waseca county board of commissioners january 2, 2018 …

WASECA COUNTY BOARD OF COMMISSIONERS January 2, 2018 · 9:30 a.m. County Commissioners Room

300 North State Street – East Annex · Waseca, Minnesota 56093

9:30 a.m. 1. Call to Order and Pledge of Allegiance

2. Approval of Agenda

Public Comment

Those wishing to speak must state their name and address for the record after they reach the podium. Each person will

have three (3) minutes to make his/her remarks. Speakers will address all comments to the Board as a whole and not

one individual commissioner. The Board may not take action on an item presented during the Public Comment period,

unless the item is already on the agenda for action. When appropriate, the Board may refer inquiries and items brought

up during the Public Comment period to the Count Administrator for follow up.

3. Nomination of 2018 Chair and Vice Chair

4. Recess for position changes

5. Reopen Session

6. Approval of County Board Minutes a. County Board of Commissioners Meeting – December 7, 2017

7. Consent Agenda

a. Approval of Bills

b. Sheriff’s List of Fees 2018

c. Repeal Ordinance 82 regulating vehicles on Lake Elysian

d. Extension of Wetland Conservation Act Administration Contract Agreement

e. Reappointment of Planning Commission & BOA Members

8. 2018 County Board Organizational Business

a. Adoption of Regular Board Meeting Schedule/Calendar

b. Board Committee and Organization Assignments

c. AMC Appointments

d. Appointments of Citizens to Boards and Commissions

e. 2018 Mileage Rate

f. Authorize Auditors Warrants

g. Appoint MNPrairie Finance Committee Representative

h. Award Bid for Official 2018 Newspaper Publication

i. Resolution to Set Minimum/Actual Salaries of Elected Officials

9. Administration

a. HR Agenda

b. Administrator Update

10. Commissioner Reports

11. Adjourn

Lunch – TBD

UPCOMING MEETINGS

January 2 – January 15

January 2, 9:30 a.m.

County Board Meeting

Commissioner’s Board Room – East Annex

January 4, 7:00 p.m.

Planning Commission Meeting

Commissioner’s Board Room – East Annex

January 9, 9:00 a.m.

SWCD Joint Meeting

East Annex

January 10, 7:00 p.m.

Township Annual Meeting

Woodville Township Hall

WASECA COUNTY BOARD OF COMMISSIONERS — DECEMBER 7, 2017

The Waseca County Board of Commissioners met in regular session and tax

meeting on Tuesday, December 7, 2017, in the boardroom, 300 North State Street,

Waseca, Minnesota. Members present were Chair Dan Kuhns, Doug Christopherson,

Brian Harguth, Blair Nelson and Richard Androli.

Also present at the meeting were: Jessica Beyer, Administrator; Tammy Spooner,

Auditor-Treasurer; Russ Guse, Ditch Inspector; Chris Howard, H & H Excavating;

Nathan Richman, Highway Engineer; Brenda Miller, County Attorney; Jonathan Schiro,

Court Services Director; Brad Milbrath, Sheriff; Kim Foels, Waseca Chamber President;

and Dana Melius, News Reporter.

Chair Kuhns called the Ditch Authority to order at 5:00 p.m. Roll call was taken

and the Pledge of Allegiance was recited.

Russ Guse, Ditch Inspector, presented ditch repairs for viewing/recording the

following ditches by camera:

CD #16 (Section 33 Freedom Twp.) in the amount of $598.25.

JD #51 (Section 20 Vivian), in the amount of $874.50.

CD #47 (Section City of New Richland) in the amount of $1,163.80

Nelson moved and Christopherson seconded to approve the expenses with the

correction of section number on CD #16. Motion carried unanimously.

Russ Guse, Ditch Inspector, then requested approval of a repair to CD #8 in

Section 28 of Byron Township in the estimated amount of $13,136.00. Christopherson

moved and Androli seconded to approve the repair. Motion carried unanimously.

Russ, requested approval of a repair to CD #29 in section 10 of Alton Township

in the estimated amount of $10,836.00. Christopherson moved and Nelson seconded to

approve the repair. Motion carried unanimously.

He also requested a repair to CD #3 to clear trees, brush, and sediment to the

entire system in the estimated amount of $125,000.00. H & H Excavating is willing to do

the project at an hourly rate due to the size of the project is difficult to estimate the entire

ditch. Russ was unable to find another contractor to submit a bid. Androli moved and

Christopherson seconded to approve the repair be done at an hourly rate not to exceed a

total cost of $125,000.00. Motion carried unanimously.

There was no more business to come before the Ditch Authority. Androli moved

and Harguth seconded to adjourn the Ditch Authority at 5:13 p.m. Motion carried

unanimously.

Chair Kuhns called the regular session to order at 5:14 p.m.

2

Agenda strike 7a Harguth moved and Androli seconded to approve the Agenda

with the removal item 7b Auditor-Treasurer-PACE Special Assessments. Motion carried

unanimously.

Androli moved and Christopherson seconded to approve the minutes from the

Regular Commissioner Meeting of November 7, 2017 and the Special Meeting of

November 20, 2017. Motion carried unanimously.

