waterloo mp 2013

Finance & Strategic Planning Committee Meeting Agenda September 17, 2012

THIS MEETING MAY BE TELECAST ON PUBLIC TELEVISION OR WEBCAST ON THE CITY’S PUBLIC WEBSITE

FINANCE & STRATEGIC PLANNING COMMITTEE MEETING Monday, September 17, 2012

4:00 p.m.

AGENDA Councillor Scian in chair 1. DISCLOSURE OF PECUNIARY INTEREST AND THE

GENERAL NATURE THEREOF

2. APPROVAL OF MINUTES June 18, 2012 – Finance & Strategic Planning Committee Page 8 “That the minutes of the Finance & Strategic Planning Committee meeting

held on June 18, 2012 be approved as printed.”

3. PRESENTATIONS None 4. DELEGATIONS None


5. CONSENT MOTION “That Consent Motion Items (a) to (b) be approved.” a) Enabling Development of Sustainable Asset/Infrastructure

Management with Maximo Page 22

Staff Report: CS-AM2012-048 Prepared By: Sunda Siva Recommendation: “That Council approve report CS-AM2012-048 and; 1) approve the initiative of advancing the Infrastructure / Asset

Management plan by establishing an overall frame work and enhancing the information flow among Maximo, other existing applications and staff transactions; and,

2) approve $169,000 comprising funding components from Water

$27,000, Sewer $27,000 and CRF $115,000 from the 2012-2014 Capital Budget ref # 127 for the above initiative.”

b) Prepaid Deposit Service Agreement Page 28 Staff Report: FS2012-047 Prepared By: Paul Hettinga Recommendation: “That Council approve report FS2012-047 and, 1) that Council approves engaging TD Canada Trust to manage the

City of Waterloo Cemetery prepaid deposits and the reporting requirements under the new Cemetery legislation;

2) that Council approves the attached resolution as provided by TD

Canada Trust to commence services; and,

3) that Council authorizes Mayor and Clerk to sign the agreement and

other documents necessary to commence service.”


6. STAFF REPORTS a) Corporate Financial Training Page 33 Staff Report: FS2012-045 Prepared By: Linda Cook Presentation: Linda Cook Recommendation: “That Council receives report FS2012-045 as information.” b) New Long-Term Federal Plan for Municipal Infrastructure

Funding Page35

Staff Report: FS2012-046 Prepared By: Paul Grivicic Recommendation: “That FS2012-046 be approved, and that Council approves the following

resolution, to be distributed to the individuals and organizations noted within the resolution:

Whereas the Building Canada Plan and a number of important

federal-provincial transfer agreements vital to Canada’s cities and communities, will expire in March 2014;

Whereas Federal investments over the last few years have helped

to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments;

Whereas a seamless transition from the Building Canada Plan to a

new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively;

Whereas The Federation of Canadian Municipalities (FCM) has

launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign;

And Whereas our community has continuing infrastructure needs,

such as required rehabilitation of City facilities and reconstruction of the transportation network, that can only be met with through the kind of long-term planning and investment made possible by a national plan;


Therefore Be it Resolved that Council endorses the FCM

campaign and urges the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities;

Be it Further Resolved that Council urges the Minister of

Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014; and,

Be it Further Resolved that a copy of this resolution shall be sent

to Denis Lebel, Minister of Transport, Infrastructure and Communities, to Kathleen Wynne, Minister of Municipal Affairs and Housing, to Peter Braid, MP, to the Federation of Canadian Municipalities, and to the Association of Municipalities of Ontario (AMO).”

c) 2013 Municipal Price Index Page 39 Staff Report: FS2012-043 Prepared By: Cassandra Pacey Recommendation: “That Council approves FS2012-043 and, 1) that Council approve that the 2013 Municipal Price Index be

reduced from 2.26% to 1.55% and;

2) that Council direct staff to report back in December 2012 with

required budget adjustments.”


