· web viewa no-charge green waste weekend was held on the 15th and 16th november 2014. residents...

Monthly Report November/December 2014

MONTHLY REPORTTO THE COMMUNITY

NOVEMBER/DECEMBER 2014


The Monthly Report to the Community summarises, for the information of the community and other interested stakeholders, all of the many activities of the Shire for the preceding month, ranging from policy development and implementation through to service delivery, the provision of infrastructure, and the Shire’s financial position.

Given the scope of the Shire’s wide ranging activities, there is a great deal to report. Every effort is made to provide information in a readily understandable, easy-to-read form.

Any resident, ratepayer or other stakeholder seeking further information should contact the relevant Shire manager or director, or in the first instance can contact:

Todd Trimble

Manager Communications

Ph. 5950 1200


TABLE OF CONTENTS

Performance Executive Summary- Strategic Planning Allan Cowley 1- Statutory Planning Niall Sheehy 4- Environment Protection and Community Safety Claire Smith 7- Economic Development Shane Murphy 11- Director Sustainable Environment Stephen Chapple 14- Infrastructure Strategy Davey Smith 16- Infrastructure Maintenance Niall McDonagh 19- Infrastructure Project Management Craig Cinquegrana 22- Renewable Resources Sophia Schyschow 25- Director Sustainable Infrastructure Alison Leighton 31- Child, Youth and Family Care Robin Adams 32- Aged and Disability Services Jenny Van Riel 33- Recreation and Leisure Peter Gore 35- Libraries, Arts and Culture Geoff Carson 38- Social Planning and Community Development Jenny Macaffer 40- Director Sustainable Communities Rob Macindoe 43- Corporate Planning and Projects Tracey Limpens 44- Communications Todd Trimble 46- Team Support and Development John Rankine 48- Governance and Corporate Support Tony Beynon 49- Property & Valuation Yasmin Woods 52- Information Services Mike Foreshew 54- Finance Geoff Emberson 56- Director Sustainable Organisation Bruce Rendall 57

Capital Works Overview Craig Cinquegrana 58

Priority Works Overview Various 69

Priority Projects Overview Various 72

Asset Conversion Program Yasmin Woods 80

Financial Statements Geoff Emberson- Standard Statement of Financial Performance (Income 87

Statement)- Net Cost Statement 88- Standard Statement of Cash Flows 90- Standard Statement of Financial Position (Balance Sheet) 93- Standard Statement of Capital Works 94- Corporate Performance Statement 95

Key Financial Status Indicators Geoff Emberson 97- Borrowings

Monthly Report November/December 2014 1

STRATEGIC PLANNING

NOVEMBER

STRATEGIC LAND USE PLANNING• Housing and Settlement Strategy – Council’s demographic consultant firm id. Consultants have

recently provided further information on population growth and on this basis the housing projections are being reviewed.

• Implementation of the new Residential Zones – the scope of this project is being reviewed having regard to the report by the (former) Minister’s Standing Advisory Committee on this subject.

COASTAL PLANNING• Mornington Harbour Precinct Plan – Council adopted this Plan on 24 November 2014. Council

also adopted the related plan for the Mornington Pier Forecourt redevelopment. Tendering of the Forecourt Plan works is due to occur February/March 2015 with construction starting in April2015.

• Safety Beach Coastal Management Plan - a Draft Plan has been prepared. A report recommending exhibition and further consultation is envisaged to be presented to Council in February/March 2015.

• Rye Foreshore Landscape Master Plan - Consultants have been appointed to prepare the Plan.A comprehensive community consultation program will commence in mid-January.

• Mornington Football Disaster Memorial Park – improvement works have been halted due to the discovery of items of potential Aboriginal Cultural Heritage significance. This matter is under review by Aboriginal Affairs Victoria.

• Mills Beach Landscape Master Plan – construction plans for area upgrade and beach access have been finalised. Stage 1 works are expected to commence in March 2015.

NATURAL SYSTEMS PLANNING• Tootgarook Wetland Management Strategy - Draft Consultant Report on Wetland Values and

Ecological Character Description (feasibility of RAMSAR listing) has been received and is under review as an input into the Strategy.

• Tootgarook Wetland Environmental Monitoring Project - Melbourne Water and Council have jointly commissioned the consultant firm Jacobs SKM to undertake this project.

• Port Phillip and Western Port Biosphere Foundation - Annual General Meeting - officer input provided for a new project on water management, utilising Watsons Creek as a case study.

• Mornington Peninsula Biodiversity Conservation Plan - the brief for this project was completed in consultation with the Natural Systems Team.

URBAN DESIGN• Mornington Laneways Strategy – the consultant firm Hansen Partnership has completed a

report in consultation with the Chamber of Commerce and other stakeholders, officers and the Design Advisory Panel. This report is to be presented to Council for consideration in February2015.

HERITAGE• Mornington Peninsula Heritage Study Review – Stage 2 (Dromana, Rosebud and Rye) –

heritage consultancy firm Context has been appointed for this project. The identification of sites for further heritage assessment has commenced.

• Rosebud Sound Shell – preliminary investigations for the preparation of a Conservation Management Plan have been completed in consultation with the National Trust. Information is being sought about Council’s duty of care in preventing access to the roof of the sound shell prior to planning modifications to restore it to a more original and attractive state.


• Collins Settlement Site Management Plan (2002) - a review of the management plan has been commenced in conjunction with Parks Victoria and other relevant community stakeholder groups.

• Police Point cottages - design and advisory work continues in support of re-modelling, refurbishing and conservation works on the various cottages.

AMENDMENTS, PLANNING SCHEME REVIEW AND STATUTORY PLANNING REFERRALS• Amendment C174 (part 3): Heritage items (completion of the Heritage Review for Area 1 – Mt

Eliza, Mornington and Mt Martha) - Council adopted this amendment on 24 November for submission to the Minister for Planning for approval.

• Amendment C161: Yaringa Boat Harbour - documents have been submitted to the Department of Planning to commence exhibition process in early January. Panel hearing scheduled for May2015.

• Amendment C184: various items – this amendment has been placed on exhibition with closing date of 9 January 2015. The items include: a rezoning of South East Water owned land in Kanya Road, Mount Eliza, for residential development and a change to the Design and Development Overlay controls for land on the north side of Bungower Road, Mornington, to facilitate a low density residential development proposal.

• Referrals from statutory planning – 18 referrals were received and 13 were completed.• Demolition requests – 30 requests were received and 28 were completed in terms of heritage

assessment. No heritage issues were raised by the applications received.

DECEMBER

STRATEGIC LAND USE PLANNING• Hastings Town Centre Structure Plan – Council adopted this Plan on 8 December.• Dromana Township Plan – the consultant firm Hansen Partnership has been appointed for this

project. As a first step an Issues Paper for community consultation is to be completed. This is anticipated to be completed in February/March 2015.

• Rosebud Activity Centre Structure Plan, Rosebud Activity Centre Urban Design Framework and Rosebud Coastal Management Plan – these adopted policy documents are being reviewed for Council’s consideration, having regard to recent Council resolutions in relation to the Southern Peninsula Aquatic Centre.

COASTAL PLANNING• Hastings South Coastal Management Plan - Council adopted this Plan on 8 December and has

referred the document to DEPI for approval.• Jetty Road (Rosebud) Precinct Master Plan – the exhibition period for public comment closed

on 22 December. Submissions are being reviewed and will be reported to Council early in2015.

• Foreshore Advisory Groups – a combined meeting of the three Foreshore Advisory Groups in the Briars Ward was held to discuss issues of common interest.

• Carraar Creek Lane coastal path – a Public Meeting was held regarding current issues and investigations in relation to the path, which has been closed due to a landslip.

• Mornington Harbour Precinct – plans are being prepared for replacement of the bluestone toilets in conjunction with the Pier Forecourt redevelopment project.

• Hastings boat ramp extension and deepening – Expressions of Interest have been invited from suitably qualified consultants to undertake a feasibility study for this project.

NATURAL SYSTEMS PLANNING• Mornington Peninsula Biodiversity Conservation Plan – Expressions of Interest have been

invited from suitably qualified consultants. The closing date is 29 January 2015.• Tootgarook Wetland Management Strategy – a combined Government, Agency and Community

Stakeholders meeting was held on Friday 12 December. This forum included two key presentations, the first by Ms Cassie Price, from WetlandCare Australia (Regional Manager,


Ballina Region, NSW), and the second, led by Co-design Studio and Hands On Learning, with the Rosebud Secondary College and Eastbourne Primary School students presenting on the Rosebud West Wetlands Reserve Upgrade project: Engaging local young people.

• Planning Permit P06/2870 for 1225 Nepean Highway, Mt Eliza (Norman Lodge) - Implementation of Permit Conditions for the creation of two Coastal Reserves and the transfer of these to Council has been finalised, including arrangements for receipt of land titles and transfer of $250K from permit holder to Council for management of reserves for 10 years.

URBAN DESIGN• Beleura Hill Neighbourhood Character Study and Design Guidelines – Council adopted the

Beleura Hill Design Guidelines (developed with assistance from planning consultant firm Tract) on 8 December 2014.

• Streetscape Design Framework for High Street in Hastings – the landscape architecture firm Aspect Studios have undertaken an initial round of community engagement and are now preparing a Draft Design Framework for further consultation.

• A Design Advisory Panel workshop was held on 9 December 2015 to review and discuss a proposal for an aged care facility at 1497 -1505 Point Nepean Road, Rosebud. The DAP report has been completed.

HERITAGE• Mornington Peninsula Heritage Study Review – Stage 2 (Dromana, Rosebud and Rye) - officers

have completed a report on a street by street heritage survey of the study area, (excluding three smaller areas to be surveyed by consultants). Context Consultants are continuing preliminary identification of sites for further assessment.

• The next round of heritage grant applications have been received and assessed. Most applicants have been asked to provide additional information about the scope and detail of works proposed, so that funds can be allocated most fairly and with optimal heritage benefit.

• Sorrento (Heritage) Design Guidelines - officers are pursuing finalisation of the guidelines for consideration by Council.

PLANNING SCHEME REVIEW AND STATUTORY PLANNING REFERRALS• Amendment C176 Part 2: general items including rezoning of land at 70 Mountain View Road,

Mount Eliza – Council adopted the Amendment on 8 December for submission to the Minister for Planning for approval.

• Amendment C188: including Bittern Design and Development Overlay (to recognise the low density residential edge of the Bittern township) and Tootgarook Wetland Environmental Significance Overlay. Council resolved to seek authorisation to exhibit the amendment on15 December.

• Quadrennial Mornington Peninsula Planning Scheme Review - Council adopted the Review on15 December for submission to the Minister for Planning for approval.

• Referrals from statutory planning – 19 referrals were received and 25 were completed.• Demolition requests – 33 requests were received and 44 were completed in terms of heritage

assessment. No heritage issues were raised by the applications received.

Financially, there is a positive variance primarily resulting from vacant positions, staff leave and lower than projected consultant costs.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (150) (155) (5) (952) (847) 105 (1,920) (1,911) 9


STATUTORY PLANNING

NOVEMBER 2014

Planning ApplicationsCouncil received 180 planning applications in November and decided 193 planning applications. As of the end of the month, 712 planning applications remain in hand.

Of the applications decided, 73% of applications were decided within the statutory timeframe, exceeding the Unit’s monthly target of 65% of applications to be decided in time and exceeding the State average of 64%.

The statutory planning unit operates with 4 planning teams and a planning support team.

Team North Team East Team South Team Central(Fast Track)

Applications received 34 32 30 77

Applications determined 35 39 17 71

% within time 60 63 70 76

% within 60 and 80 days 20 - 13 7

Planning Support:The Planning Support team received a total of 3552 telephone calls in the month of November. Of these, 88% (target is 80%) of calls were answered within twenty seconds and 99% (target is 95%) of calls were answered within two minutes. The team also serviced approximately 647 counter enquiries this month. During November, the Planning Support team completed 94% (target is 85%) of the workload in time for the month.

Planning S72 Amendment ApplicationsCouncil received 32 applications under Section 72 of the Planning and Environment Act to amend planning permits in November and decided 31 planning amendment applications. 105 planning amendment applications remain in hand.

Secondary Consent ApplicationsCouncil received 26 planning amendment applications in November and decided 33 planning amendment applications. 40 secondary consent applications remain in hand.

Significant ApplicationsP 14 / 0951: 785 - 786 E s p l anade, M o r n i n g t on - 3 commercial premises on the ground floor, with 9 apartments above including basement car parking. The application has concluded advertising with1 objection received.

P 04 / 2936: 1254 N epean Hi g h w a y , M t E li z a - The amendment application seeks approval for a 34 bed increase to the existing 90 bed aged care facility at the site (George Vowell Aged Care Facility). Advertising concluded. No objections have been received.

P 14 / 1925: 16 Gr a f R o a d, S o m e r v ill e - Use and develop the land for a retirement village. The application proposes 11 separate buildings (a mix of 2 and 3 storey buildings) comprising a total of233 living units. Further information has been requested.


P r oposed D e v e l op m ent Pl an – RAC V C ape S c h anck R es o r t - This is a request for approval of the Development Plan, which will facilitate the proposed redevelopment of the clubhouse and accommodation rooms at the RACV Cape Schanck Resort. The proposed Development Plan is currently being exhibited.

VCATP 13 / 1992: A rt h u r s S e a t S t a t e P a r k, P u r v es R oad, A r t hu r s S eat - The Tribunal determined to uphold Council’s original decision to grant a permit, but with varied conditions stemming from the various expert evidence presented to the Tribunal during the course of the hearing. These primarily related to conditions around emergency management and operation of the facility during times of high fire risk, vegetation offsets, noise, and reduced hours of operation in the evening period.

DECEMBER 2014

Planning ApplicationsCouncil received 202 planning applications in December and decided 205 planning applications. As of the end of the month, 651 planning applications remain in hand.

Of the applications decided, 70% of applications were decided within the statutory timeframe, exceeding the Unit’s monthly target of 65% of applications to be decided in time and exceeding the State average of 64%.

The statutory planning unit operates with 4 planning teams and a planning support team.

Team North Team East Team South Team Central(Fast Track)

Applications received 58 40 44 55

Applications determined 43 35 38 72

% within time 70 46 63 79

% within 60 and 80 days 12 31 11 7

Planning Support:The Planning Support team received a total of 2941 telephone calls in the month of December. Of these, 92% (target is 80%) of calls were answered within twenty seconds and 99% (target is 95%) of calls were answered within two minutes. The team also serviced approximately 598 counter enquiries this month.

During December the Planning Support team completed 95% of tasks within timeframe (target is85%). This team target was achieved 10 of the 12 months in 2014.

Planning S72 Amendment ApplicationsCouncil received 33 applications under Section 72 of the Planning and Environment Act to amend planning permits in December and decided 41 planning amendment applications. 108 planning amendment applications remain in hand.

Secondary Consent ApplicationsCouncil received 29 planning amendment applications in December and decided 31 planning amendment applications. 36 secondary consent applications remain in hand.

Significant Applications


P 14 / 0951: 785 - 786 E s p l anade, M o r n i n g t on The application proposes the re-development of the “Harba” restaurant site on the Esplanade. The application is for the development of 9 apartments, 3 commercial premises on the ground floor and basement car parking. The application has concluded advertising and 1 objection has been received.

P 14 / 1654 - 428 & 430 R acecou r se R oad, M o r n i ng t on The application seeks approval for the development of a residential village comprising 32 dwellings(for people with disabilities) and a ‘wellbeing’ centre located to the front of the site. The wellbeing centre will service the existing retirement village on the opposite side of Racecourse Road and the wider community. The application is on advertising until 7 January 2015.

P 14 / 1931 – 120 N epean H i g h w a y , D r o m ana The application seeks approval for the construction of a supermarket (ALDI), associated advertising signage and alteration of access to Nepean Highway. The application is on advertising until 6 January 2015 and two (2) objections have been received. Referrals have also been undertaken for the application.

VCATP 13 / 1969: 57 - 59 O ce a n B each R oad, S o rr e n t o This is an application for review against Council’s decision to refuse to grant a permit for the development of a shop and six (6) dwellings, together with carparking variation and vegetation removal. No hearing has been set at the time of this report.

P 13 / 1830: 3080 P o i nt N epean Road, S o rr e n t o This is an application for review against conditions for the development of the land for a dwelling, vegetation removal and associated works. One of the key matters in dispute involves how the viewing cone from the Eastern Sisters lookout is to be defined. The resolution of this issue may necessitate a Practice Day hearing before a legal member of the Tribunal. No hearing date has been set at the time of this report.

VCA T ' s new app r oach i n t he Pl ann i ng and E n v i r on m ent L i st VCAT is changing its approach to listing matters in the Planning and Environment List. The main change is that parties will get a date for their hearing and a date for any compulsory conference or mediation at the outset of their proceeding, giving them certainty about timelines and more time to prepare.

On 2 February 2015, VCAT will introduce new initiating orders for all matters in the Planning and Environment List. The orders will specify the dates for hearing and any compulsory conference. The orders will also make it clear what each party or agency needs to do, and by what date. Currently, parties are not advised of these dates and processes until further down the track. Parties will have more time to prepare for hearings, organise for witnesses or experts to attend, engage advocates, and amend plans.

Financially, the year to date favourable variance of $190k is largely a result of less legal expenses ($135k) and external consultants ($28k) spent than forecast. These forecasts will be reviewed and adjusted as part of the Mid Year Review.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (304) (220) 84 (2,178) (1,988) 190 (4,145) (4,108) 36


ENVIRONMENT PROTECTION AND COMMUNITY SAFETY

November/December

FIRE PREVENTION AND EMERGENCY MANAGEMENT

November• Fire Prevention Officers and Shire Rangers inspected over 5,000 properties and issued over

1,600 Fire Prevention Notices directing property owners to undertake fire hazard works.

• The team delivered Emergency Relief Centre (ERC) training at the new Mornington Civic Reserve Recreation Centre. Familiarisation of the new ERC trailer was undertaken; this trailer allows the Shire to set up a relief centre at any location.

• Shire Officers attended a regional workshop in November hosted by Emergency Management Victoria (EMV) to discuss capability and development across different agencies involved in emergency management.

December• Fire Restrictions are now in force and it is expected that the fire danger period will run from

Monday 8 December 2014 until Friday 1 May 2015. The lighting of fires is prohibited without a permit and extreme caution is necessary throughout the Fire Danger Period.

• The Mayor, Councillor Bev Colomb, officially handed over a new 105,000 litre water tank for fire-fighting purposes to the Country Fire Authority (CFA) brigades of Red Hill and Main Ridge. The Shire funded water tank, located on Arthurs Seat Road Red Hill, provides the hinterland brigades with an accessible, strategically positioned source of water in an area where reticulated water is not available. The Shire has also upgraded facilities at existing strategic water points at Pindara Road Arthurs Seat and Old Main Creek Road Main Ridge.

• The Mornington Peninsula Shire in partnership with the CFA, Parks Victoria, VicRoads andVictoria Police hosted a multi-agency community fire engagement day on Saturday6 December 2014 at the Rye Civic Hall from 10am until 2pm.

• On Monday 15 December 2014 the Mornington Peninsula Shire Council adopted its Roadsides Fire Management Plan. This plan is a five year scheduled program of additional roadside fire management works for Shire managed roads and categorises the roads for fire management purposes.

ENVIRONMENTAL HEALTH

November• The renewal of registration for the Shire’s 2015 food and health businesses is almost complete.

1566 invitations to renew were issued and 85% have been returned to date. All premises must renew their registration before 31 December 2014. Final reminders will be sent out on15 December 2014.

• The Environmental Health Team undertook 80 Food Safety Assessments of fixed food businesses and 20 assessments of temporary food businesses. The team processed 16 applications and 237 Statements of Trade via the online registering system known as Streatrader.

• Best Bites is a Mornington Peninsula Shire program that recognises the most outstanding local food businesses in the area of food safety, healthy eating, sustainability and access for all. The winner of this award was the Hummingbird Eco Retreat, Red Hill for its excellence in nutrition and healthy eating, tobacco and liquor compliance, waste and recycling, energy and water efficiency, and access for all. Winners were presented with their awards at the24 November Council meeting.


• The Shire was successful in obtaining funding from Department of Environment and Primary Industries (DEPI) for a boat wastewater pump station to be installed on the pier near Mornington Yacht Club in 2015.

• In conjunction with the Environment Protection Authority, the Environmental Health Team is commencing a risk assessment of Rye beach to determine possible sources of bacterial contamination detected last summer.

December• The Environmental Health Team undertook 152 Food Safety Assessments of fixed food

businesses and 42 assessments of temporary food businesses. The team processed 61 applications and 394 Statements of Trade via the online registering system known as Streatrader.

• The Environmental Health Team have assisted the Department Of Health and Human Services and Consumer Affairs in contacting all business that we are aware of that sell bath milk (unpasteurised milk) and provided the current information on its danger and reminding them that it is illegal to sell unpasteurised milk for human consumption.

• The Environment Protection Authority’s Victoria summer time water quality forecasting service,‘Beach Report’ and ‘Yarra Watch’, began on Monday 1 December 2014.

Forecasts are updated twice a day on the Victorian government’s h tt p : / / ww w . c l eane r y a rr aba y . v i c . g o v . au/ website. The results are based on beach monitoring data, predicted weather conditions, weekly samples, pollution and other events such as algal blooms and fish deaths.

Poor water quality can affect health and become a safety issue for swimmers and this service provides timely and accurate water quality alerts and information to the general public.

STATUTORY BUILDING

November• The Municipal Building Surveyor attended four structural fires and three vehicle impacts into

building incidents out of work hours. All of the buildings suffered significant structural damage, but thankfully no serious injuries were sustained.

• The team received 76 new complaints of illegally constructed buildings during November, the investigations have commenced with a number of formal notices served on property owners to remedy these breaches.

December• On Monday 5 December 2014 the Statutory Building Team were called to an early morning

emergency in Blairgowrie where a 20 tonne garbage truck had accidently rolled into the rear of a café.

Once onsite, officers assessed the damage and managed the immediate installation of temporary propping to ensure the side brick wall and roof of the building remained stable, while carefully directing the removal of the damaged rear wall with an excavator.

SHIRE RANGERS

November• The Shire Ranger Team dealt with 861 reactive cases over the past month. In addition to this,

the proactive fire prevention program commenced this month where the Shire Ranger Team undertook 5,000 inspections of private land to assess the need to issue a Fire Prevention Notice.


December• The Shire Ranger Team dealt with 1042 reactive cases over the past month. In addition to this,

the proactive fire prevention program continues with re-inspections of notices issued last month.