Androli moved and Harguth seconded to approve the Consent Agenda as

presented. Motion carried unanimously.

a. Approval of Bills b. Economic Development Tax Abatements - DRP Properties $2,071.50 - Winegar Inc. $3,507.50 - Berry Family LLC $6,322.50 - City of New Richland $1,758.00 c. Fund Transfer - $30,000.00 from 01 General Fund to 20 Election Equipment Technology Fund d. Fiscal Pass-Through for Fair Board for sale of a stage/trailer in the amount of $1,725.00 e. Fund Transfer - $1,143.00 from the 20 Grant Fund to 01 General Fund f. Proposed Service Contract with Jason Messner an Independent Contractor for litigation purposes g. Software Vendor Changes for Attorney’s Office MCAPS h. Medical Examiner Agreement with Dr. Michael McGee i. MNDNR Snowmobile Safety Grant for reimbursements up to $3,331.00 per year for 2018 / 2019. j. Motorola Service Agreement in the amount of $58,762.24

Kim Foels, Waseca Chamber President, presented information and statistics from

the Intelligence Components on the Chamber website. This information is useful

information for residents and businesses. Ms. Foels requested the county partner with

them again in the amount of $500.00 annually. Nelson moved and Harguth seconded to

approve the partnership in the amount of $500.00 to be paid out of the Economic

Development Fund. Motion carried unanimously.

Tammy Spooner, Auditor-Treasurer, presented proposed Ditch Assessments for

2018. Androli moved Christopherson seconded to approve placing the following Ditch

Assessments on the 2018 tax rolls. Motion carried unanimously.

2018 Ditch Assessments

Ditch # Original Benefits

% of Benefits to Levy

Total to Collect

2018 Amount to

Collect

Duration of Assessment

CD #8 $16,354,546.00 3.75% $613,295.48 $204,431.83 3 years

CD #27 5,169,231.00 2.00% 103,384.62 51,692.31 2 years

CD #36 2,304,038.00 3.00% 69,121.34 34,560.57 2 years

CD #40 32,230.00 20.00% 6,446.00 6,446.00 1 year

CD #46 522,137.00 1.00% 5,221.37 5,221.37 1 year

CD #50 1,695,900.00 1.00% 16,959.00 16,959.00 1 year Jt. Co. #6-Fr 264,529.50 20.00% 52,905.90 52,905.90 1 year

JD #5-St 42,432.00 20.00% 8,486.40 8,486.40 1 year

3

JD #10-St 30,328.16 20.00% 6,065.63 6,065.63 1 year

JD #24-St 294,689.00 20.00% 58,937.80 58,937.80 1 year

JD #51-BE 142,990.60 20.00% 28,598.12 28,598.12 1 year

Jonathan Schiro, Court Services Director, presented a proposed 2018 Fee

Schedule for probation services. The fee have been reviewed and agreed to by Judge

Hanks. Nelson moved and Harguth seconded to approve the new fee schedule. Motion

carried unanimously.

Brenda Miller, County Attorney, presented a memo requesting that Waseca

County commence litigation against opioid manufacturers and distributors. Miller

indicated there would be no out of pocket expense to the county. If there is a settlement

to Waseca County, the attorney would take out their expenses and percentage. Staff

recommends joining with Steele County and using Lockridge, Grindal & Nauen to

represent us in the litigation. Nelson moved and Christopherson seconded to commence

litigation and join with Steele County using Lockridge, Grindal & Nauen. Motion carried

unanimously.

Jessica Beyer, Administrator, requested approval of the Human Resources

Agenda. Christopherson moved and Harguth seconded to approve the Human Resources

Agenda as presented. Motion carried unanimously.

David Malakowsky, Feedlot Officer effective 12-26-17 at $21.03 per hour.

Chair Kuhns recessed the meeting at 5:50 p.m.

The meeting was called back to order at 6:30 p.m. for the 2018 Waseca County

Budget and Levy Hearing. The Pledge of Allegiance was recited.

Additional people in attendance for the remaining portion of the meeting were:

Erin Selvik, Executive Assistant; Linda Karst, Recorder; Sarah Berry, Public Health

Director; Bill Harguth; Betty Larson; Kraig Deling; Bary & Cindy Fischer; Wayne

Roemhildt; Arnold Schlinger; Kristen Schleicher; Kyle Lindquist; David Vistrol; Byron

Larson; Mylon & Sharon Robran; Michelle Oswald; Randy Peterson; Mark Christiansen;

Fred & Dottie Salsbury; and Brian Dahnert.

Jessica Beyer, Waseca County Administrator, presented the 2018 Budget.

Chair Kuhns opened the meeting for public comment. The following residents provided

commentary regarding the proposed budget and levy.

Fred Salisbury 506 11th

Avenue NW, Waseca

Dave Vigstol 14613 Lola Avenue, Waseca

Michelle Oswald 916 3rd

Avenue SE, Waseca

Byron Larson 422 2nd

Street NE, Waseca

4

Arnie Schlinger 4302 160th

Street, Waseca

Mark Christiansen (Waseca City Council) 1116 5th

Street SE, Waseca

Cindy Fischer 28885 170th

Street, Waseca

Betty Larson 1204 6th

Circle SE, Waseca

Brian Dahnert 607 8th

Street NE, Waseca

Chair Kuhns left the meeting at 7:45 p.m.

Vice Chair Nelson closed the Public Comment Period at 7:55 p.m.

Discussion was held regarding the proposed levy and cuts that were made to the

budget at a prior work session.

Harguth moved and Androli seconded to adopt Resolution #2017-42 to set the

2018 levy. Motion carried 4-0 (Kuhns was absent).

