web based counselling instructions to candidates

of 15

TSPOLYCET-2021 ADMISSIONS INTO POLYTECHNICS

DEPARTMENT OF TECHNICAL EDUCATION

WEB BASED COUNSELLING INSTRUCTIONS TO CANDIDATES

Every Candidate attending for TSPOLYCET-2021 Admissions counselling is requested to follow the stages as indicated below:

STAGE1: Payment of Processing Fee and Slot Booking through online.

➢ Login to the website https://tspolycet.nic.in , the following screen appears.

➢ Click on Pay Processing Fee, the following screen appears.

➢ In the above screen enter the following details.

• TSPOLYCET-2021 Hall Ticket Number.

• ICR Form Number (as printed on TSPOLYCET-2021 Examination Hall Ticket)

• Date of Birth and

• Image value (case sensitive)

https://tspolycet.nic.in/

of 15

➢ Go through the transaction charge details in the above screen so as to select the mode of Processing Fee Payment.

➢ Click on Pay Fee Online. The following screen will appear.

➢ In the above screen Basic Information as furnished by the candidate while filling TSPOLYCET application form and special category status are available which are not editable.

➢ Enter caste certificate application number and income certificate application number, if applicable. ➢ Enter mobile number. Candidate has to give his / her or parents mobile number. All the information

(OTP SMS, allotment details etc.,) shall be sent to this mobile number till the completion of counselling. ➢ Enter Email ID and candidate Aadhar number. ➢ Candidates residing in Quli-Qutub Shah Urban Development Area shall choose YES at the column

do you reside in Quli-Qutub Shah Urban Development Area. And others should choose as NO. ➢ Read the undertaking and click on Check Box given for declaration. ➢ Click on submit Button after ensuring all the entered details are correct. The following screen will

appear.

of 15

➢ Click on OK Button to proceed for payment of Processing Fee. The following screen will appear

➢ Verify TSPOLYCET-2021 Hall Ticket Number and Rank in the above screen. ➢ Read the Instructions to Pay Processing Fee and Click on check box. ➢ Click on Pay Processing Fee Online. The following screen will appear

➢ Click on OK Button you will be redirected to third party gateway for payment of Processing Fee. The following screen will appear

➢ Select the mode of payment (Credit Card / Debit Card / Net Banking) and enter the required details and make the payment.

of 15

➢ The following screen appears after confirmation of payment of Processing Fee.

➢ To check Processing Fee Payment Status click on Pay Processing Fee and give all the candidate details like Hall Ticket No, ICR Form No, Date of Birth etc., and click on Online Payment Status Button.

➢ Click on Proceed to Slot Booking for Certificate Verification as given in above screen OR Click on Slot Booking on Homepage. The following screen will appear

➢ In the above screen enter the following details.

• 10th Hall Ticket Number.

• ICR Form Number (as printed on TSPOLYCET-2021 Examination Hall Ticket)

• Date of Birth and

• Image value (case sensitive)

➢ Click on Show Available Slots. The following screen will appear.

of 15

➢ If the candidate do not have any special category (NCC/CAP/ SPORTS/PH/ ANGLO-INDIAN) verification , select ALL (OC/BC/SC/ST) against category.

➢ If the candidate have Special Category (NCC/CAP/SPORTS/PH/ANGLO-INDIAN) verification, select respective special category against category. Government Polytechnic, Masab Tank, Hyderabad will appear. Special category verification will be done only at Government Polytechnic, Masab Tank, Hyderabad.

➢ If the candidate have eligibility YES for Q.Q Government Polytechnic Admission select Q.Q. against the category. Q.Q. Government Polytechnic, Hyderabad will appear. Q.Q. eligibility YES candidates certificate verification will be done only at Q.Q. Government Polytechnic, Hyderabad.

➢ For all the candidates the following Screen will appear.

➢ Select the nearby Help Line Center convenient to attend for certificate verification. The following screen will appear.

