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WEB TIME ENTRY WEB TIME ENTRY SUPERVISORS & TIMEKEEPERS SUPERVISORS & TIMEKEEPERS

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WEB TIME ENTRYWEB TIME ENTRY

SUPERVISORS & SUPERVISORS & TIMEKEEPERSTIMEKEEPERS

ACCESSING TIME SHEETSACCESSING TIME SHEETS

LOG ONTO UCONNECTLOG ONTO UCONNECT

SCHOOL SERVICESSCHOOL SERVICES

BRONCHO CENTRAL SERVICESBRONCHO CENTRAL SERVICES

EMPLOYEEEMPLOYEE

TIME SHEETTIME SHEET

YOU ARE HEREYOU ARE HERE

SET UP A PROXY 1SET UP A PROXY 1STST

CLICK ON PROXY SET UPCLICK ON PROXY SET UP FROM THE DROP BOX FIND THE FROM THE DROP BOX FIND THE

PERSON TO BE YOUR PROXY PERSON TO BE YOUR PROXY AND CLICK ON THEIR NAMEAND CLICK ON THEIR NAME Notify payroll of your Proxy selection so Notify payroll of your Proxy selection so

we can make sure they have the access we can make sure they have the access they will needthey will need

CLICK ON THE “ADD” BOXCLICK ON THE “ADD” BOX SAVESAVE CLICK RETURN TO TIME CLICK RETURN TO TIME

REPORTING SELECTIONREPORTING SELECTION

ACCESSING TIME SHEETSACCESSING TIME SHEETS

UNDER “SELECTION UNDER “SELECTION CRITERIA” –(MY CHOICE)- CRITERIA” –(MY CHOICE)- “APPROVE OR ACKNOWLEGE “APPROVE OR ACKNOWLEGE TIME” IS ALREADY SELECTEDTIME” IS ALREADY SELECTED

THIS IS CORRECTTHIS IS CORRECT (UNLESS YOU ARE ACTING AS A PROXY FOR (UNLESS YOU ARE ACTING AS A PROXY FOR

SOMEONE ELSE)SOMEONE ELSE)

CLICK ON THE “SELECT” CLICK ON THE “SELECT” BUTTONBUTTON

ACTING AS PROXYACTING AS PROXY

IF YOU ARE ACTING AS A IF YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE PROXY FOR SOMEONE ELSE CLICK THE DROP DOWN BOX CLICK THE DROP DOWN BOX BESIDE “ACT AS PROXY” BESIDE “ACT AS PROXY”

CLICK THE NAME OF THE CLICK THE NAME OF THE PERSON YOU ARE THE PERSON YOU ARE THE PROXY FORPROXY FOR

CLICK THE “SELECT” BUTTON CLICK THE “SELECT” BUTTON

TIME SHEET SELECTIONTIME SHEET SELECTION

ALL DEPARTMENTS THAT ALL DEPARTMENTS THAT YOU HAVE ACCESS TO WILL YOU HAVE ACCESS TO WILL BE SHOWINGBE SHOWING

SELECT THE DEPT YOU WISH SELECT THE DEPT YOU WISH TO SEE THE TIME SHEETS TO SEE THE TIME SHEETS FORFOR CLICK THE SELECTION DOT UNDER CLICK THE SELECTION DOT UNDER

