web time entry supervisors & timekeepers. accessing time sheets log onto uconnect log onto...
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ACCESSING TIME SHEETSACCESSING TIME SHEETS
LOG ONTO UCONNECTLOG ONTO UCONNECT
SCHOOL SERVICESSCHOOL SERVICES
BRONCHO CENTRAL SERVICESBRONCHO CENTRAL SERVICES
EMPLOYEEEMPLOYEE
TIME SHEETTIME SHEET
SET UP A PROXY 1SET UP A PROXY 1STST
CLICK ON PROXY SET UPCLICK ON PROXY SET UP FROM THE DROP BOX FIND THE FROM THE DROP BOX FIND THE
PERSON TO BE YOUR PROXY PERSON TO BE YOUR PROXY AND CLICK ON THEIR NAMEAND CLICK ON THEIR NAME Notify payroll of your Proxy selection so Notify payroll of your Proxy selection so
we can make sure they have the access we can make sure they have the access they will needthey will need
CLICK ON THE “ADD” BOXCLICK ON THE “ADD” BOX SAVESAVE CLICK RETURN TO TIME CLICK RETURN TO TIME
REPORTING SELECTIONREPORTING SELECTION
ACCESSING TIME SHEETSACCESSING TIME SHEETS
UNDER “SELECTION UNDER “SELECTION CRITERIA” –(MY CHOICE)- CRITERIA” –(MY CHOICE)- “APPROVE OR ACKNOWLEGE “APPROVE OR ACKNOWLEGE TIME” IS ALREADY SELECTEDTIME” IS ALREADY SELECTED
THIS IS CORRECTTHIS IS CORRECT (UNLESS YOU ARE ACTING AS A PROXY FOR (UNLESS YOU ARE ACTING AS A PROXY FOR
SOMEONE ELSE)SOMEONE ELSE)
CLICK ON THE “SELECT” CLICK ON THE “SELECT” BUTTONBUTTON
ACTING AS PROXYACTING AS PROXY
IF YOU ARE ACTING AS A IF YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE PROXY FOR SOMEONE ELSE CLICK THE DROP DOWN BOX CLICK THE DROP DOWN BOX BESIDE “ACT AS PROXY” BESIDE “ACT AS PROXY”
CLICK THE NAME OF THE CLICK THE NAME OF THE PERSON YOU ARE THE PERSON YOU ARE THE PROXY FORPROXY FOR
CLICK THE “SELECT” BUTTON CLICK THE “SELECT” BUTTON
TIME SHEET SELECTIONTIME SHEET SELECTION
ALL DEPARTMENTS THAT ALL DEPARTMENTS THAT YOU HAVE ACCESS TO WILL YOU HAVE ACCESS TO WILL BE SHOWINGBE SHOWING
SELECT THE DEPT YOU WISH SELECT THE DEPT YOU WISH TO SEE THE TIME SHEETS TO SEE THE TIME SHEETS FORFOR CLICK THE SELECTION DOT UNDER CLICK THE SELECTION DOT UNDER
MY CHOICE AND SELECT THE MY CHOICE AND SELECT THE APPROPRIATE PAY PERIODAPPROPRIATE PAY PERIOD
