washington – oregon icpc border agreement training
TRANSCRIPT
Washington – Oregon ICPC Border Agreement Training
Topics covered in this training
Brief history of the agreement
Key provisions
Process and forms for making a placement
request under the agreement
Post-placement requirements and process
Brief History
Why a border agreement? Work began 10 years ago False starts, delays, derailments Initial draft built on the idea of having workers cross the border to
perform home studies May 2009 WA/OR meeting and Bryan Johnston’s contribution Decision to move forward with drafting an agreement based on the
idea of each state provisionally approving placements within a specified time-frame.
Negotiating and drafting of the agreement, legal review, etc.
Agreement originally signed August 30, 2010. Expansion signed October 27, 2014.
Area covered by the agreement
In Washington: Benton, Clark, Cowlitz, Franklin, and Walla Walla Counties
In Oregon: Clackamas, Morrow, Multnomah, Umatilla, and
Washington Counties
Children placed under the border agreement must originate from one of the counties covered by the agreement in the sending state, and they must be placed with a family located in one of the counties covered by the agreement in the receiving state.
Other Key Provisions Proposed placement must be with a relative or with a person “with whom the child has an established relationship and with whom the child has spent a substantial amount of time.”
Children must be in the legal custody of DHS.
Children cannot be physically residing in the home of the prospective placement family (including “visits”) at any time after the placement request is made unless and until the placement is approved in writing according to the terms of the border agreement.
Limits on the quantity of requests
No more than one placement request at a time for any given child
Maximum of 75 placement requests per year from either state. This includes:
• Requests that are denied• Requests that the receiving state ICPC office determines do not meet criteria to be considered for provisional approval
Pre-Screening
Before submitting a provisional placement request, the Caseworker must conduct a detailed phone interview with the prospective placement resource.
The two primary functions of the interview:
1)To the extent possible, determine the viability of the prospective placement resource in terms of willingness, ability and fitness to care for the child/children.
2)Advise the prospective placement resource of the urgency of the need to place the child or children and of the placement resource’s responsibilities in ensuring a timely decision from the receiving state concerning provisional placement approval.
Documentation required for a Border Agreement Referral
– Provisional Interstate Placement Request form– Completed form 100A– Court order indicating agency’s custody of the child– Documentation of reason for child entering care– Form 1044 completed by the branch IV-E Specialist– Psychological, medical or other relevant
evaluations, if available– Birth certificate and/or Soc. Sec. card, if available
Q. Where can we find the provisional placement request form and referral
procedures?
A. Child Welfare Staff Tools, scroll down to the link for the “ICPC Tools” Page
http://www.dhs.state.or.us/policy/childwelfare/icpc_tools.html
Scan & E-mail referral documents to the ICPC unit in Central Office
ICPC Coordinator will review: Does the referral meet the criteria for submission under
the border agreement? Is the provisional placement request form complete?
Does the packet contain all the required documents?
Process after referral leaves Oregon
The WA ICPC office checks to make sure referral is complete and meets border agreement criteria.
If accepted, the referral is transmitted immediately to local office.
Worker in local office evaluates prospective placement WA ICPC approves or denies provisional placement
request within 7 working days of receipt of the referral.
Denials
Provisional placement may be denied, but regular home study process may continue and may ultimately result in placement approval.
Placement request may be denied completely, without continuation of the home study.
Placement must be made within 20 calendar days of approval
If child is not placed within 20 days, a new placement request must be submitted.
Following placement approval, call the
provisionally approved placement resource
Remind the resource that even though the child will be placed, the full home study process must continue in order for the placement to receive final, full approval.
Ensure that the placement resource is aware of what the home study process entails and explain that the placement resource needs to cooperate fully with the worker conducting the study by providing information and being available when requested.
PlacementNotify the Oregon ICPC office when the child is placed. The 100B form then will be sent to Washington to request courtesy supervision of the placement. The Oregon ICPC office will instruct the worker on how to open the placement on OR-Kids.
Foster payments will be made, and the care provider will need to apply for WA Medicaid.
If full approval of placement is denied, or if at any point Washington requests that the child be returned, the child must be
returned to Oregon immediately.
All ICPC-related laws, rules and procedures still apply to placements made using the border agreement.Examples:Custody cannot be dismissed without
concurrence from the receiving state.The sending state remains responsible for
financial support of the child.The receiving state monitors the placement
and sends quarterly supervision reports.
Oregon Branch Offices
Oregon ICPC Office
Washington ICPC Office
Washington Branch Offices
placement referral notification of placement
approval or denial notification of child
placement withdrawal of a
placement request request to return a child
Communication
Some things need to be communicated through the ICPC offices:
Other direct communication between local workers in sending and receiving states is encouraged
Oregon ICPC ContactsICPC Office500 Summer St. NE, #E-70Salem, OR 97301Fax 503-947-5072E-mail: [email protected]
Case assignments are based on the oldest child’s last name:
A – G Amy Hinkle, 503-945-5673 H – Q Terrie Anderson, 503-945-7019R – Z Lindsay Armstrong, 503-945-5671
(job rotation)
ICPC Manager: Vera James 503-945-6685 (job rotation)