d) Appeal to the Ontario Municipal Board, Interim Control

By-law Nos. 2012-024 & 2012-028, Northdale Area Page 49

Staff Report: CS-CLK2012-052 Prepared By: Mary Frank Recommendation: “That CS-CLK2012-052 be approved, and; 1) that the Ontario Municipal Board be advised the Council of the

City of Waterloo has considered the appeal of Interim Control By-law Nos. 2012-024 and 2012-028 and desires to defend against such appeal;

2) that the City Solicitor and appropriate staff are instructed and

directed to present the City’s case to the Ontario Municipal Board; and,

3) that Council approve funding of $10,000 from the Ontario

Municipal Board (OMB) Reserve Fund.”

d) Award of RFP 12-36 (boiler retrofit-WMRC) to Conestoga

Mechanical Page 51

Staff Report: CS-AM2012-050 Prepared By: Paul Evans Memorandum: Re: Audit Committee Resolution

Frank Mensink, Chair, Audit Committee Page 54

Recommendation: “That Council approve CS-AM2012-050 and, 1) that Council approves the award of RFP12-26 to Conestoga

Mechanical Inc. at the tendered price of $594,500 plus applicable taxes, for the retrofit of the boiler system at the Waterloo Memorial Recreation Complex; and,

2) that Council also approves the funding of $136,824 from the Gas

Tax Rebate Reserve budgeted for project #120026, Ref. 132, Rink in the Park Compressor System Replacement in the 2012-2014 Approved Capital Budget, and that this amount be transferred to project #120029 which is the Waterloo Memorial Recreation Complex Heating Boilers, Ref. #139.”


e) Additional Funding for RFT#12-01 Laurel Uptown Sanitary Trunk Relief Sewer – CN Trunk to Peppler Street

Page 55

Staff Report: PWS2012-054 Prepared By: Glenn Davis Recommendation: “That the Council of City of Waterloo approves PWS201-054 and, 1) that Council authorize the additional expenditure up to $1,500,000

to complete the construction of the Laurel Uptown Sanitary Trunk Relief Sewer – CN Trunk to Peppler Street, project account #120003, to be funded from Sanitary Post Period Capacity in the amount of $1,380,000, Development Charges in the amount of $45,000, and Sanitary Sewer Reserve in the amount of $75,000;

2) that Council acknowledge that this project is being included to

support future growth within the City and as such direct staff to include this project in the next Development Charges Background Study and Bylaw, and,

3) that Council acknowledge that the Sanitary Post Period Capacity

portion of this additional funding will be temporarily funded through an internal loan from the Utilities Reserves until repayment is available in the next Development Charge Bylaw.”

9. CONSIDERATION OF NOTICE OF MOTION GIVEN AT

PREVIOUS MEETING

10. NOTICE OF MOTION 11. COMMUNICATIONS AND CORRESPONDENCE 12. REGIONAL INFORMATION AND CORRESPONDENCE 13. UNFINISHED BUSINESS 14. NEW BUSINESS i. Delegations ii. Items removed from Consent Motion to be dealt with separately iii. Staff Reports iv. Other Business


15. QUESTIONS 16. ADJOURNMENT

A meeting of the Finance and Strategic Planning Committee of The Corporation of the City of Waterloo was held on June 18, 2012 at 2:01 p.m. in the Council Chambers, 100 Regina Street South, Waterloo, Ontario.

FINANCE & STRATEGIC PLANNING COMMITTEE MEETING

Monday, June 18, 2012

Minutes – DRAFT Present: Mayor Halloran, Councillor Witmer, Councillor Scian, Councillor Vieth,

Councillor Freeman, Councillor Whaley, Councillor Durrell, Councillor Henry Councillor Scian in the Chair 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL

NATURE THEREOF Councillor Henry declared a conflict of interest with respect to Staff Report FS2012-

034, Heads and Beds – Payment In Lieu, due to his place of employment. No disclosure of pecuniary interest was declared by any other member of Council at this point in the meeting.