CLICK THE “SELECT” BUTTONCLICK THE “SELECT” BUTTON
TRACKING AND APPROVALTRACKING AND APPROVAL
PENDINGPENDING: IS READY FOR APPROVAL: IS READY FOR APPROVAL IN PROGRESSIN PROGRESS: TIME SHEET IS : TIME SHEET IS
STARTED BUT NOT SUBMITTEDSTARTED BUT NOT SUBMITTED ERRORERROR: SOMETHING IS WRONG, CALL : SOMETHING IS WRONG, CALL
SHERRI IN PAYROLL EXT 2565SHERRI IN PAYROLL EXT 2565 NOT STARTEDNOT STARTED: THE TIME SHEET HAS : THE TIME SHEET HAS
NOT BEEN OPENED BY THE EMPLOYEENOT BEEN OPENED BY THE EMPLOYEE RETURNED FOR CORRECTIONRETURNED FOR CORRECTION: IF : IF
PAYROLL HAD TO MAKE CHANGES IT PAYROLL HAD TO MAKE CHANGES IT IS POSSIBLE THAT WE MAY HAVE IS POSSIBLE THAT WE MAY HAVE RETURNED THE TIME SHEET TO BE RETURNED THE TIME SHEET TO BE “RESTARTED”, OR THE SUPERVISOR “RESTARTED”, OR THE SUPERVISOR HAS RETURNED IT DUE TO AN ENTRY HAS RETURNED IT DUE TO AN ENTRY ERRORERROR
CHECKING THE TIMESHEETCHECKING THE TIMESHEET
CLICK ON THE EMPLOYEE’S CLICK ON THE EMPLOYEE’S NAME TO OPEN THE TIME SHEETNAME TO OPEN THE TIME SHEET
VERIFY THE EARN CODE USEDVERIFY THE EARN CODE USED VERIFY THE SHIFT ENTERED VERIFY THE SHIFT ENTERED
(ALWAYS SHIFT 1)(ALWAYS SHIFT 1)
VERIFY THE DAYS AND HOURS VERIFY THE DAYS AND HOURS WORKEDWORKED
IF ALL IS CORRECT CLICK ON IF ALL IS CORRECT CLICK ON THE “APPROVE” BUTTONTHE “APPROVE” BUTTON
INCORRECT TIME SHEETSINCORRECT TIME SHEETS
CLICK ON “ADD COMMENT” TYPE CLICK ON “ADD COMMENT” TYPE IN COMMENT CLICK ON “SAVE”, IN COMMENT CLICK ON “SAVE”, THEN CLICK ON “PREVIOUS THEN CLICK ON “PREVIOUS MENU”MENU”
CLICK ON “RETURN FOR CLICK ON “RETURN FOR CORRECTION”CORRECTION”
EMPLOYEE MUST MAKE THE EMPLOYEE MUST MAKE THE CHANGES AND RESUBMIT, CHANGES AND RESUBMIT, SUPERVISOR MUST CHECK THE SUPERVISOR MUST CHECK THE TIME SHEET AGAIN AND TIME SHEET AGAIN AND APPROVE IF EVERYTHING IS APPROVE IF EVERYTHING IS CORRECTCORRECT
PAYROLL COMPLETEPAYROLL COMPLETE
ONCE ALL TIME SHEETS YOU ARE ONCE ALL TIME SHEETS YOU ARE RESPONSIBLE FOR HAVE BEEN RESPONSIBLE FOR HAVE BEEN APPROVED YOU ARE DONE.APPROVED YOU ARE DONE.
