dec – 23rd Participate International Bio-Diversity Day – Dec – 29th