warden manual 2011

WARDEN MANUAL P I K A P P A P H I 2011

PI KAPPA PHI WARDEN MANUAL | 1

TABLE OF CONTENTS

Superior Associate Member Education.. 2

The Seven Objectives of Chapter Excellence. 2

Duties & Responsibilities of the Warden.. 2

Gold Book Law VI, Subdivision 2, Section 9.. 2

Responsibilities of the Warden. 2

Executive Council Expectations & Guidelines 3

Pledging & Initiation. 4

Pi Kappa Phi Pledging Procedures................ 4

Pre-Initiation Ceremony 4

De-Pledging from Pi Kappa Phi Fraternity.. 5

Re-Pledging. 5

Requirements for Initiation. 5

Election to Membership in Pi Kappa Phi Fraternity 6

Blackball 6

Other Tips on Membership Voting.. 7

Examples of Incorrect Use of the Blackball .. 7

Initiation Week.. 8

National Membership Exam. 9

National Membership Exam Key16

National Membership Exam Study Guide.. 23

Oral Boards.24

Planning a Superior Associate Member Education Program.. 25

Goals of a Successful Associate Member Education Program 25

Where We Stand on Hazing. 26

Statements of Position 26

White Diamond History & Program Implementation.. 26

Associate Member Class Retreat 27

Associate Member Class Officers.. 27

Associate Class Meetings.. 27

Creating a Written Associate Member Program 27

Big Brother/Little Brother Program.. 28

Financial Obligations for Pre-Initiation & Initiation. 28

Chapter Members Responsibility With the Associate Member Program29

Alumni & Guest Speakers..29

Associate Members vs. Pledge 29

Risk Management Module for Your Associate Member Program. 30


SUPERIOR ASSOCIATE MEMBER EDUCATION

Superior Associate Member Education plays a key role in developing the leaders of tomorrow for your chapter. You are the one who must turn Associate Members into Pi Kappa Phis, giving them knowledge they need to represent and uphold

the ideals and principles of Pi Kappa Phi Fraternity.

The education process has three major components. The first is to educate the Associate Members on what Pi Kappa Phi means, where its been and where its going. This process should involve positive group activity through subordinate

rituals and lesson plans centered around the White Diamond. The second process is to continue the education on into the active chapter. The fraternity world changes every second and Pi Kappa Phi is usually one step ahead. To ensure that

all of our Active Members are caught up with the information it is imperative that the Warden relays the material on to

the chapter at the weekly meetings. This can also serve as a refresher course on fraternity operations as well for our actives on Pi Kappa Phi as a whole. The third process is to keep the alumni informed and educated on the activities of

not only the chapter but the national fraternity as well.

You have the opportunity to instill in your associate members CLASS Character, Leadership, Academics, Sportsmanship

and Service.

THE SEVEN OBJECTIVES OF CHAPTER EXCELLENCE

The Seven Objectives of Chapter Excellence have been developed as a resource to assist the development of your chapter. The items identified are considered best practices that leading chapters across the country have present within

their chapter.

Superior Associate Member Education is a vital component of the Seven Objectives. To excel in this area, the following

items are necessary:

Retain 90% of your Associate Members each academic year.

Have a written associate member education program.

Use at least four (4) sub-rituals in your associate member education program.

Include a risk management module in your associate member education program.

Include a social issues module in your associate member education program.

Have a written Big Brother program.

Utilize the member education program outlined in the White Diamond.

Have a minimum GPA required to initiate.

Throughout this manual, each of the above items are addressed, except for the statement on using sub-rituals in your

associate member education program. Consult the separate Living the Ritual manual for numerous sub-rituals to use in your associate member education program.

DUTIES & RESPONSIBILITIES OF THE WARDEN

Gold Book Law VI, Subdivision 2, Section 9

The Warden shall be responsible for serving all official notices, and shall have charge of keeping order during sessions of the chapter. He shall attend the door of the chapter room during all meetings. The Warden shall have the responsibility

for education of the associate members/pledges.

Responsibilities of the Warden

The Warden is in charge of the chapters new member education program for Associate Members from the time

of formal pledging to the initiation ceremony, including the following activities:

Overseeing all pre-initiation activities.

Organizing the chapters Superior Associate Member Education program and implementing this program with the Associate Members.


Making sure that all requirements for initiation are met by each Associate Member as outlined in Supreme Law

and your chapters constitution and by-laws.

Work with the Chaplain to organize a successful Initiation Week and Ritual of Initiation.

Serves on the Executive Council

Enforcer of law and order within the chapters meetings

Educator to all Pi Kapps whether Active, Associates or Alumni

Maintains contact with the BOAA counterpart for Member Education (Member Education Advisor)

Maintains an Officer Resource manual or file (refer to the appendix for an example Officer Resource manual/file)

Trains his successor

Executive Council Expectations & Guidelines

So, you got elected as a chapter officer, now what? You are not the only officer; you are now part of the elected leadership. A collective team of officers, a group, not several individuals, and as such, you should work as one.

The Executive Council (EC) should be seven opinions with one voice. When at EC meetings, each person should voice opinions about topics with the chapters interest as the driving force, but when a vote is taken at EC, regardless of the

outcome, the members of EC need to follow through at Chapter and vote the same as the EC outcome. Why is this?

Well, as the leaders of the chapter, your simple action of working as a group and then individually following the group decisions will show your chapter that the EC is moving them in a direction and they will follow. If you allow for too much

divisiveness your chapter will pick up on it also and become split along the same lines that the EC is split. That will make moving anything through the chapter very difficult.

Other ways to help your EC start off as the leaders of the chapter is to hold EC meetings separate from chapter meetings.

If you have chapter on Sunday or Monday night than hold an EC meeting in the middle of the week. This will allow you to prepare for the next chapter meeting. At your meetings, invite those committee chairmen that you want to hear

reports from. Not your everyday reports, save those for chapter meetings. But have reports on hot topics. Basically, there should be no business in chapter meetings in which the EC has not or cannot discuss first. If new business comes

up in chapter meetings that the EC has not had a chance to discuss, table the issue or send it to committee. The only issues in new business that need to be voted on are those that MUST be dealt with because of time constraints. By

referring items to committee and asking for specific reports from committee chairs, the EC will be helping the chapter

committee system stay engaged. The better your committee system is the more brothers involved and the better events and activities become.

Lastly, EC meetings should be closed off from the rest of the chapter. These meetings are not secretive, but not something that we want anyone to show-up at and become a disruptive force. Remember, what goes on in EC meetings,

stays in EC meetings. If your EC cannot agree to respect each other with non-attribution and non-retribution of

comments, then your EC is in for a long and frustrating year.


PLEDGING & INITIATION

Pi Kappa Phi Pledging Procedures

The Warden is responsible for conducting the pre-initiation ceremony. The timing and procedure involved with the pledging ceremony should be a vital concern to the Warden. After all, first impressions can last a lifetimeand the first

impression of Pi Kappa Phi associate membership is the pre-initiation ceremony. Formal pledging should take place as early in the associate member education process as possible. This is the formal beginning to their time as an associate

member in Pi Kappa Phi Fraternity. The culmination of recruitment is not the bidding it is the pledging. Until your

associate member is actually pledged to Pi Kappa Phi in our formal pre-initiation ceremony, he is not a Pi Kappa Phi associate member.