• The traffic management program has multiple teams of officers working across the Peninsula seven days a week focusing on the busiest areas. With the increasing amount of traffic leadiing into the holiday period, the aim of the program is to ensure traffic turnover within the timed areas of the central business districts, as well as ensuring safety is not compromised by drivers parking in no stopping areas.

• A proactive beach patrol program commenced this month. The aim of the program is to visit foreshores and reserves under Shire management to educate and engage with the community who are walking their dogs along beaches with regard to animal regulations.

COMMUNITY ANIMAL SHELTER

November• 132 dogs were impounded and 111 of these dogs were reunited with their owners due to being

microchipped. Five dogs went to our rescue group’s partners who will now arrange for the appropriate vet care and seek a permanent home for them. 42 cats were impounded and unfortunately only five of these cats were returned to their owners. Eighteen cats were taken to our rescue group partners for rehoming.

• Special Project (DRIP initiative)Two Shire Rangers ran an educational training program to Community Care Workers that focused on animal behaviour traits. The aim is to help staff prevent and reduce the risk of dog bite incidents for the Shire’s Home and Community Care (HACC) Team. This is a great example of cross team unity and internal training at minimal cost.

December• A typically busy Shelter becomes even busier during December with 130 dogs impounded.

Pleasingly 92 of these dogs were reunited with their owners due to either being Council registered and/or microchipped. Twenty dogs went to our rescue group partners who will now arrange for the appropriate vet care and seek a permanent home for them; a fantastic result with only one dog having to be euthanized. Ninety-one cats were impounded and unfortunately only 14 of these cats were returned to their owners. An amazing 23 cats were taken to our rescue group partners for rehoming and it was disappointing that 19 cats had to be euthanised due to very poor health.

Special recognition to our rescue group partners this month, Forever Friends; Pointer Rescue; Labrador Rescue; Homeless Hounds; Staffords in Need; Down Under Dog Rescue; Australian Working Dog Rescue; Australian Animal Protection Society at Keysborough; Peninsula Cat Rescue; Sweet Shepherd Rescue; Rescue A Cat and Peninsula Vet Care at Dromana.

PLANNING COMPLIANCE

November• Local traders were concerned when a food vendor set up 4-5 mobile food vans on vacant land

in the Commercial 1 zone in Rye. The Planning Compliance Team and Environmental Health Team investigated and found that the vendor is complying with the Food Act and advised the operator what was permitted on site without a planning permit whilst advising him to remove the non-compliant items. Three teams from Sustainable Environment (Planning Compliance, Environment Health and Economic Development) held a public meeting to provide information to the traders and hear their concerns.

• The Planning Compliance Team tackled an ongoing issue of vegetation removal along the foreshore in the Rye East area. Information was mailed out to residents and advisory signage


was installed in the affected areas. Officers have also had productive conversations with some nearby campers about this issue.

• Real Estate signage remains an ongoing compliance issue across the Mornington Peninsula.The Planning Compliance Team continue to issue $1,444 fines to various real estate companies who fail to comply with the allowances under the Mornington Peninsula PlanningScheme.

December• The Planning Compliance Team communicated with residents and business operators in

relation to the Rye Food Truck Park and the use of this site. The site can be used for the purpose of selling ‘food and drink’ without the need for a planning permit as it is within the Commercial 1 Zone. Council has been closely monitoring the site for any amenity impacts. The site has been well kept and there have not been any amenity impacts found so far.

• Two unpaid infringement notices for illegal real estate signs led to two prominent real estate agencies facing charges in the Dromana Magistrates Court. Neither agency appeared at their respective proceeding and the matters were heard in their absence. Both agencies were found guilty and fined, one $2,500 and the other $4,500. Both parties have applied to the court for a re-hearing. Unfortunately some agencies continue to breach the signage allowance, which causes unfair competition and amenity issues for the affected areas.

• A local tree lopper pleaded guilty in the Dromana Magistrates Court to multiple charges relating to the illegal removal of several trees on a private property in the Balnarring area. The individual was fined and convicted for the offence and was ordered to pay fines and costs of$11,000. The landowner involved also faced separate enforcement action and has been ordered to remediate the land.

SCHOOL CROSSINGS

November and December• The school year is coming to a close. The Shire’s Children’s Crossing Supervisors are enjoying

the final year celebrations with many of them being an integral part of the students’ end of year celebrations. Many of the supervisors have participated in the orientation programs for the2015 prep classes, helping to teach them to safely cross the road.

EPaCS ADMINISTRATION

November and December• The administration Team are taking about 1,000 calls per week mainly related to the fire

prevention season, food and health business registrations and statutory building processes. At this time of year there is a pre-Christmas rush on building permit processes as the community attempt to finalise projects and to coincide with the major house selling season on the Peninsula.

Financially, the favourable variance is due to greater than predicted income from infringements and statutory building income.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (182) (413) (231) (2,352) (2,097) 256 (5,339) (5,259) 80


ECONOMIC DEVELOPMENTNOVEMBER

Dromana Visitor Information Centre (DVIC) relocationThe Tourism Team relocated back into their Dromana building following the roof repairs and refurbishment of the interior to meet OH&S requirements as well as Disability Access standards.

Industry Update110 businesses attended the annual tourism industry update address provided by Tracey Cooper and the Board members of the MP Regional Tourism Board. Tracey outlined the past 12 months achievements and future marketing directions.

Trip PlannerAs part of the tourism industry new initiatives, a Trip Planner has been installed on the visitmorningtonpeninsula.org website with animated characters in the ‘Findyourway’ campaign.

MP Conference Bureau [MPCB]Representatives of the MPCB attended the Executive Assistant Network Congress in Melbourne and promoted our region for the business events market to 120 delegates. These delegates are key contacts for business events/conferences, a market segment our industry is keen to tap.

Small Rural Landholder Network [SRLN]Our Rural Business Officer, Gillian Stewart, arranged two workshops for the network over the past six weeks. 70 farmers/landholders attended the workshops on weed management and an on farm/demonstration site field walk. These workshops assist our landholders to manage their land sustainably.

Food Industry Advisory Body [FIAB]FIAB has now endorsed the industry supported Certified Trade Mark [CTM] for the regional provenance food branding project. The rules applying to the CTM are also finalised and the CTM will be lodged with the ACCC prior to Christmas.

Frankston MP Business Breakfast160 business people attended the breakfast to hear Carolyn Creswell, owner of Carman’s Foods, tell the remarkable success story of her company.

Rye Business AssociationEDU is continuing to support the development of a Rye Business Association. There have been two trader meetings to date and EDU are confident of the group eventually forming an incorporated business association to represent all traders on relevant issues in the town.

Basketball TournamentEDU supported the 28th Southern Peninsula Junior Basketball Tournament. 340 teams competed with 3,400 players and a further 4,000 parents and friends attending the three day event. 75% of the teams come from outside the region, providing a great economic stimulus in the ‘off peak’period of tourism.


DECEMBER

TOURISM

Visitor Services

Vi s i t or C en t r e A c t i v i t i es The team welcomed and trained six new volunteers to provide customer service in the VisitorCentre.

Vi s i t a t i on S t a t i s t i cs The Regional Booking Service saw an increase of 7% on bookings made against December last year, with the value of accommodation increasing 20.5% to $54.5k.

Walk in visitors decreased by 34% to 3783 whilst phone calls for assistance have increased slightly by 2% from 1,216 to 1,240.

Industry Workshops

F i r e R eady W o r kshop S e r i es The Mornington Peninsula Tourism Fire Ready workshop series was awarded the 2014 VictorianCFA Industry and Service Award at a ceremony held on 4 December 2014.

R e g i onal S oc i al M ed i a I n t e g r a t i on Two workshops were held on 11 December 2014 with 45 attendees from the tourism industry, integrating the regional tourism website with Facebook, Twitter and Instagram.

P& O C r u i ses A December briefing with 100 people was run by P&O Cruises and Abercrombie & Kent to inform businesses and emergency service personnel of the arrival of the cruise liners on 24 February.

EDU has met with the Western Port Harbour Master to prepare back up plans in the event stormy weather makes berthing at Mornington too risky. Stony Point will be the backup location.

Business EventsThe Mornington Peninsula Conference Bureau has been rebranded as ‘Business Events Mornington Peninsula’ to better align with industry standards and market demand. A new logo and Meeting Planners Guide have been developed and will be launched at the Asia Pacific Incentives and Meetings Expo (AIME) in February 2015.

BUSINESS DEVELOPMENT

Marine Precincts StrategyPublic submissions have been collated and analysed. The final version of the strategy will bepresented to Council in February or March 2015 for adoption.

Hastings Fish ShedThe shed has been stripped and renovations are underway for the establishment of a VisitorInformation Centre.

Small Rural Landholder Network (SRLN)The final MP Farmer Discussion group for 2014 was held at ‘Ke Warra’, Moorooduc with 35 people. Technical discussions focused on cattle husbandry, pasture production with alternative fertilisers, as well as cattle herd genetics.

Food Industry Advisory Body (FIAB)The Certified Trade Mark (CTM) application for Mornington Peninsula Produce was lodged prior toChristmas which is a major milestone for Action 1 of the Local Food Strategy.


Technical Fact Sheet seriesA rural land use focused fact sheet series is currently being scoped and will commence production in early 2015. A number of local agribusiness technical advisers will provide local content for the fact sheet series, which will target both new and established landholders. Themes for the publication include:

• Soils• Water• Pastures• Rural land management• Strategic land use planning• Matching landscape and land use capability• On-Farm business diversification, and• Niche enterprises

Nursery Industry AuditScoping work for this project will continue in January 2015 to identify a key stakeholder engagement strategy to be undertaken in February. Timeline for completion of the audit is 30 April2015.

Small Business Mentoring Sessions17 SBMS clinics have been scheduled for 2015 with the first sessions on 10 March and last session on 20 October. These free clinics offer local businesses a 45 minute 1:1 session with a professional business mentor.

Digital Enterprise workshopsNine Digital Enterprise workshops have been booked for 2015 between March and November. These free workshops will help get our businesses ready to participate fully in the Digital Economy. In addition, 1 on 1 business mentoring will be offered to participants.

Financially, there are no issues and the EOY position will be as forecast.

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DIRECTOR - SUSTAINABLE ENVIRONMENT

NOVEMBER

The Minister for Planning has approved Amendment C180 RACV Resort Cape Schanck. The next step includes formal public notice of the proposed revised Developer Plans, including proposals for the provision of reticulated sewerage infrastructure, and subsequent review of any submissions received.

Council adopted both the Mornington Harbour Precinct Plan and the Mornington Pier Forecourt Plan. With further funding support from Parks Victoria, Council will upgrade the access and forecourt area with the pier redevelopment project. Construction is expected to take place in April2015.

More than 4000 properties have been inspected as part of Council’s Fire Prevention InspectionProgram during this month, supported by the Shire Rangers and Emergency Management teams.

Congratulations to all those businesses who have partaken in the 2014 Best Bites program. This program recognises the most outstanding local food businesses in the area of food safety, healthy eating, sustainability and access for all.

Council received 180 planning applications and decided 193 planning applications this month. Of the applications decided, 73% were decided in the statutory timeframe for November 2014, exceeding the unit’s monthly target of 65% of applications to be decided in time for the eighth consecutive month. 12% of applications were decided in 61 - 80 days, 4% of applications decided in 81-100 days and 11% of applications decided in 101 days plus.

Council received 32 planning amendment applications this month and decided 31 planning amendment applications.

The planning support team received a total of 3552 telephone calls and 647 counter enquiries this month.

The Shire Ranger team dealt with 861 reactive cases during this month.

At the Mornington Peninsula Regional Tourism Board annual Industry Update, the recently completed Destination Management Plan was presented to the industry. The new and innovative‘Find Your Way’ trip planner was officially launched. For further details please visit:www. visitm or ning t onpeninsula. org

DECEMBER

Council adopted the Beleura Hill Neighbourhood Character Study and Design Guidelines, HastingsTown Centre Structure Plan and the Hastings South Coastal Management Plan.

Council received 202 planning applications and decided 205 planning applications this month. Of the applications decided, 70% were decided in the statutory timeframe. This represents 11 out of the 12 consecutive months where we exceeded the 65% target.

From February 2015 VCAT will introduce new orders for all matters in the Planning andEnvironment List, specifying the dates for hearings and any compulsory conference.

Several tourism industry workshops were held during December, including preparing the industry for the first P&O cruise ship visiting Mornington on 24 February 2015.

Fire restrictions are in force until Friday 1 May 2015. Council adopted its Roadsides Fire Management Plan, a five year scheduled program of additional roadside fire management works for Shire managed roads.


The Shire Ranger team responded to 1042 cases during December 2014. Collectively, the Shire’s Fire Prevention and Emergency Management officers and the Ranger team inspected over 5000 properties and issued over 1600 Fire Prevention Notices.

Financially, the Sustainable Environment Group budget is tracking to forecast.

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Operating Surplus / (Deficit) (37) (29) 8 (237) (225) 12 (471) (471) 0


INFRASTRUCTURE STRATEGYNOVEMBER REPORT

SUSTAINABLE TRANSPORT

Peninsula Transport Assist IncorporatedPeninsula Transport Assist Inc., (PTA) has recently received a welcome cash boost of $30k from Brotherhood of St. Laurence to continue its valuable role in the community of providing all inclusive volunteer assisted transport and community bus access.

FOOTPATH AND UNSEALED ROADS CONSTRUCTION STRATEGY

Path WorksB esg r o v e S tr e e t / Hi n t on S tr eet P a t h , R oseb u d – 1 , 610m Exposed Aggregate Concrete Works and associated retaining wall works have progressed this month.

S tr eet C ons t r u c t i on S pe c i al C ha r g e S che m e s McLeod Road Group Special Charge Scheme, Mt MarthaWorks are ongoing with much of the kerb and channel installed, drainage pipes and pits constructed and first asphalt layer in place.

TRAFFIC AND ROAD SAFETY

Bus Stop Works - Adshel SheltersThe Traffic and Road Safety Team have been working with representatives from PTV and AdShel over the past two months to manage the installation of new bus shelter infrastructure in suitable locations around the Shire. AdShel, under contract with Public Transport Victoria, has recently completed the construction of 10 new AdShel Shelters for the Peninsula.

Mornington Pier Forecourt & Boat Ramp Access Improvements - Joint Project with ParksVictoriaCouncil has approved the contribution of $250k from the current Capital Works program towards the proposed improvement to access for the Mornington boat ramp and Mornington Pier Forecourt works that are being developed in conjunction with Parks Victoria pier reconstruction works. Designs are now being finalised for the proposed improvement to access for the Mornington boat ramp and Mornington Pier Forecourt works. Works on forecourt area will begin following completion of the pier and wave wall works which have been delayed due to inclement weather.

ASSET MANAGEMENT

Condition Assessment ManualsTo assist the Shire’s service providers to undertake effective condition assessments of Shireowned assets, the Asset Management Team is working with the service providers to develop detailed “condition assessment manuals”.

Safer Local Roads – Pavement Condition Index (PCI) Quality PlanThe PCI is used to determine the pavement performance of the sealed road network over a three year cyclical measurement period. Methodologies and improvement plans for future consideration have now been documented in a ‘PCI Quality Plan’ for future user’s and stakeholder reference.


DECEMBER REPORT

SUSTAINABLE TRANSPORT

PenBusThe service has now ceased for the 2014 academic year with applications still being received for travel in 2015. The bus will begin operations again on the 23rd February 2015 during ‘O’ week. The Infrastructure Planning and Policy team are currently advocating to State Government Members for continued funding for this service beyond June 2015.

In response to an article published in the Leader Newspaper on the 15th December the Shire has received feedback from over a dozen users on what it means to them and their ability to continue their further studies if the service did not continue.

FOOTPATH AND UNSEALED ROADS CONSTRUCTION STRATEGY

Path WorksBesgr ove Str eet / Hint on Str eet Pat h, Rosebud – 1, 610mExposed Aggregate Concrete Works and associated retaining wall works have continues to progress this month with the remainder to be completed during January.

Street Construction Special Charge SchemesC o wl e y S tr eet S pec i al C ha r g e S ch e m e, M c C r ae The construction of Cowley Street and the car park to the front of the shops is well under way. Drainage systems as well as kerb and channel have been installed, plus sections of footpath for improved shop access.

TRAFFIC AND ROAD SAFETY

Bus Stop Works - Community/SchoolIn December works have been undertaken to upgrade two bus stops. One of these is located near the corner of Truemans Road and Sandy Road in Rye. This stop is utilised by both school buses and the new Peninsula Explorer. This stop has been upgraded to include a designated bus bay and a concrete hard stand to improve the safety of the stop.

Mornington North Community Project – Place Making & Peninsula SaferSpeedsThe Shire has been successful in receiving a $25k grant for the Mornington North Community project from the TAC program aimed at local area traffic management and 40 Area speed limits.On Saturday 13th December, the Briars Ward Councillors; Councillor Shaw and Councillor Colomb, and Shire officers met with key stakeholders and members of the community at Mornington Parkprimary School to celebrate Christmas and to discuss the action plan that has been developed for the Mornington North area.

Hastings Wallaroo Rejuvenation ProjectThe Shire and the Wallaroo Residents Action Group are continuing to work through the planned projects in the Wallaroo Reserve area. A community BBQ to celebrate the end of the year was held in the Reserve on the evening of 10th December at the new BBQ area alongside the refurbished playground in Wallaroo Reserve. About 250 people from the local community came along to catch up and enjoy some Christmas cheer. The BBQ was followed by the school concert.


Shoreham Common Development ProjectThe Traffic and Road Safety Team have been working with the Shoreham Community Association to develop the Shoreham Common Area into a more family friendly area.The Shoreham Common Development Project works have included new park furniture, new playground equipment, the sealing of the reserve driveway, construction of a pathway, theinstallation of a disabled access handrail and also providing a temporary disabled access ramp to the Hall. In December the access ramp and handrail were installed to provide disabled access to the hall. The footpath from the hall to the toilet block was also constructed in December.

ASSET MANAGEMENT

EPaCS Team Enhance their Capabilities with GeoMedia Smart ClientThe GMSC (GeoMedia Smart Client) team are working with EPaCS to give them control over the definition and location of areas and assets that support a number of community services. The EPaCS group now enjoy an increased efficiency and timeliness in performing some of their key functions.

Undergraduate Engineering ProgramThe Asset Management team has once again taken the opportunity to be part of the summer undergraduate engineering program run by the Infrastructure Directorate. This program has been a huge success in the past; it not only offers young engineers the chance to experience working life within a Council environment, but also provide them with the opportunity to collaborate and work closely with various professionals, such as Surveyors, Assessment Management, Construction & Design and Traffic & Road Safety Engineers.

Financially, a reallocation of salary budget to Asset Management will correct the reported variance in December. This change will be reported in the January report, with no bottom line effect on the year.

$'000ForecastMonth

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ForecastY.T.D

ActualY.T.D.

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Operating Surplus / (Deficit) (188) (115) 73 (1,239) (1,294) (55) (2,470) (2,527) (57)

.


INFRASTRUCTURE MAINTENANCE

December in infrastructure maintenance saw a focus on preparing for the holiday season especially at the Shire foreshore camping sites but also in the commercial areas with street cleaning, in bushland reserves with fire management works, and on our roads with maintenance of the large network of unmade roads.

FERAL ANIMAL CONTROLRangers at The Briars are working with the Sporting Shooters Association to control rabbits within the Wildlife Sanctuary. A firearms safety management plan has been approved by Police and a Populous Places Permit obtained. After two nights shooting 25 rabbits have been removed. Complete rabbit control within the feral proof fence is essential if we are to successfullyparticipate breeding programs for rare species such as the Southern Brown Bandicoot. Rabbits are direct competition for native mammals of about the same size such as bettongs, potoroos andbandicoots.

GREEN ARMY MOUNT ELIZA LINEAR RESERVES PROJECTThe Green Army Linear Reserves and Access and Fuel Management Project began in MountEliza Regional Park this month. The team have been very productive cleaning up a central areain the park, removing lots of woody weeds alongside our bushland management service provider. Although focussed primarily on weed control and fuel management, the Green Army team will beinvolved in range of activities over the next six months including fauna and flora surveys,historical research and interpretation, garden design and construction and erosion control in several Mount Eliza Bushland Reserves. The team’s motto is “Leaf it to us” and Shire officers arelooking forward to a strong contribution from this fun, bright and enthusiastic bunch.

FORESHORE CAMPING PRE-SEASON PREPARATIONMuch preparation by the Health and Recreation Team, Buildings Team and Parks and Roadsides Team goes into making it a successful camping season. Last season saw a 25% increase in campers satisfaction rating after pre-season works and a heavy reduction in the number of reactive works completed at Camp sites. This year’s preparation is no different and the amount and type of work has increased to further improve on the great work done in previous seasons. Preparation works were greatly appreciated by the Camper Liaison group - dedicated campers who represent campers in each of the sites. This initiative of Camper Liaisons has proven to be


very successful as the Campers are playing an active role in making service improvements. The pre-season works consisted of:

• Servicing of all hot water systems, water supply services and drainage to all amenity blocks

• Upgrade to vanity areas to toilet facilities, e.g. Sorrento toilets• Graffiti removal and cyclic painting renewal works to toilet blocks• Power supply upgrades to reduce potential power outages, replacement of 25 power

heads to camper locations• Tree inspections to manage potential risks presented• All amenities blocks are receiving two cleans per day and one high pressure clean

monthly.• This proactive pre-season work has led to over 200 corrective actions taking place, that’s

over 200 potential complaints or service requests avoided.

INDIGENOUS CULTURAL HERITAGE TRAINING DAYDuring the month of December the key participants of the Parks and Roadsides team, Furniture and Signs team and Buildings team attended an Indigenous Cultural Heritage Training Day. The Shire has a rich and extensive indigenous history and this was an opportunity to expand and educate the team on this and how we deliver Service to the Shire around this. There was an initial slide show on the background and history followed by a discussion on the Shire’s Cultural Heritage Plan. Then the participants visited indigenous cultural heritage sensitive sites, one of which was a good example where the Shire has implemented works very successfully and respectfully.

CLEANSING AND DRAINAGEBeach Cleaning: We are now full swing into the peak period and as such we currently have 2 beach sweepers cleaning our beaches on an increased frequency. Some early challenges have been the end of school crowds predominantly in the Rye area.

Litter bin emptying frequencies in townships all increase to cater for the rubbish generated by our seasonal visitors. Extra shifts and new staff are hired to deliver this service. We have alsostarted our bin clean program on cycle and have installed 15 new bin surrounds in Morningtonand Mt Eliza. We have replaced 120L bin surrounds and bin stands that were in the main streets with new 240L surrounds.