➢ The dates available for slot booking will be marked with Green colour. ➢ Click on the suitable date convenient to attend for certificate verification. The following screen will

appear.

of 15

➢ The slot booking is available from 9:00 AM to 5:30 PM with half an hour timeslots are available

➢ Details of available slots are present in the above screen. ➢ Click on the convenient time slot. The following screen will appear.

➢ Verify the details of Help Line Center and date and time of slot booking. ➢ Click on YES Button. The following screen will appear.

➢ Immediately you will receive SMS to the Registered Mobile Number with the details of HLC Name, Date & time etc.

➢ Print out can be taken (not mandatory) with the details of HLC Name, Date & time. ➢ Report 10 minutes before the slot booking schedule at the designated HLC. Show the SMS

received to the Registered Mobile Number and complete the Certificate verification process.

of 15

Seat allotment process and display of options depend on the correctness of the data. Ensure for correctness of the data in the fields: Local Area, Gender, Minority, Category (BC/SC/ST), Special reservation category (PH/CAP/NCC/SPORTS), Minority Fee Reimbursement eligibility (Yes/No). Eligible / Not Eligible (You are responsible for ensuring the Correctness of data. No request for alteration of data will be allowed after the schedule for exercising options is over).

STAGE 2: Candidate Registration for Certificate verification:

➢ Physical presence of candidate is necessary to verify his / her identity with the Aadhar data & details. ➢ Report10 minutes before the scheduled slot booking made by the candidate at the Designated Help

Line Center. ➢ Wait for the announcement from authorities of Help Line Center for Registration. ➢ After announcement , show the SMS message received regarding slot booking and hand over the

Rank card to Officer at entrance, wait for your turn in the Registration Hall. ➢ When your Rank is called, attend for verification. ➢ Collect the Registration Cum Verification form from the Computer Operator and verify the correctness

of printed details like Local Area, Gender, Category, Date of Birth etc. for correctness. ➢ Your Registration is completed. Please wait in Registration Hall for further announcement. ➢ Report at Verification counter for Certificate Verification.

STAGE3:Verification of Certificates:

➢ Once again verify the details printed on Registration-Cum-Verification form for Local area, Gender, Category, Date of Birth and Mobile number etc. for correctness.

➢ If there is any discrepancy, report to Verification Officer immediately for correction.

➢ Report to Certificate Verification Officer. He / She will verify all the Original Certificates like Study Certificates, Marks memo, Caste and Income Certificates etc.

➢ A Print out of Receipts of Certificate (ROC) will be given to you and if you find any discrepancy, report to the Chief Verification Officer for correction immediately. Append your signature after verifying the data.

➢ Candidate will receive login ID immediately after certificate verification to the registered mobile number by SMS, if not received, collect login ID from verification officer before leaving the certificate verification hall.

➢ Request for change of mobile number will not be entertained under any circumstances. ➢ The Candidates claiming under Special Category Reservations like National Cadet Corps (NCC),

Children of Armed Forces Personnel (CAP), Sports (SG) and Physically Handicapped (PH) should attend Certificate Verification with all Original Certificates as per Schedule given in the Notification only at Government Polytechnic, Masab Tank, Hyderabad– 500028.

STAGE4:Preparatory work to be made by you at home for exercising options:

➢ Exercising options means you have to select Polytechnics and courses you wish to join and arrange them in the order of priority.

➢ Go through the Polytechnic profile, availability of courses, duration of the course, prospects (job/academic opportunities) after studying a particular course. Discuss and decide on your interest on a particular course, distance from your place, and availability of hostel, your family background, financial and mental ability to move away from your place. Arrive at a list of as many numbers of possible options on a Manual Option Form placed in the website.

➢ Consult your parents/friends on the selection of courses and Colleges you wish to join. ➢ List of Polytechnics and their Codes, Courses offered and Course-codes can be downloaded from

website https://tspolycet.nic.in. ➢ In the Manual Option Form fill in the district code, Polytechnic code and course code you wish to join

in the order of preference against the option number.