Resolution # 2017-42 2018 Waseca County Levy

WHEREAS, the Waseca County Board of Commissioners annually reviews the types and levels of service Waseca County must provide along with associated costs; and

WHEREAS, the Waseca County Board of Commissioners is annually challenged with the task of balancing needs and desires of those serviced and the ability to pay for these services; and

WHEREAS, the Waseca County Board of Commissioners is committed to maintaining reliable and consistent property tax levels; and

WHEREAS, Minnesota Statutes §275.07 requires that the final property tax levy for the coming year be certified to the County Auditor/Treasurer by December 29, 2017; and

WHEREAS, the Board intends to commit the property tax levy funds for the following purposes:

General Fund $8,437,165.00 Building Fund $200,000.00 Public Works Fund $3,759,241.00 Human Services Fund $2,609,415.00 Debt Services $298,638.00

NOW, THEREFORE, BE IT RESOLVED by the Waseca County Board of Commissioners in and for the County of Waseca, Minnesota, does hereby adopt a final tax levy of $15,304,459.00, reflecting a 5.24% increase to be certified to the Waseca County Auditor/Treasurer.

Christopherson moved and Androli seconded to adopt Resolution #2017-43 to set

the budget for 2018. Motion carried 4-0 (Kuhns was absent).

5

Resolution # 2017-43 2018 Waseca County Budget

WHEREAS, Minnesota Statutes 375A.06 provides that the County Administrator shall prepare and submit to the County Board a proposed annual budget including detailed estimates of revenues and expenditures and enforce the provisions of the budget when adopted by the County Board; and

WHEREAS, budget documents have been prepared and the County Board has met in regular sessions for the purpose of adopting a proposed budget for fiscal year 2018; and

WHEREAS, the County Board has come to the conclusion that the budget so prepared is adequate and meets Minnesota Statute provisions;

NOW, THEREFORE, BE IT RESOLVED by the Waseca County Board of Commissioners in and for the County of Waseca, Minnesota, does hereby adopt a budget of $26,366,162.00 to be certified to the County Auditor/Treasurer. A copy of the budget summary statement is attached to this resolution.

Having no further county board business, Androli moved and Harguth seconded

the motion to adjourn the meeting. Motion carried 4-0 (Kuhns was absent) and the

meeting adjourned at 8:07 p.m.

________________________________

Daniel D. Kuhns, Chairperson

Waseca County Board of Commissioners

ATTEST:

_____________________________

Tamara J. Spooner, Clerk

Waseca County Auditor/Treasurer

The following bills were audited and allowed:

ALCOHOL MONITORING SYSTEMS INC 60.00

AMERICAN SOLUTIONS FOR BUSINESS 935.24

APEX EQUIPMENT LLC 5,401.50

APG MEDIA OF SOUTHERN MN LLC 2,945.92

BOLTON & MENK INC 1,000.00

BOMGAARS SUPPLY 504.50

BRIGGS & MORGAN P.A. 1,737.60

C&D OIL SERVICES OF WASECA LLC 100.00

COLE PAPERS INC 22.63

COMMUNITY COMPLIANCE MONITORING 1,167.00

CONSOLIDATED COMMUNICATIONS 2,319.94

CONTROL SOLUTIONS INC 156.00

CPS TECHNOLOGY SOLUTIONS INC 98.00

6

DAVE'S BODY SHOP 4,126.90

DULAS/LANDI 18.88

FLEX COMM SECURITY 59.85

GODFATHER'S EXTERMINATING INC 195.00

HVISTENDAHL MOERSCH DORSEY 2,675.00

IGNASZEWSKI/JOAN 75.00

INNOVATIVE OFFICE SOLUTIONS LLC 516.90

JONES HAUGH & SMITH 4,370.00

KARST/LINDA L 6.00

KIBBLE EQUIPMENT LLC 300.02

KIMBALL MIDWEST 335.38

LESUEUR CO TREASURER 34,377.45

LIBERTY TIRE RECYCLING, LLC 2,607.68

LOWER 48 TRANSPORT SERVICE INC 705.00

MACO – AITKIN (MN ASSOC OF CO OFF) 1,125.00

MADDEN, GALANTER, HANSEN LLP 2,978.18

MEDTOX LABORATORIES 94.56

MN PRAIRIE 1,698.50

PATTON HOVERSTEN & BERG PA 2,748.50

PEMBERTON, SORLIE, RUFER & KERCHNER 222.00

PERSONALIZED PRINTING OF WASECA 184.80

PLUNKETT'S 83.36

PTS OF AMERICA, LLC 5,365.00

RAMSEY COUNTY 1,410.00

RIVER BEND BUSINESS PRODUCTS 473.22

RIVER BEND LEASING 1,219.78

RS EDEN 66.35

SAFETY KLEEN SYSTEMS INC. 321.47

SHRED RIGHT 15.60

SOUTH CENTRAL DRUG INVESTIGATION 6,500.00

STARKSON & STEFFEL FUNERAL & CREM 300.00

UNIVERSAL RECYCLING TECHNOLOGIES 1,733.10

WASECA CO AUDITOR-TREASURER 184.45

WEST GROUP PAYMENT CTR 64.63

WET SIGNS 120.00

AMYS

COMMISSIONER'S VOUCHERS ENTRIES

Paid on Behalf Of Name

Explode Dist. Formulas?:

12/27/17*** Waseca County ***

Audit List for Board Page 1

Print List in Order By:

Save Report Options?:

Type of Audit List:

on Audit List?:

Y

N

D

4

N

D - Detailed Audit ListS - Condensed Audit List

1 - Fund (Page Break by Fund)2 - Department (Totals by Dept)3 - Vendor Number4 - Vendor Name