2. APPROVAL OF MINUTES May 14, 2012 – Finance & Strategic Planning Committee Meeting Moved by Councillor Freeman, seconded by Councillor Vieth: “That the minutes of the Finance & Strategic Planning Committee meeting held on

held on May 14, 2012 be approved as printed. Carried Unanimously

Finance & Strategic Planning Committee Meeting

of 59 September 17, 2012

3. CONSENT MOTION Moved by Councillor Witmer, seconded by Councillor Whaley: “That Consent Motion Items (a) to (g) be approved.” Carried Unanimously a) 2011 Waterloo Fire Rescue Annual Report Staff Report: PS-F2012-001 Prepared By: Lyle Quan Information Carried Unanimously b) GolfNorth Management Inc. Grey Silo Lease Renewal Agreement Staff Report: CCRS2012-014 Prepared By: David Smith “”That CCRS2012-014 be approved and a) that Council approve the lease agreement renewal (Appendix A) with GolfNorth

Management Inc. for Grey Silo as allowed in the original lease dated January 28, 2008, with an adjusted annual rental amount and revised Performance Standards as included in Report CCRS2012-014; and

b) that the Mayor and Clerk be authorized to sign and execute all related

documents.” Carried Unanimously c) 2012 Facility Equipment Projects Staff Report: CCRS2012-015 Prepared By: Steve Heldman “That Council approve report CCRS2012-015 and that Council approve the

expenditure of $62,600 from the Facility Operations Reserve to fund the equipment purchases as listed in Table 1 of Report CCRS2012-015.”

Carried Unanimously



d) Release of Capital Funds for Community Culture Recreation Services

Master Plan Project Staff Report: CCRS2012-009 Prepared By: Debi LucasSwitzer “That Council approve report CCRS2012-009, and that Council authorize the release

of $118,000 from Capital Reserve Fund and $17,000 from Development Charges Reserve Fund for the ongoing implementation of Community, Culture and Recreation Services Master Plan projects.”

Carried Unanimously e) Automated Vehicle Location (AVL) Salt Management Pilot –

Recommendation of Award to Vendor Staff Report: PWS2012-030 Prepared By: Chris Dedman “That the Council of the City of Waterloo approves PWS2012-030 and 1) that subject to legal review Council authorize the Mayor and Clerk to sign the

ten year contract with ESRI Canada for Automated Vehicle Location (AVL) Salt Management as agreed upon with the Co-operative Purchasing Group of Waterloo Region.

2) that Council approves the onetime costs to be funded from the Fleet Reserve

Fund.” Carried Unanimously f) City of Waterloo Emerald Ash Borer Progress Report Staff Report: PWS2012-041 Prepared By: John Stewart “That the Council of the City of Waterloo approves PWS2012-041 and 1) that Council approves 2012 funding of $102,000 from CRF for the Emerald Ash

Borer Management Plan Implementation as per the 2012-2014 approved Capital Budget Ref #705;

2) that on January 1, 2013 Council approves funding of $104,000 from CRF for the

Emerald Ash Borer Management Implementation as per the 2012-2014 approved Capital Budget Ref #705; and



3) that on January 1, 2014 Council approves funding of $106,000 from CRF for the

Emerald Ash Borer Management Implementation as per the 2012-2014 approved Capital Budget Ref #705.”

Carried Unanimously g) Tender Award RFT 12-13, Benjamin Road Rehabilitation Staff Report: PWS2012-043 Prepared By: Mike Lupsa “That the Council of The City of Waterloo approves PWS2012-043 and 1) approves the award of tender RFT12-13 Benjamin Road Rehabilitation from

Westmount Road to Weber Street North in the Cities of Waterloo and Township of Woolwich to Capital Paving Inc. at the low tendered price of $546,341.58 excluding HST. (City of Waterloo’s share 50% and Township of Woolwich’s share 50%).

