Ways to organize electronic filesWitness fitness

By: Simran and Navneet

The situation

Witness fitness has the following files to organize:FilesEmail messagesEmail addresseswebsite

One place for all Put all you documents you have worked on in(my documents) Also name them on specifically on what they are.For example: if you do a science project, when you save it name it appropriately so it would be easier to find it when you need to.

Back up files

Make one file that is only for your backup work. If anything happens to the original you will know

that u will have a backup. Another way where you can store your work is

on a USB you can also store it on your email.For example: if your computer crashes and

loose your documents at least you have it on your email and USB.

Clean out your files at least once a year

Go through your storage media (disks, CDs, tapes, etc.) and hard drive at least once a year

Discard any outdated programs and delete/remove/uninstall files that you don't need anymore. For example: when you don’t delete your outdated files it

can cause your computer to get slower, and it can crash.Example2: it can make your life easier by deleting the files you don’t need frequently, so when you need a file you can find it fast instead of going through each and every file at a

time.

Security Having security on your files can prevent hackers

and viruses to attack. Use a system of passwords to protect your

information, so no one can access your information Installing a software program for viruses not to

attack can be Norton security.For example- security can help you with: Theft or

sabotage (of hardware and/or data or its media), and Fraud

In conclusion,

These are the specific point that can help you with organizing files and ways to protect them from certain things.

Summary It is really important to be organized. Over all you need to back up your

files/documents and lock them so they wont get hacked in anyway. Another thing you need to do is make sure your computer system is safe so your computer won’t crash and you won’t lose your original documents but either way it’s a good idea to put the file on your email and USB just to be safe. You must clean out your files if you want a well running business, because if your files and document are in a mess so will your business franchise be. Knowing where the money is going and when and where its coming from can improve not only your business but also your customers they will appreciate your organization and care for them and the franchise.