Supreme Law I, Section 3

An invitation or bid to associate membership/pledgeship shall be extended only by a vote of the members of a student

chapter in accordance with the bylaws of the chapter and with the approval of the Board of Alumni Advisors. No person may become or continue as an Associate Member/Pledge who is a member of any other general college fraternity. All

other memberships in honor, recognition, service, professional or similar societies are permitted.


No invitation or bid to associate membership/pledgeship may be extended to students pursuing less than a full-time course of study, without the unanimous approval of the National Council.

Supreme Law XIII, Section 3, Paragraph c

All associate members shall be provided with a current version of The White Diamond as part of their associate membership program.

Pre-Initiation Ceremony

Staging Instructions for Pledging Service

Following as soon as possible after the acceptance of bids by the new Associate Members/Pledges, they shall attend this

presentation before the chapter, on a specified date and time.

A special meeting of the chapter shall be called by the Archon for the same date and time. The meeting should not be

held in the Chapter Room, but in another room which may be secured against access by non-members while the

ceremony is in progress. The chapter members should be dressed in coat and tie. Associate Members/Pledges already affiliated may attend this pre-initiation ceremony since they have already gone through this ceremony. The room should

have a table in it with a white cloth and two decorative candlesticks with lit candles flanking the Archons place. Associate Members/Pledge pins may be placed on the table to be given out at the end of the ceremony. The occasion should be

planned to be dignified and impressive.

The Vice-Archon shall take charge of the Associate Members/Pledges in another room. There they shall have completed their Pre-Initiation Commitment Cards (Pre-Initiation Cards) and paid their fees ($65.00 per new member) to any

commencement of the ceremony. The chapter members shall be assembled with the Archon seated at the central table. The Archon should then read or recite the following dialogue:

Pre-Initiation Ceremony

It is my duty and privilege to pledge you as prospective neophytes about to enter into the privileges and secrecies of Pi

Kappa Phi.

In consideration of the trust we have shown in you, my friends, and that you may fully appreciate the obligation you have

assumed to Pi Kappa Phi, I will ask you to repeat after me now the words of the Pledge you have already signed:

I, (calling your name), / believing in the principles and ideals / of the Pi Kappa Phi Fraternity / hereby voluntarily pledge myself thereto / and in so doing / agree to obey and uphold the laws and customs of the Fraternity / as they now exist / or may hereafter be enacted / provided they do not conflict with my obligations / to my family / my country / or my religion. / I believe in God / the highest ideals of Christian manhood / and the principles of good citizenship. / I am a bona fide student of (call the name of your institution). / I am not a member of any general college fraternity / and I


hereby pledge myself not to join any other. / This is not to be construed to mean / professional or honorary fraternities. / I pledge that I will commit myself / to the personal / physical / and academic growth and development / of the brothers of Pi Kappa Phi / as I do for myself; / and I understand that the brothers / will be committed to my growth and development.

The pledge pin of our beloved Fraternity is the white diamond with the scroll of gold across the field. Gold and white are

the colors of our national organization, to which your loyalty while henceforth be given. These colors were chosen by our

Founders as emblematic of purity, truth and justice.

In recognition of your pledge to Pi Kappa Phi, it gives me pleasure to present you with this pin, which you will wear

among us as evidence of your sincerity as a pledge and probationer.

My friends, our Fraternity, we believe, is a band of tried and true followers of the theories and principles of the early

Grecian schools. Were it not that we are in search of higher education we should not be here. We realize that none of us is destined to rise to those lofty intellectual heights which were scaled by Aristotle, but during the course of your

progress in this institution of learning we hope that you will follow such lines that, with Aristotle, you may espy, see,

behold, remark, and observe.

Finally, in the words of the Apostle Paul to the Romans, let us Be kindly affectionate, one to another, with brotherly love;

in honor preferring one another.

De-Pledging from Pi Kappa Phi Fraternity

When an Associate Member decides that he wants to disassociate, you should do all you can to make it a positive

transition. The last thing that you want is a man out on campus saying how poorly treated he was at Pi Kappa Phi Fraternity.

If he lives in your fraternity house, try to find him another living situation. If this cannot be done (because it is the end of

the year or semester), try to come to some sort of temporary compromise. While it is not good to have him living in the chapter house, you should not throw a man on the streets either.

You should also do what you can to buy back all of his fraternity sportswear at fair prices. Usually there will be brothers and other associate members who will buy used sweatshirts, and so forth. You might offer to buy back the White

Diamond for use by a future associate member. The man should understand however that he is not entitled to a refund on dues or the national pre-initiation fee. If he has prepaid an initiation fee, that should be returned to him.

Following the Associate Members disassociation to Pi Kappa Phi Fraternity, please contact that National Headquarters to

have him removed from your chapter roster. You can either call the National Headquarters at 1-800-929-1904 or e-mail [email protected].

Re-Pledging

You may run into a situation where a former Associate Member who was asked to leave the chapter or de-pledged wants to return to the chapter. The active chapter will need to properly bid this prospective member back into the chapter.

After a successful bid process takes place, your chapter must contact the National Headquarters to return this man to your chapter roster. If he has already signed pre-initiation cards and paid the pre-initiation fee ($70.00) he will not have

to do this again. Same is true if an Associate Member transfers from one college or university to another. Please contact

the National Headquarters to let the office know that this has taken place and to get this man on your chapter roster.

Requirements for Initiation

An associate member/pledge shall be initiated into Pi Kappa Phi only after:

He has satisfactorily completed your Superior Associate Member Education program.

He is currently enrolled as a full time student at your college or university (Supreme Law I, Section 5).

He has passed an examination relating to the principles and history of the Fraternity (Supreme Law I, Section 6).

He has received an affirmative vote of 75% of the active members present during a secret ballot vote (Supreme

Law I, Section 7).

He has met all financial obligations to the chapter and to the National Fraternity and the local chapter.

mailto:[email protected]


Election to Membership in Pi Kappa Phi Fraternity


Election to membership by a student chapter shall be held by a secret ballot. A vote not less than 75% of those

members present and voting is required. The student chapter may increase this percentage through its bylaws. If an

associate member/pledge is not initiated during the school quarter or semester in which he was elected to membership, then such associate member/pledge must be again elected to membership by the chapter.

Blackball

You and your committee organize a great associate member education program, successfully integrate the actives and

associates, and orient the men as well as you can to the local history of your chapter and with the greater organization. Then, when the mandatory final membership vote session rolls around, an associate gets nailed for just not being Pi

Kapp material.

The blackball is not a last-minute escape hatch for brothers who are unable to build positive relationships with associate members. As Warden, it is your responsibility to protect your chapters investment in each associate (and in the class as

a whole) by making sure membership voting maintains its proper role in fraternity procedure.

Where Does the Blackball Come From?

The practice began in the earliest days of fraternity when chapters had only a handful of members. It was believed then that if any one member of the active chapter had a strong objection to the initiation of an associate member, the man

should not be initiated.