2) that the Mayor and Clerk be authorized to sign the necessary contract

documents for Contract RFT12-13.” Carried Unanimously 4. STAFF REPORTS a) Dispatch Agreement with Kitchener Fire Department Staff Report: PS-F2012-002 Prepared By: Lyle Quan Moved by Mayor Halloran, seconded by Councillor Vieth: “That the City of Waterloo Council approves staff report PS-F2012-002 and that City

Council authorizes the Mayor and City Clerk to sign the Waterloo Fire Rescue Dispatching Services Agreement and any other documents and papers relating to the Kitchener Fire Department Dispatch Agreement.”

Carried Unanimously b) Grants Policy Staff Report: FS2012-032 Prepared By: Cassandra Pacey Moved by Mayor Halloran, seconded by Councillor Witmer:



“That Council approve report FS2012-032, and the Grants Policy as attached in

Appendix A to report FS2012-032.” Carried Unanimously c) Funding Request – North Clair Creek and Clair Lake Rehabilitation Project Staff Report: PWS2012-037 Prepared By: Eckhard Pastrik Moved by Councillor Henry, seconded by Councillor Freeman: That the Council of the City of Waterloo approves PWS2012-037 and 1) that Council approves a funding reallocation of $550,000 from the existing Clair

Creek Project Number #020043 to the new Clair Creek Project Number #110102, as outlined in Table 1;

2) that Council approves capital funding in the amount of $672,000 from the

Stormwater Management Reserve Fund as approved in the 2012-2014 Capital Budget per Reference #771, as outlined in Table 2;

3) that on January 1, 2013 Council approves funding of $406,000 from Stormwater

Management Reserve Fund, as approved in the 2012-2014 Capital Budget per Reference #771, as outlined in Table 2; and

4) that on January 1, 2014 Council approves funding of $108,000 from Stormwater

Management Reserve Fund, as approved in the 2012-2014 Capital Budget per Reference #771, as outlined in Table 2.”

Carried Unanimously d) Tender Award – RFT 12-01 Laurel UpTown Sanitary Trunk

Relief Sewer – CN Trunk to Peppler Street Staff Report: PWS2012-026 Prepared By: Glenn Davis Memorandum: Audit Committee Resolution

Prepared By: Kevin Elop, Vice Chair of Audit Committee Moved by Councillor Durrell, seconded by Councillor Freeman: “That the Council of the City of Waterloo approves PWS2012-026 and



1) approves $4,530,000 in funding for the Laurel Uptown Sanitary Trunk Relief

Sewer – CN Trunk to Peppler Street with associated surface restoration and reconstruction of Dupont Street between Regina Street and Peppler Street, to be funded as per the approved 2012 Capital Budget (reference lines 751, 752 and 753);

2) approves the transfer of $532,000 from Sanitary Post Period Capacity (SPPC) and

$28,000 from the Sanitary Sewer Reserve to project account #120003 to fund the financial obligations for this project;

3) that Council acknowledges this project is being completed to support future

growth within the City and directs staff to include the SPPC portion of the project in the next Development Charges Background Study and Bylaw;

4) approves the award of tender RFT#12-01 Laurel Uptown Sanitary Trunk Relief

Sewer – CN Trunk to Peppler Street, to Network Sewer and Watermain Ltd., at the low tendered price of $3,745,373.08 (excluding HST); and

5) that the Mayor and Clerk be authorized to sign the necessary contract

documents for Contract RFT#12-01. Carried Unanimously e) Father David Bauer Drive Reconstruction – Erb Street West to Waterloo

Memorial Recreational Complex (WMRC) Staff Report: DS2012-027 Prepared By: Roslyn Lusk Moved by Councillor Durrell, seconded by Councillor Vieth: “That DS2012-027 be approved and 1) that Council authorize the Mayor and Clerk, on behalf of the City, to enter into

an Agreement for Consulting Services with Stantec Consulting Limited (Stantec), drafted to the satisfaction of the City’s solicitor, for the provision of consultant services associated with the preparation of contract documents and contract administration for the reconstruction of Father David Bauer Drive from Erb Street W to the Waterloo Memorial Recreation Complex (WMRC); and

2) that Council authorize the Mayor and Clerk, on behalf of the City, to enter into

an agreement with Waterloo North Hydro for the overhead conversion to underground hydro service along Father David Bauer Drive from Erb Street W to the WMRC.”

