wayne county schools strategic planning session january 29 & 30, 2009

Wayne County SchoolsStrategic Planning Session

January 29 & 30, 2009

Strategic Planning Agenda

•Welcome

•Process

•Who are we

•Where are we now?

•Where do we want to go?

•Next Steps

Planning Team Ground Rules

• Participation

• Honesty

• Speak For Yourself

• Respect Your Peers

• Everyone has an Equal Voice

Continuous Improvement

Model

Strategic Planning

• Top down• Creates future• 3-5 year horizon• External customer focus• Effectiveness• Emphasizes the process• Proactive

• Bottom-up/Staff • Extends the present• 1 year horizon• Internal customer focus• Efficiency• Emphasizes the plan• Reactive

Other Planning

Initiatives

What is our purpose? What guides our decisions?Where do we want to be in 5-10 years?

What must we do to successfully execute our strategy?

What perspectives describe our organizational strategy?

How will we know success?

What programs will lead to the desired results?

Strategic Planning Pyramid

What is the logical cause and effect relationship between objectives?

TacticalTactical

Strategy Map

How will we evaluate performance against expected results?

MissionValuesVision

Strategic Goal Areas

Targets

StrategicStrategic

Performance Objectives

Performance Measures

Individual Accountability Who makes it happen?© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved. Not to be used or reproduced without written permission.

Balanced Approach to School Improvement

© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved. Not to be used or reproduced without written permission.

Reaching Consensus

• Identify Options

• Discuss Common Ideas

• Discuss Differences

• Propose Alternative to Settle Difference

• Can You Support?

Consensus Questions

• Do I understand?

• Is it good for the group?

• Does it cause any harm?

• Can I support?

Who are we?

What are the wants and expectations of the students,

internal and external stakeholders of Wayne County?

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What is the current “Brand” of the Wayne County School System ?


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Beliefs

Beliefs

• Beliefs represent the deeply held values within an organization and are demonstrated through the day-to-day decisions and actions of the organization.

• The beliefs should reflect what is truly important to organization.

Beliefs

• Shared Values

• Deep and Abiding Convictions

• Things You Will Not Compromise On

• Not Factual

• No “If and Then”

• Not Prescriptive (should, ought, must)

We Believe That…..

*A Safe and Orderly Environment is Essential to Community*Every Person is Worthy of Respect*All Students Have The Capacity To Learn*Every Person Deserves the Opportunity to Succeed*Each Person is Responsible for His or Her Own Actions*True Success Comes From Within*Diversity is a Strength

Sample Belief Statements

QT Test - Beliefs

• Is It Clear?

• Is It Important?

• Do You Believe It?

• Does it reflect the shared attitudes and ways of

thinking for the school system & community?

• Is the list 12 items or less?

Wayne County Beliefs

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Beliefs Activity

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QT Test - Beliefs

• Is It Clear?

• Is It Important?

• Do You Believe It?

• Does it reflect the shared attitudes and ways of

thinking for the school system & community?

• Is the list 12 items or less?

Mission

Mission

A mission statement defines the core propose of the organization. Unlike goals that may be accomplished over time, a mission is constantly pursued, but never quite achieved.

Mission

• Purpose - is to…, so that…

• Clients – all students

• Function – by providing

Sample Mission Statements• The mission of the Sample County School System is to

ensure that every student reaches high levels of academic achievement by providing comprehensive education support systems and challenging experiences.

• Sample County Schools exist to produce graduates who will successfully compete in the global markeplace

• Our mission is to produce high achieving students.


QT Test - Mission

•Defines why the organization exists•Is clear, easily understood, and easily repeated•Is concise and focused •Is stated in one sentence•Is long term in nature •Inspires change and drives performance•Uses infinitives to describe the district mission

Wayne County Mission

The Wayne County School System, in partnership with parents, the community and society, will provide educational experiences

that challenge students to develop responsibility, skills knowledge, integrity and

ethics while accommodating students’ potentials in a safe learning environment.