2:22PM

AMYS

COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund

Account/Formula

Copyright 2010-2017 Integrated Financial Systems

2:22PM12/27/17

10,683.00

738.55

609.00

30,108.00

85.00

400.00

42,623.55

10,583.00 2

100.00 1

738.55 3

609.00 4

29,201.75 5

906.25 6

85.00 7

400.00 8

02/01/2018 01/31/2019

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

2455 ASSOC OF MN COUNTIES

01-062-000-0000-6244 AMC 2018 DUES 49023 Association Of Mn Counties - Dues

01-065-000-0000-6241 MCHRMA VOTING MEMBER 2018 Conference, Training, Registration, Dues

2 Transactions2455

235 INNOVATIVE OFFICE SOLUTIONS LLC

01-107-000-0000-6401 AP FOLDERS/BATTERIES/FLAGS/ENVELO IN1873361 Office Supplies

1 Transactions235

171 MN ASSOC OF COUNTY ADMIN

01-031-000-0000-6241 2018 MACA ANNUAL DUES 2018 Conference, Training, Registration, Dues

1 Transactions171

2017 MN COUNTIES COMPUTER COOP

01-061-061-0000-6262 1ST QTR TAX/CAMA/FINAN/REG 2Y1801208 Software Support

01-061-061-0000-6262 2018 MCCC LAW ENF USER GRP 2Y1801211 Software Support

2 Transactions2017

4373 NATL ASSOC CO INFO OFFICERS

01-031-000-0000-6241 NACIO MEMBERSHIP 2018 Conference, Training, Registration, Dues

1 Transactions4373

2263 SECURITY PRODUCTS CO

01-041-000-0000-6310 ANNUAL SERVICE PLAN VAULT 200504 Equipment Repairs & Maintenance

0

1 Transactions2263

Final Total ............ 6 Vendors 8 Transactions

*** Waseca County ***

ASSOC OF MN COUNTIES

INNOVATIVE OFFICE SOLUTIONS LLC

MN ASSOC OF COUNTY ADMIN

MN COUNTIES COMPUTER COOP

NATL ASSOC CO INFO OFFICERS

SECURITY PRODUCTS CO

AMYS

COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund

Copyright 2010-2017 Integrated Financial Systems

2:22PM12/27/17Page 3Audit List for Board

*** Waseca County ***

AMOUNT

42,623.55 1

42,623.55

NameFundRecap by Fund

General Revenue Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2018 Sheriff Fees

Civil Process

Service of process (up to 4 attempts) $65

Return of Unsatisfied Execution $65

Posting Three notices $65

Mortgage Foreclosure/execution sale $65

Commission of execution after levy 5%

Redemption from foreclosure $250

Deputy rate $50

Permit to carry

New Permits $75

Renewals $50

Vets/Law Enforcement including retired $25 Only MN Vets and LAWE Jail Fee’s

Booking Fee $10

Huber fee $20

Out of County Huber $60

Medical co pay $20

Out of County Inmate fee $60

Finger print fee (Waseca county resident) $10

Nonresident finger prints $25

1 CD with photos /reports per CD $5

Jail 507-835-0508 • Dispatch 507-835-0500 • Dispatch Fax 507-835-0678

Waseca County Sheriff’s Office Sheriff Brad J. Milbrath

122 Third Avenue N.W. • P.O. Box 226 • Waseca, MN 56093 • 507-835-0510 • FAX 507-835-0537

Date: 12/27/17

To: County Board of Commissioners

From: Sheriff Brad J. Milbrath

Subject: Ordinance Number 82 ____________________________

In 2005, the Janesville Sportsman's Club approached the County to incorporate an ordinance on Lake Elysian to regulate vehicles on the lake when the aeration system was in operation. The reason for this ordinance was to help with insurance costs and liability for the Janesville Sportsman's Club. Since this request, the Minnesota Darkhouse Association has taken over the aeration system. The association received a letter from the DNR stating that the aeration system had no effect one way or the other on Lake Elysian. The Darkhouse Association had substantial costs in running the aeration system along with the maintenance of the equipment. Due to these factors, effective in 2017, the Dark Horse Association has ceased using the aeration system on Lake Elysian. With no aeration system being used on Lake Elysian, I request that the Waseca County Board repeal Ordinance Number 82 which regulates the use of Motor Vehicles on Lake Elysian.

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MEMORANDUM MEETING DATE: Tuesday, January 2, 2018 TO: Daniel D. Kuhns and the Waseca County Board of Commissioners FROM: Mark Leiferman, Planning and Zoning Administrator SUBJECT: Extension of Wetland Conservation Act Administration Contract

Agreement

Background:

As you are aware, the Water Resource Specialist is still vacant at this present time with the

Human Resources Department is currently recruiting for the position. Chris Hughes has

been assisting with the administration of the Wetlands Conservation Act (WCA) as a

“Contractor” under the attached Service Agreement, however, the agreement period and

thus, the contract, will expire on December 31, 2017. Waseca County does not currently

have an employee with the qualifications to administer the wetland program, thus the

Planning and Zoning Department is requesting an extension to the service agreement with

Hughes. In the event that Hughes is no longer willing to provide his services, staff requests

the allowance by the Board to contact other consultants. Please note that, in this instance,

we will request approval from the County Administrator to approve the use of any outside

consultants used to assist with administering the WCA until we hire a full-time Water

Resource Specialist.

The service agreement with Hughes is appended to this report. This service agreement

would mirror what would be offered to any other potential consultants. Hughes has been

compensated $45 per hour to assist Waseca with the WCA administration. It is estimated

that he will work up to ten hours per week for Waseca County once all is said and done.