Many Public Amenities, especially those located along / near the foreshore precincts receive increased servicing. We have also just started our second clean in the high priority toilet blocks for the peak period.

Other activities such as street sweeping also increase over the tourist season.

Street Presence has received some very good customer feedback. The peak season Street Presence has increased in some larger townships to 16 hours per day. We have also introduced a walk behind footpath sweeper that runs along Main St Mornington most mornings of the week.

Crushed rock - an important commodity to maintain our roadsIn December, 2014 we applied 1,478 tonnes of crushed rock to unsealed roads at a rate of$30.18 per cubic metre. So far this financial year we have applied 13,334 tonnes of crushed rock at a cost of $375,037 at $28.13 per tonne to assist with grading of the unsealed road, shoulder,and car park network. This equates to 51% consumption of the $728,910 crushed rock budgetallocation for the current financial year.

Safer Local Roads has completed 1010 tasks in December 2014, of which 493 of those items were sealed road potholes with the following breakdown:


• 147 repairs on A-Classification Roads;• 71 repairs on B-Classification Roads;• 236 repairs on combined C and D-Classification Roads; and• 39 repairs in car parks.

In addition, we completed the following:• 74 Sealed Road Edge Break Repairs;• 70 Pit Lid / Surround Repairs;• 33 Make Safe Treatments;• 34 Unsealed Road Repairs; and• 118 Sealed Footpath Repairs.

SINKHOLE REPAIR MORNINGTONA sink hole in the road reserve was caused by a storm water pipeline which had been damaged due to other underground services being installed. The appropriate repairs have now taken place.

FINANCIALLY, the year to date variance which is minor is due mainly to the timing of payments and the budget phasing. At this time there are no significant bottom line issue to discuss. Growth and contract indexation will be reported in January. Contract supervisors are working towards there approved budgets.

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Operating Surplus / (Deficit) (3,922) (5,858) (1,936) (19,915) (19,570) 345 (42,834) (42,821) 12


INFRASTRUCTURE PROJECT MANAGEMENT

NOVEMBER 2014

Capital Works Program deliveryPlease refer to the CWP section of the Monthly report for a full list of all of the capital projects theUnit is delivering through November December.

Staff DevelopmentThere was good representation from our engineers at the recent Engineers Australia Convention with a special emphasis on the sessions dedicated to managing complex projects. Some valuable lessons were learned through others’ experiences with public private partnerships, alliance contracting and other innovative alternative procurement methods.

Melbourne Water Floodplain Management StrategyOur Drainage Engineers have been working very closely with Melbourne Water on their strategy and took the opportunity in the most recent consultative phase to provide some productive input to the process.

South East Metro Procurement ForumAt the most recent meeting the Unit had staff representation and gained some useful insights into the challenges of procuring CCTV projects as well as an update on the latest Contract Management techniques.

Alfred Street Plaza OpeningWith the recent completing of this streetscape project the community and the traders have jumped in the get maximum use out of this wonderful new facility. In addition to the opening pop up festival there are many more events, both formal and informal planned.

Opening pop up festival


Alfred Street by night

December

Aboriginal Cultural HeritageThe Unit has had a number of opportunities on recent works for working closely with the state’s Office of Aboriginal Affairs Victoria and is building a strong relationship. The knowledge exchange of cultural issues and the legislative requirements has been very valuable and is being shared with the Shire’s civil works contractors.

Civic Reserve Leisure Centre OpeningIt was pleasing to see the attendance and recognition of the architectural, building and project management contractors at the official opening. It was also heartening to see the facility so well used with many community groups and members of the public passing in and out of the building at the time.

Caraar Creek Lane path, MorningtonFurther geotechnical investigations have been undertaken this month to determine the most effective method of securing this path which is vulnerable to land slip. The trials have included processes such as soil nailing and will provide valuable information into the development of a durable design. Consultation with effected locals will continue over the summer period.

Building programWith the recent awarding of the last two building contracts just prior to Christmas the Unit now has the whole building program underway. Works on this multi-million dollar element of the Capital Works Program will continue after the summer period and preparations for the following year’s projects are now underway.


Financially, most of the variances during this period relate to salaries and casual staff where permanent staff taking long service leave are being backfilled by casual support and there is a little lag before these savings and costs balance out. There has also been some advance payments on software and software subscriptions which will not impact on year end. Legal fees are slightly down so far but there are a number of issues arising that will see this budget fully expended by the end of the financial year. On a year to date basis the team is on target.

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RENEWABLE RESOURCES

NOVEMBER 2014

‘ T H I NK L ES S W A S T E ’ C OO KBO O K Mornington Peninsula residents contributed recipes, ideas, hints and tips which were collated into a cookbook with the aim of reducing waste and sending less to landfill. The launch was held at St Joseph’s Primary School, Crib Point. A lunch was prepared with recipes from the cookbook and served by the students to the people attending the launch. The event also featured a tour of the school and their achievements in establishing a kitchen garden café.

C L I M A T E R E A D Y - Climate change adaption website and community engagement program

The Mornington Peninsula Shire, in conjunction with Kingston and Bayside City Councils have been successful in receiving a $200,000 grant from the Department of Environment and Primary Industries (DEPI) to develop a climate change adaption website and community engagement program.

This month the progress on the Climate ready project included:• Promotion of the Climate Ready survey to seek community input to the development of the

website. At the end of November the survey had been completed by 255 people, well over the target of 200 (the number required for statistic viability). The survey closes on 12th

December and the findings will then be collated; and• Continued development of the content for the Climate Ready website.

ECO L I V I NG D I SP L A Y CE N T RE WorkshopOn Saturday 8th November, thirty residents attended the Beyond Organics workshops at theCentre presented by Jarrod Ruch, Senior Ranger at The Briars.


S ou t h E ast C ounc i l s Cl i m a t e C hange A lli ance ( SECC C A )

The Mornington Peninsula Shire has been an active member of the South East Councils Climate Change Alliance (SECCCA) since its inception in 2006. The Alliance has continued to go from strength to strength, currently over $5million worth of projects that benefit our local communities. SECCCA was recently successful in winning the 2014 Australia Supply Chain and Logistics Environmental Excellence Award for the EcoDriver Fleet Efficiency program that was designed and delivered by SECCCA.

Pictured left: SECCCA Eco Driver Project Officer Rick Wakelin and Climate Change Projects Coordinator, Dan Pleiter.

SECCCA – Financial Risk Assessment ProjectSECCCA was successful in its application to the Victorian Adaptation and Sustainability Partnership Program to support a financial risk assessment on key climate change risks for its member councils. Mornington Peninsula Shire has attended several planning workshops and have nominated fire risk as a key strategic risk for inclusion in the project. Eight case studies will be developed on different risks such that each council will be able to adapt the lessons learnt from the project to climate change risk management in their municipalities.

ENER G Y M A N A G E M E N T Hastings Library Energy AuditAn energy audit has been commissioned and will completed in the first week of December to

determine the most cost effective strategies to reduce energy use and achieve energy cost savings at the Hastings Library.

W ATER M AN AG EM EN T

National Stormwater Australia AwardsFollowing Mornington Peninsula Shire’s success at the Stormwater Victoria awards in October, finalists were entered into the National Awards, presented as part of the National Stormwater Association Conference in Adelaide.

Mornington Peninsula Shire was successful in winning the award in the Education and Policy category for the “Melbourne Water’s 10,000 Raingardens program: working


with the Mornington Peninsula Shire Council and community to raise stormwater awareness and drive community action”

The award recognised the project as an excellent community based project that saw over 600 downpipe diverters hand delivered and installed throughout the Mornington Peninsula.

W AS TE M AN AG EM EN T

No Charge Green Waste Weekend

A no-charge green waste weekend was held on the 15th and 16th November 2014. Residents made good use of the no-charge green waste weekend. Approximately 4,120 cubic metres of domestic green waste was disposed at waste disposal centres across the peninsula (a decrease of 260 cubic metres from the same time last year) with around 3,350 residents using this opportunity to clean up their properties.

Site visit to waste management centres across the metropolitan areaSome team members participated in a tour of waste facilities in the metropolitan area which featured transfer stations, landfills and in-vessel composting for green waste. The team were able to observe the operation of the green waste processing facility which will have capacity to process food waste in the future.

Free Household Chemical Collection - MorningtonA free household chemical collection event was held at the Mornington resource recovery centre on the 29 November 2014. The event provided residents with the opportunity to dispose of common household chemicals without harming their health or the environment. Residents were required to register and provide information on the quantity and type of chemicals. Sustainability Victoria has indicated that the event was a success and that they will provide further detail quantity of chemicals received.


DECEMBER 2014

ECO L I V I NG D I SP L A Y CE N T RE Upcoming workshops at the Eco CentreThe summer workshop program for the Eco Centre has been designed and promotional posters and brochures distributed throughout the Shire.

TrainingThe ‘Arts About’ Group ran a Natural Dyes workshop at the Centre on 14th December for fifteen local residents.

Energy Efficiency Homes ConsultationsThis month our volunteers conducted one energy efficiency homes consultations at the EcoCentre.

Community Meeting and Regular GroupsThe Eco Centre Carers Group continues to use the Centre on a weekly basis as a central hub for creative activities for their disabled adult children and carers. The Collaborative Garden Group, a group of disabled clients from Konnections and Kankama, met at the Centre on 10th December for their annual Christmas party.

Cli mat e Change Adapt ati on

Staff attended the Climate Change Adaptation for Local Government & Public Sector Conference earlier this month. The conference showcased case studies and leading research on climate change adaptation, to assist councils in the planning and implementation of adaptation strategies including embedding activities within Council processes.

ENER G Y M A N A G E M E N T Appliance Timer ProjectAn energy saving project is underway where mains power timers are to be installed on appliances such as hot water boilers. An estimated 500 kg of greenhouse gas emissions can be saved annually by turning a 3 – 5L boiler off for 8 hours overnight.Implementation has begun and will carry on throughout January.


Electricity ContractsThe Shire’s current electricity contracts for large market sites and street lighting are to end on 31December 2014 with new contracts commencing from 1 January 2015. The contracts were procured through MAV Procurement earlier in 2014 and offer more favourable rates than the previous contract.

Meeting with PowershopA meeting was held with Powershop, an on-line electricity retailer to discuss their business model. The company representatives outlined their business model and outlined how they provide carbon offsets for the purchase of power for all of their customers. Offsets are purchased based on international carbon credits. Customers can choose to support renewables in Australia by paying an additional cost. There was further discussion about the Shire’s procurement requirements and how this model could be encouraged in the tender assessment process.

W ATER M AN AG EM EN T

Water ConservationThe Shire is working with South East Water to develop a sustainable water management plan for the staged upgrades of the facilities at Emil Masden Reserve in Mount Eliza. The site currently uses recycled water from the treatment plant for irrigation and with the development of new playing fields, a greater capacity system is required. The Shire is also looking at the option of accessing Class A water for the site to ensure greater flexibility for irrigation and water management.

Stormwater QualityA new project has commenced to proactively engage the business community around the management of their waste water. This project aims to educate businesses on best practice and prevent pollution to stormwater. The 12 month project, a prototype for the Shire, will focus on three areas on the peninsula identified to have contaminants of concern in the stormwater – Mt Eliza, Mornington and Rosebud West. Business engagement will begin from February 2014.

W AS TE M AN AG EM EN T

Review of Municipal Waste Management StrategyDuring November and December the Renewable Resources Unit continued to review the Shire’s Municipal Waste Management Strategy and to work on the business case which is being independently reviewed.

Meeting with Metropolitan Waste and Resource Recovery Group (MWRRG)Shire officers met with the Executive of the MWRRG to discuss key priorities for the year ahead. There was also discussion about progress with major contracts for organics in the south east of Melbourne, waste resource recovery implementation, waste education, and the development of the Shire’s waste strategy.

Metropolitan Local Government Waste ForumCouncillors Pittock, Dixon and Gibb attended the waste forum with an officer from Renewable Resources. The forum heard from an industry representative about the e-waste recycling program – closing the loop on television and computer recycling. The forum also discussed progress with the establishment of an organics treatment facility in the south east of Melbourne which should be operational at the end of 2016.


Financially, the year to date variance is favourable and is due to increased income from tipping fees and charges, and increased income from green waste bins. This favourable result has been reviewed in the mid year review process and will be reported in the January. In addition there are some contract payments which are have not yet been paid. Overall the team is on target, without significant issues to report in December

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Operating Surplus / (Deficit) (1,625) (1,407) 218 (3,737) (3,078) 658 (14,862) (14,854) 8


DIRECTOR – SUSTAINABLE INFRASTRUCTUREThe November and December period has been a very busy month for the Infrastructure Directorate. It is during this time of the year that the delivery of infrastructure services and demands on the Shire’s resources increases in advance of the peak summer period.

Preparing for the holiday season is a key focus for infrastructure and includes infrastructure works and services at our foreshore camping locations, beaches, commercial areas, bushland reserves and on many of our roads.

As an example, this year the pre-season works for our foreshore camping areas included:

• Servicing of all hot water systems, water supply services and drainage to all amenity blocks• Upgrade to vanity areas to toilet facilities, e.g. Sorrento toilets• Graffiti removal and cyclic painting renewal works to toilet blocks• Power supply upgrades to reduce potential power outages, replacement of 25 power heads

to camper locations• Tree inspections to manage potential risks presented• All amenities blocks are receiving two cleans per day and one high pressure clean monthly.• This proactive pre-season work has led to over 200 corrective actions taking place, that’s

over 200 potential complaints or service requests avoided.

November and December also saw progress in many of Council’s capital works projects. Of particular interest is the development of several community infrastructure projects including in Shoreham village, Wallaroo Reserve, Hastings and in Mornington North. These projects, which are being led by the Infrastructure Strategy Unit, have involved significant community engagement whereby Shire Officers have spent time meeting and engaging with community representatives to understand the issues and priorities from the community’s point of view. The Shire has received very positive feedback about this approach and of the infrastructure works that have resulted.

Financially, the year to date variance is due to salary, resulting from the transition of director. Offset funding will be provided in the mid year review forecast

$'000ForecastMonth

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ForecastY.T.D

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BudgetY.E.

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Operating Surplus / (Deficit) (44) (66) (22) (285) (355) (70) (566) (564) 2


CHILD, YOUTH AND FAMILY CARENOVEMBER AND DECEMBER

Education and Care ServicesThe Unit continues to streamline all services to cement a strong and robust approach to providebest outcomes for families and children. All staff are increasing their competencies working across services which is maximising efficiencies and direct responsiveness for the community. All servicepolicies are currently under review and consultation with all users is taking place.

Kindergarten Central RegistrationThe review of the registration process is well underway with the closing date of the survey that went out to all families who registered for kindergarten in 2015 extended to 12 December. Fourmeetings were held to provide kindergartens the opportunity to explore the current process and toexamine what worked well and what could be improved and to look at ways of moving forward with the process into 2015 and beyond.

The Baxter and Bentons Square kindergarten capital projects are in the final stages of completion with both services looking forward to commencing the 2015 kindergarten year in their newly completed buildings.

Child and Family HealthMaternal and Child Health (MCH) in collaboration with Frankston Mornington Peninsula Medicare Local have been meeting with General Practitioners (GP’s) and Practice Nurses across the Peninsula. This month we have met (at different venues with 13 GP’s and five Practice Nurses to promote the MCH Service. Making linkages and networking for the betterment in providing services to our mutual families.

Youth ServicesThe Freeza Events Committee provided young people of the Mornington Peninsula a fun night out on Halloween. This event brought out some of the leadership skills in our Committee members as they were responsible for undertaking many of the event organising tasks using their own initiative.

By delivering Freeza events we are addressing risk factor(s) as identified through CTC 2012Healthy Neighbourhoods Schools Survey: Mornington Peninsula Shire such as “Laws and NormsFavourable to Drug Use” and therefore, addressing protective factor(s) like rewards for pro-social involvement which are known to buffer against the development of health and social problemsamong young people. Our events are a drug, smoke and alcohol free environment. By providingactivities that do not encourage/condone the use of such substances and promoting publicly that we do not allow such usage can allow a young person to chose to participate in a celebration or recreation activity without the perceived or actual pressure to use substance and ultimately leading to increased health choices and outcomes.

Youth Strategic IssuesAll six Local CTC Groups (LCTC), have now completed their audit of services within their communities. When the audit results were viewed against Depressive Symptoms, (the common behaviour being targeted by all LCTC) and Key Risk Factors – family conflict, poor family management, family history of anti-social behaviour, low school commitment, sensation seeking and mobility and transition; significant gaps have appeared. The central Protective Factor – Community Rewards for Pro-Social Involvement will require creative and significant implementation over the coming years to drive change.

Financially, payments of community grants will commence in January 2015 after ratification at15 December Council Meeting.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (333) (346) (13) (2,977) (2,867) 110 (5,358) (5,478) (120)


AGED & DISABILITY SERVICES

NOVEMBER

Preparing for SummerIn the lead up to summer, we take some time to prepare our team and our clients for the challenges that summer can bring; heatwaves and bushfires. Older people and people with a disability are generally more at risk of heat related illness and surviving a bushfire so a number of actions are taken during the year and immediately preceding the summer season to support our5,000 clients living in their own homes to plan and prepare for extreme weather events, including:

• Clients are screened for vulnerability (indicators include physical and/or cognitive impairment, living in high fire risk areas and/or in homes that are not well adapted for extreme heat, social and geographical isolation) and vulnerable clients are provided with additional support to assist them to develop personal emergency management plans.

• All clients receive a Summer Season Kit, with information on how to stay safe and healthy in extreme heat and, if they live in high fire risk areas, encouraging them to relocate on High Fire Danger Days (also providing assistance with transport and other support if required).

• Staying healthy in the heat messages are reiterated by Community Care Workers on days of extreme heat.

• We check on some of our more vulnerable clients (particularly those without family or support networks) on days of extreme heat to check they are ok and don’t require medical attention.

• In some instances we will transport clients to a cooler place (e.g., shopping centre, library)for the worst heat of the day.

• We provide assistance to clients to improve the heat resistance of their home (e.g., installation of external blinds and draught-proofing).

• Articles in the Aged & Disability Services (A&DS) client newsletter, Peninsula Wide and local newspapers, reiterating “staying healthy in the heat” messages for the broader community.

Whilst working to support our clients to stay safe over summer, we also aim to minimise the risk for our 264 employees and 160 volunteers who spend their days travelling around the Peninsula to provide in-home support services and deliver Meals on Wheels. Team members receive training on bushfire awareness and have clear work instructions to modify their duties on high fire danger and extreme heat days. We endeavour to continue providing services wherever possible, but may alter the way we deliver, such as changing services to the morning before the worst heat and fire danger of the day. Team members are advised via group SMS of extreme weather events and areas to avoid travelling through.

Audit Time AgainIn addition to Commonwealth mandated National Home Care Standards Accreditation, the A&DS team maintains a Quality Management System, based on the ISO 9001:2008 standards, which is externally audited on an annual basis.

During November, the A&DS team was proud to achieve, for the fourth consecutive year, outstanding results with zero non-conformities or opportunities for improvement identified in the annual audit.


DECEMBER

Positive Ageing PresentationThe A&DS Unit and PACE (Peninsula Advisory Committee for Elders) hosted Victoria’s first everCommissioner for Senior Victorians, Gerard Mansour at Safety Beach Community Centre.

The global trend in ageing populations is reflected in Victoria with people living much longer than in previous generations. Here on the Mornington Peninsula we have the second highest older population in the State, with 29% aged over 60, compared to an average of 18% in metropolitan Melbourne. This figure is expected to increase significantly by 2030. In response to this Council recently adopted the Positive Ageing Strategy 2013 – 2018: “A Community for All Ages”. The strategy utilises our local knowledge, principles of active and socially engaged ageing, and the World Health Organisation’s (WHO) framework on facilitating age-friendly communities.

The role of the Commissioner for Senior Victorians is to promote an age-friendly society, to enhance community participation for senior Victorians and to provide advice to the Minister and Government more broadly on key issues that impact on senior Victorians.

As Commissioner, Gerard Mansour heads a new Ministerial Advisory Committee for Senior Victorians (MACSV) and reports directly to the Minister for Ageing. The MACSV has prepared a whole-of-government older persons action plan to promote community participation of older people and coordinate plans across Government.

The Peninsula was honoured to welcome Commissioner Mansour and to hear his reflections on his experiences across his first year as Commissioner for Senior Victorians, and his thoughts for the future, including the very recently signed Victorian Government and Municipal Association of Victoria’s (MAV), Age-Friendly Victoria Partnership and Leadership Declaration.

Financially, the unfavourable year to date variance is primarily due to increasing demand for General Home Care services from an ageing and much older than average population. HACC growth funding is anticipated to be received early 2015, which will partially offset a projected unfavourable year end variance.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (397) (415) (19) (3,134) (3,369) (235) (5,562) (5,562) (0)


RECREATION AND LEISURE

NOVEMBER

RECREATION COMMUNITY PARTNERSHIPS

Government Grants - Local Facilities for Local Clubs Grant ProgramThis new Program was announced in late September 2014 by the previous Liberal Government providing funds to clubs (up to $50K) for projects that were “spade ready” where clubs had contributory funding. These projects are important for keeping the older members of our community active and significant as these types of sports have difficulty in raising funds or getting state government funding. The Shire applied for two projects and both were funded:

• Red Hill Petanque Club – to build a competition grade piste at Main Ridge Bowls club and they received $21,100 towards the cost of the project which will be completed in February2015.

• Mount Eliza Bowls Club – to install sports lighting on one of their greens and they received$25,000 towards the cost of the project, this will be completed in March 2015.

RECREATION PLANNING

Bunguyan Reserve Master Plan WorksWorks have begun on the implementation of the Bunguyan Reserve Master Plan in Tyabb. The construction tender has been awarded to local company All Waste Solutions. The works form partof the Shire’s $1million Long Term Recreation Master Plan Implementation Program and areanticipated to be completed in late January 2015. The $300K works include:

• Upgrade roadway drainage culvert.• New vehicle crossing bridge.• Pedestrian access bridge.• Walking paths (from Frankston Flinders Road to the Pavilion).• Drainage works.• Car park works near the Pavilion.

The Reserve is the home of the Tyabb Football (Senior and Junior), Cricket and Tennis Clubs along with the Tyabb Pre-School.