As the average chapter size grew in Pi Kappa Phi, this unanimous consent law became a center of controversy; after all,

in a chapter of 60 men, for example, not everyone can be best friends. Some chapters started forming their own interpretations of unanimous consent law to mean more than a single negative vote is needed to remove an associate

member from the chapter. Out of respect to tradition, some older chapters have maintained the single ball rule while

making it very clear to members that it must be respected and only used in extreme circumstances. The issue of keeping the single negative vote law is constantly up for debate at Supreme Chapters.

When Is It Okay to Use a Blackball?

It is only to be used in situations where something drastic and irreparable has happened. If an associate were to do

something intolerable which brings lasting dishonor to the fraternity, a negative vote might be warranted. If an associate member makes a commitment to another fraternity, a blackball would be justified. If an associate member goes into a

violent drunken rage causing physical harm to others and to fraternity property, a case might be made. In most situations try to utilize your standards board to guide an associate member. Use the blackball only in extreme

circumstances.

When Is It NOT Okay to Use a Blackball?

Personal differences are never cause for a negative membership vote. An active brother should never feel he has the right to blackball an associate because of an inappropriate comment or attitude, or because he does not feel the

Associate Member fits in. If an active brother has a personal problem with an associate, he has the responsibility to act

like a man and deal with it in an appropriate way. Once you have extended a bid to a man, you (the brothers of the chapter) have the responsibility to make it work by doing everything in your power to solve any personal conflicts.

It is a chapters responsibility to handle membership ballot ceremonies with the greatest respect and maturity. Many have made provisions to guard against brothers who would use it incorrectly.

If this is a problem at your chapter, spend time with your Chapter Advisor, Fraternity/Sorority Life Advisor or your Leadership Consultant brainstorming ways in which the chapter can address the problem. Then, amend your bylaws as

necessary. Do not allow your chapter to continue to lose good men because a few members of your chapter feel their

initiation gives them an absolute right to act irresponsibly with a blackball vote.


What Do You Do When a Blackball Occurs?

If indeed a blackball is thrown as a reaction to some heinous offense by an associate, then you will need to be prepared to handle the emotions that will arise among the other associates and between many brothers. In most cases, they will

be (at least) sad and disappointed, and often extremely angry.

After the negative vote is thrown against an associate member, hold a one-on-one meeting with the associate who had

the vote thrown against him. This meeting should include the associate members big brother, the Warden, the Archon

and the associate member. Inform the associate member that a negative membership vote was made against him and provide a general explanation as to why this happened. Finally explain to him that he is no longer an associate member

of the chapter. If he lives in the house work out a plan for him to eventually move out. Be prepared for the now former associate member to display a range of emotions from sad, to mad, to disappointed and full of excuses. The best thing to

do in this situation is to listen to him, be a friend and be supportive.

A special meeting should be called which includes the initiated brothers of the chapter. Discuss what happened and why

the negative membership vote was made. Give the brothers information on when the associate member will be notified

of this negative membership vote so that rumors do not begin to fly. Hold a special meeting with the associate members. Again, discuss what happened and why the negative membership vote was made. You should by no means keep

information from the associates. To do so would bring about unwanted suspicion and fear.

Never Use the Fear of Blackball as a Weapon.

One of the most unethical things you as Warden or other members could do would be to use the threat of a blackball as a psychological weapon against an associate. This is a form of hazing. Associates should know that blackball is not

something to fear unless one commits a terrible offense against the chapter.

Other Tips on Membership Voting

The two best weapons against inappropriate blackballing are good communication about associates during their

pledgeship to the initiated brothers and an attitude in the chapter which makes it clear to brothers that blackball votes are not acceptable except under extraordinary circumstances. If your chapter has the attitude that it can drop anyone for

any reason, you have a big problem.

You also need to know two provisions of Supreme Law regarding membership voting ceremonies. First, once an associate member has passed a membership vote, he is in. The only way to deny membership to an associate who has passed a

blackball vote is by two-thirds vote of the active chapter.

This means that in most cases, when you do the membership voting earlier in the semester, you run less of a risk of

losing members to last-minute inappropriate blackballs.

Second, any chapter may petition the National Council for acceptance of its own membership voting procedure. If you

feel adamantly that the single negative vote system is unreasonable, make a case to the National Council by appearing at

its next meeting.

Examples of Incorrect Use of the Blackball

He Just Isnt Pi Kapp Material.

You should have thought of that before you bid him. There is no such thing as Pi Kapp Material, only your personal perception of what you like and dont like.

He Made a Move on My Girlfriend.

Thats a personal problem between you, your girlfriend and the associate member. It is not the chapters problem.

Hes Been Telling Other People About Chapter Business.

Get specifics, then lets address it with him directly. He might not have realized that he was making a mistake and we need to respect the fact that he is new to all of this. Possible standards board case.


He Doesnt Try to Make Friends With Anyone.

Friendship is a two-way street. Perhaps he does not have much in common with some brothers. That is not a sin, and there is no rule which says every associate must become best friends with every member.

He is Too Cocky.

Maybe its because his confidence is higher than he ever thought possible. Maybe he can tone down the expressions of

that confidence which are intimidating.

Initiation Week

At the 1936 Supreme Chapter, Hell Weeks became illegal in Pi Kappa Phi Fraternity. The practice of wearing down the

spirits and mental fitness of then-pledges was recognized as a practice which went against the ideals of the fraternity. In addition, it was seen as potentially harmful to new men.

By using the Initiation Week model provided in the Chaplain Manual, you can create a journey of lessons for brothers and associate members that emphasizes not only the values of our Fraternity, but prepares associate members for the

Ritual of Initiation. .

For some chapters, the excitement building up to the Ritual of Initiation can cause poorly guided brothers to get carried away. Rather than trying too hard to leave an impact on the associate members, be sure the brothers of your chapter

understand that all activities are to be coordinated by YOU and the Chaplain to ensure we are creating a positive impact on our associate members. Any brother who jeopardizes the positive approach to Initiation Week should be referred to

your Executive Council and Standards Board.


NATIONAL MEMBERSHIP EXAM

This is an example of a National Membership Exam. Wardens may elect to include other/additional questions and materials from The White Diamond and local chapter history. Have your leadership consultant review your updated exam to ensure its accuracy.

The American Fraternity

1. Describe the Flat Hat Club: Where (college or meeting place) was it formed? What is its significance?

2. What was the first modern-day fraternity the first group to use Greek letters in its name, have a secret meaning, grip, and Ritual of Initiation? When was this group formed? Who was this groups founder? And, what was the

groups secret meaning?

3. Which of the following is NOT a member of the Miami Triad?

A. Beta Theta Pi C. Phi Delta Theta

B. Sigma Alpha Epsilon D. Sigma Chi

4. Which of the following was the first recognized womens Greek-letter fraternity, formed in 1870 at DePauw

University?