PAYROLL WILL RUN A PROCESS: ALL PAYROLL WILL RUN A PROCESS: ALL THE WEB TIME SHEETS WILL PULL THE WEB TIME SHEETS WILL PULL INTO (PHAHOUR)INTO (PHAHOUR)
IF AN ERROR IS BROUGHT TO YOUR IF AN ERROR IS BROUGHT TO YOUR ATTENTION AFTER THE TIME SHEETS ATTENTION AFTER THE TIME SHEETS HAVE BEEN APPROVED SEND AN HAVE BEEN APPROVED SEND AN EMAIL TO YVETTE POLITE WITH THE EMAIL TO YVETTE POLITE WITH THE CHANGE YOU NEED MADE SHE WILL CHANGE YOU NEED MADE SHE WILL HAVE TO MAKE THE CHANGE ONCE HAVE TO MAKE THE CHANGE ONCE THE TIME SHEETS ARE IN (PHAHOUR)THE TIME SHEETS ARE IN (PHAHOUR)
MISSED PAYROLLMISSED PAYROLL
TIME SHEET NOT SUBMITTED TIME SHEET NOT SUBMITTED TIME SHEET RETURNED AND TIME SHEET RETURNED AND
CORRECTIONS NOT MADE AND/OR CORRECTIONS NOT MADE AND/OR TIME SHEET NOT RE-SUBMITTEDTIME SHEET NOT RE-SUBMITTED
AN EXCEL TIME SHEET MUST BE AN EXCEL TIME SHEET MUST BE SUBMITTED TO THE SUPERVISOR FOR SUBMITTED TO THE SUPERVISOR FOR RETRO PAY WITH THE RETRO PAY WITH THE NEXT PAYROLLNEXT PAYROLL
RETRO TIME SHEETS MUST BE RETRO TIME SHEETS MUST BE ENTERED ON (PHAHOUR) BY THE ENTERED ON (PHAHOUR) BY THE TIMEKEEPER AND TURNED INTO TIMEKEEPER AND TURNED INTO PAYROLLPAYROLL
Timesheets available @ Timesheets available @ http://www.uco.edu/administration/human-resources/payroll/payroll-forms.asp
Accessing Web in BannerAccessing Web in Banner
PHADSUMPHADSUM COA = 1COA = 1 ORGANIZATION NUMBERORGANIZATION NUMBER TRANSACTION STATUSTRANSACTION STATUS
NOT STARTEDNOT STARTED ALL BUT NOT STARTEDALL BUT NOT STARTED PENDING (WAITING FOR APPROVAL)PENDING (WAITING FOR APPROVAL)
YEAR (SHOULD DEFAULT)YEAR (SHOULD DEFAULT) PAYROLL IDPAYROLL ID
ST OR BWST OR BW PAYROLL NO:PAYROLL NO:
CONTROL PAGE DOWNCONTROL PAGE DOWN
NAVIGATION OF PHADSUMNAVIGATION OF PHADSUM
USING THE OPTIONS TABUSING THE OPTIONS TAB VIEW TIME DETAIL (PHAHOUR)VIEW TIME DETAIL (PHAHOUR) APPROVE OR ACKNOWLEDGE APPROVE OR ACKNOWLEDGE
ALLALL APPLY ALL ACTIONSAPPLY ALL ACTIONS VIEW OR ENTER COMMENTSVIEW OR ENTER COMMENTS VIEW ROUTING QUEUEVIEW ROUTING QUEUE VIEW ERRORS OR WARNINGSVIEW ERRORS OR WARNINGS
VIEWING HOURS ENTEREDVIEWING HOURS ENTERED
PHATIMEPHATIME ALSO ACCESSIBLE THROUGH ALSO ACCESSIBLE THROUGH
OPTIONSOPTIONS “VIEW OR CHANGE “VIEW OR CHANGE TIME DETAIL”TIME DETAIL”
SLIDE SCROLL BAR AT SLIDE SCROLL BAR AT BOTTOM TO VIEW BOTTOM TO VIEW REMAINDER OF HOURS REMAINDER OF HOURS ENTEREDENTERED
NAVIGATION OF PHATIMENAVIGATION OF PHATIME
USING THE OPTIONS TAB USING THE OPTIONS TAB TIME CARDS CAN BE APPROVED OR TIME CARDS CAN BE APPROVED OR
RETURNEDRETURNED ROUTING CAN BE VIEWEDROUTING CAN BE VIEWED ERRORS CAN BE VIEWEDERRORS CAN BE VIEWED VIEW LEAVE TIME AVAILABLE (BW)VIEW LEAVE TIME AVAILABLE (BW)
IN THE ID FIELD ARROW DOWN IN THE ID FIELD ARROW DOWN TO THE NEXT AVAILABLE TIME TO THE NEXT AVAILABLE TIME SHEETSHEET
DBL CLICK ON THE HOURS TO DBL CLICK ON THE HOURS TO SEE THE TIME CLOCKED IN AND SEE THE TIME CLOCKED IN AND OUTOUT