Flinders Park and Cook Street Open Space, FlindersMaster Plan implementation works including a new path to the redeveloped playspace are underway. Installation of new seating and picnic tables is currently taking place in the Cook Street Open Space and Flinders Park and vegetation trimming is scheduled for early December. A planning permit for vegetation removal of exotic species in Flinders Park is pending.

Citation and Ferrero Reserve Master Plans, Mount MarthaNew Pavilion and bushfire management issues have now been resolved and the draft plans will be updated to reflect changes required. The plans will now be updated and presented to Council forpublic exhibition in the new year.

Police Point Shire Park Recreation and Conservation Plan ImplementationThe Cultural Heritage Management Plan is in progress. Maintenance works are almost complete on Cottages 2 to 5. Quotes are being sought for garden, fencing and stump grinding and furtherasbestos removal works.

Roadside Mountain Bike and Equestrian Trails StrategyHorse hitching rails and a picnic table have been installed at the Greens Road roundabout. Hitching rails have also been installed in Red Hill Station Reserve. Letters have been drafted for


removal of encroachments in road reserves along key trails. Design work continues for priority bridges and trail hot spot works. Drainage works on a section of the Tubbarubba Road trail will take place in December.

DECEMBER

SPORT AND LEISURE

Pelican Park Recreation Centre

Awarded Platinum Pool Status!Pelican Park Recreation Centre (PPRC) has again been awarded Platinum Pool Status, one of only two centres in Victoria to achieve accreditation!

The Platinum Pool Program was introduced by Life Saving Victoria to highlight aquatic facilities that have achieved the highest standards in the provision of aquatic safety and risk management. The receipt of Platinum Pool accreditation is recognised as a sign of excellence within the industry. The Platinum Pool program provides acknowledgement to stakeholders, including facility users, rate payers and Councillors that the facility has a strong emphasis on safety.

Civic Reserve Recreation CentreMornington Peninsula Shire Mayor, Councillor Bev Colomb, officially opened the $8.5 million CivicReserve Recreation Centre at Dunns Road, Mornington in December. The official opening was an opportunity for key stakeholders and club representatives to tour the facility and understand how each user group worked together to deliver health and fitness opportunities for the community. At the opening Councillor Colomb thanked the members of the Civic Reserve Advisory Group that played an important part in providing direction and community input to the project which incorporates David Collings Stadium, Mornington Peninsula Table Tennis Association, Mornington Youth Club Gymnastics and Mornington Tennis Centre.

RECREATION PLANNING

Playspace Strategy Implementation Program

Draft Playspace StrategyThe eight week public exhibition period closed for community comment on the draft PlayspaceStrategy with 25 positive feedback/submissions received. The Strategy has now been updated and will be workshopped with Council in February.

RECREATION COMMUNITY PARTNERSHIPS

Foreshore CampingForeshore camping has welcomed the 6,000-8,000 peak season campers, with all 1,150 sites occupied until the end of January. While the campers have been busy settling in, the Foreshore Camping team has continued to work closely with contractors to ensure everything is operational and to allow the campers to enjoy the experience.

Pavilion Strategy Update• Fruitgrowers Recreation Reserve Pavilion (Somerville)

Construction has commenced and is progressing well with installation of the roof and cladding of building commenced.

• Mount Martha Tennis Club PavilionDetailed design is completed. Tender for the building works now be being reviewed by infrastructure.


• Balnarring Recreation Reserve PavilionDetailed design is progressing. Construction expected in 2015/16 year pending capital works approvals.

• Citation Reserve PavilionDetailed design is progressing to completion. Construction is scheduled to commence in the 2016/17 financial year.

• Somerville Netball PavilionInitial discussions held with clubs. Architect has been appointed and concept designs are progressing. Will complete with clubs in 2015.

• Sorrento Tennis PavilionInitial discussions held with clubs. Architect has been appointed and concept designs are progressing. Will complete with clubs in 2015.

• Mornington Peninsula Community Dog Club PavilionQuotes for the concept design completed. Architect has been appointed and design works to commence early 2015.

• Emil Madsen PavilionConcept designs will begin in 2015, once spatial plan has been completed.

• PortablesTender for toilets at Somerville Netball Club, change rooms at Hastings and Bunguyan Reserves have been received and are being assessed. In the interim, Hastings Junior Football Club has had portable toilets installed.

Community and Special EventsThere were 25 events and 24 weddings held on the Peninsula during December, with an estimated14,995 event participants in attendance. The Shire funded 13 events in December which includedChristmas Carol events in Hastings, Mount Martha and Sorrento. Community Christmas Carol events, which are held across the Municipality, offer local townships with an opportunity to celebrate the holiday season with fellow residents and visitors.

Financially, the positive variance for the month is largely due to timing of utility payments (water, gas and electricity $160K); expected popularity of the pre-season Foreshore Camping package ($69K); timing of contract payments ($95k); and plant expenses ($56k). Phasing of payments will be reviewed at the Mid Year Review and adjusted as required.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (418) (322) 96 (1,692) (1,362) 330 (5,439) (5,420) 19


LIBRARIES, ARTS AND CULTURE

NOVEMBER

Library ServicesSunday opening came to an end this month, with many visitors utilising our extended hours and facilities and enjoying our programs. The total number of visitors to our libraries was 11,456 and17,538 items were loaned over the 12 week period from 14 September to 30 November. OurSunday program for November included visits from authors Penny Woodward and Doug Ackerly.

Our successful Ready Set Read early literacy outreach program continued this year from February to November and focused on parents and carers of children aged 0-5 years in the Mornington and Southern Peninsula areas. The Ready Set Read team distributed library bags and books, promoted literacy and our library service, and read stories to children and adults at kindergartens, play groups, childcare and immunisation centres. In total, 6,046 adults and children were reached and 441 new library members joined Our Library.

Arts and CultureThe Spring into Sundays library program youth and arts backdrop painting project was held on 23 and 30 November at the Mornington library, with artists Judi Singleton & Amanda Nelson.

Local HistoryMayor Bev Colomb officially handed over a PDF of their scanned archives to the Mornington CFA, with a copy also held at the Mornington & District Historical Society. The digitisation project involved 120 hours’ work and comprised 3697 pages and 10 PDF (electronic book) files spanning the years 1917-2009. The project not only saved the archives and made them accessible, but also helped strengthen community partnership between two prominent local organisations.

Mornington Peninsula Regional GalleryThe Archibald Prize 2014 concluded in mid-November after a successful six-week run. Over the two years (2013 and 2014) there was strong community support and volunteer involvement including over 300 Friends, other regular volunteers, the Mornington Peninsula Rotary cluster who raised nearly $7,500 for the Mornington Peninsula Shire Charity Trust, Lions Club and Oak Hill Gallery.

86,500 people visited the Archibald Prize exhibition over the two years, equating to nearly filling all the seats at the MCG! Surplus income from the two Archies supported construction of two new car parks for the community and Gallery climate control works. There was also a sizeable economic flow on to the region estimated at approximately $5 million.

DECEMBER

Library ServicesThe Summer Read program is back to give Victorians the chance to relax and recharge with agood book over Summer. The program is presented by the State Library of Victoria and otherVictorian public libraries, from 1 December 2014 to 15 February 2015.

Our Library is once again rewarding young readers aged 5-16 with our annual Summer ReadingClub.


Arts and CultureThe Mornington Library Foyer Exhibition Space exhibited the oil paintings of Mt Eliza artist Terrance J Hadler from19 December 2014 until 19 January 2015.

The Shire’s Music Development Plan is now listed on theShire’s website for community review.

The Cultural Planner and Balnarring artist Amanda Nelson presented the pop-up arts tent at the Wallaroo Community Fair in Hastings on 10 December.

Local HistoryOral Historian, Jill Barnard, from Living Histories has been officially engaged to undertake the Oral History Preservation project. The Local History Co-ordinator and Digitsation Officer visited over 18 sites across the Peninsula assisting historical societies with cataloguing, collections management issues and scanning of collections.

Mornington Peninsula Regional GalleryOn 6 December, following the official welcome by Councillor Hugh Fraser, the summer trifecta of exhibitions were launched. Arthur Boyd: an active witness, a Bundanon Trust touring exhibition, was officially opened by Bundanon CEO Deborah Ely who travelled from NSW to do the honours. Richard and Famous, with its first ever showing in Victoria, and Ken Smith: Walking by Water, were launched by MPRG Director Jane Alexander. Both Richard Simpkin (of Richard and Famous) and Ken Smith briefly spoke at the event.

STATISTICS AND REPORTING

KPI Nov 2014 Dec 2014 Nov 2013 Dec 2013Library Membership 78,222* 78,222* 75,198 79,012Library Loans 103,898 104,626 112,585 102,812eBook Loans 1,681 1,810 NA 1,229eTalking Book Loans 525 580 NA 355eMagazine Loans 1,649 1,825 NA NAHome Library Service Loans 1,432 1,517 1,108 863Library Visits 61,253 49,275 54,400 47,950Public PC Usage Hours 5,379 5,271 NA 5,233Library Website Visits 16,731 16,881 NA 16,099Library Website Unique Visitors 10,026 10,099 NA 7,818Library Enquiries 3,885 3,511 4,403 3,280Community Engagement Events 75 46 105 62Community EngagementAttendance

1,582 923 1,116 631

Gallery Attendance 18,492 1,050 622 1,500*Static figure as at Oct 2014– membership database currently undergoing audit and review

Financially, the favourable variance of $73K is mainly due to vacant position. Major items of income and expenditure continue to track closely to budget and accordingly we are confident of achieving a balanced year end result.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (501) (467) 34 (2,298) (2,225) 73 (5,548) (5,588) (40)


SOCIAL PLANNING AND COMMUNITY DEVELOPMENT

NOVEMBER

“Rhythm of the Land” Weekend Camp

Aboriginal Health and Well Being Camp at the Briars – 28 to 30 November

A spiritual and physical health and well being weekend camp was held at the Briars in Mount Martha. It was coordinated by the Boonwurrung Foundation and the Shire’s Aboriginal Support and Development Team and included healthy exercise, nutrition, bush food, creating art and language, music, storytelling and dance. Thirty-two people, including elders, participated. Funding was provided by the Department of Health and support from the Shire.

Aboriginal Cultural HeritageThe Aboriginal Cultural Heritage Officer (ACHO) has been in the field conducting site inspections of some of the Shire’s infrastructure works and facilitating cultural heritage inductions to contractors. The ACHO has also facilitated cultural heritage workshops involving Hastings Pre- school, Dromana Foreshore Committee of Management &Shoreham Foreshore Committee of Management

Willum Warrain – Aboriginal Gathering PlaceWillum Warrain has had a makeover with art from the iconnect program; membership has grown to 120; and it was successful in a bid through Melbourne Catchment authority in receiving two $5,000 progress grants.

Access and Equity Policy Review ConsultationConsultations including three workshops were held around the Peninsula and around 100 surveys completed by people responding to the Access and Equity Policy review. Posters were also located at all Shire offices and key locations across the Peninsula and articles in the local papers. The workshops enabled the community to discuss access and equity to Shire services and possible opportunities improvements services and facilities for people with access issues. The results will feed into the review that will be available in the New Year.

International Day of People with a DisabilityThis year was the first time International Day of People with Disability was celebrated in partnership with Neighbourhood Houses across the Peninsula, with seven events on offer in Hastings, Mount Eliza, Mornington, Dromana, Rosebud and Rye. Over 250 people participated –100 more than in 2013.


DECEMBER

Mornington Peninsula Human Rights Oration- 4th December 2014 Andrew Jackomos, Commissioner for Aboriginal Children andYoung People150 people celebrated International Human Rights Day with the Mornington Peninsula Shire and the Mornington Peninsula Human Rights Group. Andrew Jackomos - Commissioner for Aboriginal Children and Young People spoke at this year's annual human rights Oration.

Pictured from left to right: Tony Coburn, Mornington PeninsulaHuman Rights Chairperson; Andrew Jackomos, Commissioner for Aboriginal Children and Young People; Xiaoli Ma, Community Access Planner; Elder and traditional owner Aunty Carolyn Briggs, Boon wurrung Foundation; Councillor Hugh Fraser; Councillor Tim Rodgers; Djarrin Wilson Blow on the didge

West Park Reserve Community ParticipationMore than 120 people including parents and children participated in the West Park Christmas Party on 10 December at Wallaroo Reserve. The event included a barbeque, face painting, jumping castle, miniature animal farm, art and group activities and lots of opportunities to chat and meet people.

Mornington Park (Tanti) Place MakingThe Community Activity Working group of the Mornington North Place Making Project has progressed negotiations with the primary school, the kindergarten and Mornington Community Contact to initiate a community logo competition and mural project. Permission has been granted from a local business owner to utilise a wall space that is currently the target of graffiti for the mural. Local professional artists will be used to develop the images collected from the children into a mural that reflect the community character.

Men’s Sheds Policy ProjectThe Men’s Shed Policy Focus Group was attended by 30 participants and facilitated by the consultant appointed to develop the Men’s Shed Policy and Information Kit. The Peninsula Men’s Shed Cluster was formed and established priorities for into the future. Somerville Tyabb Men’s Shed was finally completed.

Inside the newly completed Somerville Tyabb Men’s Shed, (BaxterHall)

Prevention of Family ViolenceThe Mornington Peninsula Shire Statement of Commitment for the Prevention of Family Violence was adopted by council on 24November. The statement aims to clearly stateCouncil’s zero tolerance with regard to Family Violence. The Shire supported the white ribbon day breakfast which included key note speaker‘Phil Cleary’ as well as support for the WhiteRibbon Hastings Luncheon.


Police Point Respite Housing

Signing of Police Point AgreementsSeated: Tony Sheer (Sorrento Rotary), Carl Cowie (CEO), Sonia Berton (Karingal) Back row: Neil Briggs (President, Rotary), Bev Colomb (Mayor), Councillors Hugh Fraser, Tim Rodgers, and Antonella Celi, Ken Dyson (SPCD)

The Police Point Twilight preview was held at Police Point on 16 December. Despite adverse weather the event was highly successful in its aims of demonstrating the progress on the site and cottages and approximately 65 people attended

The Mayor, CEO and five Councillors attended along with officers and members of the community who have contributed to the site. Karingal signed an MOU with the Shire and Rotary outlining respective roles in the management of the Respite Accommodation project.

Rooming HousesThe Rooming House project has seen a 50% reduction in Police callouts to Pine Cottage, construction of Community Garden, Cooking classes and 12 tenants linked into health services – this is a significant change and enormous social benefit to our community. This Project review was definitely a highlight with tenants, SalvoCare Eastern, RDNS, MPS and others identifying the many positive outcomes of this project.

Electronic Gaming Machines (EGMs) on the PeninsulaThe Shire has undertaken a street survey and survey monkey on line seeking input into its submission to the Victorian Commission for Gaming & Liquor Regulation (VCGLR) for the increase of 9 gaming machines at the Dromana Hotel. 29 January has been set to hear the case at the VCGLR. The Shire’s Responsible Gaming Policy is currently under review and a planning scheme amendment is being developed to identify areas of priority for local caps.


DIRECTOR – SUSTAINABLE COMMUNITIES

NOVEMBER

The Archibald Prize 2014 concluded in mid-November after a very successful six week run. Over the two year Archibald Project there has been very strong community support and involvement, including over 300 volunteers from the Friends of the Gallery, regular volunteers and the Mornington Peninsula Rotary Cluster who raised nearly $7,500 for the Mornington Peninsula Shire Charity Trust, Lions Club and Oak Hill Gallery.

During the two year period over 86,500 people have visited the Archibald Prize. Surplus income from the two years supported construction of two new car parks for the community and the MPRG climate control works.

Summer exhibitions at MPRG will include, Arthur Boyd: An Active Witness, Richard andFamous – the First Selfie and Walking by Water – Ken Smith.

Sunday openings of Libraries culminated this month. We had many visitors utilising the extended hours and facilities and enjoying many of the programs on offer.

It is now 13 years since the Shire pioneered Communities That Care (CTC) in Australia. The success of the Shire program over a sustained period of time has now fostered a wave of CTC programs commencing across Victoria and Western Australia.

The Mornington Peninsula Shire Statement of Commitment for the Prevention of Family Violence was adopted by Council on 24 November 2014. The statement aims to clearly state Council’s zero tolerance with regard to family violence.

The Shire also supported the White Ribbon Day breakfast which included Phil Cleary as a keynote speaker. Also, the White Ribbon Hastings Luncheon was supported by the Shire.

DECEMBER

The Aged and Disability Services Unit and PACE (Peninsula Advisory Committee for Elders) hosted Victoria’s first ever Commissioner for Senior Victorians, Gerard Mansour, at Safety Beach Community Centre. His role is to promote an age-friendly society and to provide advice to the Minister and Government more broadly on key issues that impact on senior Victorians. He reports directly to the Minister for Ageing. Gerard talked about his reflections on his experiences during his first year as Commissioner and on his thoughts about the future.

The Foreshore Camping team has welcomed peak season campers (6,000 to 8,000 people) with all 1,150 sites occupied until the end of January.

The Mornington Peninsula Human Rights Oration was held on 4 December 2014. The speaker was Andrew Jackomos, Commissioner for Aboriginal Children and Young Children. This event is arranged by the Shire and the Mornington Peninsula Human Rights Group. The event was successful and 150 people attended.

Financially, the unfavourable amount is due to timing of income and expenditure for Rosebud West Community Renewal relating to last year; combined with less cost recovery received for Aboriginal Cultural Heritage. The mid-year forecast will be adjusted accordingly.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (119) (139) (20) (727) (972) (245) (1,529) (1,550) (22)


CORPORATE PLANNING AND PROJECTSNovember

Shire Strategic Plan – Operational ReviewThe Shire Strategic Plan (SSP) expresses Council’s vision, goals and priorities for the Mornington Peninsula Shire over a four year period (2013-2017). The SSP contains a series of major initiatives (formerly known as Key Strategic Activities) that were identified at the time to contribute to the achievement of the Strategic Objective. Council may review and update the SSP at any time and can consider whether any adjustments need to be made with respect to the remaining period of the plan. Currently, all unit business activities are mapped back to the strategies, outcomes and goals listed in the SSP, and from this perspective, it is important that the SSP remains a live, up to date and relevant strategic plan. Quarterly reporting on the SPP is provided to Council via the CEO’s quarterly performance report.

The internal review did not revisit or modify the strategic direction set by Council (ie goals, strategies and outcomes); rather focused on the operational plan to implement Councils strategic direction. The team engaged each directorate to revisit our major initiatives from an operational perspective.

Local Government Performance Reporting Framework (LGPRF)The Victorian Government has introduced a mandatory system of performance reporting to improve the transparency and availability of performance information about councils. The LGPRF became mandatory on 1 July 2014 through the Local Government (Planning and Reporting) Regulations 2014. The framework is made up of 70 quantitative measures and 24 qualitative checklist measures and includes four indicator sets: service performance, financial performance, sustainable capacity, and governance & management.

In November, the team established an Interface Councils data sharing protocol for the remainder of the financial year.

Demographic forecast updateThe Corporate Planning and Projects team have worked with units to analyse forecast assumptions recommended by external demographic specialists. Local assumptions are applied to the latest Census ABS data and figures to create the most accurate picture of future population growth and composition in key areas.

Community Satisfaction SurveyEach year Local Government Victoria (LGV) coordinates and auspices the State-wide Local Government Community Satisfaction Survey (CSS) throughout Victorian local government areas. The Shire participates in the CSS every year. Generally, a coordinated procurement approach allows for a more cost effective survey than would be possible if Councils commissioned surveys individually. Importantly, core elements of the CSS form part of Council’s legislated reporting requirements - Local Government Indicators and the LGPRF. In this regard, the LGV CSS methodology meets the audit requirements set by the Victorian Auditor General’s Office.

In November, the team reviewed the Shire’s participation in the full survey.

Monthly Report ReviewIn November the team coordinated an internal review of the existing Monthly Report. The working group will make a clear recommendation on a proposed management financial and corporate performance reporting framework that will deliver significant benefit to the organisation. To ensure that the Shire retains a high level of transparency and accountability to the community, a series of options to report meaningfully to the community will be suggested.


December

Shire Strategic Plan – Operational ReviewThe review was presented to Exec on 16 December and will be discussed with Council in February2015.

Local Government Performance Reporting Framework (LGPRF)The Shire participated in LGV Trial 1 (2014/2015) data analysis program. 66 of 79 councils participated in the Q1 trial. Importantly, the Q1 reporting trial was not about benchmarking or comparing council results, rather it was an exercise to assist councils establish data collection processes and procedures that enable them to successfully and accurately report at the end of the financial year.

Overall, LGV recognised Mornington Peninsula Shire has a strong capacity to report against the framework.

The sharing of LGPRF data from Q1 with other Interface Councils has continued to identify efficiencies and variations in data collection methods. Q2 LGPRF data from teams is due 9January, with the results to be provided to Exec soon thereafter.

Demographic forecast updateExec considered the revised forecast on 2 December. Further work will take place in early 2015 to explore the implications of the revised population forecasts on our current and future services.

Community Satisfaction SurveyExec approved in December to participate in core survey questions.

Financially, the unfavourable variance is due to timing of expenditure.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (45) (18) 27 (323) (333) (10) (657) (637) 21


COMMUNICATIONSNOVEMBER/DECEMBER

PublicationsThe summer magazine edition of Peninsula Wide was delivered in December, and features a range of information about events and activities on the Peninsula over the peak summer period. This edition also contains important information to assist residents to deal with the threat of heatwave and bushfire.

Work has commenced on planning for the February edition.

MediaThe team had a busy November/December handling a range of local, state and national media inquiries.The three issues which received the most media attention where:

• Council’s nature strip policy: The Mayor was interviewed on Channel 7’s Sunrise, Channel9 News, ABC Radio and 3AW to talk about the draft Nature Strip Policy which opens up the possibility for people to plant vegetable and fruit trees on their nature strips.

• Rye food vans: The Communications Team worked with Environment Protection and Community Safety to respond to a number of local and state media inquiries regarding the food vans in Rye. Information was regularly updated on the website to keep the community up-to-date with Shire investigations on the issue.

• Raw milk deaths: A Peninsula child died after consuming raw, unpasteurised milk, resulting in national media attention. While the Shire did not have a direct role to play in investigating the incident, it will assist the Department of Health in reminding stores stocking raw milk that it must be clearly marked “not for human consumption.”

• No Entertainment/No Nonsense New Year’s Eve – The Mayor was interviewed on 3AW on New Year’s Eve, and spoke with both The Age and The Herald Sun regarding the Shire’s No Entertainment/No Nonsense New Year’s Eve strategy.