A. Phi Mu C. Alpha Delta Pi

B. Gamma Phi Beta D. Kappa Alpha Theta

5. In 1854, which of the following fraternities built the first fraternity house at the University of Michigan?

A. Chi Psi C. Theta Xi

B. Alpha Tau Omega D. Pi Kappa Alpha

6. Please write the Greek alphabet, in order, by first writing the Greek letter and then the English translation (i.e. -

Phi).


The Founding

7. What was the Greek-letter name of the group that later evolved into Pi Kappa Phi? What did the letters stand for? For what purpose did this group form?

8. Where and when was Pi Kappa Phi founded? List the seven men at the first meeting.

9. Who is the Honorary 4th Founder (name, chapter and school) of Pi Kappa Phi?

10. What is the motto of Pi Kappa Phi? Write in both Greek and English. BONUS: What was the original motto in Latin and what was its translation?

11. Please write the Student Creed.


12. Please draw and describe the coloring for the following Pi Kappa Phi symbols:

Flag

Coat of Arms (Crest) Star Shield

The Fraternity Today

13. Where is the National Office of Pi Kappa Phi Fraternity? (City and state)

14. There are four separate entities of Pi Kappa Phi. The Fraternity is one of them, what are the other three?

15. Who is the CEO of Pi Kappa Phi? Include chapter and school.

16. Please list the seven elected members of the National Council by writing their name, chapter, school, and position. Give one example of what the National Councils role is in the Fraternity. BONUS: Name the student representative,

his chapter and school.


17. What is the Mr. Pi Kappa Phi Award? Who was the first man to be named Mr. Pi Kapp Phi in 1965? Include chapter and school.

18. What is the Supreme Chapter of Pi Kappa Phi? Include a brief description, the events purpose, and when it is held.

19. What is Pi Kapp College? Include a brief description, the events purpose, and when it is held. BONUS: What unique program is only offered at Pi Kapp College?

20. What is a Mid Year Leadership Conference? Include a brief description, the events purpose, and when it is held.

21. Pi Kappa Phi has a Volunteer Structure that includes Regional Governors, Chapter Advisors, and Board of Alumni Advisors. List the individuals that fill each of these volunteer positions for your chapter?

22. Pi Kappa Phi belongs to a group of national fraternities that purchase their insurance through a provider known as FRMT Limited. FRMT Limited is governed by a Risk Management Policy (commonly referred to as FIPG) that we must

follow in order to maintain this coverage. Put an X next to the five areas that this Risk Management Policy covers.

_____ Hazing _____ Education

_____ Fire, Health and Safety _____ Chapter House Construction

_____ Election of Officers _____ Sexual Abuse and Harassment

_____ Alcohol and Drugs _____ T-shirt Design


23. If you were organizing a social event there are several guidelines within the Risk Management Policy that you would

have to follow in order to be in compliance with FIPG, Inc. Name five.

24. What is the riskiest behavior that threatens your chapter? How does this relate to the Ladder of Risk? As a brother how can you mitigate this risk?

Push America

25. What is the name of the artist and architect that provided Pi Kappa Phi with the framework to develop Push America in 1977? Include chapter and school.

26. What are the three areas of service that characterize a balanced Push America program?

27. What are the four pillars (or Core Values) of Push America?

28. Name and briefly describe the two cycling events and one national building project of Push America.

29. What are Push Camp and Give-a-Push Weekends?


Your Chapter

30. List each position of the Executive Council and who currently serves in this role for your chapter.

31. Describe a situation where you have used Ultimate Respect with your brothers.

32. List the region name, schools, and chapter designations of all the chapters in your region.


33. Why do you want to become initiated into Pi Kappa Phi Fraternity?

34. What is your vision for your chapter of Pi Kappa Phi Fraternity? And, more importantly, what are you going to do as

an undergraduate and alumni brother to make this vision a reality?


NATIONAL MEMBERSHIP EXAM KEY

Grading Notes

Every bullet point (like the one in front of this statement) is worth one (1) point.

Multiple choice questions are worth one (1) point.

If the word or name of the essential element is misspelled, the examinee can only receive a half (1/2) point for the bullet point.

On questions that ask for a description, the description must be accurate to receive full credit.

If the examinee gives additional information that is INCORRECT, then deduct a half (1/2) point from that section.

The American Fraternity

1. Describe the Flat Hat Club: Where (college or meeting place) was it formed? What is its significance?

College of William and Mary, or; Raleigh Tavern

Precursor to the modern fraternity

2. What was the first modern-day fraternity the first group to use Greek letters in its name, have a secret meaning, grip, and Ritual of Initiation? When was this group formed? Who was this groups founder? And, what was the

groups secret meaning?

Phi Beta Kappa

1776

John Heath

Philosophy, the Guide of Life

3. Which of the following is NOT a member of the Miami Triad?

A. Beta Theta Pi C. Phi Delta Theta

B. Sigma Alpha Epsilon D. Sigma Chi

4. Which of the following was the first recognized womens Greek-letter fraternity, formed in 1870 at DePauw

University?

A. Phi Mu C. Alpha Delta Pi

B. Gamma Phi Beta D. Kappa Alpha Theta

5. In 1854, which of the following fraternities built the first fraternity house at the University of Michigan?

A. Chi Psi C. Theta Xi

B. Alpha Tau Omega D. Pi Kappa Alpha

6. Please write the Greek alphabet, in order, by first writing the Greek letter and then the English translation (i.e. -

Phi).

Alpha Beta Gamma Delta Epsilon Zeta Eta Theta Iota

Kappa Lambda Mu Nu

Xi Omicron Pi Rho Sigma

Tau Upsilon Phi Chi Psi Omega


The Founding 7. What was the Greek-letter name of the group that later evolved into Pi Kappa Phi? What did the letters stand for?

For what purpose did this group form?

Nu Phi

Non-Fraternity

To generate an opposing slate of officers for the Chrestomathics literary society elections

8. Where and when was Pi Kappa Phi founded? List the seven men at the first meeting.

December 10, 1904

90 Broad Street, or; Simon Fogartys house

Andrew Alexander Kroeg, Jr.

Simon Fogarty, Jr.

L. Harry Mixson

A. Pelzer Wagener

Thomas F. Mosimann

Theodore Barnwell Kelly

James Fogarty

9. Who is the Honorary 4th Founder (name, chapter and school) of Pi Kappa Phi?

Durward W. Owen

Xi (Roanoke)

10. What is the motto of Pi Kappa Phi? Write in both Greek and English. BONUS: What was the original motto in Latin and what was its translation?

Nothing Shall Ever Tear Us Asunder

BONUS (2 pts): Nil Sebar Abit Nothing Shall Separate Us

11. Please write the Student Creed.

I believe the ideal chapter is made up of men

Who are bound together in a common loyalty which transcends any personal selfishness

Who realize membership means bearing their share of the financial burden of the chapter and the national organization

Who bring credit to the fraternity by striving to attain the highest possible standards of scholarship

Who safeguard the reputation of their chapter by keeping careful watch over their personal conduct

Who uphold faithfully the traditions and activities of their college

Who prepare themselves diligently to shoulder their full responsibility as citizens

I believe that my chapter can become an ideal chapter and I shall do my share to make it so


12. Please draw and describe the coloring for the following Pi Kappa Phi symbols:

Flag

Coat of Arms (Crest) Star Shield

The Fraternity Today

13. Where is the National Office of Pi Kappa Phi Fraternity? (City and state)

Charlotte, NC

14. There are four separate entities of Pi Kappa Phi. The Fraternity is one of them, what are the other three?

PKP Properties

The Foundation

Push America

15. Who is the CEO of Pi Kappa Phi? Include chapter and school.

Mark E. Timmes

Alpha Epsilon (Florida)

16. Please list the seven elected members of the National Council by writing their name, chapter, school, and position. Give one example of what the National Councils role is in the Fraternity. BONUS: Name the student representative,

his chapter and school.