This would place the weekly cost for this service at approximately $450 and the cost to year

end at approximately $7,200 ($450 per week x 16 weeks). The County will have additional

costs for our staff that will be partially reimbursed by the Natural Resources Block Grant

(NRBG). The costs of the WCA administration will also be offset to some degree by fees

that may be charged for services rendered by the department.

Budget/financial consideration:

Approximately $450.00 per week until a Water Resource Specialist is hired to a full-time

position.

Legal Consideration:

NONE – County Attorney, Brenda Miller, has already reviewed the Service Agreement when

initially approved.

Waseca County Courthouse 307 North State Street

Waseca, Minnesota 56093

Phone: (507) 835-0630 Fax: (507) 835-0633

www.co.waseca.mn.us

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Attachments to this Memorandum:

- EXHIBIT “A”: Chris Hughes WCA Service Agreement

Recommendation:

Review the Service Agreement between Waseca County and Chris Hughes and move to approve the extension of this agreement until a full-time Water Resource Specialist is hired to fill the vacant position.

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EXHIBIT “A” Chris Hughes WCA Service Agreement

Extension of Wetland Conservation Act Administration Contract Agreement

Service Agreement

Waseca County, 307 N. State St., Waseca, Minnesota, 56093, hereafter referred to as the “County,” and Christopher Hughes , _________________________________, Mankato, Minnesota, 56001, hereafter referred to as the “Contractor,” enter into this Agreement for the period from September 1, 2017, until December 31, 2017.

WITNESSETH

WHEREAS, the Contractor is qualified to provide administrative services regarding the implementation of the Minnesota Wetland Conservation Act of 1991 (WCA) and Water Planning duties; and WHEREAS, the County wishes to purchase services for administrative oversight of the WCA and assist with water planning activities in Waseca County from the Contractor; NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth, the County and Contractor agree as follows: 1. CONTRACTOR’S DUTIES

a. In accordance with the Scope of the WCA (MN Rule 8420.0105), the County agrees to purchase and the Contractor agrees to furnish the WCA Administration Services outlined in Attachment A and to assist with water planning duties as assigned.

b. The Contractor shall, in writing within sixty (60) days, notify the County

whenever it is unable to, or going to be unable to, provide the required quality or quantity of services. Upon such notification, the County and the Contractor shall determine whether such inability will require modification or cancellation of the contract.

2. COST AND DELIVERY OF PURCHASED SERVICES

a. Services provided will be billed by the Contractor to the County at the rate of $45.00 per hour plus the reasonable expenses such as mileage reimbursement for the use of Contractors personal vehicle.

3. PAYMENT FOR PURCHASED SERVICES

a. Certification of expenditures: The Contractor must, within fifteen working days following the last day of each calendar month, submit a standard invoice for services provided.

b. Payment: The County must, within 30 days of the date of receipt of the Invoice,

make payment to the Contractor. 5. CONDITIONS OF THE PARTIES’ OBLIGATIONS

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a. This agreement may be canceled by either party at any time, with or without

cause, upon sixty (60) days’ notice, in writing, delivered by mail or in person.

b. Before the termination date of this agreement, the County and Contractor may evaluate the agreement to determine each party’s interest in renewal of the agreement.

c. Any alterations, variations, modifications, or waivers of provisions of this

agreement must be valid only when they have been reduced to writing, duly signed, and attached to the original of this agreement.

d. No claim for services furnished by the Contractor not specifically provided in the

agreement will be allowed by the County, nor must the Contractor do any work or furnish any material not covered by the agreement, unless this is approved in writing by the County.

6. SUBCONTRACTING

The Contractor agrees not to enter into subcontracts for any of the work contemplated under this contract without written approval of the County.

16. ENTIRE AGREEMENT

It is understood and agreed that the entire contract of the parties is contained herein and this contract supersedes all oral agreements and negotiations between the parties relating to the subject matter thereof.

County Contractor Chairperson, Waseca County Board Christopher Hughes Dated: Dated: Attest: Waseca County Administrator

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ATTACHMENT A - SERVICES This Agreement is for Christopher Hughes (the Contractor) to provide services for implementation of the Minnesota Wetland Conservation Act (WCA) to Waseca County (County). This generally includes administrative oversight and technical assistance. The Contractor will provide approximately ten hours of WCA services per week. This may vary depending on need and time availability. Additional or increased services should be requested in writing. Below is a list of services to be provided by the Contractor and the corresponding responsibilities of Waseca County: Administration

Contractor Responsibilities: Provide oversight and guidance for WCA implementation. Troubleshoot and assist with resolving contentious WCA administrative issues.

Waseca County Responsibilities: Assist with administrative duties as necessary.

Public Interaction

Contractor Responsibilities: Provide comments and recommendations on project proposals to County staff. Attend meetings with landowners and staff if necessary and requested.

Waseca County Responsibilities: Coordinate communication of recommendations with applicants and other clientele.

Meet with the public as necessary. Wetland Applications

Contractor Responsibilities: Determine completeness of applications.

Notice and seek comment on completed applications. Incorporate received comments. Perform site visits as necessary. Sign, issue, and distribute all notices of applications and notices of decision.

Waseca County Responsibilities: Attend site visits and advise landowner and clientele contacts as necessary.

Field Work

Contractor Responsibilities: Utilize off-site resources (historic aerial photographs, National Wetland

Inventory, Soils, LiDAR, etc.) prior to conducting field visits. Provide technical assistance to clientele and County staff on wetland delineation

and wetland functional assessment. Perform field work in a timely manner, within the growing season. Document and communicate field findings (written and mapped) to County staff and Technical Evaluation Panel members.

