web-based sis implementation for the north monterey county unified school district - nmcusd
DESCRIPTION
Matthew M. Binder Advisor : Dr. Eric Tao Graduate Capstone, Spring 2009 Master of Instructional Science and Technology School of Information Technology and Communication Design, CSUMB May 15, 2009. Web-Based SIS Implementation for the North Monterey County Unified School District - NMCUSD. - PowerPoint PPT PresentationTRANSCRIPT
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Web-Based SIS Implementation for the North Monterey County Unified School District - NMCUSD
Matthew M. BinderAdvisor : Dr. Eric TaoGraduate Capstone, Spring 2009Master of Instructional Science and TechnologySchool of Information Technology and Communication Design, CSUMBMay 15, 2009
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Project Background Goal, Objectives, and Rationale The School Environment – NMCUSD SIS Technology Market Trends
IPMD Methodology Risks/Constraints Milestones Communication Strategy Staff Training
Long-term Implications
Questions and Answers
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Project Background
Strategic Goal
“…successfully implement the district’s new enterprise-wide web-based student information system…”
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Objectives
SIS product evaluation RFP and Purchase Phased implementation
Legacy data conversion Hardware and Software Installation Testing Staff Training
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Rationale
Multiple servers -multiple locations DbaseIV platform (outdated) Limited use access (not web-based) Limited customization for meeting
reporting requirements (NCLB) Problematic software design – “buggy” Vendor support completely phased-out
by 2011
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The School Environment (NMCUSD)
Full service (k-12 unified) – 8 School Sites
234 teachers, 24 site admin, 42 office/clerical
~4,600 Students
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District-wide Classroom Technology Use Survey
Given in the Fall 2008 92% of teachers (n = 195) completed
survey 7 items, paper-pencil, taken
anonymously
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Number of teachers already using some form of web-based data management software compared to those who are not.
23%
77%
Users
Non Users
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Level of teacher support for district-wide implementation of a new web-based SIS system
34%
53%
7% 4% 2%
Extremely Support-ive
Very Supportive
Somewhat Support-ive
Not Supportive
Opposed Entirely
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Web-Based SIS Technology
Integrated SQL DB Application Comprehensive
Administrative Curriculum and Instruction School Services Communications Reporting and Analysis
Accessible via web browser
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Web-Based SIS Network Architecture
District web serverE
xte
rnal
Netw
ork Internet
Sch
ool S
ites
Internet
Central WIN 2007SQL DB Server(s)
Process Server(s)
SQL
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Web-Based SIS Software Structure
Relational Database
SQL
Java Business Objects
XMLSQL
Transformation Engine
PDF, CSV
HTML SIF
User Interface
PresentationBusiness LogicData
XSL Style Sheets
XSL
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SIS Implementation Market Trends
62 like districts Identified K12 Unified Similar student demographics
Sample size (n) = 34 (or 55% of those survey)
Electronic survey (web-based via www. SurveyMonkey.com)
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Is there a clear SIS product leader in use by similar districts in CA?
SASI
Aeries
Pow
erSc
...
eSch
ool .
..
Infin
ite ..
.
Scho
ol ..
.
Oth
er
0
2
4
6
8
10
12
14
16
18
20
Nu
mb
er
of
Sch
ool D
istr
icts
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What is the SIS Implementation/Replacement status in similar districts in CA?
18%15%
14 %24%
29% PlanningIn ProgressRecently Completed - within the last yearCompleted within the last 3 yearsCompleted over 3 years ago
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Assessment Prototyping Implementation Testing Deployment
Implementation Project Management Document (IPMD) Strategy: AIM
Source: http://www.imaworldwide.com/installation_implementation.aspx
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Risks and Constraints
Hardware and infrastructure
inconsistencies
Data conversion challenges
Funding source: K12 Voucher Program - CDE
Personality conflicts
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Project MilestonesS
IS A
dvis
ory
Com
mit
tee
2/09
SIS
Pro
du
ct P
rese
nta
tion
s4/
09
RFP
an
d P
urc
hase
5/09
Insu
re In
frast
ruct
ure
Read
iness
8/
09
Inst
alla
tion
9/
09
Leg
acy
Data
Con
vers
ion
10/0
9
Use
r R
ead
iness
(S
taff
Tra
inin
g
SIS
an
d N
etw
ork
Test
ing
Pro
ject
C
lose
out
Kic
k-O
ff
12/0
9
01/1
0
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Communication
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Communication
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Training
Training Methodology (3 -Tier): Facilitated classroom-based training
computer –centered (CBT) hands-on simulation based (on-site) Class size: 10-15
Distributed e-learning via WebEx – TBT (Vendor provided)
Coaching and Mentoring - OJT (in-house, site-based, Train the Trainer)
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Long-Term Implications for NMCUSD
More effective and efficient data management
Improved responsiveness and flexibility Improved development of new student
services Enhanced transferable technology skills Updated district-wide technology
infrastructure Improved workflow
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Acknowledgements MIST Faculty:
Dr. Eric Tao ; Mentor Dr. Rosalie Strong Dr. Bude Su Dr. John Ittelson; Professor Emeritus Karen Wisdom Troy Challenger
NMCUSD Dr. Linda Mann; Assistant Superintendent of Curriculum and Instruction Steve Hirt, Principal NMCHS Don Pedroni; Former Assistant Superintendent of Human Resources Whitney Grummon; School Improvement Administrator, NMCHS
MIST III Cohort
My Family – Last but certainly not least! Carla, Nathan, and Julie
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References
Ed-Data (2009). Education Data Partnership – Fiscal, Demographic, and Performance Data on California’s K-12 Schools. California Department of Education, Educational Demographics Office. Retrieved March 5, 2009, from: http://www.ed-data.k12.ca.us/welcome.asp
Implementation Management Associates – IMA (2009). Project Implementation Methodology. Retrieved on March 1, 2009, from: http://www.imaworldwide.com/installation_implementation.aspx
Infinite Campus Inc. (2009). SIS Solutions and Technology. Retrieved on March 20, 2009, from: http://www.infinitecampus.com/pages/product_menu/our-technology.php
Project Management Institute (2009). Library of PMI Global Standards: Projects. Retrieved January 28, 2008, from: http://www.pmi.org/Resources/Pages/Library-of-PMI-Global-Standards-projects.aspx
U.S. Department of Education (2009). No Child Left Behind (NCLB), Overview. Retrieved on February, 8 2009, from: http://www.ed.gov/policy/elsec/reg/proposal/aat.htm
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Thank You.Any Questions?