The team also prepared a range of media releases including:Mayor welcomes new CEO; No entertainment, No nonsense New Year’s Eve; Fire danger period commences; Alfred St Plaza Lights Up; Summer Library activities; Australia Day Awards and Celebrations; Have Your Say on the Shire Budget; Best Bites Award Winners; and 2014 Urban Wellbeing Survey.

Events/Mayor and Councillor SupportThe Communications Team, together with Community Events and Mayor and Councillor Support, organised the official opening of the $8.5m Civic Reserve Recreation Centre in early December. A community open day will be held on March 15.

Speeches and assistance were provided for a range of other events, including:Mornington Tennis Centre opening; Human Rights Oration; Police Point Shire Park at Twilight; Communities That Care end of year celebration; Meals on Wheels volunteer lunch; MPRGexhibition opening; White Ribbon Day breakfast; Off the Kuff business launch; and the closing ofArchibald Prize exhibition.

ChallengesThe peak summer period always presents a range of challenges for the Mornington Peninsula as the population more than doubles. For the communications team, the challenge is ensuring that information about activities and events that have the potential to impact on residents and visitors is clearly and consistently communicated.


The Communications team also works closely with local emergency service providers (police, CFA and SES) to keep the community informed of any potential risks (eg. bushfire and storm events). As an extremely popular holiday destination, the Peninsula is often in the news during the summer period. Last summer, for example, the communications team handled inquiries on a range of issues including the ‘one-punch’ death of a teenager in Rye, a major fire on the Mornington Peninsula Freeway and a light plane crash in Sorrento.

Another challenge is the amount of traffic we receive on our Shire website, which is up to four- times the usual monthly amount. We have adjusted our bandwidth to cope with the increase in traffic, and recent enhancements by Telstra have improved the reliability and coverage of the network.

Financially, there are no major issues. Monthly variances reflect a timing issue with the delivery ofPeninsula Wide and will not impact on year end forecasts.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (55) (162) (107) (526) (612) (86) (1,154) (1,148) 6


TEAM SUPPORT AND DEVELOPMENT

Traineeships and Work ExperienceThe 2014 Wal Morrison program is now complete with trainees attending their final workshop and their fourth and final work rotation. Well done to our 4 trainees for completing all the administrative requirements of the traineeship. The total number of traineeships within the Shire for the calendar year amounts to 18. With schools being totally immersed in exams during November and early December, only two work experience placements were hosted within the Statutory Planning Unit and The Briars in December.

Learning and Development (including OH&S training)Training delivered included a Workplace Behaviour Refresher, Charter of Human Rights, Integrity in Local Government, Managing Contractor Safety, a five day Health and Safety Representative training program, Chief Fire Warden Training, First Aid and Manual Handling programs. There were a total of 441 attendances at the 21 training courses conducted over this two month period.

One of the Shire’s commitments is to continually develop its Team Leaders/Outcome Facilitators and those aspiring to such roles. This commitment will be supported in 2015 with the Shire’s participation in the Local Government Management Association (LGMA) Challenge, providing an opportunity for our team to match their skills against other local government teams from across Victoria then Australia.

2014 saw the end of studies for approximately 30 team members who have been working towards formal qualifications in their respective professions. Planning has commenced for the Shire’s annual graduation ceremony to be conducted in February 2015, which will formally recognise and celebrate the achievement of those 30 team members. These hard working team members will receive qualifications ranging from Certificate III level to Masters degrees.

RecruitmentA total of 643 applications were received in November and December for 25 positions advertised. Total applications received in the calendar year amounts to 2,481 and is an indicator of the strong pool of candidates the Shire attracts for nearly all positions. As one of the largest employers on the Peninsula, the Shire’s recruitment campaigns provide valuable opportunities for prospective job candidates to obtain employment with the Shire.

Best PracticeThe Shire is committed to continuous improvement and throughout November reviews of several different cross-organisational processes were undertaken. December saw the completion of work to clarify a competency framework for Leadership as well as development of a training program.

Financially, the YTD variance of $88K is due to under expenditure in staff training of $51K, paid parental leave of $34K, long term sick leave of $26K and traineeships of $30K. This is offset by over expenditure in staff support of $32K.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.



GOVERNANCE AND CORPORATE SUPPORTNOVEMBER 2014

GOVERNANCE

Annual Council MeetingHeld on 10 November where Cr Bev Colomb was elected Mayor and Cr Graham Pittock electedDeputy Mayor for the next twelve months.

Correspondence Commitment PolicyCorrespondence Commitment Policy formally adopted by Council. The policy formalises current practices and will assist the community to communicate with the Shire by understanding the Shire’s expectations and standards.

2015 Council Meeting TimetableCouncil meeting schedule and timetable for 2015 adopted including the appointment ofChairpersons for the various Special Committees established by Council.

Meeting timetable generally provides for Council meetings to be held on Mondays during the 2nd

week (held at Rosebud Office) and 4th week (held at community locations) of each calendar month. Meetings of the Development Assessments Committee and Forward Planning Committee will be convened as required.

Appointment of Council RepresentativesCouncil Representatives were appointed to various community committees, peak industry bodies and regional organisations at the 24 November Council meeting.

Appointment of Chief Executive OfficerA Special Council meeting was held on 26 November to formally appoint Mr Carl Cowie as ChiefExecutive Officer in accordance with Section 94 of the Local Government Act 1989.

Freedom of Information

Requests in progress at the start of the month 8New requests during the month 5Withdrawn Requests 1Non valid requests 1Requests resolved 5Requests in progress at the end of month 6

MAYOR AND COUNCILLOR SUPPORT

Events and FunctionsCr Celi hosted Grade 3 students from Balcombe Grammar and attended Victorian LocalGovernance Association (VLGA) – 100 Years of Women in Local Government. Mayor & Councillors involved in Remembrance Day activities across the Peninsula.Mayor Cr Colomb, Cr Wood and Cr Gibb attended opening of Main Ridge Fire Station. GovernorGeneral Peter Cosgrove, Minister for Emergency Services and Martin Dixon MP in attendance. Mayor, Cr Gibb and Cr Celi attended White Ribbon Breakfast.Cr Garnock attended Hastings Police Senior Citizens Annual BBQ and Concert.


CUSTOMER SERVICE

November saw the commencement of the Summer Camping/Holiday Season. Customer ServiceStaff are gearing up for its busiest time of the Year.New Garbage Collection Contract with Solo has commenced and is being closely monitored.Calls received during November totalled 21,755 compared to October of 25,876, a decrease of4,121.Service Requests raised during November numbered 6,475 compared with 7,238 inOctober.Overdue requests at the end of November numbered 461, a n increase of 2 when compared with October.

COMMUNITY ENGAGEMENT ACTIVITIES

Citizenship CeremonyA Citizenship Ceremony was held at the Peninsula Community Theatre on 19 November where 79local residents became Australian citizens.

Community Council MeetingLocal township Council Meeting was held at the Mount Eliza Community Hall on 24 November. Public briefings were provided by the following community groups:

• Ms Ann Scholes, Co-ordinator of the Friends of William Road Beach, provided Council and the public with an overview of bushland restoration for Mount Eliza Foreshore;

• Mr Andrew Swaine, President of Mornington Railway Preservation Society, presented an overview of the Mornington Railway Preservation Society and how it intends to increase and improve communications with Council and the community; and

• Mr Don Reeves, President of Mount Eliza Neighbourhood Centre, explained how the Neighbourhood Centre is involved in the community and provided an update on the Mount Eliza Men’s Shed.

DECEMBER

GOVERNANCE

Instrument of Delegation to CEOFollowing the recent appointment of the new CEO, Council reviewed and formally approved the Instrument of Delegation to the CEO. There were no changes to the Instrument as previously adopted by Council in August.

2015 Australia Day Local AwardsCouncil approved the recipients of the 2015 Australia Day Local Awards in the categories of Citizen of the Year, Young Citizen of the Year, and Community Event of the Year based on the recommendations of an independent Selection Panel. Winners will be announced on Australia Day.

Freedom of Information

Requests in progress at the start of the month 6New requests during the month 4Withdrawn Requests 0Non valid requests 1Requests resolved 3Requests in progress at the end of month 6


MAYOR AND COUNCILLOR SUPPORT

Events and FunctionsCr Bowden attended the Triple M Luke Batty Memorial Outside Broadcast and 20/20 cricket game at Bunguyan Reserve, Tyabb.Mayor Cr Colomb, Cr Garnock and Cr Celi attended the International Day of People with aDisability event.Cr Fraser performed a speech at the Human Rights Day Oration provided by Andrew Jackomos, Victorian Commissioner for Aboriginal Children and Young People, at the Peninsula CommunityTheatre.Mayor Cr Colomb, Cr Rodgers and Cr Fraser attended the Police Point Twilight Event at PolicePoint Shire Park, Portsea.

CUSTOMER SERVICE

December marks the start of the school holiday and Christmas/New Year peak period and the increase of visitors to the Peninsula is reflected in the volume of activity managed by the Customer Service Team. Calls received during December totalled 23,933 compared to November of21,755, an increase of 2,178.

Service Requests raised during December numbered 7,355 compared with 6,475 in November. Overdue requests at the end of December numbered 549, a n increase of 88 when compared with November.

Financially, on a year to date basis, unfavourable variances in salaries have been offset with timing/saving differences in photocopier expenditure, and subscriptions memberships. The year end forecast result will be unfavourable which is due to long term sick leave issues.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (548) (514) 34 (3,397) (3,402) (5) (5,353) (5,314) 38


PROPERTY AND VALUATIONS

November 2014

PROPERTY

McCrae Beach Asbestos RemovalProperty has been working with Infrastructure Maintenance, EPACS and SIMS Cleansing to remove asbestos debris from the McCrae Beach. The dispersal of the asbestos material is thought to have been due to maintenance works being undertaken by the licensee of a beach box. A clean up and monitoring program utilising a licensed asbestos removal contractor and an environmental consultant is currently in place to ensure there is no risk to the public. Planning Compliance is investigating the matter.

Rosebud Motor Boat SquadronThe Property team had previously finalised the lease for the Rosebud Motor Boat Squadron (RMBS) premises at Rosebud foreshore. The Department of Environment and Primary Industries has now issued Coastal Management Act (CMA) consent for RMBS to use the foreshore area adjoining the club premises for the launching and retrieval of vessels. This matter has been the subject of long deliberation and representation by Council. The CMA consent legitimises the RMBS use of the foreshore. The appropriate Crown land licence agreement incorporating the conditions for the launching and retrieval of vessels is currently being finalised.

VALUATIONS

Supplementary ValuationsThe valuation team has completed 815 supplementary valuations during November through to 16December 2014.

General Valuation 2016Stage 1 of General Revaluation 2016 has commenced. The project plan is scheduled to have Stage 1 completed for lodgement with the Valuer Generals office 5 January 2015. Stage 2 (residential and rural) will commence from 5 January 2015. Part of Stage 1 is to review the 2014 revaluation and to prepare a project plan for the 2016 revaluation. Preparing this plan gives us an opportunity to review the sub market group structures (smgs). A number of smgs have been identified for consolidation. Further consolidation of smgs will continue throughout Stage 2. These consolidations will result in more efficient use of officer time, with less days being needed to complete reporting requirements as per Valuation Best Practice 2016.

The Senior Valuer has reviewed the current smgs for commercial, industrial and specialist smgs. This reviewed structure will result in more efficient chart modelling on VM2020. We are working towards having all assessments being valued using computer modelling charts on VM2020 by the end of the 2016 revaluation. The higher the number of assessments that are valued using VM2020 will result in the revaluation being returned within a shorter time period than previous years.

Mornington Peninsula Shire Valuation ObjectionsFor rating year 2014/2015, 129 formal valuation objections have been lodged. These include 13 objections from the Hastings Shopping Centre complex and 68 assessments from the Rosebud Plaza Shopping Centre. 30% of the objections received have been resolved. A total of 90 objections remain unresolved. This includes the 68 assessments from the Rosebud Plaza Shopping Centre.


December 2014

Peninsula Pistol Club, Mount MarthaPortables buildings including an ablution block have been delivered to the site whilst the Club develop plans to rebuild their premises that were recently destroyed in a fire.

Former Mornington Tennis Courts, 300 Main Street, MorningtonSettlement of the sale to The Bays Hospital has taken place. A licence agreement was recently issued to the hospital to allow them to take possession of the property prior to settlement.

Rosebud and Rye Foreshore CarnivalsNew licence agreements finalised for the Rosebud and Rye Foreshore Carnivals. The carnivals are currently setting up for operation during Christmas/New Year and Easter 2015. The carnival operator has relocated the ferris wheel from the Rosebud site to Rye foreshore. The area where the ferris wheel was sited in

Rosebud Village Green CircusA new licence agreement has been finalised for Silvers Circus to operate on the Rosebud Village Green from 29 December 2014 to 11 January 2015. Once the circus has vacated, the site will be prepared for the Australia Day activities on 26 January 2015.

VALUATIONS

Supplementary ValuationsThe valuation team has completed 1,142 supplementary valuations during November and December 2014. At the time of this report there are no supplementary valuations more than 90 days old and there are 15 that are more than 60 days old that are yet to be completed.

General Valuation 2016Stage 1 of the 2016 General Revaluation has been lodged with the Valuer General. Stage 2 (residential and rural) will commence from 5 January 2015.

Mornington Peninsula Shire Valuation ObjectionsTo date, 134 formal valuation objections have been lodged for the 2014/2015 rating year. This number includes 13 objections from Hastings Shopping Centre and 68 assessments from the Rosebud Plaza Shopping Centre. There are currently 95 objections to be resolved (including the68 from Rosebud Plaza). All objectors have been contacted and officers are working with the ratepayers to resolve their objections.

Shire AppealsTo date there has only been one objection lodged as an Appeal with VCAT. The property is a residential assessment in Rosebud.

Financially, the year to date unfavourable can be attributed to timing of the receipt of income for property rentals together with the need to purchase a portable ablution block for the Peninsula Pistol Club whose clubhouse was recently destroyed by fire. This unfavourable variance is not expected to affect the Unit’s year end forecast.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) 552 548 (4) 3,052 3,144 92 4,814 4,838 24


INFORMATION SERVICESINFORMATION TECHNOLOGY

• Centaman database for the Visitors Information Centre has now been moved from a local copy to being hosted on a central server at Rosebud. This will provide for greater stability and regular backup of systems and data.

• NEC has advised that current phone system will be no longer be officially supported from April 6th, 2015. IS has prepared a budget submission for 2015/16. Detailed options analysis is being prepared to manage the risk between support withdrawal and replacement with new phone system.

• Request received to allow Council phone numbers to be displayed. Due to the age and type of technology, this is only possible for Rosebud phone numbers. The vendor completed this work in early December.

• Discussions with VAGO on upcoming audit on Identity Management and SoftwareLicensing policies. Detailed audit of these areas will be conducted in January/February2015. VAGO will also follow up on progress of previously identified audit issues.

• Completed upgrade to MPS internet connection. The upgraded internet connection provides for a dedicated link for internet traffic (email, systems access, etc.). The increase in performance and reliability was negotiated and implemented by IS with increase in cost.

• IS is consolidating the commercial and technical support arrangements of the various smartphone apps that MPS has developed. The variety of apps and development approaches requires that a detailed approach to ensure MPS’ interests are preserved.

• Preparing second tranche of IS policies for review and approval. These policies have been developed according to prevailing best practice and international standards. These are scheduled to be present in late January for approval and endorsement.

• Developed new internal performance KPI’s for IS team. These KPI’s have been developed to monitor and measure IS performance against the needs of the organisation. Reporting against these KPI’s will commence from 1st January, 2015.

GIS

• Fauna Survey data display designed in M.A.P.S. for use by Planners and Natural Systems teams to help identify locations of particular species. Currently being tested prior to implementation.

• Map created for proposed new ESO30 (overlay) for Tootgarook Swamp to be submitted toState Government for approval.

• Acquisition and mapping of South East Water data in relation to Emergency ReliefStructures for use in drainage analysis.

• Evacuation Route maps finalised for the Emergency Coordinator.

.


RECORDS MANAGEMENT

• Developed plan and commenced implementation to sequentially scan existing hard copy records into corporate document management system. This also aligns our procedures with Public Record Office of Victoria (PROV) standards. Anticipated outcomes are a reduction in search times for documents and, over time reduce storage costs.

• Continued development of information management policies including document destruction and digitisation.

Financially, IS has delivered its allocation of P500 savings and this contributes the positive Year End variance. The main contributors to the variances have been the incurring of increased expenditure for upgraded telecommunications links to Rosebud Foreshore, Dromana VIC and Mornington Depot. These have been set up and the respective directorates will be re-charged.

There are variations due to the status of the PC Replacement program. This is due to DELL seeking to increase prices by 7%. MPS is currently negotiating with Dell around this price increase and has placed on hold our upgrade program until it is resolved. This is expected to be finalised by end of January 2015.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (211) (260) (49) (1,671) (1,795) (124) (2,856) (2,784) 73


FINANCE

REVENUE MANAGEMENT

November/DecemberNormal activities during November have been relatively routine, apart from an increase in the volume of notices of acquisitions processed (a 20% increase on the same time last year) as a result of settlements prior to the summer holidays. This increase in property movement has also been reflected in the number of land information certificates issued.

The number of direct debit payments continues to increase with just over 3000 ratepayers now paying by this method (a significant increase in the last 12 months).

Bpay view was available for the first time for the second instalment reminder notices and although the initial update was not quite 1% we have had a successful implementation.

The number of direct debit payments continues to increase with just over 3000 ratepayers now paying by this method (a significant increase in the last 12 months).

ACCOUNTING SERVICES

November/DecemberHaving substantially completed the major aspects of the 2014/15 mid-year budget review, it is pleasing to report that we have been able to accommodate a range of adjustments while forecasting no major changes to our overall ‘bottom line’ result.

The results of the mid-year budget review will be formally reported to Council in the January 2015Monthly Report.

As part of next year’s budget process the community has been invited to provide input into the development of the draft 2015/16 Annual Budget. Written submissions will be accepted for consideration prior to a community meeting to be held at the Shire’s Rosebud Office on Wednesday, 11 February 2015 commencing at 4pm. The meeting is an opportunity for interested persons to learn more about the budget process and for verbal presentation to be made in support of written submissions.

Financially, the year to date variance is due to the timing of employee overhead and plant expenses and will have no impact on the year-end result. No year-end forecasts are proposed at this stage.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (99) 671 771 (757) 157 914 (2,440) (2,432) 8


DIRECTOR – SUSTAINABLE ORGANISATION

The summer camping season, which runs from November through until January, is the busiest time of the year for the Shire’s Customer Services team. The influx of campers and holiday house occupants results in an increase in calls, particularly relating to animals and waste. We also see more interest in our information, with our website catering for up to four times more visits than normal. Information about events and activities is particularly popular. The increased activity also results in more attention by the media, With the Communications team busy responding to media enquiries.

While customer facing units are busy, activity continues with our support departments. During November and December, the Finance team review performance to date as part of the preparation of a mid-year budget review. The Finance team also start work on preparing the next year’s budget, including calling for community ideas and inputs.

Financially, the year to date variance is on target, with nothing significant to report.

$'000ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Operating Surplus / (Deficit) (41) (38) 3 (269) (270) (1) (533) (532) 1


CAPITAL WORKS OVERVIEWBaxter Preschool, BaxterBaxter Preschool can now use their two new playrooms (stage one new room construction and stage two refurbishment of existing playroom). Stage one works completed in August has significantly increased places available for preschool students in Baxter. To assist the preschool in keeping services operational on-site during the staged construction, a temporary portable building was ben provided.

Stage two refurbishment were also recently completed.

Stage two wet area Stage two playroom

Elsie Dorrington Netball Pavilion, Mornington – Pavilion StrategyBuilding construction works have reached practical completion.

The completed building includes time keepers/office, unisex change and toilet facilities, umpires change room, store rooms, bin store, internal disabled toilet, external public toilets, first aid room, disabled access, new kitchen and social areas.

The new building will significantly assist the Mornington Netball Association in providing adequate facilities to cater for their existing seven playing courts.

External view from car park (Public Toilets) Internal view of social room


Fruit Growers Reserve, Somerville – Pavilion Strategy, SomervilleConstruction works for Fruitgrowers Sports Pavilion is underway.

The new facility will include unisex change and toilet facilities, umpires change room, store rooms, internal disabled toilet, external public toilets, first aid room, disabled access, new kitchen, social areas, new energy efficient lighting, heating, ventilation and cooling systems, insulation, water saving fixtures and water tanks for capture of roof water for toilet flushing.

Progress to date includes site cut, levelling, service rough concrete slab and footings. Construction over the next two weeks will include the erection of framing and block work.

Works are anticipated to be completed by July 2015.

Concrete slab construction

Mount Martha Life Saving Club, Mount MarthaConstruction works continue to progress for the new Mount Martha Life Saving Club facility. The upper floor slab and framing has been completed, the roof is on and internal wall linings and fit- off are due to commence soon. Handover of the completed facility is anticipated for early to mid- February.

This facility is being upgraded to cater for significant growth in demand for lifesaving services and activities. The new building is being built to withstand the harsh coastal environment on the foreshore, including being designed to handle inundation. This project will also include a new public toilet facility for the community.

Mount Martha Life Saving Club – view from carpark


Mount Martha Life Saving Club – Internal view from social room

Bentons Square Pre-School additions, MorningtonConstruction and landscaping works for the new pre-school classroom at Benton’s Square have now reached practical completion. The additional to the existing pre-school facility provides a bright, vibrant space for children to play and learn. The classroom and landscaping features are interesting and stimulating.

This project is on target ready for licensing and opening during January.

Bentons Square pre-school additions – view of refurbished playground space


Bentons Square pre-school addition – view of new playground space

Civic Reserve Recreation Centre, MorningtonCivic Reserve Recreation Centre is now open, with major tenants Mornington Tennis Club, Mornington Youth Club Gymnastics and David Collins Stadium operating from the venue. Building additions to the table tennis stadium are continuing, along with landscape planting.


Mornington Park PlaygroundWorks to refurbish and revitalise the Mornington Park Playground reached practical completion 17October 2014.

The works consisted of minor works to the existing boat structure, replacement of old equipment, new swings and introduction of paths, trees, seating and sensory elements.

This new play area will provide a place for families to meet and enjoy the outdoors.

In the first few weeks many visitors have returned to the park to test out the new playground.