Mission Activity

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QT Test - Mission

•Defines why the organization exists•Is clear, easily understood, and easily repeated•Is concise and focused •Is stated in one sentence•Is long term in nature •Inspires change and drives performance•Uses infinitives to describe the district mission

Where are we now?

StrengthsStrengths: Things that help or support the mission & vision•Dedicated, caring and committed staff•Strong, supportive district leadership•Data-driven decision-making•Enhanced technology throughout the district

WeaknessesWeaknesses: Things that hinder accomplishing the mission & vision. •High staff turnover•Number of leaders eligible for retirement•Poor graduation rate•Higher student transiency•Low financial reserves

SWOT Analysis PG Page 4

SWOT Analysis

OpportunitiesOpportunities: Factors/forces that could help accomplish the mission & vision. For example; •Social•Economical•Educational•Demographic•Political

ThreatsThreats: Factors/forces that could negatively impact the organization & vision. For example; • Social•Economical•Educational•Demographic•Political

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Where do we want to go?

What do we want the new “Brand” for the Greene County

School System to be?


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Vision

Vision

An effective Vision statement clarifies the school system’s view about tomorrow’s opportunities and challenges in light of its mission and beliefs.

A well articulated Vision statement concisely describes the strategy the school system will use to reach its desired future state.

Sample Vision Statements Sample County Schools will be a world-class school system committed toexcellence for all students. Sample County Schools will meet or exceed accountability measures for allstudents and the system will rank in the top 10% of comparable systems in Georgia.

Sample County Schools will be recognized as premier school system where students

acquire the knowledge, skills and values necessary to become productive and responsible citizens.

Sample County Schools will be the highest academically performing small school System in Georgia.


QT Test - Vision

•Is it consistent with mission and beliefs•Does it set the system’s direction for the future•Does it appeal to all stakeholders•Is it Inspirational•Is it Verifiable•Is it Feasible•Is it concise – usually stated in one sentence

Wayne County Vision

Vision Activity

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QT Test - Vision

•Is it consistent with mission and beliefs•Does it set the system’s direction for the future•Does it appeal to all stakeholders•Is it Inspirational•Is it Verifiable•Is it Feasible•Is it concise – usually stated in one sentence

Strategic Goal Areas

Strategic Goals Areas

• Provide a framework to describe the organization’s strategy to reach its mission & vision

•Include the critical perspectives that must be addressed for the school system to be successful



Traditionally, private sector organizations look at four categories of performance to describe

organizational strategy.

• Financial

• Customer

• Internal Processes

• Learning and Growth© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved. Not to be used or reproduced without written permission.


Many school systems have adapted these four categories of performance to……

• Student Achievement

• Student & Stakeholder

• Internal Processes

• Learning and Growth


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QT Test - Strategic Goal Areas

• Do they provide an adequate framework for the organizations strategy to meet its mission and vision?

• Do they capture the entire scope of the organization?

• Are they balanced?• Are there no more than 3-5 goal areas?


Strategic Goal Areas Activity

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Strategic Priorities

Strategic Priorities

• Strategic priorities identify key performance areas that need to be addressed for each strategic goal area during the next three years

•Strategic priorities will give the action team direction as they prepare the strategic plan


QT Test - Strategic Priorities

• Is there one for each strategic goal area?

• Do they identify issues critical to the success of the organization over the next two to three years?

• Are there no more than 3-6 total strategic priorities?


Strategic Priorities Activity

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Next Steps• Action team will develop Performance Objectives,

Initiatives and Action Steps • Action team will bring draft strategic plan back to

planning team for review • The plan will be presented to board after the planning

team finalizes recommendations• Plan will be available for public input• Plan will be approved by board• System and schools will align improvement planning

with the plan

Questions

CONGRATULATIONS

ON A JOB

WELL DONE!

wayne county schools strategic planning session january 29 & 30, 2009

Documents

school improvement

university system of

georgias leadership

board of regents

written permission

wayne county school

strategic planning pyramidwhat

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