MY CHOICE AND SELECT THE MY CHOICE AND SELECT THE APPROPRIATE PAY PERIODAPPROPRIATE PAY PERIOD

CLICK THE “SELECT” BUTTONCLICK THE “SELECT” BUTTON

TRACKING AND APPROVALTRACKING AND APPROVAL

PENDINGPENDING: IS READY FOR APPROVAL: IS READY FOR APPROVAL IN PROGRESSIN PROGRESS: TIME SHEET IS : TIME SHEET IS

STARTED BUT NOT SUBMITTEDSTARTED BUT NOT SUBMITTED ERRORERROR: SOMETHING IS WRONG, CALL : SOMETHING IS WRONG, CALL

SHERRI IN PAYROLL EXT 2565SHERRI IN PAYROLL EXT 2565 NOT STARTEDNOT STARTED: THE TIME SHEET HAS : THE TIME SHEET HAS

NOT BEEN OPENED BY THE EMPLOYEENOT BEEN OPENED BY THE EMPLOYEE RETURNED FOR CORRECTIONRETURNED FOR CORRECTION: IF : IF

PAYROLL HAD TO MAKE CHANGES IT PAYROLL HAD TO MAKE CHANGES IT IS POSSIBLE THAT WE MAY HAVE IS POSSIBLE THAT WE MAY HAVE RETURNED THE TIME SHEET TO BE RETURNED THE TIME SHEET TO BE “RESTARTED”, OR THE SUPERVISOR “RESTARTED”, OR THE SUPERVISOR HAS RETURNED IT DUE TO AN ENTRY HAS RETURNED IT DUE TO AN ENTRY ERRORERROR

CHECKING THE TIMESHEETCHECKING THE TIMESHEET

CLICK ON THE EMPLOYEE’S CLICK ON THE EMPLOYEE’S NAME TO OPEN THE TIME SHEETNAME TO OPEN THE TIME SHEET

VERIFY THE EARN CODE USEDVERIFY THE EARN CODE USED VERIFY THE SHIFT ENTERED VERIFY THE SHIFT ENTERED

(ALWAYS SHIFT 1)(ALWAYS SHIFT 1)

VERIFY THE DAYS AND HOURS VERIFY THE DAYS AND HOURS WORKEDWORKED

IF ALL IS CORRECT CLICK ON IF ALL IS CORRECT CLICK ON THE “APPROVE” BUTTONTHE “APPROVE” BUTTON

INCORRECT TIME SHEETSINCORRECT TIME SHEETS

CLICK ON “ADD COMMENT” TYPE CLICK ON “ADD COMMENT” TYPE IN COMMENT CLICK ON “SAVE”, IN COMMENT CLICK ON “SAVE”, THEN CLICK ON “PREVIOUS THEN CLICK ON “PREVIOUS MENU”MENU”

CLICK ON “RETURN FOR CLICK ON “RETURN FOR CORRECTION”CORRECTION”

EMPLOYEE MUST MAKE THE EMPLOYEE MUST MAKE THE CHANGES AND RESUBMIT, CHANGES AND RESUBMIT, SUPERVISOR MUST CHECK THE SUPERVISOR MUST CHECK THE TIME SHEET AGAIN AND TIME SHEET AGAIN AND APPROVE IF EVERYTHING IS APPROVE IF EVERYTHING IS CORRECTCORRECT

PAYROLL COMPLETEPAYROLL COMPLETE

ONCE ALL TIME SHEETS YOU ARE ONCE ALL TIME SHEETS YOU ARE RESPONSIBLE FOR HAVE BEEN RESPONSIBLE FOR HAVE BEEN APPROVED YOU ARE DONE.APPROVED YOU ARE DONE.

PAYROLL WILL RUN A PROCESS: ALL PAYROLL WILL RUN A PROCESS: ALL THE WEB TIME SHEETS WILL PULL THE WEB TIME SHEETS WILL PULL INTO (PHAHOUR)INTO (PHAHOUR)

IF AN ERROR IS BROUGHT TO YOUR IF AN ERROR IS BROUGHT TO YOUR ATTENTION AFTER THE TIME SHEETS ATTENTION AFTER THE TIME SHEETS HAVE BEEN APPROVED SEND AN HAVE BEEN APPROVED SEND AN EMAIL TO YVETTE POLITE WITH THE EMAIL TO YVETTE POLITE WITH THE CHANGE YOU NEED MADE SHE WILL CHANGE YOU NEED MADE SHE WILL HAVE TO MAKE THE CHANGE ONCE HAVE TO MAKE THE CHANGE ONCE THE TIME SHEETS ARE IN (PHAHOUR)THE TIME SHEETS ARE IN (PHAHOUR)