National President Mark F. Jacobs, Delta Psi (Texas-Arlington)

National Vice President Dudley F. Woody, Xi (Roanoke)

National Treasurer Tracy D. Maddux, Zeta Theta (Texas-Austin)

National Secretary Thomas B. Sullivan, Delta Omega (Texas A&M)

National Historian Timothy S. Hebson, Alpha Eta (Samford)

National Chaplain Jeremy D. Galvin, Alpha Omicron (Iowa State)

BONUS: Student Representative Matthew A. Costa, Zeta Nu (West Chester)

Govern Fraternity between Supreme Chapters, Board of Directors

Appoints certain standing committees, Regional Governors, Chapter Advisors, and CEO

Initiate legislation in between Supreme Chapter

Control the financial affairs of the fraternity

Approve the expansion activities and policy supervision of the National Headquarters

Installation of new student and alumni chapters

Individual and chapter disciplinary procedures and appeals


17. What is the Mr. Pi Kappa Phi Award? Who was the first man to be named Mr. Pi Kapp Phi in 1965? Include chapter and school.

Recognizes superior lifetime achievement of a Pi Kappa Phi/ Honest honor bestowed

Leo Pou, Omicron (Alabama)

18. What is the Supreme Chapter of Pi Kappa Phi? Include a brief description, the events purpose, and when it is held.

Legislative Meeting

Every two years, or; every even year

19. What is Pi Kapp College? Include a brief description, the events purpose, and when it is held. BONUS: What unique program is only offered at Pi Kapp College?

Educational Leadership Training Conference

Every Summer

BONUS: Certified Ritualist Program

20. What is a Mid Year Leadership Conference? Include a brief description, the events purpose, and when it is held.

Officer Training Conference

Every January, or; every year

21. Pi Kappa Phi has a Volunteer Structure that includes Regional Governors, Chapter Advisors, and Board of Alumni

Advisors. List the individuals that fill each of these volunteer positions for your chapter?

Regional Governor

Chapter Advisor

Board of Alumni Advisors (BOAA)

22. Pi Kappa Phi belongs to a group of national fraternities that purchase their insurance through a provider known as

FRMT Limited. FRMT Limited is governed by a Risk Management Policy (commonly referred to as FIPG) that we must follow in order to maintain this coverage. Put an X next to the five areas that this Risk Management Policy covers.

__X__ Hazing __X__ Education

__X__ Fire, Health and Safety _____ Chapter House Construction

_____ Election of Officers __X__ Sexual Abuse and Harassment

__X__ Alcohol and Drugs _____ T-shirt Design


23. If you were organizing a social event there are several guidelines within the Risk Management Policy that you would

have to follow in order to be in compliance with FIPG, Inc. Name five.

Follow all laws

No purchase of alcohol with chapter funds

No bulk quantity or common sources, or; No kegs

Guest list, or; no OPEN PARTIES

No purchase for, service to, or sale of alcoholic beverages to minors

No ILLEGAL DRUGS or CONTROLLED SUBSTANCES

24. What is the riskiest behavior that threatens your chapter? How does this relate to the Ladder of Risk? As a brother

how can you mitigate this risk?

Full credit if an intelligent attempt is made to answer each question

Push America

25. What is the name of the artist and architect that provided Pi Kappa Phi with the framework to develop Push America

in 1977? Include chapter and school.

Thomas Sayre, Kappa (University of North Carolina - Chapel Hill)

26. What are the three areas of service that characterize a balanced Push America program?

Fundraising

Volunteerism

Awareness

27. What are the four pillars (or Core Values) of Push America?

Abilities

Teamwork

Empathy

Integrity

28. Name and briefly describe the two cycling events and one national building project of Push America.

Journey of Hope

Over 100 Pi Kapps from across the country ride from San Francisco, CA to Washington, D.C.

Gear Up Florida

35 Pi Kapps ride across the state of Florida

Build America

30 Pi Kapps travel to summer camps for eight weeks

29. What are Push Camp and Give-a-Push Weekends?

National Service Projects that involve the actual construction of accessible structures for people with disabilities


Your Chapter

30. List each position of the Executive Council and who currently serves in this role for your chapter.

Examinee can earn one (1) point for currently listing the position and one (1) point for correctly listing the brother who holds the position (Ex: John Smith, Archon = 2 points).

31. Describe a situation where you have used Ultimate Respect with your brothers.

Full credit if answer describes a situation that properly represents what Ultimate Respect is.

32. List the region name, schools, and chapter designations of all the chapters in your region.

Examinee can earn one (1) point for currently listing the chapter designation of each chapter in your region and one (1) point for correctly listing the college/university where that chapter is located [Ex: Alpha (College of Charleston) = 2 points].

Examinee can earn one (1) point for currently listing the region name (Ex: Lowcountry Region = 1 point).


33. Why do you want to become initiated into Pi Kappa Phi Fraternity?

Full credit if an intelligent attempt is made at an answer

34. What is your vision for your chapter of Pi Kappa Phi Fraternity? And, more importantly, what are you going to do as

an undergraduate and alumni brother to make this vision a reality?

Full credit if an intelligent attempt is made at an answer


NATIONAL MEMBERSHIP EXAM STUDY GUIDE

Greek Alphabet (the Greek symbol and English translation)

Know the who, what, where and when of the Flat Hat Club

Know the details of the first modern-day fraternity

Miami Triad

Union Triad

Sorority history

Early fraternity history

Details of Nu Phi

Story of the founding (seven founders, location of first meeting, etc.)

Know the motto and be able to write it in BOTH Greek and English

Student Creed

Be able to draw the Star Shield, Coat of Arms (a.k.a. Crest), and Flag

Explain what Men of CLASS means

Location of National Office

Four entities of Pi Kappa Phi

Know the name, chapter and school of the CEO

Know the name, title, chapter and school of the seven National Council members

Know what Mr. Pi Kappa Phi is and who the first one was

Define and explain purpose of the Supreme Chapter

Define and explain purpose of Pi Kapp College

Define and explain purpose of Mid Year Leadership Conference

Know the names of the positions and purpose of the roles in the Volunteer Structure and who your chapters

volunteers are (i.e. Regional Governors, Chapter Advisor, and Board of Alumni Advisors)

FIPG Risk Management rules and regulations

Ladder of Risk Program

Story of the founding of Push America

Three areas of service in Push America

Four Core Values of Push America

Be able to describe the cycling and building events hosted by Push America

Know what a Push Camp and a GAP Weekend is

Executive Council positions and responsibilities

Original Chartering date

Ultimate Respect

Chapter and schools in your Region

Rush vs. Recruitment


ORAL BOARDS

Some chapters choose to use "oral examinations" on the afternoon or evening prior to initiation. THESE ARE NOT MEANT TO BE GLORIFIED LINEUPS! These oral examinations should be done in a non-threatening, dignified manner, ideally by

an alumnus or a fraternity official (such as a Regional Governor, Chapter Advisor, Leadership Consultant, etc.). The oral

exam tests more "subjective" issues such as ethics and leadership challenges. There are few right and wrong answers. The aim is to make the associates think about the tough issues.