New play structure and pirate ship in background Refurbished pirate ship

New landscaping and paving New swings and path


Dromana VisitorsCentreThe main works within the building have been completed. Works included new outside paths, roof replacement, complete refurbishment of the front foyer, new meeting room, upgrade of the disabled toilet

Front foyer

Path and bridge to lift well at Safety BeachWorks have now been completed for the link to the lift well underpass for Marina CoveThe new path extends the path past the yacht Club to the new bridge into the lift and stairs

New composite bridge


Financially, there are no changes to report to date. The mid year review will highlight these capital changes, to be reported in January

Noting the year end forecast change of $16,262m represents the carry forward program from2013/14.

Standard Statement of Capital WorksFor the period ending December 2014

ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Capital Works Area$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Land 0 4 (4) 0 92 (92) 350 350 0Buildings 2,211 1,230 981 5,760 6,786 (1,026) 10,128 14,575 (4,447) Infrastructure - Roads 2,873 1,832 1,040 6,816 6,644 172 12,872 21,110 (8,237) Infrastructure - Drainage 688 385 303 2,466 2,434 32 3,760 4,707 (947) Infrastructure - Other 907 286 621 1,824 1,453 371 3,845 5,970 (2,125) Plant 21 38 (18) 75 76 (1) 268 474 (206) Furniture and Equipment 49 25 24 98 77 20 195 273 (78) Information Technology 0 0 0 17 39 (22) 0 17 (17) Artworks 3 41 (37) 7 38 (32) 13 13 0Library Bookstock 193 86 107 720 622 98 1,300 1,504 (204)

Total Capital Works 6,944 3,927 3,018 17,782 18,261 (479) 32,731 48,993 (16,262)


Capital Works

Program ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

17010. Plant & Equipment Replacement 75,250 75,995 (745) 268,000 474,000 (206,000)17012. Acquisition (splays, easements & sm 0 15,042 (15,042) 350,000 350,000 017016. Oval Rehab - Drainage & Sprinklers 53,750 36,172 17,578 135,000 202,000 (67,000)17027. Implementation of Toilet Strategy 250,000 0 250,000 1,000,000 1,000,000 017031. Provision of Library Books/Material 720,066 621,846 98,220 1,300,000 1,504,000 (204,000)17032. Acquisitions - M'ton Pen Reg Galler 6,500 38,481 (31,981) 13,000 13,000 017038. Traffic Mgt Treatments 127,300 176,613 (49,313) 150,000 203,100 (53,100)17050. Rehab - Walkways/bike paths/footpat 572,500 501,031 71,469 1,210,000 1,263,800 (53,800)17053. Drainage Rehabilitation 475,000 409,164 65,836 700,000 700,000 017054. Drainage Upgrades 250,000 175,324 74,676 500,000 500,000 017062. Signage - Traffic/Parking Areas 20,000 23,075 (3,075) 40,000 40,000 017063. Signage - General 50,000 51,349 (1,349) 100,000 100,000 017082. Sale of Roads 0 3,655 (3,655) 0 0 017260. Playground developments 177,500 343,722 (166,222) 300,000 505,500 (205,500)17263. Implementation of Recreation Master 479,450 249,453 229,997 1,020,000 1,852,300 (832,300)17272. Hall Improvements Asset Replacement 25,000 23,248 1,752 50,000 50,000 017273. Reserve Improvements/ Asset Replace 45,000 0 45,000 90,000 90,000 017313. Equestrian Strategy Implementation 100,000 7,221 92,779 200,000 200,000 017362. Footpath Strategy - Impl 652,654 576,302 76,352 956,215 2,897,635 (1,941,420)17363. Photocopier Replacement 0 0 0 0 20,000 (20,000)17368. Sorrento Strategy - Boardwalk 0 460 (460) 0 0 017371. Portsea Strategy - Impl Stage 1 350,000 270,229 79,772 0 350,000 (350,000)17400. BBQ Upgrade Program 15,000 11,804 3,196 30,000 30,000 017401. Building Renovations - Major Build 2,316,180 4,098,467 (1,782,287) 1,693,000 3,972,680 (2,279,680)17402. Recreation Building Imp 84,000 70,355 13,645 120,000 178,000 (58,000)17444. Hastings Com Area Parking & TMT Imp 130,800 82,024 48,776 0 130,800 (130,800)17465. LT - Coastal Mgt/Master Plan Impl 75,800 75,735 65 0 75,800 (75,800)17482. Safer Local Roads Program 0 0 0 4,000,000 4,000,000 017483. Signage Directional 0 (900) 900 0 0 017486. Southern Peninsula Aquatic Recreati 200,000 187,687 12,313 1,600,000 1,600,000 0


Capital Works


ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

17489. Rye Traffic Man Strategy Implementa 0 4,910 (4,910) 0 46,500 (46,500)17522. Enterprise Content Management Syste 17,000 39,166 (22,166) 0 17,000 (17,000)17549. Bicycle Strategy 220,000 161,992 58,008 300,000 557,000 (257,000)17552. Blackspot Program (Council contribu 112,500 71,865 40,635 225,000 225,000 017554. Skate & BMX Strategy 110,000 47,396 62,604 270,000 320,000 (50,000)17556. Soccer Strategy - Implementation 0 0 0 150,000 359,000 (209,000)17558. Kerb and Channel - Rehabilitation 160,000 150,426 9,574 300,000 300,000 017584. Activity Centre Structure Plan - Im 330,000 134,123 195,877 400,000 808,000 (408,000)17593. Integrated Flood Management and Dra 1,725,996 1,849,402 (123,406) 2,500,000 3,447,000 (947,000)17606. B/Spot Tyabb Tooradin Rd Bungower 50,000 597,953 (547,953) 0 50,000 (50,000)17622. R2R 3 Hodgins Road Frankston Flinde 517,200 595,903 (78,703) 0 517,200 (517,200)17626. Foreshore Camping Areas - Amenity B 175,000 74,322 100,678 350,000 350,000 017629. Safety Beach CC - Path to Lift Acce 0 24,234 (24,234) 0 23,000 (23,000)17630. Peninsula DriveSafe 0 6,450 (6,450) 0 20,800 (20,800)17657. Former M'ton Sec.College Classrooms 0 33,758 (33,758) 0 36,000 (36,000)17659. Urban Rd Contibutory Scheme Strateg 1,248,850 1,284,900 (36,050) 727,000 1,863,300 (1,136,300)17660. Pavillion Strategy Implementation 859,500 183,019 676,481 3,209,000 3,209,000 017665. B/Spot Shands- Mton Flind Shoreham 170,000 145,279 24,721 0 764,000 (764,000)17667. Sorrento Seawall 30,000 7,153 22,848 0 126,200 (126,200)17668. Mount Martha Park Viewing Tower 0 0 0 0 36,000 (36,000)17671. Sorrento Policemans Point Strategy 72,500 143,931 (71,431) 145,000 170,000 (25,000)17672. Neighbourhood Activity Centre Struc 179,750 180,083 (333) 100,000 236,000 (136,000)17673. Sporting Facilities Lighting Progra 50,000 50,000 0 100,000 116,000 (16,000)17674. Ticketing System Foreshore B/Ramp 0 932 (932) 0 9,200 (9,200)17675. Tennis Strategy 50,000 32,001 17,999 100,000 188,000 (88,000)17676. Netball Strategy 100,000 18,969 81,031 200,000 235,000 (35,000)17677. BSpot Melb Rd (Canterbury Jetty Rd) 0 39,876 (39,876) 0 160,000 (160,000)17678. BSpot Browns Rd/Boneo Rd-Flders Rd 0 3,391 (3,391) 0 45,300 (45,300)17679. BSpot Marine Pd/Western Port/Skinne 577,500 477,423 100,077 0 577,500 (577,500)17681. Safety Beach - Buckley's Rest 0 0 0 0 20,000 (20,000)


Capital Works


ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

17684. Bay Trail Path 0 85,175 (85,175) 0 77,000 (77,000)17686. SCS - Shire Road - Dromana 0 0 0 0 100,000 (100,000)17690. Sorrento Early Leaning Facility 0 74,457 (74,457) 0 13,300 (13,300)17692. Bentons Square Preschool Additions 0 588,797 (588,797) 0 342,500 (342,500)17695. RTR - Bungower Rd / Tyabb-Tooradin 0 4,246 (4,246) 0 0 017696. Hastings Activity Centre Structure 87,500 3,970 83,530 350,000 428,300 (78,300)17697. Rosebud Activity Centre Structure P 50,000 9,670 40,330 200,000 298,000 (98,000)17699. Unmade Carpark Construction Strateg 10,000 19,329 (9,329) 0 59,100 (59,100)17701. Active Sports Strategy - Impl 0 0 0 50,000 100,000 (50,000)17705. Alfred Street Roundabout 100,000 149,370 (49,370) 0 100,000 (100,000)17706. Alfred Street Streetscape Works 176,000 444,362 (268,362) 0 176,000 (176,000)17708. BSpot Shands/Main Creek Roundabout 200,000 372,077 (172,077) 0 743,000 (743,000)17709. BSpot Jetty/McDowell Signals 0 3,460 (3,460) 0 313,000 (313,000)17710. BSpot Sandy Road Fingal 50,000 22,693 27,307 0 72,000 (72,000)17712. West Park Open Space 25,000 47,800 (22,800) 0 50,500 (50,500)17714. Mt Martha Life Saving Club 1,200,000 1,331,042 (131,042) 0 1,610,500 (1,610,500)17715. Mens Shed Somerville 85,000 99,966 (14,966) 0 85,000 (85,000)17716. Mens Shed Mornington 0 0 0 0 60,000 (60,000)17718. Timber Structures Renewal 100,000 90,241 9,759 200,000 200,000 017719. Marine Structures Renewal 75,000 80,972 (5,972) 150,000 150,000 017720. Road/Bridges & Culvert Renewal 12,500 6,080 6,420 50,000 50,000 017721. Residential Dwellings 68,000 66,674 1,326 68,000 68,000 017722. Somerville Pedestrain Strategy 50,000 10,001 39,999 100,000 100,000 017723. Furniture and Equipment Replacement 72,500 53,806 18,694 145,000 145,000 017724. Public Transport Facility Imp 15,000 11,060 3,940 30,000 30,000 017725. Guardrail Renewal Program 8,750 0 8,750 35,000 35,000 017726. David Collings Lesirue Centre 330,234 0 330,234 1,320,938 1,320,938 017727. Storm Water Quality Program 15,000 0 15,000 60,000 60,000 017728. Mills Beach Master Plan Implementat 50,000 1,915 48,085 200,000 200,000 017730. B/spot - Mt Eliza Way 223,500 33,819 189,681 767,000 767,000 0


Capital Works


ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

17731. B/spot - Graydens road/Boes 30,000 11,042 18,958 1,480,000 1,480,000 017732. B/spot - Loders Road - Moorooduc 303,000 38,711 264,289 1,046,000 1,046,000 017733. B/spot - Browns Road - Rosebud 40,000 2,450 37,550 400,000 400,000 017734. B/spot - Eastbourne Road - Rosebud 149,000 18,409 130,591 298,000 298,000 017735. Somerville Tennis Club 16,500 2,661 13,839 33,000 33,000 017736. Red Hill Tennis Club 15,000 1,003 13,997 30,000 30,000 017737. Mornington Youth Hub 191,750 0 191,750 767,000 767,000 017742. Pedestrian Treatments 25,000 20,648 4,352 50,000 50,000 017743. Land Acq - 13 Ninth Avenue, Rosebud 0 72,876 (72,876) 0 0 0

17,781,780 18,261,188 (479,408) 32,731,153 48,992,753 (16,261,600)

Forecast Actual Variance Budget Forecast VarianceY.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E.

2,997 1,245 1,753 3,034 4,721 (1,688)

PRIORITY WORKS OVERVIEW

Financially, there are no changes to report in November/December report. The mid year changes will be reported in January report.

Noting the year end forecast change of $1,688m represents the carry forward program from2013/14.

Program



Priority Works


ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

56001. Installation of New Fire Plugs. 25,000 1,638 23,363 50,000 50,000 056002. Resurfacing of Cricket Pitches. 7,500 12,354 (4,854) 15,000 15,000 056003. Developer Wks - Drainage Upgrades. 0 23,429 (23,429) 0 0 056007. N/Ball Crt Resurf (Sport Club Fund) 25,000 33,481 (8,481) 50,000 50,000 056009. Conservation Works-MPRG. 13,750 17,207 (3,457) 27,500 27,500 056012. Building Demolition. 26,250 86,797 (60,547) 35,000 35,000 056013. Street Lighting Improvements. 32,500 15,366 17,134 65,000 65,000 056015. Half Cost Fencing (Inc) 0 (1,590) 1,590 0 0 056015. Half Cost Fencing 51,000 23,205 27,795 20,000 61,000 (41,000)56026. Sewerage Connection Council Buildin 10,000 0 10,000 20,000 20,000 056030. Implement Dog free & leash areas 15,000 0 15,000 30,000 30,000 056039. Disabled Facilities Council Buildin 45,000 10,299 34,701 0 45,000 (45,000)56044. Dredging of Boatramp at Hastings 31,900 3,550 28,350 0 31,900 (31,900)56064. Minor Streetscape Works- Commer Cnt 60,000 36,584 23,416 120,000 120,000 056065. Sewerage Connection- Council Buildi 0 23,200 (23,200) 0 0 056067. Coastal Reserves Biodiversity Cons. (Inc) 0 (12,540) 12,540 0 0 056067. Coastal Reserves Biodiversity Cons. 6,000 58,416 (52,416) 0 6,000 (6,000)56105. Tree Removal Program 25,000 25,000 (0) 50,000 50,000 056107. Building Renovations Misc. 153,500 111,729 41,771 251,000 279,000 (28,000)56109. Minor Traffic Improvements. 37,500 38,935 (1,435) 75,000 75,000 056112. Risk Mgt Initiatives former Landfil 227,000 101,806 125,194 564,000 564,000 056123. Sustainable Energy Funds Initiative (Inc) 0 (27,793) 27,793 0 0 056123. Sustainable Energy Funds Initiative 0 23,487 (23,487) 0 0 056146. Infrastructure Upgrades - Landfills 100,000 12,602 87,398 100,000 150,000 (50,000)56152. Parks & Reserves (Passive) Rehab Pr 9,600 25,000 (15,400) 0 9,600 (9,600)56170. Open Space Strategy - Implmentation 10,000 44,088 (34,088) 0 10,000 (10,000)56171. IT Systems Upgrades and Development 291,401 138,523 152,878 134,000 316,400 (182,400)56226. Landfill Cell Capping Provision 200,000 200,000 0 200,000 200,000 0


Priority Works


ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

56228. Corporate Water Conservation Progra 515,100 39,195 475,905 100,000 624,100 (524,100)56230. Rosebud Foreshore Camp Site Markers 9,700 0 9,700 0 9,700 (9,700)56261. Telecommunications Tower Projects 0 10,450 (10,450) 0 0 056274. Net Gain-Bungower Rd/The Eyrei/Art 41,176 85,110 (43,934) 82,350 82,350 056275. Long Term Coastal Management Master (Inc) 0 (148,976) 148,976 0 0 056275. Long Term Coastal Management Master 401,400 42,754 358,646 475,000 732,400 (257,400)56278. Investigation of catchments 260,000 298,465 (38,465) 300,000 300,000 056281. Hall Works 0 5,240 (5,240) 0 0 056297. Somerville Township-Amentity Works 6,400 0 6,400 0 6,400 (6,400)56299. Tyabb Township - Amentity Wks 10,400 0 10,400 0 10,400 (10,400)58304. St Mitchell Circuit Retarding Basin 0 (1,811) 1,811 0 0 058308. The Briars Fera Exlcusion Fence 19,600 6,632 12,968 0 19,600 (19,600)58315. Somerville Cenotaph (Inc) 0 (9,091) 9,091 0 0 058315. Somerville Cenotaph 13,900 2,100 11,800 0 13,900 (13,900)58316. Police Point Conservation & Rec Pla 54,700 12,907 41,794 0 54,700 (54,700)58317. Marine Drive Safety Beach 70,000 11,570 58,430 0 321,000 (321,000)58324. Place Making - Minor Works 50,000 3,272 46,728 100,000 100,000 058325. Foreshore Facilites Rehab. - Boat 15,000 0 15,000 30,000 30,000 058327. Tyabb Cricket Club 10,000 20,000 (10,000) 20,000 20,000 058328. Somerville/Tyabb District Heritage 15,000 1,808 13,193 30,000 30,000 058329. Boundary Fence Repair SIMS2 45,000 0 45,000 90,000 90,000 058330. ANZAC Centenary Mornington (Inc) 0 (7,195) 7,195 0 0 058331. CCTV Projects (Inc) 0 (200,000) 200,000 0 0 058331. CCTV Projects 56,955 79,285 (22,330) 0 66,500 (66,500)58332. Mt Eliza Bowls Club - Lighting (Inc) 0 (22,500) 22,500 0 0 058333. Petanque Piste Red Hill Bowls (Inc) 0 (18,900) 18,900 0 0 058336. Bike Safe Investigations - Minor 0 9 , 539 (9 , 539) 0 0 0

2,997,232 1,244,625 1,752,607 3,033,850 4,721,450 (1,687,600)

PRIORITY PROJECTS OVERVIEW

Financially, first quarter changes are listed below. The midyear changes will be reported inJanuary report

Projects with New Funding• Mornington Peninsula Tourism - $275k – new funding received from Tourism Victoria.• Villages of the Mornington Peninsula - $5k – new funding received from Small Business

Victoria.• Are You Ready? - $110k – new funding received from the Department of Environment and

Primary Industries.

There is no change to the bottom line with the additional funding as matched expenditure has been forecast.

Funding transferred to/from Operating Budget• Tobacco Education - $20k – budget moved from operating to Priority Projects.• Community Grants - Arts Stream - $40k – part of Council’s new grant initiative restructure,

funding has been moved to recurrent in operating accounts.• Community Partnerships - $65k - part of Council’s new grant initiative restructure, funding

has been moved to recurrent in operating accounts.• Place Making Grants - $110k - part of Council’s new grant initiative restructure, funding has

been moved to recurrent in operating accounts.

There is no change to Council’s bottom line with the transfer of these funds.

Noting the year end forecast changed by $2.186m, representing carry forward from 2013-14 and savings contributed in first quarter review.

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Priority Projects 1,417 571 846 2,319 4,505 (2,186)



Priority Projects


ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

6459. Hastings Promotional Fund (Inc) 0 (52,686) 52,686 0 0 06459. Hastings Promotional Fund 0 11,540 (11,540) 0 0 06482. Rosebud Activity Centre Struct Plan 12,975 0 12,975 0 51,900 (51,900)6483. Hasting Activity Centre Struct Plan 16,500 43,950 (27,450) 50,000 52,400 (2,400)6496. Business Development Plan for Morni 0 0 0 0 11,000 (11,000)6502. Community Partnerships 0 0 0 65,000 0 65,0006581. Events (Inc) 0 (2,750) 2,750 0 0 06581. Events 65,000 43,545 21,455 130,000 130,000 06615. Tobacco Education (Inc) 0 0 0 0 (20,000) 20,0006615. Tobacco Education 9,446 0 9,446 0 28,900 (28,900)6672. Responsible Gaming Strategy 5,000 1,048 3,952 25,000 22,500 2,5006679. Rosebud Promotional Fund (Inc) 0 434 (434) 0 0 06679. Rosebud Promotional Fund 0 65,571 (65,571) 0 0 06680. Mt Eliza Promotional Fund (Inc) 0 (55,292) 55,292 0 0 06680. Mt Eliza Promotional Fund 0 38,096 (38,096) 0 0 06718. Green Wedge Action Plan 0 0 0 0 15,400 (15,400)6736. Careers Expo (Inc) 0 (2,864) 2,864 0 0 06736. Careers Expo 0 2,630 (2,630) 30,000 30,000 06766. Geotechnical Investigations 5,900 23,235 (17,335) 0 11,800 (11,800)6911. Somerville Community Needs Assessme 4,000 0 4,000 0 8,100 (8,100)6915. Men's Shed 10,000 6,672 3,328 28,000 28,000 06923. Red Hill Character Assessment and D 20,500 0 20,500 0 41,000 (41,000)6926. Parking Precinct Plans 18,250 0 18,250 0 36,500 (36,500)6927. Port Phillip Urban Design Framework 17,350 0 17,350 0 34,700 (34,700)6930. Stream Watch/Water Watch Program 4,750 852 3,898 0 9,500 (9,500)6938. WOL Comty Arts-Metro Access Project 2,000 922 1,078 0 3,700 (3,700)8603. Local Housing and Settlement Strate 40,100 22,263 17,837 0 80,200 (80,200)


ProgramForecast

Y.T.DActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

8606. Character Assessment and Design Gui 23,700 0 23,700 0 47,400 (47,400)8641. Road Safety Program Shire Wide (Inc) 0 (2,000) 2,000 0 0 08641. Road Safety Program Shire Wide 2,600 9,243 (6,643) 0 5,200 (5,200)8642. Sorrento Promotional Fund SCS (Inc) 0 2,550 (2,550) 0 0 08642. Sorrento Promotional Fund SCS 0 44,000 (44,000) 0 0 08646. Provision - Matching Grant Applicat 75,000 0 75,000 150,000 150,000 08649. Parking Precinct Plan Mornington To 13,000 5,950 7,050 0 26,000 (26,000)8654. Early Home Learning P'ship (PRC) 3,250 0 3,250 0 6,500 (6,500)8669. Spatial Employment Strategy 20,000 0 20,000 0 40,000 (40,000)8670. Mount Eliza Town Centre Plan 0 0 0 0 30,000 (30,000)8671. Somerville Town Centre Plan 1,000 0 1,000 0 2,000 (2,000)8674. Biodiversity Action Plan Modelling 26,000 0 26,000 30,000 52,000 (22,000)8675. Stony Point Coastal Management/Fram 5,000 0 5,000 0 10,000 (10,000)8676. Hastings Port Land Use and Transpor 0 0 0 0 15,000 (15,000)8678. Township Design Guideline Brochures 7,500 0 7,500 0 14,900 (14,900)8679. Heritage Review - Area 2 30,000 0 30,000 0 104,000 (104,000)8706. Land Management Overlay Implementat 0 0 0 0 15,000 (15,000)8724. Public Recreation Space Strategy 0 0 0 0 60,000 (60,000)8726. Dromana Activity Centre Structure P 25,000 0 25,000 0 50,000 (50,000)8731. Local Coastal Vulnerability Assessm 5,000 0 5,000 0 10,000 (10,000)8732. Climate Change Community Engagement (Inc) 0 (138) 138 0 0 08732. Climate Change Community Engagement 7,000 6,324 676 0 7,000 (7,000)8742. Community Engagement Policy & Guide 2,500 0 2,500 0 5,000 (5,000)8751. WOL Rosebud West Family Access Proj 80,000 0 80,000 0 161,900 (161,900)8755. Mornington S/Centre Promotional Sch 0 79,872 (79,872) 0 0 08757. WOL Iron Bar Project 1,900 0 1,900 0 1,900 (1,900)8759. WOL Equipment Pilot 7,200 783 6,417 0 14,400 (14,400)8760. Visitor Information Ctre Staffing 30,000 40,000 (10,000) 60,000 60,000 08761. M/ton Peninsula Branded Produce 1,000 5,776 (4,776) 0 40,000 (40,000)