MANUAL OPTION FORM

OPTION NUMBER

DISTRICT CODE

POLYTECHNIC COUNSELLINGCODE

COURSE CODE

1 HYD MASB EEE

2 WGL WRGL CIV

3 NZB NZBD ECE

4 RR JNGP MEC

5 NLG NALG ECE

➢ Allotment of seats will be done based on Rank, Local Area, Gender, Reservation category etc., in the order of preference you have chosen.


of 15

Importance of Password:

•

•

Password is important and shall be held confidentially. Do not reveal it to anybody as it might enable modification/tampering of data.

Password is essential for Candidates Login, Entry of options, Change of options, saving and deletion of options and for printing of allotment order.

➢ Allotment will be made as per your choice of the option numbers depending upon the number of vacancies available in a Polytechnic and in a course for your Rank, Gender, Local Area, and Category. If vacancy is not available in Option.No.1, Option.No.2 will be considered for allotment, if vacancy is also not available in Option. No.2, Option.No.3 will be considered for allotment and so on. The allotment will not proceed to the next candidate till the list of your options is completely searched for availability of a seat. HENCE, CANDIDATES ARE ADVISED TO ENTER AS MANY NUMBER OF OPTIONS AS POSSIBLE TO AVOID THE DISAPPOINTMENT OF NOT SECURING A SEAT.

➢ Candidates need not give all courses of Polytechnic as option number in a serial order. ➢ Candidates can enter any number of options of any Polytechnic in any order of his/her choice. ➢ Candidates are advised not to enter options for which they are not interested to join. ➢ Based on Last ranks of previous years, Candidates are advised to give more number of options to

avoid the disappointment of not securing a seat.

➢ For entering options on computer screen, filled-in Manual option form is essential. It will save your time and minimize your chance of making mistake in option entry on website.

STAGE5: Procedure to be followed for exercising options on website/Internet:

➢ You can enter the options from home or from any internet center or from any Help Line Center (HLC) with the help of filled-in manual option form already available with you.

➢ You must have already completed Certificate Verification.

Steps to be followed for entering the options on website: 1. Entering the URL through internet. 2. Generation of password. 3. Option entry. 4. Log out.

STEP 1: Entering the URL through internet

➢ Please enter URL or Website address: https://tspolycet.nic.in.

➢ You will find home page as shown below containing the links regarding the information such as Counselling procedure, List of courses, list of Help Line Centers, Polytechnic profile, etc.

STEP 2: Generation of Password


of 15

ROC Form. No. Date of Birth Rank

Note: You are advised not to start entering options directly on the web without preparatory

work in the Manual Option Form at home, as you may commit mistakes.

TSPOLYCET H.T.No.

➢ Click on “Candidates Registration” to generate the password.

➢ Enter the following details. Note: ROC FORM Number is printed on your Receipt of Certificates. Date of

birth shall be entered in DD/MM/YYYY format.

And click on “Generate Password” button. The following screen appears.

➢ In the “Password “box enter the ‘password’ (having a minimum of 8 characters length and maximum of 10 with at least one Numerical for example POLYCET123, krishna123, etc.)

➢ Re-enter the same password at “Re-enter password” box. ➢ Enter the mobile number and email id. These are optional. In case you forget the password, mobile

number/email id is compulsory to communicate the changed password. ➢ Click on “Save Password” to save the password. ➢ Click on “Logout”. With this candidate’s registration is completed and you will come back to Home

page. ➢ You can change your password as well as reset the password (in case forgotten) through

Candidates login as explained in the following step.

STEP 3: Option Entry

of 15

To make your options more secure, a One-Time Password (OTP) will be sent to your registered mobile as soon as you entered this page after candidate’s login. Enter the OTP in the text box provided.

Read the Declaration and click on Check Box√ to confirm the same.

Click on Click here for option entry. Click on “Help Screen” will display the screen providing explanation about different Menu items present in the option entry form.

After completing the candidate’s registration and generation of password, click on Candidate’s Login for exercising the options. The following screen appears.

Login ID is a secret number that will be communicated to your registered mobile number by SMS well in advance of your option entry.

In case you have not received your login ID or have forgotten it, you are advised to send an SMS from

your registered mobile to 9731979899 in the format

TSPOLYCET<space>01<space>hall ticket number Example: TSPOLYCET 01 43632401.