Oral boards should be set up in a ritualistic setting. They should be conducted in a formal room of the chapter house or a classroom on campus. Brothers and Associate Members should be dressed in a coat and tie. The environment of the

room should be similar to what it is like during a sub-ritual (pictures of founders, candles, black robes, etc.).

Sample oral questions are provided in this section.

Remember, there are not usually right or wrong answers. The idea is that associates think through an intelligent answer

based upon what they have learned during associate membership.

Do you know what the drinking age is in this state? Do you understand that underage drinking is against

fraternity policy? What do you expect you will do when you see a fraternity brother who is underage drinking?

Why do we have a ritual? What do you expect ritual to be? Why is it important that the seriousness and secrecy

of the ritual be maintained? Why do you think Pi Kappa Phi chooses to initiate men one at a time rather than

several at a time?

What are some of the benefits of a positive public image? What things can we do to improve our image to our

parents, our school administration, other Greeks, the faculty, etc.?

What should the chapter do when a brother is getting poor grades? Does it matter if the brother is making an

effort or is simply letting things fall apart? How strictly should we maintain our standards of scholarship?

What does it mean to be a gentleman? Why would fraternity men want to be seen as gentlemen? What are some things we can all do to be more gentleman-like in the future?

Why do you think Push America has emerged as such an important part of Pi Kappa Phi Fraternity? What needs are satisfied by Push America? How can we make the most out of Push America here?

What are some of the benefits of being in a "national" fraternity as opposed to a "local?" What sort of treatment

would you expect if you visited another chapter at another university? Would you expect all chapters to be the same?

Why is it important for us to know our fraternity's history? What lessons can we learn from the successes and failures of the past? Can you think of one historical event in our fraternity which has proven to be especially

significant?

Do you know what an eating disorder is? What would you do if you found out that a brother in the chapter was

suffering from an eating disorder? Would this sample written and oral exams change if you did not feel

particularly close to that brother? Then what would you do?

How can recruitment make or break a chapter? Why is it important that our fraternity attracts men of all TYPES

and interests? What does it mean to be "truly diverse?"

What are some of the things that all fraternities have in common? How is it possible for fraternities to work

together when they are so seemingly different? What can Pi Kappa Phi do to make the greatest contribution to

the Greek community at this school?

What is your top priority in life? Do you believe that an important skill in a man's life is learning how to manage

several top priorities at one time? Give me an example of a time when you had to make something other than (what he mentioned before) your top priority.

Do you know what Pi Kappa Phi's stance on sexual abuse is? What is date rape? What would you do if you heard a brother talking about how he had been involved in a sexual act with a woman who was drunk and passed out?

Many of Pi Kappa Phi's rituals and traditions are Christian-based, yet many of our members nationwide subscribe

to religions other than Christianity. How can this work? What can we do to make our fraternity accessible to men of all religions while keeping our Christian roots respectfully intact?

What does it mean to be a big brother? Can you tell me what your big brother was like in high school? Can you tell me your big brother's greatest fear? Why is it important that we learn all we can about our big and little

brothers?

What is the role of a caring alumnus? What does lifetime commitment to Pi Kappa Phi mean to you?


PLANNING A SUPERIOR ASSOCIATE MEMBER EDUCATION PROGRAM

What makes an associate member education program superior? Is it just having the correct retention rate? Well, while retention rate is a factor in determining the success of a superior associate member program, it is but one component. A

superior associate member program should be such that it incorporates as many of the membership into the development

of the associates, fosters a sense of belonging prior to initiation, provides for a safe learning environment, nurtures and aides in academic development, and develops better men. If you develop an associate member education program that

looks at these aspects, your retention rate will be near perfect.

Your program should consider all of the constraints and conditions placed upon your associate members. Now that they

have joined your ranks, they have commitments to the Fraternity, the institution, their academic endeavors, and

themselves. We, Pi Kappa Phi, are not the only aspect of their life. If you develop your program considering the many things pulling on the associates, you can develop methods of dealing with the issues. For example, using the schools

calendar of events to develop your associate member calendar. In so doing, you can also include school events as part of your associate program. The more robust your program is the more the associates will get out of your program.

Remember we are building better men, not tearing them down.

If you think you current system works, it might, but will it withstand the changes in the college environment? Remember

this, Doing the same thing over and over, and expecting different results is insane. Your planning will help keep your

program from becoming outdated and momentous.

Last seldom does anyone develop the perfect program, so when planning your program remember the words of Vince

Lombardi, Perfection is impossible, but if you aim for perfection, you will hit excellence.

Goals of a Successful Associate Member Education Program

So, you have taken all the aspects of your program and meshed them into an associate member education plan. How do

you know if it works? Well, at this stage you will not know. However, you can speculate that covering all bases will ensure proper material delivery. But to truly know if you are successful, you need to develop and publish the goals of the

program.

Where to start? Here are a few sample goals for an associate member program:

90% retention rate.

One guest or alumni speaker every two weeks.

All Executive Council and Committee Chairs present the information regarding their area of expertise.

All associates make grades.

Associates develop positive and productive study habits.

Associates successfully plan and implement a Push America Fundraiser.

Associates demonstrate awareness and understanding of risk management.

The institution and community acknowledge the associates as being outstanding students, student leaders and Pi

Kappa Phi demonstrated by their actions, words, and deeds.

Everyone; associates, initiated brothers, and yourself; enjoy the associate member program.

These of course are just examples, it is important that you develop at least 7 to 10 goals for your program. At the end of

your program, you will be able to self-evaluate and determine your success as Warden and the success of the chapter. If you do not meet or make all of your goals, it is not the end of the world. In fact, it may be helpful in fixing any areas

in your program. Consider the following:

Falling forward may hurt at the time, but it is still gaining ground.

If you do not meet your goal at least ensure that you and your program are falling forward!


Where We Stand on Hazing

The National Council and Supreme Chapter of Pi Kappa Phi Fraternity unequivocally oppose all acts of hazing and negative pre-initiation activities in any form and under any circumstance. Any member of the Fraternity found guilty of

committing acts of hazing will be immediately expelled.

Pi Kappa Phi, most universities and most state laws define hazing as any action taken or situation intentionally created, on or off-campus, to produce mental or physical discomfort, embarrassment, harassment or ridicule. Such activities and

situations might include, but are not limited to, acts such as; paddling; creation of excessive fatigue; scavenger hunts or road trips of a mandatory nature; public wearing of anything degrading or humiliating games and activities; late work

sessions which interfere with the academic mission of the university; and mind games. This includes acts which are

committed by non-members or alumni with the knowledge of any member. As a rule, if you would not tell an associates parents that he is doing something, chances are it is hazing.