ProgramForecast

Y.T.DActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

8762. Police Point Houses 33,000 32,419 581 28,000 33,000 (5,000)8764. Mobility Maps 11,500 1,271 10,229 37,000 33,300 3,7008767. Review Ticket Machines 9,900 7,605 2,295 0 9,900 (9,900)8768. Implementation Positive Ageing 43,500 40,837 2,663 87,000 87,000 08777. Arts & Culture Strat Project 9,834 11,245 (1,411) 40,000 44,300 (4,300)8778. Literacy Villages Project 16,935 16,919 16 64,000 72,400 (8,400)8780. Local History Digitisation Project 14,211 20,560 (6,349) 40,000 37,200 2,8008782. Reconciliation Action Plan 6,075 2,045 4,030 15,000 17,300 (2,300)8783. Food Access Plan 10,500 7,149 3,351 25,000 20,000 5,0008789. Biodiversity Action Plan 30,000 0 30,000 0 60,000 (60,000)8790. Music Bursary Program 12,500 1,564 10,936 25,000 25,000 08793. Land Subject to Inundations Overlay 0 0 0 0 15,000 (15,000)8795. Heart of R/Bud Precinct Plan 0 0 0 0 45,000 (45,000)8799. Ranelagh Conservation Man Plan Impl 0 (37) 37 0 18,000 (18,000)8802. External Website 10,000 3,225 6,775 0 20,900 (20,900)8803. WOL FREEZA (D&A Free Entertainment) (Inc) 0 (15,031) 15,031 0 0 08803. WOL FREEZA (D&A Free Entertainment) 18,500 20,255 (1,755) 0 37,000 (37,000)8805. Youth Services Replace Internet 3,450 0 3,450 0 6,900 (6,900)8806. Community Grant-ArtsStream 0 0 0 40,000 0 40,0008809. Marketing MPS to Nat Conference 14,700 16,720 (2,020) 50,000 111,700 (61,700)8810. WOL Bushfire Planning Provision 0 0 0 0 6,300 (6,300)8811. WOL Universal Access Planning & Cha 6,250 7,481 (1,231) 0 12,500 (12,500)8818. WDF - Nepean - Cr H.Fraser 0 (1,500) 1,500 0 0 08822. WDF - Nepean - Cr T.Rodgers 0 (1,500) 1,500 0 0 08825. WOL Koories in the Kitchen 2,000 940 1,060 0 3,500 (3,500)8828. Smart Phone App 9,000 14,000 (5,000) 0 18,000 (18,000)8829. WOL Local Landcare Facil Initiative (Inc) 0 (35,675) 35,675 0 0 08829. WOL Local Landcare Facil Initiative 5,750 32,840 (27,090) 0 11,500 (11,500)8842. Olympic Park Master Plan 5,000 780 4,220 0 10,500 (10,500)


ProgramForecast

Y.T.DActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

8845. WOL History of Rosebud West 5,000 0 5,000 0 16,200 (16,200)8847. Peninsula Planning Statement (Inc) (25,000) (15,000) (10,000) 0 (25,000) 25,0008847. Peninsula Planning Statement 25,800 4,075 21,725 0 51,600 (51,600)8848. Port Strategy Implications Study 0 0 0 0 27,800 (27,800)8849. Tootgarook Wetland Management Plan 44,900 25,442 19,458 50,000 89,800 (39,800)8852. Coastal Geotechnical Risk Assessmen 3,000 3,122 (122) 0 40,000 (40,000)8857. Bushland Contracts Review 26,400 0 26,400 0 52,800 (52,800)8858. Tidy Town Awards - Gala Dinner 3,000 2,186 814 0 3,000 (3,000)8860. Mayoral Sustainability Awards 5,000 5,000 0 0 5,000 (5,000)8863. Climate Adaption Plan Priorities 42,250 3,195 39,055 40,000 84,500 (44,500)8867. Ten Year Kindergarten Strategy 2,000 1,392 608 0 4,000 (4,000)8869. Indigenous Artefacts Assessment Pro 4,300 601 3,699 0 14,300 (14,300)8870. Human Rights Arts & Film Festival 5,000 208 4,792 10,000 10,000 08871. Sus Communities Planning Framework 3,500 0 3,500 0 10,700 (10,700)8877. WOL Smalltalk Program (Inc) 0 (5,260) 5,260 0 0 08877. WOL Smalltalk Program 2,000 0 2,000 0 4,600 (4,600)8878. WOL Willum Warrain (Inc) (52,808) (90,616) 37,808 0 (52,808) 52,8088878. WOL Willum Warrain 64,000 75,445 (11,445) 0 180,808 (180,808)8881. Packaged Liquor Licences Research 5,000 4,904 96 10,000 10,000 08882. Road Safety Initiative Research an (Inc) 0 (500) 500 0 0 08882. Road Safety Initiative Research an 25,000 17,980 7,020 50,000 50,000 08885. Archibald Prize Exhibition (Inc) 0 (428,664) 428,664 0 0 08885. Archibald Prize Exhibition 0 358,394 (358,394) 0 0 08886. Econ Benefits - Port of Hastings 2,200 2,523 (323) 0 2,200 (2,200)8892. WOL Metro Access Inclusive Respite 1,550 913 637 0 3,100 (3,100)8893. WOL Equine Industry Study 1,600 699 901 0 1,600 (1,600)8894. WOL MP Food Industry Reference Grp 900 961 (61) 0 13,900 (13,900)8895. WOL Indigenous Health and Wellbeing 7,500 4,506 2,994 0 15,000 (15,000)8896. WOL - Mornington Beach Water Assess 6,350 7,210 (860) 0 12,700 (12,700)


ProgramForecast

Y.T.DActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

8897. Climate Discussion Presentation 10,376 17,691 (7,315) 20,000 21,400 (1,400)8899. WOL Schoolies Week Project (Inc) 0 (11,400) 11,400 0 0 08899. WOL Schoolies Week Project 2,000 7,070 (5,070) 0 3,300 (3,300)8900. Oral History Preservation Project 5,000 0 5,000 15,000 15,000 08901. Mornington Structure Plan 0 0 0 0 80,000 (80,000)8902. Tyabb Airfield Precinct Plan 7,500 0 7,500 0 30,000 (30,000)8903. Heritage Review - Area 3 0 0 0 30,000 0 30,0008905. David Collings LC Business Plan 4,000 7,000 (3,000) 0 9,500 (9,500)8906. Slope Stability Inclinometers 0 0 0 0 20,000 (20,000)8907. Management of Closed Landfills 0 7,429 (7,429) 0 100,000 (100,000)8908. Green Innovations 5,200 5,200 0 0 5,200 (5,200)8909. Bay Trail Missing Links 24,999 12,029 12,970 50,000 50,000 08910. Safety Beach CMP - Stage 2 12,500 17,500 (5,000) 0 25,000 (25,000)8911. Relief & Recovery Centre Plan 18,000 2,626 15,374 30,000 30,000 08912. Mton Park Local Area Traffic Strate 9,850 3,283 6,567 0 19,700 (19,700)8913. Prevention of Violence Charter & AP (Inc) 0 (1,545) 1,545 0 0 08913. Prevention of Violence Charter & AP 2,000 1,210 790 0 4,300 (4,300)8914. Place Planning 41,500 46,261 (4,761) 120,000 120,000 08915. Let's Talk About Alcohol 2,000 0 2,000 0 4,300 (4,300)8916. Heritage Postcards Travelling Exhib 1,609 209 1,400 5,000 5,000 08917. Emergency Management Training 11,000 5,925 5,075 0 23,000 (23,000)8918. Community Playgroup Initiative 6,800 0 6,800 0 13,600 (13,600)8919. Southern Peninsula Arts Project 30,955 28,377 2,578 0 75,100 (75,100)8920. Access & Equity Policy Implementati 6,000 3,336 2,664 18,000 16,200 1,8008921. ANZAC Commemorative Naming Project 950 150 800 0 1,900 (1,900)8950. WOL Tourism Brochure Development (Inc) (21,000) (20,830) (170) 0 (21,000) 21,0008950. WOL Tourism Brochure Development 9,000 20,043 (11,043) 0 21,000 (21,000)8951. WOL Tourism Public Relations (Inc) (4,500) (4,500) (0) 0 (4,500) 4,5008951. WOL Tourism Public Relations 20,000 19,207 793 0 29,500 (29,500)


ProgramForecast

Y.T.DActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

8952. WOL Tourism Exhibitions & TS (Inc) (3,000) (3,819) 819 0 (3,000) 3,0008952. WOL Tourism Exhibitions & TS 14,720 5,863 8,857 0 28,000 (28,000)8954. WOL Tourism Design & Artwork (Inc) (30,000) (57,945) 27,945 0 (30,000) 30,0008954. WOL Tourism Design & Artwork 27,000 33,026 (6,026) 0 69,000 (69,000)8955. WOL Tourism Advertising (Inc) 0 (8,309) 8,309 0 0 08955. WOL Tourism Advertising 46,000 54,071 (8,071) 0 92,000 (92,000)8956. WOL MPT Industry (Inc) (337,000) (315,158) (21,842) 0 (337,000) 337,0008956. WOL MPT Industry 45,000 42,874 2,126 0 339,005 (339,005)8957. WOL Tourism Directional Signage App (Inc) 0 (125) 125 0 0 08957. WOL Tourism Directional Signage App 8,000 0 8,000 0 16,000 (16,000)8958. WOL Tourism Brochure Freight & Dist 8,000 15,546 (7,546) 0 16,045 (16,045)8959. WOL Destination Mornington Peninsul (Inc) 0 (161,750) 161,750 0 0 08959. WOL Destination Mornington Peninsul 50,000 132,526 (82,526) 0 52,000 (52,000)8960. Low Income Energy Efficiency Prgm (Inc) (24,000) (22,572) (1,428) 0 (30,000) 30,0008960. Low Income Energy Efficiency Prgm 16,000 22,988 (6,988) 0 30,000 (30,000)8961. WOL Adopt A Hot Spot - Hastings (Inc) 0 3,984 (3,984) 0 0 08961. WOL Adopt A Hot Spot - Hastings 2,900 1,848 1,052 0 5,800 (5,800)8962. WOL Walk To School 6,000 4,713 1,287 0 12,100 (12,100)8964. WOL Smoking Bans Childrens Playgrou 2,750 0 2,750 0 5,500 (5,500)8965. WOL Are You Ready? (Inc) (110,000) (110,000) 0 0 (110,000) 110,0008965. WOL Are You Ready? 133,750 136,000 (2,250) 0 133,750 (133,750)8966. WOL EPA Research Dumping (Inc) 0 (7,149) 7,149 0 0 08966. WOL EPA Research Dumping 8,000 830 7,170 0 16,000 (16,000)8967. Forshore Community Engagement Revie 0 0 0 30,000 30,000 08968. Conservation Management Plans 10,000 0 10,000 20,000 20,000 08969. Road Asset Improvement Project 0 0 0 65,000 0 65,0008970. Sustainability Festival at Briars 30,000 0 30,000 60,000 60,000 08971. F/shore Srvc & All Abilities Access 0 0 0 40,000 40,000 08972. Rye Foreshore Landscape Plan 20,000 3,250 16,750 40,000 40,000 0


ProgramForecast

Y.T.DActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

8973. Sthn Peninsula Arts Project 15,000 0 15,000 60,000 0 60,0008974. C/Parks & Movable Dwellings Complia 10,000 0 10,000 40,000 40,000 08975. Training for CTC Groups & Committee 5,000 0 5,000 10,000 10,000 08976. L2P Vehicle for Briars Ward 5,000 0 5,000 10,000 10,000 08977. Community Harms Prevention Strategy 11,875 1,061 10,814 25,000 22,500 2,5008978. Human Services Integrated Planning 5,000 0 5,000 10,000 10,000 08979. Aboriginal Cultural Heritage Dating 6,000 0 6,000 12,000 12,000 08980. Development of Events Strategy 5,000 0 5,000 10,000 10,000 08981. Chisholm SMP Connect Contribution 12,500 25,000 (12,500) 25,000 25,000 08982. Agricultural Land Use Fact Sheets 15,000 1,014 13,986 30,000 30,000 08983. Arts & Culture Strategy Facilitator 8,457 2,144 6,313 43,000 40,000 3,0008984. Mobile Visitor Information Vehicle 10,000 0 10,000 20,000 20,000 08985. Intl. Festival of Tennis Tournament 0 0 0 30,000 30,000 08986. Peninsula Explorer Bus 25,000 22,727 2,273 25,000 25,000 08987. Infrastructure Strategy OHS Plan 12,500 0 12,500 25,000 25,000 08988. Community Capital Projects Assistan 12,500 3,563 8,937 25,000 25,000 08989. Election Red Hill Ward (Inc) 0 (2,574) 2,574 0 0 08989. Election Red Hill Ward 43,462 86,528 (43,066) 86,923 86,923 08990. Place Making Grants 0 11,755 (11,755) 110,000 0 110,0008991. WOL Villages of the Mornington Peni (Inc) (5,000) (5,161) 161 0 (5,000) 5,0008991. WOL Villages of the Mornington Peni 10,000 7,189 2,811 0 10,000 (10,000)8992. WOL - A Place to Call Home (Inc) 0 (20,000) 20,000 0 0 08993. Tjaegan Wilson-Blow Reconcil Award (Inc) 0 (1,856) 1,856 0 0 0

1,416,621 570,553 846,068 2,318,923 4,504,923 (2,186,000)


ASSET CONVERSION PROGRAM

2014/2015 Approved Asset Sales

Property Type of Sale Status Date of SaleNet Sale

Proceeds$'000

14a Robinson Place Portsea Land Complete 05.11.2014 462275 Forest Drive Mount Martha- easement Road Complete 31.10.2014 61 Kerry Avenue Mount Martha -road reserve Road Complete 30.12.2014 5

Total 473


STANDARD FINANCIAL STATEMENTS

INCOME STATEMENT COMMENTARY

The year to date favourable variance is due to a number of variances across the organisation. The tables below list some larger items (generally over/under $50k) that have contributed to the year to date variances.

REVENUE

Rates and Charges• Year to date variance is favourable, by $883k primarily due to:

Item YTD Variance

Fav / Unf Reason

Supplementary Valuations + $808k Fav Additional supplementary rates received. Green Waste Opt In Service + $75k Fav Additional bins supplied.

Statutory Fees• Year to date variance is favourable, by $313k primarily due to:

Item YTD Variance

Fav / Unf Reason

Shire Rangers - Infringements + $105k Fav Increased fines issued due to improved processes. Forecast to be adjusted at Mid Year Review.

Environmental Health - Permits & Licences

Building Surveyor - Permits & Licences

+ $91k Fav Increased fines issued due to improved processes. Forecast to be adjusted at Mid Year Review.

+ $108k Fav Increased fines issued due to improved processes. Forecast to be adjusted at Mid Year Review.


User Fees• Year to date variance is favourable, by $2,508k primarily due to:

Item YTD Variance

Fav / Unf Reason

Parking & Launching AnnualPermits

+ $113k Fav Increase in boat ramp permits.

Private Building Works + $50k Fav Increased number of fees and user charges. Waste Disposal Tipping + $427k Fav Additional incomes received from tipping fees -

to be reviewed mid year. Cyclcial in nature.

Pelican Park - $52k Unf Reduced memberships due to local competition.

Planning Compliance + $68k Fav Legal recovery received - timingPlant Contributions - $34k Unf Reduced contributions received for plant

operationsArchibald Prize Exhibition + $429k Fav Income from exhibition to be offset against

related capital works - (net income to be transferred to capital)

Destination Mornington Peninsula + $154k Fav Income from advertising sales not forecast.

Special Charge Schemes + $1.652m Fav Special Charge Scheme: McCloud Group - charge to residents (forecast income mid year review)

Property Rental Income - $48k Unf Property income - timing/phasing

School Holiday Program - $41k Unf School Holiday - timing/phasing

Special Charge Schemes - $202k Unf Projects income remains outstanding on Baden Powell, Old Mton Rd, Boundary Rd and Elizabeth St - invoicing yet to occur

Contributions• Year to date variance is favourable, by $419k primarily due to:

Item YTD Variance

Fav / Unf Reason

Developers' Contributions + $97k Fav Contributions received towards recreation land development.

Implementation of Recreation Master Plans - Bunguyan Reserve

+ $126k Fav Developer contributions received/timing difference of forecast budget - on target

Civic Reserve + $76k Fav Additional funding received Table Tennis Australia - Forecast additional expenditure mid year review

Bicycle Strategy + $40k Fav Developer contributions towards path strategy works - timing

Prority Projects + $109k Fav Incomes received and not budgeted - forecast mid year


Contributed Assets• Year to date variance is unfavourable, by $1,099m primarily due to:

Item YTD Variance

Fav / Unf Reason

Recreation Land Contribution - $1.047m Unf Less contributions from subdivisions than expected - timing

Contributions : Roads/Infrastructure Assets

- $52k Unf Timing differnence - no year end impact

Grants - Recurrent• Year to date variance is favourable by $555k, primarily due to:

Item YTD Variance

Fav / Unf Reason

School Crossing Supervisors' subsidy

- $117k Unf Delay in receiving cash due to change of state government.

CCTV Mornington + $200k Fav Federal funding Mton - CCTV and Streetlighting program

Asset Identification Program + 50k Fav New funding received for project. Priority Project + 130k Fav Additional project funding towards an

assortment of programs including LocalLandcare Program and Willum Warrain

Grants Capital• Year to date variance is favourable by $238k, primarily due to:

Item YTD Variance

Fav / Unf Reason

Roads to Recovery 3 Program - $529k Unf Timing difference between the receipt of funding and budgets phasing

Mt Martha Life Saving Club + $450k Fav Timing difference between the receipt of funding and budgets phasing

Tyabb FNC Netball Clubs + $60k Fav Funding received - Country and FootballProgram

Moorooduc Primary School + 64k Fav Funding received - Linking MelbourneAuthority - traffic man/works

Balnarring Recreation Reserve + $120k Fav Funded Received - Department of Transport and Planning Claim 1 - additional funding received

Boneo Primary Schoo; + $23k Fav Funded Received - TAC - funded path worksPremiers Reading Program + $21k Fav Funded - Reading books for early

learning/preschool age children


Interest• Year to date variance is unfavourable by $241k, primarily due to:

Item YTD Variance

Fav / Unf Reason

Investment Interest Income - $156k Unf Timing of investment interest received - phasing to be adjusted at Mid Year Review.

Rates Interest Income - $59k Unf Corrections - Debtor/accounting entries - timing.

Special Charge Scheme - $29k Unf Corrections - Debtor raisings to be completedJanuary, no bottom line effect.

EXPENDITURE

Salary• Year to date variance is unfavourable by $36k, primarily due to:

Item YTD Variance

Fav / Unf Reason

Chief Executive - $89k Unf Overlap of CEO and Director for replacement.

Customer Service - $73k Unf Additional backfill for long term sick leave/ and additional hours provided

Employee Overheads - OncostsEmployee Overheads - Superannuation Employee Overheads - Defined BenefitsStatutory Planning - NormalWagesStatutory Planning - CasualWages

+ $417k Fav Timing difference.



+ $78k Fav Vacant positions.

- $83k Unf Use of casuals to backfill vacant positions.

Shire Rangers + $54k Fav Delay in recuitment/offset additional casual salary expenditure.

Strategic Planning + $54k Fav Vacant positions. Infrastructure Director - $64k Unf Transition of directorshipAsset Management - $76k Unf Reallocation of personal - revised mid

year/reported January 2015Project ManagementConstruction

+ $54k Fav Delayed recruitment - offseting additional casual labour employed

Project Management - $83k Unf Delayed recruitment - offseting additional casual labour employed

HACC General - NormalWages

- $136k Unf More service delivery than budgeted due to demand.

HACC General - Travel Time - $50k Unf More service delivery than budgeted due to demand.

Recreation Facilities Development - Employee Capital RecoveryCapital Recovery - (transfer labour cost to capital/priority works)

- $77k Unf Accounting entry to transfer cost in capital works projects. - timing

- $385k Unf Timing difference - Transfer of cost to capital works program/priority works program - no bottom line effect year end


Materials and Services• Year to date variance is favourable by $2,687k, primarily due to:

Item YTD Variance

Fav / Unf Reason

IT Operations - MaintenanceComputer

$126k Unf Timing of expenditure - reprofile budget

Attraction and Retention $83k Fav Timing of expenditure - reprofile budget

Rates Management - BanksCharges

$63k Fav Timing of expenditure - reprofile budget

Rates Management - Debt $107k Fav Timing of expenditure - reprofile budgetProperty Planning Legal Fees $134k Fav Timing of expenditure - reprofile budget

Street Lighting $150k Fav Timing of expenditure - reprofile budgetProperty Strategy FireServices

$72k Fav Timing of expenditure - reprofile budget

Waste Disposal Mulching $45k Fav Timing of expenditure - reprofile budget Governance - Photo Copier $40k Fav Timing of expenditure - reprofile budget Governance - Subscriptions $37k Fav Timing of expenditure - reprofile budget Plant and equipment $38k Fav Timing of expenditure - reprofile budget Foreshore Utilities Water $40k Fav Timing of expenditure - reprofile budget Passive Recreaton Water $58k Fav Timing of expenditure - reprofile budget Foreshore camping utilities $30k Fav Timing of expenditure - reprofile budgetPriority Works - AssortedProgram

$1,437k Fav Assorted minor works programs including Living Rivers, Intergrated Catchment, Strategic Plans, Martha Cove Works - Review phasing mid year/no year end impact anticipated

Finance Costs• Year to date variance is favourable by $516k, primarily due to:

Item YTD Variance

Fav / Unf Reason

Loan interest + $515k Fav Accrued loan interest - year end accounting adjustments 2013-14 - timing.