Carried Unanimously



f) Kitchener-Waterloo & North Waterloo Humane Society Contract 2012-

2013 Staff Report: CS-CLK2012-034 Prepared By: Olga Smith Moved by Councillor Freeman, seconded by Councillor Henry: “That CS-CLK2012-034 be approved and that 1) the Mayor and Clerk be authorized to execute jointly with the City of Kitchener,

an Animal and Dog Control and Pound Service Agreement with the Kitchener-Waterloo and North Waterloo Humane Society (KWHS) for animal control and pound services from January 1, 2012 to December 31, 2013, subject to the approval of the City Solicitor; and,

2) further that the Mayor and Clerk be authorized to execute jointly with the City

of Kitchener, a Spay and Neutering Program Agreement with the Kitchener-Waterloo and North Waterloo Humane Society (KWHS) for a spay and neutering program from January 1, 2012 to December 31, 2013, subject to the approval of the City Solicitor.”

Carried Unanimously g) Heads and Beds – Payment in Lieu Staff Report: FS2012-034 Prepared By: John Morrison Having previously disclosed a pecuniary interest with respect to this item, Councillor

Henry left the meeting. (Time: 2:20 p.m.) Moved by Councillor Vieth, seconded by Mayor Halloran: “That Council approve FS2012-034 and: “1) request the Minister of Finance for the Province of Ontario to: a) amend the current prescribed “heads & beds” rate used to calculate payment-in-

lieu of taxes on public hospitals, universities, colleges and correctional facilities to an equivalent rate that would be raised if these public institutions used current value assessment (CVA) multiplied by residential tax rate methodology;

b) and ensure that the “heads & beds” rate thereafter is adjusted regularly to reflect

changes in current value assessment on public institutions and municipal tax rates;



c) or, alternatively introduce legislative amendments to the Assessment Act and

the Municipal Act, 2001, that would require payment-in-lieu amounts be calculated on equivalent taxation using full CVA multiplied by the appropriate municipal tax rates;

d) or, alternatively index the "heads and beds" rate to the current rate of inflation;

and 2) direct the Mayor to forward this resolution and Staff Report 2012-034 (Heads

and Beds - Payment in Lieu) to the Minister of Finance, Minister of Municipal Affairs and Housing, Minister of Health and Long Term Care, Minister of Training, Colleges and Universities, the Association of Municipalities of Ontario, the Large Urban Mayors Caucus of Ontario, the Council of Ontario Universities, the Ontario Hospitals Association and local area Members of Provincial Parliament.”

Carried Unanimously Councillor Henry returned to the meeting. (Time: 2:34 p.m.) h) Outdoor Sport Field Strategy, 2012 - 2031 Staff Report: CCRS2012-016 Prepared By: Beth Rajnovich Beth Rajnovich, Coordinator/Analyst – Culture Plan reviewed the report and

responded to questions from Council. Moved by Councillor Freeman, seconded by Councillor Vieth: “That CCRS2012-016 be approved and 1) that Council approve the Outdoor Sports Field Strategy, an executive summary is

attached as Appendix A to report CCRS2012-016; and 2) that Council direct staff to begin implementing the Outdoor Sports Field Strategy

where budget allows.” Carried Unanimously i) Train Station Proceeds Staff Report: CCRS2012-012 Prepared By: Jim Bowman Jim Bowman, Director, Community & Culture Services, reviewed the report and

responded to questions from Council.