All pre-initiation activities for associate members must conform to Supreme Law, rules of the college and all applicable state, local and federal laws. Members found hazing shall be prosecuted to the full letter of the law.

If you ever feel you have been hazed, please contact the Fraternity's National Headquarters at 1-800-929-1904 and ask for the Assistant Executive Director.

Statements of Position

So, you know where we stand on Hazing, but what other stances does Pi Kappa Phi Fraternity have? Are they important?

And do our associates need to know about them?

The statements of position and the page to find them in The White Diamond are the following:

Risk Management (The White Diamond, p. 109)

Sexual Abuse (The White Diamond, p. 110)

Racial, Religious and Ethnic Diversity (The White Diamond, p. 111)

Hazing (The White Diamond, p. 112)

AIDS (The White Diamond, p. 113)

Substance Abuse (The White Diamond, p. 114)

Alcohol Abuse (The White Diamond, p. 115)

Are these statements important? They most certainly are! Theses statements make outwardly statements of Pi Kappa

Phi. These statements tell the world what Pi Kappa Phi is about, the kind of men we have, and demonstrate our commitment and use of Ultimate Respect.

Should your associates know about these? Most definitely! If you expect your associates to act with a certain level of

decorum, these statements should be the basis for which you build you standards on. These statements coupled with the Student Creed should provide all members, associate or initiated, the guide to proper comportment.

White Diamond History & Program Incorporation

What items must be incorporated from The White Diamond and what can be left out? The White Diamond is a guide for all members of Pi Kappa Phi. The best way to use The White Diamond is to supplement the information contained within it with information localized to you chapter. By using the standardized history of Fraternities and of Pi Kappa Phi and the

other components of The White Diamond, you are ensuring the majority of Pi Kappa Phis associate members are getting the same information.

Commonality and uniformity of a message is the precise reason a national associate member manual was developed so

many years ago. It was student members who voted for this at Supreme Chapter the need for a standardized associate member education program. By using The White Diamond and this manual you are following in the footsteps of undergraduates before you who knew how important it was to send the same message to all associate members.


Associate Member Class Retreat

One of the most exciting times of an associate member program is the pledge retreat. This event is a great time to get away from all of the issues at school and focus on the issues of the Fraternity. Your associates will have time to develop

a relationship with you prior to the retreat, but afterward; there is often a heightened sense of brotherhood. They have

the chance to air concerns and study Fraternity material. In short it provides an escape from the world to a fraternal haven.

However, this dream like retreat is often not so. Too often we fail to plan the retreat, we make it open to any brothers who wish to come and we allow external factors control the retreat. When we allow things to take away from the retreat

experience, we are cheapening the experience for all of the associates.

Probably the biggest item to remember about the retreat, it is an associate function and as such you cannot have alcohol present. If you cannot stick to this rule, do not have a retreat. It is in violation of the FIPG rules that we are required to

follow by Supreme Law and for insurance purposes.

Some hints for a successful retreat:

Plan the entire event before hand.

Limit the number of distractions (which often includes brothers)

Engage the associates in the development of the retreat.

Build a retreat into the Chapter budget.

Associate Member Class Officers

As you attempt to develop the associates into members of the chapter, it may be extremely helpful to have class officers. These associates will assist you in the running of associate class. The number of class officers you have would be

determined, to some extent, by the number of associates in the class. If you only have 7 associates, it would not make much sense to have 6 officers. Generally speaking 3 officers is more than enough. A President, Vice President, and a

Secretary/Treasurer would usually suffice. Of course you can create or remove offices as necessary.

The area to keep watch on regarding class officers is that the officers are not so wrapped up in being an associate officer that he neglects his other obligations such as school or other Fraternity commitments.

Associate Class Meetings

This is the business portion of your program. At associate class meetings, you should deliver the information they are

supposed to learn in an organized fashion (see the Warden Lesson Plans). Pass on important information from the last chapter meeting. Allow the associates to work on associate projects or discussion issues.

Recommended length of an associate class meeting is from 45 minutes to an hour and a half. Remember, The mind can only absorb what the butt can withstand. Have the associate class officers come prepared for their portion of the

meeting, have your presenters and guest speakers there early, and make sure you are prepared.

Make sure before you finish your meetings that a review of the events coming up is conducted. If associates are expected to be somewhere then they need to be told. Providing a calendar for each associate would be helpful, but

never forget to remind them of the weeks activities.

Set a standard for how the meetings are to be run. Decide what you expect from the associates (like dress, items they

should bring, supplies they will need). Letting them know upfront they are expected to have a pen and paper for every

meeting will help cut down on time wasted trying to round up enough pens for everyone. Their preparedness is just as important a value to learn as the history of fraternities or the Greek alphabet. However, if possible, have weekly test

printed out for them. Printing the test makes them easy for you to grade and maintain than random pieces of paper usually of various sizes.

Creating a Written Associate Member Program

Your master plan should include dates of meetings, topics and guest speakers, dates of chapter events, dates of associate

member events, sub-rituals and dates for them, the amount of information you want the associates to know, and responsibilities of all concerned (Associates, Brothers, Big Brothers, and Warden). Basically, everything you plan on

showing the associates and the items you do not plan on showing, like the specifics of sub-rituals.


After having developed you associate plan well in advance, you can develop your associate manual. This is the

documentation for the associate containing local history, appropriate songs, calendars, study guides, associate member responsibilities, big brother responsibilities, Warden responsibilities, contact information and general info. Also, since you

have this done in a timely manner, the associate manual can and should be used as part of the chapter recruitment plan and should be on display at all times. Remember, there is nothing esoteric in the associate manual, so why be afraid to

display it and refer to it. Warning! If you are putting info in the associate manual that is not suitable for public viewing

and you wouldnt want your mom or the schools administration to see it, it has no place in the associate manual and probably no place in the associate member program.

Big Brother/Little Brother Program

Potentially one of the strongest relationships ever built in the Fraternity is that of the Big Brother and Little Brother. The

function of this relationship is to provide a mentor and guide for associate members as they navigate through the associate member program. The Big Brother can become the primary support structure for associate issues. Too many

chapters take this relationship as a simple step toward the initiation process. However, it is, and should be, much more!

If those who do not know are going to do what they see done by those who should know, whos ways are the associate

brothers going to imitate? The Big Brothers probably. Knowing that special care and consideration should be given to

those to carry the mantle of Big Brother. Here are a few suggestions when considering which Brothers will be eligible for Big Brother:

Look for a Brother who is current on dues and shows the financial responsibility that we expect all of the associates to have.

Look for a Brother who is better than average academically. Being a Big Brother will take not only time but also an

understanding of the academic environment to help guide the associate brother.

Look for a Brother who is involved in the in the chapter, the school, and the community.

Look for a Brother who if you were an associate you would want as your Big Brother because he can over you everything that the pure social side of the Fraternity cannot offer.