To enter your options, fill in your ROC form No, TSPOLYCET-2021 Hall Ticket No, Password and Date of Birth (DD/MM/YYYY) and click on Sign In.

If you forgot password, click on the link forgot your password and enter the ROC Form number, Rank, TSPOLYCET Hall Ticket Number and Date of Birth and mobile number which you have entered at the time of Candidate Registration. Now click on get new password. New password generated by computer will be sent to your mobile number or to your email. After receiving the password you can change the password as per your

convenience.

of 15

If for certain technical reasons if a message appears “Error in sending OTP to your mobile” above the

OTP entry box OR if OTP has been sent to your mobile but is not delivered, wait for 5 minutes and click on

“CLICK HERE” to get a new OTP to your mobile.

• Select one or more districts and statewide institutions to display the Polytechnics in those districts along

with State wide Institutions.

of 15

You can change your password if you know the previous password by using Change password.

• Click on ‘Display Option Entry form‟ displays the screen for exercising the options.

➢ In the Screen different colours are used to distinguish three year courses (Engineering and Non-

Engineering), Government colleges, Girls institutions and Minority institutions. ➢ Enter your TSPOLYCET Hall ticket No. in the box provided. ➢ By looking at already filled Manual Option form, enter the option numbers in the Boxes on the Screen

against the Polytechnic and course in which you are interested to join as shown above. WHILE FILLING THE OPTION FORM „Click on Save Options‟ AT REGULAR INTERVALS.

Click on View and Print button helps you to see the saved options and take a print out of the same.

STEP 4: Logout

➢ AFTER COMPLETION OF Option entry click on “Logout”, IT DISPLAYS AN ALERT MESSAGE WITH three BUTTONS “Save and Logout”, “Confirm Logout” and ‘Cancel Logout‟.

➢ Click on „Cancel Logout‟ retains the Options Entry Form for entry of some more options. ➢ Click on “Save & Logout” button will save the options exercised up to that point of time including those

options already saved and display the details of the saved options. ➢ Click on “Confirm Logout‟ button will directly display the details of already saved options. However,

the options entered but not saved in current session are not displayed. ➢ You are informed that, you can add, modify or delete the options any number of times within in

stipulated time by repeating the above mentioned four steps. The options recorded in the Server on the last day will be frozen. If you wish to change the frozen options once again, approach any one of Help Line Centers on any one of the dates mentioned to modify your frozen options. This is the final opportunity and after this no further changes can be done. The Options recorded in the Server on the last day will be taken for allotment of seats. You can take a printout of the options exercised.

of 15

STAGE6: Final Allotment of Seats

➢ The allotments will be processed on the date mentioned in the notification based on Merit, Category, Gender, Local area, special reservation category etc and will be intimated to the candidate to their registered Mobiles and also will be placed in the web.

➢ Candidate can download the allotment order by entering the details in Candidate’s Login and clicking on the link Allotment Order.

STAGE7: Payment of Fee through online(Net banking / Credit Card / Debit Card)

➢ Every candidate who got allotment have to pay the fee mentioned in the provisional allotment order through online (net banking / credit card/ debit card) within the prescribed time mentioned on the allotment order.

➢ For payment Click on Pay Fee Button you will be directed to Payment Gateway, make the payment

accordingly duly entering as per the payment mode selected and take the printout after payment on

which Online Order ID Number will appear.

➢ Candidates/parents are advised to verify the transaction limit and validity of Credit / Debit Card before

proceeding for payment. Candidates are informed to pay the Fee from their own bank accounts or

parent’s Bank account. In case of refunds, if any, will be remitted to the same bank account from

which the payment was made.

STAGE 8: Self Reporting System through online:

➢ Self reporting is mandatory for securing allotted seat in the phase. ➢ Click on Self Reporting System as shown in the following screen.

➢ After clicking on self reporting system the following screen appears.

