web kiosk functionality

8/3/2019 Web Kiosk Functionality

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Charles Sturt University Human Resources | Web Kiosk Functionality Guide 1

WEB KIOSK FUNCTIONALITY


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TABLE OF CONTENTS

1. Features of the Web Kiosk .................................................................................... ......................................................................... 3

2. My HR Personal Details menu............................................................................... ......................................................................... 4

a. Personal Contacts menu ...................................................................................... ........................................................... 4

b. Emergency Contacts ............................................................................... ......................................................................... 5

3. My Pay Payroll Details.................................................................................................................................................................... 6

a. Payslip View ............................................................................ ......................................................................................... 6

b. Payslip List ................................................................................. ....................................................................................... 7

c. Maintain Disbursement ....................................................................................................................................................... 7

d. Payment Summary ......................................................................................... ......................................................................... 8

e. Payment/Deduction History Enquiry............................................................ ......................................................................... 8

4. My HR Employment Details .................................................................................. ......................................................................... 9

a. Occupancy Display .................................................................................. ......................................................................... 9

5. My HR Skills and Development ............................................................................. ....................................................................... 11

a. Training Nomination ...................................................................................... ....................................................................... 11

6. Whats on Web Kiosk ............................................................................. ...................................................................................... 14


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1. FEATURES OF THE WEB KIOSK

There are many useful areas and functionality within the Web Kiosk that should find helpful.

These features are accessed via the Global Menu:

The User panel:

And the Menu Tabs:


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2. MY HR PERSONAL DETAILS MENU

The Personal Details menu contains personal information, such as your personal and emergency contact details.

a. Personal Contacts menu

The first screen will provide you with a summary of your contact information. If you click on the Contact Details link

you can update your personal details through the web Kiosk.

It is a fairly simple process of adding or adjusting your information in the appropriate fields then clicking the updatebutton.


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b. Emergency Contacts

This screen will display your emergency contacts and their contact information.

If there arent any contacts displayed you can add contacts by clicking the AddnewEmergencyContactrecord link. Ablank contact form will open. Complete the necessary information and then click the insert button.

Contact information can also be updated by clicking on the Contacts name. A similar form to the form above will

appear with pre-populated information. Make any necessary changes, and click the update button. You will be

informed at the top of the window whether the update has been successful.

To return the Emergency Contacts summary screen, click the Emergency Contacts menu item on the left hand side,

at anytime.


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3. MY PAY PAYROLL DETAILS

The payroll details section contains all your payment and disbursement information.

a. Payslip View

Displays your current payslip


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b. Payslip List

Lists your previous payslips. A summary of your payslip is displayed on each line. You can view a complete payslip

by clicking on the appropriate date under the Period End column. You can also view the Disbursements for that pay

by clicking on the ID number in the Disburse column.

c. Maintain Disbursement

You can view and add disbursement details in this section of the Kiosk. Your current disbursement details will

be displayed after clicking Maintain Disbursement menu item

To add or change disbursement details click either Edit or Add new record.

Edit will edit the current record. Add will allow to you put a new disbursement record. The Edit and Add screens

are essentially the same, except the Edit screen already has your information in the fields. Complete the

appropriate fields and click Insert or Update.


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d. Payment Summary

Displays all of your payment summaries. The first screen provides a summary of all your Payment Summaries. You

can then click on the number in the Serial# column, to display the full payment summary. Depending on the Payment

Summary, there may be an extra ATO screen to click through before your Payment Summary is displayed.

More recent payment summaries will be opened in a separate window. Older Payment summaries will be

displayed within the Web Kiosk.

e. Payment/Deduction History Enquiry

You can view your payment history between specific dates in this section of the Web Kiosk. Choose a Start Date and a

To date then click Submit.

After clicking Submit your payment history summary, for the selected dates, will appear.


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4. MY HR EMPLOYMENT DETAILS

The Employment Details section displays information on your employment while at Charles Sturt University.

a. Occupancy Display

Displays all of the occupancies you have held during the selected dates. Select a Start Date and To Date or use thedefault dates to select all occupancies. Then click the Show Occupancy button.

All the relevant changes to your occupancy will be summarised in table, similar to those below.


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For further information on a particular occupancy, you can click on the date in the Active From column. A new screen

will open giving you more detail on the occupancy you selected from the list.

For further information on the Position, relating to the occupancy, you can click on the Position Number within this

screen, which will open a position information screen.


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5. MY HR SKILLS AND DEVELOPMENT

The Skills and Development folder contains information on your qualifications and memberships. It also allows you to

nominate for any available training and view any training you might have completed, within the University.

a. Training Nomination

To view available training courses, click on the Training Nomination menu item. This will open the Training

Nomination form. Click the ViewAvailableCourses link to view all available courses.

If there are any course available the will be displayed in the format shown below. Courses will initially displayed in

various categories. To view further information on Courses in the categories, click on the particular category.