Basically, you are looking for the Pi Kapp studs and rock stars of your chapter. Why settle for less? Is your chapter ready for less out of the associate brothers? Probably not!

Financial Obligations for Pre-Initiation & Initiation

Probably the biggest mistake many chapters make with new associates and rushees is not being up-front about the cost

of membership. Let them know when they rush and reiterate when they are associates. Make sure they are fully aware

of the cost or you will end up losing associates because they cannot afford to remain. Fraternity is not for everyone, but the cost should not be the primary reason for someone not staying with it.

If you are up-front about the cost, you can also be up-front about ways of dealing with the cost. There is nothing wrong with the associates holding fundraisers to reduce the expenses of initiation. Besides, doing fundraisers promotes planning

and organizing skills, helps alleviate costs, and develops fundraising skills for other chapter fundraising efforts.

Another useful technique for dealing with the cost of membership is to break it down.

Length of Associate Member Program

The chapter just had a great rush, biggest number of rushees on campus, what now? Of course the answer is having them go through the associate member program. But wait, how long should your program be? Should you do a short

one so the rushees do not feel as if you are putting them down? Should it be long to make sure the rushees will learn everything they need to know to become an initiated brother of Pi Kappa Phi?

There is no magic formula for how long an associate member program should be. It is recommended that it be 8 weeks in duration. This follows the structure of The White Diamond and generally allows every one of the brothers to get to know the associates. Other issues to take into consideration are when will they have grades to meet initiation standards,

will the program span over the final exams of the academic classes? What impact will initiation have on the chapter? Do they have enough time to accomplish all of the items laid out for them to accomplish according to your associate member

program?


If you are having trouble deciding how long your program should be, remember it should be long enough to accomplish

all tasks and take into consideration the schools academic calendar, but also not be so long as to lose members who are ready for initiation. Some times it is a delicate balance, but as your chapter improves upon the associate member

program, it will be obvious what the length should be.

Chapter Members Responsibility With the Associate Member Program

The success of the associate member program is the responsibility of every member of the chapter. Does this mean they should be at every associate class meeting? No! It means that every brother takes an active and vested interest in the

well-being and development of the associate class. WARNING: This is where the hazing often rears its ugly head!

Brothers who were once hazed or have self-serving motives might need a watchful eye and a Gentle reminder. Gentle meaning If you haze, you are gone!

Brothers should be encouraging, helpful and participate in associate class activities such as fundraisers, community service, serenading, or just having a good time. Interaction between the associates and the initiated brothers is the

cornerstone to incorporating the associate class into the chapter after they are initiated. If the chapter brothers wait til l they are initiated, your chapter will soon find rifts, cliques and factions. These types of groupings are inevitable, but you

can at least help keep them from developing by developing relationships with associates early. Include them as part of

the chapter and have all brothers treat them with the respect a future initiate deserves.

Brothers should also be willing to shoulder some of the educational responsibilities. Let committee chairmen and officers

present their sections of the associate member program. Warden does not mean chapter know-it-all. Do not try to do it all, enlist help and in-turn you will be helping the associates and the chapter as a whole.

Alumni & Guest Speakers

As Warden, you are expected to know all, so that you may impart to our younger brothers all the knowledge they will

need to be better men? Get real! No one on Earth has all the answers. Okay, so now you know you are not omniscient,

what next?

It is better to be silent and thought a fool, than to speak and prove it.

You know what your shortcomings are, find those who are experts in those areas and let them deliver the message. Having someone come in rather than performing a poor job will prevent a failing attempt to impart the knowledge. Since

you are the Warden does not mean that you must do it all on your own. Seek out those who know more to cover where you know less. You are still in college, what do you know of being an alumnus? Why should you talk about it? And since

you are still in college, it is doubtful that you have a Masters in social work, let a local social worker come talk about

alcohol or bring in a police officer to talk about drugs. There are thousands of resources, in the form of alumni and friends of the fraternity, who will be happy to come and help in the development of your chapter and associate/pledge

class. The only thing you need to do is ask them and work around their schedules.

A great associate member education program provides our younger brothers the opportunity to develop those skills not

taught in the academic classroom and to learn about the Fraternity and Greek world. Incorporating guest speakers will

go along way to providing the holistic associate member education they deserve. Not to mention, bringing in guest speakers, especially alumni, strengthen your ties to your school, community and older, graduated brothers.

Associate Member vs. Pledge

Whats in a word? Is there a major difference between associate and pledge? To some the term pledge refers to the

action and the oath a person makes, similar to the pledge of allegiance or a knight pledging his life to his king. To some it refers to the person making such an oath. In the mid to late 80s, the term pledge also brought with it many negative

connotations that many in the fraternity world felt was degrading to our pre-initiated members.

Enter the term Associate! Associate refers to one who is in a relationship with another of differing stature, such as an

associate in a legal practice has a relationship with the partners, but is not fully developed in the practice. Associate

tends to be more about the relationship and less about the activity.

So, which is right? Well, either actually. The thing to remember is that if used in an appropriate manner, both are

acceptable. In some chapters, those in the pre-initiated status are referred to as associates while other chapters refer to the same as pledges. The important part of either name is the relationship. In both cases, associates and pledges, each

is attempting to develop relationships with the brothers of Pi Kappa Phi and after an appropriate period of time


(recommended length 8 weeks) the associate/pledge would be prepared to move into the next phase of brotherhood.

The word often forgot when discussing associates and pledges is BROTHER! Yes, Brother! Associate Brother and Pledge Brother is what each pre-initiate is. They are brothers in a developmental stage, and considering they are brothers,

should be treated as such, regardless of whether you refer to them as associate or pledge. Ultimate Respect is shown to all in the chapter, not just those who have travel beyond the pre-initiate state. Remember, even if only subconsciously,

associate members carry with them the actions, words and deeds of those brothers before them. Shouldnt we, initiated

brothers, be thankful for our younger and weaker brothers; furthermore, shouldnt we be pledging to associate with them. If your chapter takes this attitude be prepared for some of the best Pi Kapps you can find!!!

Risk Management Module for Your Associate Member Program

In the current world of legal liability and law suits, it is critically important that every associate member is instructed in

Risk Management and more specifically the guidelines which govern this area, FIPG policy. These rules are the letter of the law in the areas of Hazing; Alcohol and Drugs; Sexual Abuse and Harassment; Fire, Health, and Safety; and

Education.

Most people, Brothers, look at Risk Management and the FIPG policy as the killers of a good time or the end of partying.

In all actuality, FIPG and risk management are your shields in having a good time. The axis of evil is legal liability and

poor judgment. When you plan a party or social event using the FIPG policy, you are take the responsible approach to your event. Those who cast the FIPG policy aside, are asking for the next big law suit. Can you afford a $4 million

judgment against you? What about the chapter, can it sustain that size judgment?

Chapters and members who participate in activities that violate FIPG policies are taking all the risk upon themselves, as a

violation of FIPG policy nullifies any insurance coverage. Beginning to see the importance of Risk Management? Is this

something we should start showing early in an associates Fraternal life? Yes, definitely! We should begin instilling adherence to risk management and FIPG policies from the very first moment a person enters our care.

warden manual 2011

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