Waseca County Responsibilities: Provide guidance and means for Contractor to use off-site resources.

Comment on field findings. Recordkeeping

Contractor Responsibilities:

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File all application and inquiry documents according to the corresponding Parcel Identification Number (PID) file (physical and electronic). File all Technical Evaluation Panel meeting documents.

Waseca County Responsibilities: Provide guidance on PID file system. Provide guidance on Technical Evaluation Panel file system. Technical Evaluation Panel (TEP)

Contractor Responsibilities: Coordinate and participate in monthly TEP meetings as necessary. Create and distribute agendas and supporting documents to all TEP members. Prepare necessary materials for members to facilitate informed discussion. Document meeting discussions. Prepare and distribute written Findings of Fact (FoF) for each TEP meeting.

Waseca County Responsibilities: Assist with meeting logistics (location, technology).

Provide guidance on agenda and FoF template. Violations and Enforcement

Contractor Responsibilities: Coordinate enforcement efforts with landowner, potential violator, County and

agency staff. Document field reviews (pictures; soils, vegetation and hydrology analysis). Assist Soil and Water Conservation District staff with the creation of Restoration Orders as necessary.

Waseca County Responsibilities: Assist with coordination of enforcement efforts.

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MEMORANDUM MEETING DATE: Tuesday, January 2, 2018 TO: Daniel D. Kuhns and the Waseca County Board of Commissioners FROM: Mark Leiferman, Planning and Zoning Administrator SUBJECT: Reappointment of Planning Commission and Board of Adjustment

Background:

Three (3) members of the Planning Commission and four (4) members of the Board of

Adjustment have terms that expire in December 2017. For the Planning Commission, each

member is eligible for reappointment at the discretion of the County Board for

reappointment, but not for more than three (3) year consecutive terms; no more than nine

(9) accumulative years may be served by any one member. For the Board of Adjustment,

each member is eligible for reappointment at the discretion of the County Board, however

there is no term limit. The following members are willing and available to serve another

term:

Planning Commission

- Dan Kuhns (has served one year)

o New Annual Term: 2018

- Marty Armstrong (has served 4 years)

o New 3 Year Term: 2018, 2019, 2020

o District 3 – NELSON

- DeAnne Malterer (has served 12 years)

o New Annual Term: 2018

o District 4 – ANDROLI

- Mark Sommers (has served 6 years)

o New 3 Year Term: 2018, 2019, 2020

o District 5 – KUHNS

Board of Adjustment

- Robert Vogelsang (has served 27 years)

o New 3 Year Term: 2018, 2019, 2020

o District 1 – CHRISTOPHERSON

Budget/financial consideration:

Planning Commission Per Diem for Meetings (01-107-6111) + Mileage (01-107-6334):

- Marty Armstrong:

o Per Diem: $75.00/meeting

o Mileage: $0.86/meeting (1.6 miles @ $0.53/mile)

o TOTAL: $75.86/meeting

Waseca County Courthouse 307 North State Street

Waseca, Minnesota 56093

Phone: (507) 835-0630 Fax: (507) 835-0633

www.co.waseca.mn.us

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- DeAnne Malterer:




- Mark Sommers:




Board of Adjustment Per Diem for Meetings (01-107-6111) + Mileage (01-107-6334):

- Robert Vogelsang:


o Mileage: $19.80/meeting (37 miles at $0.53/mile)


Legal Consideration:

NONE

Attachments to this Memorandum:

- EXHIBIT A: Letter to Commissioners (12/19/2017)

- EXHIBIT B: Planning Commission Reappointment Letters

- EXHIBIT C: Board of Adjustment Reappointment Letters

Recommendation:

Move to approve the reappointment of the above members to their respected regulatory

bodies.

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EXHIBIT “A” Letter to Commissioners RE: Member Reappointments (12/17/2017)

Reappointment of Planning Commission and Board of Adjustment Members

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EXHIBIT “B” Planning Commission Reappointment Letters


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EXHIBIT “C” Board of Adjustment Reappointment Letters


* Tentative date change

WASECA COUNTY COMMISSIONERS 2018 BOARD CALENDAR

JANUARY 1 CLOSED - New Years Day 2 County Board Meeting 15 CLOSED – Martin Luther King Day 16 County Board Meeting 23 Possible Work Session

SEPTEMBER 3 CLOSED – Labor Day 4 County Board Meeting 18 County Board Meeting No Work Session

FEBRUARY 6 County Board Meeting 19 CLOSED – Presidents Day 20 County Board Meeting 27 Possible Work Session

28-1 AMC Legislative Conference

OCTOBER 2 County Board Meeting 8 Solid Waste & Hwy Closed – Columbus Day 16 County Board Meeting No Work Session

MARCH 6 County Board Meeting* 20 County Board Meeting 27 Possible Work Session

30 CLOSED – Good Friday

NOVEMBER 6 County Board Meeting 12 CLOSED – Observance of Veterans Day 20 County Board Meeting 22 CLOSED – Thanksgiving 23 CLOSED – Friday after Thanksgiving (except Solid

Waste & Highway)

27 Possible Work Session

APRIL 3 County Board Meeting

17 County Board Meeting

No Work Session

DECEMBER 6 County Board Meeting * 18 County Board Meeting 24 Christmas Eve – ½ day 25 CLOSED – Christmas Day No Work Session

MAY 1 County Board Meeting

15 County Board Meeting

28 CLOSED – Memorial Day No Work Session

JUNE 5 County Board Meeting 19 County Board Meeting 26 Possible Work Session JULY 3 County Board Meeting 4 CLOSED – Independence Day 13-16 NACO Conference 17 County Board Meeting*