MISSED PAYROLLMISSED PAYROLL

TIME SHEET NOT SUBMITTED TIME SHEET NOT SUBMITTED TIME SHEET RETURNED AND TIME SHEET RETURNED AND

CORRECTIONS NOT MADE AND/OR CORRECTIONS NOT MADE AND/OR TIME SHEET NOT RE-SUBMITTEDTIME SHEET NOT RE-SUBMITTED

AN EXCEL TIME SHEET MUST BE AN EXCEL TIME SHEET MUST BE SUBMITTED TO THE SUPERVISOR FOR SUBMITTED TO THE SUPERVISOR FOR RETRO PAY WITH THE RETRO PAY WITH THE NEXT PAYROLLNEXT PAYROLL

RETRO TIME SHEETS MUST BE RETRO TIME SHEETS MUST BE ENTERED ON (PHAHOUR) BY THE ENTERED ON (PHAHOUR) BY THE TIMEKEEPER AND TURNED INTO TIMEKEEPER AND TURNED INTO PAYROLLPAYROLL

Timesheets available @ Timesheets available @ http://www.uco.edu/administration/human-resources/payroll/payroll-forms.asp

Accessing Web in BannerAccessing Web in Banner

PHADSUMPHADSUM COA = 1COA = 1 ORGANIZATION NUMBERORGANIZATION NUMBER TRANSACTION STATUSTRANSACTION STATUS

NOT STARTEDNOT STARTED ALL BUT NOT STARTEDALL BUT NOT STARTED PENDING (WAITING FOR APPROVAL)PENDING (WAITING FOR APPROVAL)

YEAR (SHOULD DEFAULT)YEAR (SHOULD DEFAULT) PAYROLL IDPAYROLL ID

ST OR BWST OR BW PAYROLL NO:PAYROLL NO:

CONTROL PAGE DOWNCONTROL PAGE DOWN

NAVIGATION OF PHADSUMNAVIGATION OF PHADSUM

USING THE OPTIONS TABUSING THE OPTIONS TAB VIEW TIME DETAIL (PHAHOUR)VIEW TIME DETAIL (PHAHOUR) APPROVE OR ACKNOWLEDGE APPROVE OR ACKNOWLEDGE

ALLALL APPLY ALL ACTIONSAPPLY ALL ACTIONS VIEW OR ENTER COMMENTSVIEW OR ENTER COMMENTS VIEW ROUTING QUEUEVIEW ROUTING QUEUE VIEW ERRORS OR WARNINGSVIEW ERRORS OR WARNINGS

VIEWING HOURS ENTEREDVIEWING HOURS ENTERED

PHATIMEPHATIME ALSO ACCESSIBLE THROUGH ALSO ACCESSIBLE THROUGH

OPTIONSOPTIONS “VIEW OR CHANGE “VIEW OR CHANGE TIME DETAIL”TIME DETAIL”

SLIDE SCROLL BAR AT SLIDE SCROLL BAR AT BOTTOM TO VIEW BOTTOM TO VIEW REMAINDER OF HOURS REMAINDER OF HOURS ENTEREDENTERED

NAVIGATION OF PHATIMENAVIGATION OF PHATIME

USING THE OPTIONS TAB USING THE OPTIONS TAB TIME CARDS CAN BE APPROVED OR TIME CARDS CAN BE APPROVED OR

RETURNEDRETURNED ROUTING CAN BE VIEWEDROUTING CAN BE VIEWED ERRORS CAN BE VIEWEDERRORS CAN BE VIEWED VIEW LEAVE TIME AVAILABLE (BW)VIEW LEAVE TIME AVAILABLE (BW)

IN THE ID FIELD ARROW DOWN IN THE ID FIELD ARROW DOWN TO THE NEXT AVAILABLE TIME TO THE NEXT AVAILABLE TIME SHEETSHEET

DBL CLICK ON THE HOURS TO DBL CLICK ON THE HOURS TO SEE THE TIME CLOCKED IN AND SEE THE TIME CLOCKED IN AND OUTOUT

INS AND OUTS ON INS AND OUTS ON PHATIMEPHATIME

USING THE OPTIONS TABUSING THE OPTIONS TAB VIEW ERRORSVIEW ERRORS GO TO NEXT DAY GO TO NEXT DAY