Moved by Councillor Vieth, seconded by Councillor Witmer: “That Council approve report CCRS2012-012 and 1) that Council approve expenditures up to $80,000 to develop a Heritage Strategy

for the City of Waterloo, and; 2) that Council approve the expenditures to be funded from proceeds of the sale of

the former Waterloo Train Station, and; 3) that the Mayor and Clerk be authorized to sign any related documents, and; 4) that Council approve the remaining funds from the sale of the Train Station

Property be allocated to the Heritage Reserve to be utilized for Heritage purposes, as approved from time to time by Council.”

Carried Unanimously j) Consolidated Financial Statements Staff Report: FS2012-030 Prepared By: Paul Hettinga Paul Hettinga, Director, Accounting, reviewed the report and responded to questions

from Council. Councillor Freeman left the meeting. (Time: 3:11 p.m.) Councillor Freeman returned to the meeting. (Time: 3:13 p.m.) Tom Mennill, KPMG LLP, confirmed the audit timelines were met, the process was

conducted in an open and transparent manner and KPMG offered its unqualified audit opinion that the statements present fairly in all material respects the financial position of the City.

Moved by Mayor Halloran, seconded by Councillor Witmer: “That Council approves FS2012-2030 and the 2011 Consolidated Financial Statements

of the Corporation of the City of Waterloo.” Carried Unanimously Meeting Recessed. (Time: 3:27 p.m.) Meeting Reconvened (Time: 6:32 p.m.)



5. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL

NATURE THEREOF No disclosure of pecuniary interest was declared by any other member of Council at

this point in the meeting. 6. PRESENTATIONS a) The City of Waterloo Urban Design Awards Report No.: DS2012-030 Prepared By: Ryan Mounsey and Bebe Khan Ryan Mounsey, Development Plan/Urban Designer, introduced the City of Waterloo

Urban Design Awards. Mayor Halloran congratulated the Urban Design Award finalists whose projects were

identified as attaining the highest standard of urban design excellence in the City of Waterloo for the last decade. Mayor Halloran announced a new award in honour of the late William G. Dailey, an architect and founding member of the City of Waterloo Site Plan Review Committee, to be presented to the project that represents the highest standard of design excellence for the best overall project. Mayor Halloran introduced Margaret Dailey, the wife of the late William G. Dailey, as co-presenter of the award.

Urban Design Awards Ceremony Councillor Witmer and Mayor Halloran presented the following Urban Design

Awards: Award of Merit for Exemplary Main Street Design

The Shops at Waterloo Town Square – First Gulf Corporation Award of Merit for Sensitive & Contextual Infill Development

7 Father David Bauer Drive – Sunvest Financial Corporation Award of Merit for Innovative & Sustainable Student Accommodation

Project 116 University – Zvonko Ilic & Dr. Maria Ilic

Award of Merit for Innovative & Sustainable Design in a Master Planned

Development Accelerator Centre & Innotech Building – The Cora Group Inc.



Award of Merit for Significant Public Space

Brighton Park – City of Waterloo Reurbanization Award

Seagram Lofts – Barrel Works Group Ltd. Reurbanization Award

The Bauer Buildings & Bauer Lofts – Lawrence Development The William G. Dailey Award of Excellence

Perimeter Institute of Theoretical Physics 7. STAFF REPORTS a) Economic Vitality Report Staff Report: CS-ED2012-037 Prepared By: Economic Vitality Staff Committee Tim Anderson, Chief Administrative Officer, and Marlene Coffey, Director, Economic

Development, reviewed the report and responded to questions from Council. b) Waterloo Economic Development Committee (WEDC)and UpTown

Vision Committee (UVC) – Unlocking Opportunities Update Staff Report: CTTEE2012-018 Prepared By: Paul Puopolo and Andrew Bousfield Paul Puopolo, Chair, Waterloo Economic Development Committee and Andrew

Bousfield, Chair, Uptown Vision Committee, reviewed the report and responded to questions from Council.