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After choosing a Course Category, a list of available courses for the particular category will be displayed (see

below).

By clicking the Details link, further general information will be displayed. To nominate for a course, click onthe course and then nomination screen will open.

The Training Nomination screen allows you to nominate for a particular course. Things to note are:

There can be more than one session of each course You can view further details by clicking the Details link for a particular course number (Course#) Displays whether a course is still available Number of remaining places for a course is displayed under the Vacancies heading


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To nominate for a course click the Nominate link and the nomination form will appear. The Training Nomination

form summarises the course information and it also allows you to enter some specific information (eg contact

phone number and special dietary requirements). There are also some optional questions you can answer. After

completing the form click Submit button.

If you successfully nominate for the course you will receive a Success message at the top of the screen, with a

summary of your nomination form.


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6. WHATS ON WEB KIOSK

Theres an ever increasing amount of important information available on Web Kiosk for managers and all

CSU staff. Heres a brief overview:

What do you want

to know?

Web Kiosk Tab

Group

Web Kiosk 1st

Level Menus

Web Kiosk Sub-

MenusWhat youll find

Information about

you

My HR

+Personal Details

Personal Contacts

Manage your personal information including

contact and emergency contact details,discipline codes and FoR codes.

Emergency

Contacts

EEO Information

Employee

Attributes

Employee Calendar

+Leave

Leave Requests

Apply for leave, access leave calculators to

assist in planning leave, balances and view

transactions.

Leave Balances

Leave History

Roster

+Employment

Appointment

DetailsDetails of occupancy held.

Roster

+Personal

Development

Performance

Review Calendar

List of current qualifications, nominate for in-

house training programs and view training

scheduled and completed.

Training Requests

Training History

Qualifications

Memberships

Work Functions

and Disciplines

SRE Data Collection

+Organisation

ChartOrganisation Chart Explore CSU org chart

+Jobs @ CSU General Vacancies View and apply for CSU jobs by category.


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What do you want

to know?

Web Kiosk Tab

Group

Web Kiosk 1st

Level Menus

Web Kiosk Sub-


Academic

Vacancies

Internal Vacancies

Senior Vacancies

Casual Vacancies

My Pay

+Payroll Details

Current Payslip Change banking details, Print payslips,

payment summaries and maintain

disbursementsPayslip History

Bank Accounts

Payment Summary

Employee Payment

History

+Timesheets

General Timesheet Submit on-line timesheets for casual staff

Academic

Timesheet

Timesheet History

Information about

your team

My Team

+Team Details

Team Calendar

Access team and individual employment

information.

Team Appointment

Summary

Team Birthdays

Organisation Chart

CSU Disciplines

Team Length of

Service

Team

Appointments

+Management

Probations

Manage probation, increments and

reminders.

Increments

Manager Email

Prompts

+LeaveTeam Leave

Calendar

Access details about team leave bookings and

balances.


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What do you want

to know?

Web Kiosk Tab

Group

Web Kiosk 1st

Level Menus

Web Kiosk Sub-


Team Leave

Balances

Team Leave

Bookings

+Training

Team Review

Calendar

Manage performance reviews, training and

development for individuals and the team.

Team Training and

Development

Training and

Development

My Approvals+Approvals

Approve Requests

Manage approval requests and delegations.Approval History

Approval

Delegation

Staff

Administration

My

Administration

+Recruitment

Vacancy Monitor

View and manage details of advertised

positions and applications when you are

involved in interview panels.

Select Vacancy

Vacancy Requests

Advertising Details

Recruitment

Source

Selection Panel

Selection Criteria

Applicant

Progression

Vacancy

Progression

Applicant Search

+Timesheets

Bulk General

Timesheet

Manage bulk timesheet entries.Bulk Academic

Timesheet

Bulk Timesheet

History


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What do you want

to know?

Web Kiosk Tab

Group

Web Kiosk 1st

Level Menus

Web Kiosk Sub-


Timesheet Unit

Check Snapshot

Discoverer

ReportsLaunch Discoverer

Access Oracle Discoverer reporting tool for

reporting information.

More information

about you

User Panel

+My Details My Details

Manage the context in which you are viewing

Web Self Service view selected jobs or team

members occupancy details.+My View

Set View

Refresh Team View

Show Position

Columns

Search

Expand List

Collapse List

+My Favourites My FavouritesCustomise and maintain quick link favourites

to your most commonly used Kiosk pages.

Global Menu+Global Menu

Home

View pending transactions, change user

preferences, print page data, return to the

home page and logout using this menu.

Print

My Requests

User Preferences

Logout

The Division of Human Resources is continually refining and improving Web Kiosk. The best way to find

out what is available now is to log onto Web Kiosk and explore the menus:

https://webkiosk.csu.edu.au/
https://webkiosk.csu.edu.au/https://webkiosk.csu.edu.au/https://webkiosk.csu.edu.au/

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