24 Possible Work Session

* Tentative date change

AUGUST 7 County Board Meeting 21 County Board Meeting 28 Possible Work Session

Revised: January 3, 2017

2017 WASECA COUNTY BOARD COMMITTEE ASSIGNMENTS

2017 Chair: Dan Kuhns Vice-Chair: Blair Nelson

Type Committee Delegate Chair: Purchasing Agent Kuhns/Nelson Extension Kuhns/Nelson Union Contract Grievances Kuhns (Nelson alt.) Internal: Budget (including Economic Development) All Commissioners Labor Relations/Group Insurance Androli/Kuhns Buildings/Safety Committee Nelson/Harguth Law Enforcement Androli/Harguth (including Emergency Comm., Security & Domestic Abuse)

Roads and Bridges Harguth/Christopherson Public Health/CHS Advisory Kuhns/Christopherson Planning/Zoning/EDA Androli/Christopherson Solid Waste Kuhns/Harguth County-Wide: Road Inspections All Commissioners Ditch Inspections All Commissioners Township Board Meetings All Commissioners City Council Meetings All Commissioners School Board Meetings All Commissioners Cannon River Watershed Partnership All Commissioners FCI-Community Relations Board Kuhns/Nelson Planning Commission Kuhns Joint County Ditch 3 (BE) Kuhns/Christopherson Joint County Ditch 11 Androli/Christopherson Joint County Ditch 24 Androli/Christopherson Neighborhood Service Center Nelson Family Collaborative Kuhns/Harguth Water Plan & Wetland Advisory Androli/Christopherson Waseca County Historical Society Harguth Waseca/Le Sueur Regional Library Androli Waseca Lakes Assoc./Clear Lake Trail Nelson/Harguth Waseca Arts Council Nelson Ag Society Nelson/Christopherson Soil & Water Conservation District Harguth/Christopherson Veterans Committee Nelson/Harguth

2017 Waseca County Board Committee Assignments

Type Committee Delegate Area-Wide: Highway 14 Committee All Commissioners AMC District VII General Sessions All Commissioners AMC District Policy Committees Appointed by AMC District VII MN Valley Council of Governments Nelson (Kuhns alt.) Regional Radio Board Androli (Harguth alt.) Amberfield Place Post-Litigation Kuhns/Androli So. Central Multi-County HRA Androli (Christopherson alt.) Minnesota Valley Action Council Christopherson Greater Blue Earth River Basin Alliance Androli (Kuhns alt.) Region Nine Development Commission Nelson (Harguth alt.) IMMTRACK Kuhns Minnesota Co Intergovernmental Trust (MCIT) Kuhns So. Central Human Relations Center Androli/Christopherson Southern Minnesota Tourism Association Nelson (Kuhns alt.) South Country Health Alliance Androli (Christopherson alt.) MNPrairie County Alliance Nelson/Harguth (Androli alt.) South Central Workforce Council Christopherson SEMREX Joint Powers Board Androli (Kuhns alt.) One Watershed/One Plan Kuhns/Harguth State/National: Association of Minnesota Counties (AMC) All Commissioners Great Lakes Co. Council Association All Commissioners MN Social Services Association All Commissioners Department of Human Services All Commissioners National Association of Counties (NACo) All Commissioners NACO - Western Region All Commissioners MN Transportation Alliance All Commissioners

125 Charles Avenue, Saint Paul, MN 55103-2108 | Main Line/Switchboard: 651 -224-3344, Fax: 651-224-6540 | www.mncounties.org

AMC 2018 POLICY COMMITTEE & VOTING DELEGATE APPOINTMENTS

2018 AMC POLICY COMMITTEE APPOINTMENTS Counties must appoint at least one commissioner or county official to each of the five AMC policy committees.

Individuals may not serve as a voting member on more than one policy committee.

Policy Committee 2018 Policy Committee Member

Environment & Natural Resources Policy Committee Richard Androli

General Government Policy Committee Blair Nelson

Health & Human Services Policy Committee Brian Harguth

Public Safety Policy Committee Doug Christopherson

Transportation & Infrastructure Policy Committee Dan Kuhns

2018 AMC VOTING DELEGATE APPOINTMENTS Please type (or clearly print) the names of your county’s appointed AMC Voting Delegates for 2018 in the spaces below.

Voting delegates are permitted to cast votes on behalf of one’s county during official AMC meetings/business.

1 DAN KUHNS

2 RICHARD ANDROLI

3 BLAIR NELSON

4 DOUG CHRISTOPHERSON

5 BRIAN HARGUTH

6 TAMMY SPOONER, AUDITOR/TREASURER

7 JESSICA BEYER, COUNTY ADMINISTRATOR

8 NATHAN RICHMAN, COUNTY ENGINEER

ARTICLE 8: ASSOCIATION DELEGATES & DISTRICTS Section 1. Association Delegates Each member county shall be entitled to a number of delegates equal to three more than the number of persons on the board of county commissioners of the member county. Delegates shall be appointed annually by the county board from among the officials and employees of the county. Each delegate so appointed shall be eligible to vote at any meeting of the Association or to be elected an officer or director of the Association. The right to vote at any meeting of the Association or to hold an office or directorship in the Association shall terminate when such person ceases to be a delegate from a member county or the county that delegate represents ceases to be a member of the Association. A vacancy in the office of delegate shall be filled by the county board for the unexpired term.

http://www.mncounties.org/

Waseca County Courthouse

307 North State Street Waseca, MN 56093

Phone: (507) 835-0630 Fax: (507) 835-0633

www.co.waseca.mn.us

The mission of Waseca County is to effectively provide services for the health, safety, and general welfare of the public.