➢ Click on ACCEPT MY JOINING. The candidate’s joining details are saved and a Joining Report

containing the Admission number is generated as shown in the following screen-shot. Take a Print out

of the Joining Report and submit along with the allotment order at the allotted college as per the

schedule mentioned in the Allotment Order duly following instructions mentioned on Allotment Order.

Failure to report at the allotted college, the provisionally allotted seat stands cancelled automatically

and the candidate do not have any claim on provisionally allotted seat.

of 15

➢ Click on Self-reporting system. If fee is paid, the details of Fee Paid (in Rs.), Bank Transaction ID will be displayed.

➢ Click on ACCEPT MY JOINING. The candidate’s joining details are saved and a Joining Report as

shown above is generated. Take a Print out of the Joining Report and submit along with the allotment

order at the allotted college as per the schedule mentioned in the Allotment Order duly following

instructions mentioned on Allotment Order. Failure to report at the allotted college, the provisionally

allotted seat stands cancelled automatically.

➢ REPORTING THROUGH SELF-REPORTING SYSTEM THROUGH ONLINE AND REPORTING AT COLLEGE IS MANDATORY.

➢ Failure to perform any of the above activity, it is construed that the candidate is not interested in the allotted college and he/she will have no claim further on the allotment. The allotment stands cancelled and will be treated as vacancy for subsequent round of counseling if any. The candidate will forfeit the already paid Fee if any, as mentioned below.

• No forfeiture – After first phase on or before the cutoff date notified for the cancellation.

• 50% forfeiture – After final phase allotment date and before cutoff date notified for cancellation.

• 100% forfeiture – After cutoff date notified for cancellation in final phase of allotments.

➢ FURTHER INSTRUCTIONS (OR) CHANGES IN THE ABOVE INSTRUCTIONS IF ANY WILL BE PLACED ON THE WEBSITE.

➢ Candidates are requested to follow the instructions given in the Allotment Order.

STAGE 9: Process of Cancellation of Seat and getting refund of Fee paid:

➢ If the candidate desires to cancel the provisionally allotted Seat as per the Schedule given from time to

time for each phase of counselling. ➢ The candidate can cancel through Online from Candidate Login or approach nearest Help Line Centre

for cancellation.

STAGE 10: Process of Refund of fee paid:

➢ Due to cancellation of provisionally allotted seat within the scheduled time. ➢ Difference of Fee due to change of college in different phases of counseling, if any. ➢ Eligible Refund amount shall be credited back to the concerned account only from which the candidate

has paid Fee. Therefore, the candidate / parent shall take care to pay the Fee from their own account.

of 15

✓

✓

✓

✓

✓

✓

KEEP TWO SETS OF XEROX COPIES OF ALL CERTIFICATES. DO NOT HANDOVER YOUR ORIGINAL CERTIFICATES OR MONEY TO UNAUTHORIZED PERSONS. DO NOT REVEAL YOUR PASSWORD TO ANYBODY INCLUDING YOUR FRIENDS,RELATIVES OR PERSONS AT HLC OR PERSONS AT INTERNET CENTER. ENTER THE PASSWORD IN THE SYSTEM BY YOURSELF.

DO NOT BELIEVE THE WORDS OF PERSONS (MIDDLEMAN) ASSURING YOU TO GET A SEAT IN A PARTICULAR COLLEGE AS ALLOTMENTS WILL BE DONE PURELY ON MERIT.

TAKE THE HELP OF STAFF WORKING AT HELPLINE CENTERS DURING COUNSELING PROCESS.

CLOSE THE INTERNET BROWSER AFTER OPTION ENTRY AND LOGOUT.

URL FOR OPTION ENTRY: https://tspolycet.nic.in

CONVENOR COMMISSIONER OF TECHNICAL EDUCATION & TSPOLYCET-2021 (ADMISSIONS)

NOTE: THE CANDIDATE WILL FORFEIT THE FEE PAID IF THE CANDIDATE DID NOT CANCEL THE PROVISIONALLY ALLOTTED SEAT THROUGH ONLINE AS PER THE SCHEDULE NOTIFIED FROM TIME TO TIME.


web based counselling instructions to candidates

Documents