Moved by Mayor Halloran, seconded by Councillor Whaley: “That CS-ED2012-037 be approved and that Council 1) receive the Economic Vitality Report, CS-ED2012-037 as information, and accept

in principle the Engagement Exercise Themes (Communications, Partnerships, Predictability in Processes, Yes We Can), that will form the framework for further reporting in the fall;

2) approve allocation of up to $150,000 from the Economic Development Reserve

Fund (2012) to develop a Communications and Marketing Strategy and Implementation Plan;



3) direct Staff to further refine, focus and report back to Council with a

recommended implementation plan, in accordance with the ideas outlined in Appendix ‘A’, Economic Vitality: Session Report and Appendix ‘C’, Economic Vitality: Building a Framework for Waterloo's Competitive Advantage;

4) direct Staff to work with the Waterloo Economic Development Committee (WEDC) to integrate ideas into the 2012/2013 Economic Development Fund Plan and Policy; and

5) direct Administration to revise the reporting template for Council reports to

include a section for “Economic Vitality” implications.” Carried Unanimously Councillor Whaley left the meeting. (Time 7:43 p.m.) Councillor Whaley returned to the meeting. (Time 7:46 p.m.) c) Food Trucks, Pilot Project 2012-2013 Staff Report: CS-CLK2012-018.1 Prepared By: Olga Smith and Susan Greatrix Patti Brooks, Executive Director, UpTown Business Improvement Area, requested Council

prohibit licensed food trucks from operating within the boundaries of the UpTown BIA during Council-approved Significant Community Festivals or Events unless they have the written permission of the event organizer and have paid any required participation fee.

Michael Dogantzis, Mega Cone Inc., indicated he owns an ice cream truck and has been

operating his business in London because he cannot operate in Waterloo Region. Mr. Dogantzis expressed support for food trucks, thanked Council for the opportunity to operate his business in Waterloo and recommended increasing the minimum distance separation from 10 metres to 100 metres.

Susan Greatrix, City Clerk, clarified that the staff recommendations do not permit the

operation of ice cream trucks or other food trucks in residential zones. Steve Megalos-McKeown spoke in support of food trucks and suggested too many

restrictions could be detrimental to the success of food trucks. Moved by Councillor Durrell, seconded by Councillor Henry: “That Council approve Staff Report CS-CLK2012-018.1 and



1) approve a Food Truck Pilot Project for 2012 and 2013 to permit the operation of

food trucks in defined locations on City property and highways and on private property with the written permission of the property owner, subject to compliance with the Zoning By-Laws and by-law enforcement, zoning and traffic approval;

2) exempt food trucks from the time limits of traffic and parking by-laws; 3) permit food trucks to participate in Council-approved Significant Community

Festivals and Events without a food truck licence, subject to compliance with Region of Waterloo Public Health requirements and with the permission of and in co-operation with the event organizers;

4) approve the Food Truck By-Law, as attached in Appendix 3 to CS-CLK2012-

018.1; 5) approve licence fees for food trucks as outlined in CS-CLK2012-018.1; 6) direct staff to report to Council in the last quarter of 2012 on the Food Truck

Pilot Project 2012-2013; and, 7) prohibit licensed food trucks from operating within the boundaries of the

UpTown Business Improvement Area during a Council-approved Significant Community Festival or Event held in that Area, unless they have the written permission of the event organizer and have paid any required participation fee.”

Mayor Halloran requested a recorded vote. Carried 6 Voting in Favour Chair Scian Mayor Halloran Councillor Durrell Councillor Vieth Councillor Freeman Councillor Henry 2 Voting in Opposition (COUNCILLOR WITMER) (COUNCILLOR WHALEY)



8. COMMUNICATIONS AND CORRESPONDENCE a) The Corporation of the City of Cambridge, June 6, 2012 Information 9. ADJOURNMENT Moved by Councillor Freeman, seconded by Mayor Halloran: “That the meeting adjourn” (Time: 8:47 p.m.) Carried Unanimously

READ AND APPROVED Chair, Finance and Strategic Planning Committee

this 17th day of September, 2012 City Clerk



waterloo mp 2013

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