MEMORANDUM Date: January 2, 2017

To: County Board of Commissioners

From: Jessica Beyer, County Administrator

Subject: 2018 Citizen Board/Commission Appointments and Per Diem Rates

The Waseca County Board of Commissioners make appointments to Citizen Boards and Commissions as well as set per diem rates. The 2017 per diem rate for meetings

is $75.

It is requested that the Board set a 2018 per diem for citizens serving on

Boards and Commissions on behalf of Waseca County. Additionally, it is

recommended that the Board follow the same 2018 mileage rate instituted by the County, which follows IRS standards.

http://www.co.waseca.mn.us/



Phone: (507) 835-0630 Fax: (507) 835-0633

www.co.waseca.mn.us


MEMORANDUM Date: 1/2/2018

To: County Board of Commissioner

From: Tammy Spooner, Auditor-Treasurer

Subject: 2018 Mileage Rate

The IRS Mileage Rate for 2018 has been set at 54½ cents per mile beginning January 1, 2018.

I recommend setting the county mileage rate at 54½ cents to mirror the IRS rate.




Phone: (507) 835-0630 Fax: (507) 835-0633

www.co.waseca.mn.us





Subject: Authorize Auditor’s Warrants

Request for authorization for the County Auditor-Treasurer to process payments by Auditor’s Warrants, for which the precise amount is fixed by law or authorized by some other person, officer, or tribunal, which incidental fees, utility bills, salaries, highway department fuel bills, freight, postage, and sheriff’s paper service to other counties. Incidental fees include prepayment of expenses for seminars and other county business trips. Further to authorize payments to contractors for work and material in place on the job as certified by the Engineer or Architect except that the final payment on any project be approved by Board action; to authorize payments for bonds and interest payments for the bonded debt fund and for investments; to authorize payments for purchases made by the County Board wherein an amount has been set and entered in the Board minutes; to authorize payment of emergency welfare funds and Social Service funds as an emergency issuance procedure, as prescribed by state and federal law. Also, to refund an application fee or overpayment and to purchase miscellaneous supplies for the jail as authorized by the jail administrator.




Phone: (507) 835-0630 Fax: (507) 835-0633

www.co.waseca.mn.us





Subject: MnPrairie Finance Committee Representative

Waseca County is required to appoint a representative to the MnPrairie Finance Committee for 2018.

The representative must be an administrator, coordinator, finance director, auditor, or treasurer.

I recommend appointing a representative and an alternate to the Finance Committee.




Phone: (507) 835-0630 Fax: (507) 835-0633

www.co.waseca.mn.us





Subject: Official Newspaper

One bid was received for the official newspaper publications for Waseca County with an Index of .14602.

I recommend designation of the Waseca County News, low bidder, as the 2018 Official Newspaper for Waseca County.


Resolution 2018-1 Resolution Designating the Legal Paper of Waseca County for 2018

BE IT RESOLVED, that the Waseca County News of Waseca, Minnesota, a legal paper of the County of Waseca, be and hereby is designated the official newspaper to publish the proceedings of the County Board, ordinances, official notices, real estate delinquent tax lists, County Board of Equalization, and all other legal notices required by law to be published in the official newspaper of Waseca County for the year 2018. BE IT FURTHER RESOLVED, that the Waseca County Website www.co.waseca.mn.us will be the official website for the posting of the 2017 financial statement. This resolution shall become effective upon its passage and without further publication. Dated this 2nd day of January, 2018.

Waseca County Board of Commissioners

____________________________________ By: _________________, Chair ATTEST: _______________________________ Tamara J. Spooner Waseca County Auditor-Treasurer

Resolution 2018-2

Resolution Establishing 2018 Annual Salaries for Waseca County Elected Offices

WHEREAS, the County Board of Commissioners has the duty and responsibility, by law, to establish by resolution the minimum and annual salaries to be paid to its elected officials; and

WHEREAS, the County Board of Commissioners has considered the position responsibilities and duties, as well as, the elected officials individual’s experience, qualifications and performance;

NOW, THEREFORE, BE IT RESOLVED that effective January 1, 2018, the annual salaries of elected officials shall be as follows:

Title Minimum Salary 2017 Annual Salary 2017 Minimum Salary 2018 Annual Salary 2018

Attorney (MN Stat. §388.18) $66,633.42 $99,700.00

Auditor-Treasurer (MN Stat. §385.373) $60,942.29 $82,500.00

Recorder (MN Stat. §386.16) $49,792.37 $73,400.00

Sheriff** (MN Stat. §387.20) $66,633.42 $99,999.00

**Per Resolution 2016-5a the Sheriff’s salary was set at $99,999 and is to be kept at that rate for the remainder of his employment with Waseca County.

This resolution shall become effective upon its passage and without further publication.

Dated this 2nd day of January, 2018.

SIGNED:

Chair, Waseca County Board of Commissioners

ATTEST:

Tamara J. Spooner, Waseca County Auditor/Treasurer

WASECA COUNTY

HUMAN RESOURCES DEPARTMENT

AGENDA

January 2, 2018

1. Human Resources, Melissa Sexton:

a. Employment of Sha Lee Eaton, Dispatcher (full-time) with a starting salary of $18.05

per hour, effective date of January 2nd

, 2018 (tentative). (Sheriff’s Office)

waseca county board of commissioners january 2, 2018 …

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