Other Expenses• Year to date variance is unfavourable by $82k, primarily due to:

Item YTD Variance

Fav / Unf Reason

Animal Registration - Contributions

- $28k Unf Timing of registration payments - budget profile

Community Grants SES - $55k Unf Timing of paymentsCommunity Renewal Program - $178k Unf Funding received late 2013-14

Family Support Services - subsidy paid

+ $20k Fav Phasing - issue, no bottom line effect

Strategic Planning - Statutory + 50k Fav Phasing - issue, no bottom line effect

Plant and Equipment - Insurance

+ 29k Fav Phasing - issue, no bottom line effect

Placemaking Grants Paid + 27k Fav Phasing - issue, no bottom line effect


Standard Statement of Financial Performance (Income Statement)For the period ending December 2014

ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

Variance Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000Revenue from ordinary activitiesRates and Charges 72 123 51 139,809 140,692 883 140,124 140,239 115Statutory Fees and Fines 440 506 66 2,231 2,545 313 4,088 4,188 100User Fees 2,283 2,477 193 13,075 15,583 2,508 23,639 25,022 1,383Contributions 534 814 279 2,053 2,473 419 2,265 3,622 1,357Contributed Assets 17 64 48 1,200 101 (1,099) 6,500 6,500 0Grants - Recurrent 905 1,140 235 10,510 11,065 555 19,052 19,545 494Grants - Capital 529 515 (14) 529 767 238 4,758 6,215 1,457Interest 59 38 (21) 340 99 (241) 1,525 1,525 0Other Income 0 0 0 0 0 0 0 0 0

Total revenues 4,838 5,675 (837) 169,748 173,326 (3,578) 201,951 206,857 (4,906)

Expenses from ordinary activitiesEmployee Costs 4,684 4,156 529 31,814 31,851 (36) 63,756 63,806 (51)Materials and Services 9,369 10,338 (969) 42,917 40,230 2,687 88,384 93,220 (4,836)Depreciation and Amortisation 2,083 2,083 0 12,495 12,495 0 25,000 25,000 0Finance Costs 186 331 (144) 1,119 604 516 2,239 2,239 0Other Expenses 363 360 3 2,631 2,713 (82) 4,865 5,026 (161)Asset Revaluations and Adjustments 0 0 0 0 119 (119) 0 0 0

Total expenses 16,684 17,266 (582) 90,977 88,011 2,966 184,244 189,291 (5,048)

Net Gain/(Loss) on Sale/Disp Assets 0 (0) (0) 0 15 15 0 0 0

Surplus/(deficit) for the year 11,846 11,591 255 78,771 85,329 6,558 17,707 17,566 (142)

Other comprehensive incomeOtherTotal comprehensive income for the year ( 11,846) ( 11,591) 255 78,771 85,329 6,558 17,707 17,566 ( 142)


Income Statement (Net Cost)For the period ending December 2014

Unit ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000Recurrent

Strategic Planning (150) (155) (5) (952) (847) 105 (1,920) (1,911) 9Statutory Planning (304) (220) 84 (2,178) (1,988) 190 (4,145) (4,108) 36EPACS (182) (413) (231) (2,352) (2,097) 256 (5,339) (5,259) 80Economic Development (128) (141) (13) (817) (807) 10 (1,690) (1,674) 16Director Sustainable Environment (37) (29) 8 (237) (225) 12 (471) (471) 0Infrastructure Strategy (188) (115) 73 (1,239) (1,294) (55) (2,470) (2,527) (57)Infrastructure Maintenance (3,922) (6,046) (2,124) (19,915) (19,757) 158 (42,834) (42,821) 12Infrastructure Project Management (91) (146) (55) (677) (676) 1 (1,374) (1,365) 9Renewable Resources (1,625) (1,407) 218 (3,737) (3,078) 658 (14,862) (14,854) 8Director Sustainable Infrastructure (44) (66) (22) (285) (355) (70) (566) (564) 2Child Youth and Family Care (333) (346) (13) (2,977) (2,867) 110 (5,358) (5,478) (120)Aged and Disability Services (397) (415) (19) (3,134) (3,369) (235) (5,562) (5,562) (0)Recreation and Leisure (418) (322) 96 (1,692) (1,362) 330 (5,439) (5,420) 19Libraries Arts and Culture (501) (467) 34 (2,298) (2,225) 73 (5,548) (5,588) (40)Director Sustainable Communities (119) (139) (20) (727) (972) (245) (1,529) (1,550) (22)Governance and Corporate Support (548) (514) 34 (3,397) (3,402) (5) (5,353) (5,314) 38Property and Valuation 552 548 (4) 3,052 3,144 92 4,814 4,838 24Information Services (211) (260) (49) (1,671) (1,795) (124) (2,856) (2,784) 73Finance (99) 671 771 (757) 157 914 (2,440) (2,432) 8Director Sustainable Organisation (41) (38) 3 (269) (270) (1) (533) (532) 1Communications (55) (162) (107) (526) (612) (86) (1,154) (1,148) 6Team Support and Development (155) (160) (5) (599) (511) 88 (1,766) (1,710) 55Corporate Planning & Projects (45) (18) 27 (323) (333) (10) (657) (637) 21The CEO's Office (45) (46) (1) (294) (371) (77) (587) (587) 0

Unit Budgets (9,086 ) (10,407 ) (1,321) (48,000 ) (45,911 ) 2,089 (109,637 ) (109,460 ) 178

Rates 72 99 27 137,169 137,977 808 137,599 137,599 0Grants Commission 0 0 0 3,258 3,279 21 6,516 6,516 0Depreciation (2,083) (2,083) 0 (12,495) (12,495) 0 (25,000) (25,000) 0

Efficiency Savings 0 0 0 0 0 0 500 0 (500)Interest (Net) (127) (293) (165) (779) (504) 275 (714) (714) 0

Recurrent Surplus / (Deficit) (11 , 224 ) (12 , 683 ) (1 , 459) 79 , 153 82 , 346 3 , 193 9 , 265 8 , 942 (322)

Non-RecurrentCapital Grants 529 515 (14) 529 767 238 4,758 6,215 1,457Special Charge Schemes 0 0 0 0 1,450 1,450 0 1,270 1,270Contributions 522 811 289 2,028 2,332 304 2,263 3,590 1,327Profit/(Loss) on Sale of Assets 0 (0) (0) 0 15 15 0 0 0Priority Projects (Net) (699) (472) 227 (1,417) (571) 846 (2,319) (4,505) (2,186)Priority Works (Net) (1,264) (100) 1,164 (2,997) (1,244) 1,753 (3,034) (4,721) (1,688)Asset Revaluations and Adjustments 0 0 0 0 (119) (119) 0 0 0Other Income 0 0 0 0 0 0 0 0 0

Non-Recurrent Surplus / (Deficit) (913 ) 753 (1 , 666 ) (1 , 857 ) 2 , 630 (4 , 487 ) 1 , 668 1 , 848 (181 )

Surplus / (Deficit) before Adjustments (12,137 ) (11,930 ) 207 77,296 84,976 7,680 10,932 10,791 (142)

New Subdivisions 17 64 48 1,200 101 (1,099) 6,500 6,500 0Transfers From / To Reserves (Net) 275 275 0 275 252 23 275 275 0

Surplus / (Deficit) (11,845 ) (11,591 ) 254 78,771 85,329 6,558 17,707 17,566 (142)

Priority Projects (Net) and Priority Works (Net) include internal expenditure.

CASH FLOW STATEMENT COMMENTARY

In summary, the total cash used on a year to date basis for Operating Activities is $7.24M favourable to forecast. This is a result of favourable variations in net cash flows from operating activities, due to income received earlier than anticipated and lower expenditure payments to date than anticipated. Further detail can be found in the Standard Statement of Financial Performance Section (operating result) of this report.

A number of variances between Year to Date forecast and actual have arisen as a result of:

General RatesYear to date receipts of General Rates are $883K more than year to date target, primarily due to rate revenue being received earlier than anticipated.

User Charges and OtherYear to date user charges are favourable to forecast with a $2.82M variance primarily due to the timing of income received.

Cash ContributionsYear to date contributions is favourable to forecast with a $420K variance, primarily due to additional funding received for priority projects.

Government GrantsYear to date Government Grants is favourable to budget with a $793K variance due to additional grant funding received for funded projects.

Interest on Receivables & InvestmentsYear to date interest is unfavourable to forecast with a $241K variance due to much lower than anticipated cash investments held year to date compared to the equivalent period last year.

Employee CostsActual payments made to employees are $37K unfavourable to forecast.

Materials and ContractsPayments to suppliers are less than anticipated by $2.69M mainly due to delays in priority works and priority projects programs.

Other ExpensesPayments to suppliers are more than anticipated by $82K.

CASH FLOWS FROM INVESTING ACTIVITIESIn summary, total cash used on a year to date basis for investing activities (purchase & sale of assets) is unfavourable $5M to forecast. Expenditure on some capital works projects has occurred as anticipated at this point in time.

CASH FLOWS FROM FINANCING ACTIVITIESYear to date finance costs are $516K favourable to forecast. This is attributed to phasing of the budget.

For the period ending 31st December 2014, the reported cash/investments balance was $12.86M. Refer to the Balance Sheet Section Commentary of this report for more detail. It is anticipated that at year end cash and investments will total $22.98m.


11,183 11,2342,842 3,101

534 814821 1,041

43 21 2 , 556 2 , 556

17,979 18,767

51259280220 (22)

-

52,167 53,05016,779 19,600

2,053 2,47312,200 12,993

406 165 5 , 364 5 , 364

88,969 93,645

8832,821

420793

(241)-

140,124 140,12427,727 27,727

2,265 2,26523,809 23,809

1,525 1,525 8 , 200 8 , 200

203,650 203,650

------

788 4,676 -

4,210 3,6823,729 4,699

357 355 8,296 8,736

528 (970)

2

32,965 33,00255,525 52,839

2 , 614 2 , 696 91,104 88,537

(37)2,686

(82)

63,756 63,75696,584 96,584

4 , 865 4 , 865 165,205 165,205

---

(440) 2,567 -

348 (2,135) 5,108 7,243 38,445 38,445 -

2,197 1,2214,468 2,503

267 189 40 40

6,972 3,953

9761,965

78-

5,496 6,61411,106 10,531

922 857 ( 19 ) ( 19)

17,505 17,983

(1,118)575

65-

- -33,967 33,967

- - - -

33,967 33,967

----

3,019 (478) -

(4,626) 399- -

- - (4,626)399

5,025--

(4,609) 883- 29

- - (4,609) 912

5,49229

-

- -- -

- - - -

---

5,025 5,521 -

8,044 (22,114) (17,071) 5,043 (33,967) (33,967) -

(143) (4,391) (3,875) 516 (5,425) (5,425) -

(2,579) 5,670 8,249 (28,640) (15,838) 12,802 (947) (947) -

Standard Statement of Cash Flowsfor the period ending 31 December 2014

Forecast Actual Variance Forecast Actual Variance Budget Forecast VarianceDec Dec Dec Y.T.D. Y.T.D. Y.T.D. Y.E. Y.E. Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Cash Flows from Operating Activities Receipts (inclusive of GST, wherever applicable) General Rates

User Charges and OtherCash Contributions Government Grants InterestNet GST Refund

Payments(inclusive of GST, wherever applicable)Employee Costs Materials and Contracts Other Expenses

Net Cash Inflows / (Outflows)from Operating Activities 9,683 10,031

Cash Flows from Investing ActivitiesPayments forLand and Buildings

Infrastructure AssetsPlant, Furniture and EquipmentSundry Payables

Proceeds fromSale of Land and Buildings

Sale of Plant, Furniture and EquipmentSundry Receivables

Net Cash Inflows / (Outflows)from Investing Activities (11,598) (3,554)

Cash Flows from Financing ActivitiesFinance Costs (187) (330) 143 (1,581) (1,065) 516 (2,239) (2,239) -

Proceeds from Borrowings - - - - - - 2,000 2,000 -Repayment of Borrowings (264) (264) - (2,372) (2,372) - (5,111) (5,111) -Repayment of Finance Leases - - - (73) (73) - (75) (75) -Movement in Deposits and Bonds (213) (213) - (365) (365) - - - -

Net Cash Inflows / (Outflows)from Financing Activities (664) (807)

Net Increase / (Decrease)in Cash Held

Cash at Beginning of Period 28,698 28,698 - 23,927 23,927 -

Cash at End of Period 58 12,860 22,980 22,980



BALANCE SHEET COMMENTARY

Current AssetsAs at the end of December the balance of current assets was $138M including:

• Cash/Investments $12.86M and includes:Item Balance Reason

Cash $3.54M Cash $3.52M, Petty Cash $17KInvestments $9.32M General $8.8M, Hillview $477K

Total Cash/Investments has increased by $5.6M during December.

• Receivables $117M and includes:Item Balance Reason

Rates Debtors $118M RatesOther Debtors $3.05M Perin Court $977k less provision for doubtful

debts $757K, and Pensioner Rates $2.51MSpecial Charge Schemes $1.39M Various Special Charge Schemes.Sundry Debtors $2.89M Grants & Subsidies $1.11M, Tipping $474K,

garbage bins $75K and Infrastructure Maintenance $113K.

GST $395K Net Goods & Services Tax refund.Land Sales $4.63M

Total Receivables have decreased by $10.4M during December.

• Other Current Assets $8.04M and includes:Item Balance Reason

Inventories $130K Delivered Meals $28K, Nursery $75K, GolfCourse $27K.

Other $979K Accrued IncomeAssets Held for Sale $6.93M Properties ready for sale

Total other assets have increased by $425K during December.

Non-Current AssetsAs at the end of December the balance of Non-Current Assets was $1,988M

Item Balance ReasonInvestments - Non-Cash $8K Shares in MAPS $2K and Rye Community

Bank $5.5KReceivables $535K Special Charge Schemes.Land and Buildings $924M Land and Buildings.Plant Furniture and Equipment $6.52M Plant, furniture, library bookstock, Artworks and

IT equipment.Infrastructure $1,044M Roads, Drains and Other Infrastructure Assets.

Intangibles $1.3M Information Technology.


Current LiabilitiesAs at the end of December the balance of current liabilities was $40M including:

Item Balance ReasonPayables $25.6M Employee Costs $870K, Creditors Control

$7.14M, Fire Services Levy $17M, Deposits and Bonds $2.96M

Interest - Bearing Liabilities $2.75M Borrowings Loans $2.75MProvisions $11.7M Long Service Leave $6.87M, Annual Leave

$4.41M and other Provisions $391K.

Non-Current LiabilitiesAs at the end of December the balance of non-current liabilities was $37.1M. This amount represents Council’s long term liabilities including borrowings leases and employee provisions that are not required to be repaid during 2014/2015.

Item Balance ReasonInterest Bearing Liabilities $32.3M Borrowings $32.3MProvisions $4.79M Long Service Leave $2.56M, Cell Capping

$1.68M and Net Gain $550K

EquityAs at the end of December the balance of equity was $2.049M. This amount is represented by:

Item Balance ReasonAccumulated Surplus $995M Accumulated Surplus.Asset Revaluation Reserve $1,065M Asset Revaluation Reserve.Other Reserves $861K Sustainable Energy Fund $386K

Recreation Land Reserve $350K andMunicipal Emergency Fund $400K


Standard Statement of Financial Position(Balance Sheet)as at 31st December 2014

as atJun 12$ '000

as atJun 13$ '000

as atJun 14$ '000

as atNov 14$ '000

as atDec 14$ '000

MonthMovement

$'000

BudgetY.E.

$'000

ForecastY.E.

$'000

Current Assets

Cash and Cash Equivalents 30,242 33,305 28,698 7,190 12,860 (5,670) 22,980 22,980

Trade and Other Receivables 11,824 12,840 14,157 127,919 117,480 10,439 11,038 11,038

Inventories 146 122 130 130 130 - 162 162

Other 1,684 1,399 1,565 555 980 (425) 1,348 1,348

Assets Held for sale 7,871 11,121 6,937 6,937 6,937 - - -

Total Current Assets 51,767 58,787 51,487 142,731 138,387 4,344 35,528 35,528

Non-Current Assets

Other Financial Assets 8 8 8 8 8 - 8 8

Receivables 1,318 887 535 535 535 - 970 970

Property 937,693 945,422 926,162 930,105 926,548 3,557 981,562 981,562

Plant, Furniture and Equipment 7,395 7,086 6,547 6,581 6,618 (37) 7,320 7,320

Infrastructure 974,320 1,021,850 1,050,288 1,052,793 1,053,199 (406) 1,034,690 1,034,690

Intangibles 1,263 1,333 1,352 1,349 1,347 2 1,200 1,200

Total Non-Current Assets 1,921,997 1,976,586 1,984,892 1,991,371 1,988,255 3,116 2,025,750 2,025,750

Total Assets 1,973,764 2,035,373 2,036,379 2,134,102 2,126,642 7,460 2,061,278 2,061,278

Current Liabilities

Payables 13,884 22,735 21,685 21,340 25,611 (4,271) 16,114 16,114

Interest-bearing Liabilities 5,207 16,339 5,194 3,012 2,748 264 4,969 4,969

Provisions 11,527 12,469 12,408 11,699 11,672 27 12,322 12,322

Total Current Liabilities 30,618 51,543 39,287 36,051 40,031 (3,980) 33,405 33,405

Non-Current Liabilities

Interest-bearing Liabilities 42,991 26,060 32,348 32,348 32,348 - 29,384 29,384

Provisions 3,092 3,599 3,748 4,645 4,796 (151) 2,882 2,882

Total Non-Current Liabilities 46,083 29,659 36,096 36,993 37,144 (151) 32,266 32,266

Total Liabilities 76,701 81,202 75,383 73,044 77,175 (4,131) 65,671 65,671

Equity

Accumulated Surplus 856,720 874,333 895,163 995,249 983,383 11,866 915,769 915,769

Asset Revaluation Reserve 1,038,830 1,079,087 1,064,949 1,064,948 1,064,948 - 1,079,838 1,079,838

Other Reserves 1,513 751 884 861 1,136 (275) - -

Total Equity 1,897,063 1,954,171 1,960,996 2,061,058 2,049,467 11,591 1,995,607 1,995,607

Total Liabilites and Equity 1,973,764 2,035,373 2,036,379 2,134,102 2,126,642 7,460 2,061,278 2,061,278

Types of Capital WorksExpansion 230 104 125 737 647 90 1,076 3,076 (1,999)Upgrade 2,914 1,625 1,289 6,220 5,198 1,021 11,375 17,050 (5,675)New 691 282 409 1,750 1,552 198 4,223 5,758 (1,535)Renewal 3,110 1,916 1,194 9,075 10,864 (1,788) 16,057 23,110 (7,053)

Total Capital Works


Standard Statement of Capital WorksFor the period ending December 2014

ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Capital Works Area$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Land 0 4 (4) 0 92 (92) 350 350 0Buildings 2,211 1,230 981 5,760 6,786 (1,026) 10,128 14,575 (4,447) Infrastructure - Roads 2,873 1,832 1,040 6,816 6,644 172 12,872 21,110 (8,237) Infrastructure - Drainage 688 385 303 2,466 2,434 32 3,760 4,707 (947) Infrastructure - Other 907 286 621 1,824 1,453 371 3,845 5,970 (2,125) Plant 21 38 (18) 75 76 (1) 268 474 (206) Furniture and Equipment 49 25 24 98 77 20 195 273 (78) Information Technology 0 0 0 17 39 (22) 0 17 (17) Artworks 3 41 (37) 7 38 (32) 13 13 0Library Bookstock 193 86 107 720 622 98 1,300 1,504 (204)

Total Capital Works 6,944 3,927 3,018 17,782 18,261 (479) 32,731 48,993 (16,262)

CORPORATE PERFORMANCE STATEMENT COMMENTARY

The Corporate Performance Statement is a hybrid of the Standard Statement of FinancialPerformance and Standard Statement of Cash Flows.

This statement is designed to assist in understanding the cash implications of budget decisions, and therefore, excludes non-cash items such as depreciation and income by way of new subdivision assets passed to Council.

We stress that this reporting is our own ‘layman’s’ approach and is designed to assist those who may not totally understand accounting practice to come to generally understand our budget. For those more financially inclined, the budget according to Australian Accounting Standards is also included in this report.

The results of the normal operations of Council are shown as Funds Available.

The second quarter review is now being completed, and will be reported in January.

As can be seen on the Corporate Performance Statement following, Council has a $6,452m favourable result to budget as a result of normal operations. This is primarily due to timing of expenditure across the Groups

Capital expenditure is $479k unfavourable to date as projects are deferred or payments not made in line with budget phasing.

As is usually the case at this time of the year, we are working through a range of variations in both revenue and expenses across unit budgets. It is proposed to present the formal mid year budget review to Council in January, and as such, no budget variations are reported in this report. Any variations will be managed within our broader financial framework, ensuring again an underlying surplus at year end, as is our long-established practice


Corporate Performance StatementFor the period ending December 2014

ForecastMonth

ActualMonth

VarianceMonth

ForecastY.T.D

ActualY.T.D.

VarianceY.T.D

BudgetY.E.

ForecastY.E.

VarianceY.E.

Income$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Rates 72 123 51 139,809 140,692 883 140,124 140,239 115Grants and Subsidies 893 1,010 117 6,784 6,769 (15) 12,535 12,541 6User Charges 2,723 2,972 248 15,187 15,965 778 27,730 27,822 93Grants Commission 0 0 0 3,258 3,279 21 6,516 6,516 0Interest Income 59 38 (21) 340 99 (241) 1,525 1,525 0Other Income 0 0 0 0 0 0 0 0 0

3,747 4,142 395 165,379 166,805 1,426 188,431 188,644 213

ExpensesSustainable Environment 1,301 1,408 (107) 8,648 8,455 193 16,952 16,902 50Sustainable Infrastructure 6,630 9,025 (2,395) 32,213 32,311 (98) 71,550 71,695 (145) Sustainable Communities 2,749 2,793 (44) 18,925 19,020 (95) 37,066 37,131 (66) Sustainable Organisation 1,637 724 913 10,568 9,274 1,294 21,673 21,630 44The CEO's Office 385 470 (85) 2,258 2,374 (116) 5,186 5,105 82Efficiency Savings 0 0 0 0 0 0 (500) 0 (500)Interest Expense 186 331 (144) 1,119 604 516 2,239 2,239 0

12,889 14,752 (1,863) 73,731 72,038 1,692 154,166 154,702 (536)

Funds available (9,142) (10,610) (1,468) 91,648 94,766 3,119 34,265 33,942 (322)

Capital and priority works and servicesNew Borrowings 167 0 (167) 1,000 0 (1,000) 2,000 2,000 0Debt Servicing Principal (426) (263) 162 (2,554) (2,372) 183 (5,111) (5,111) 0Lease Payments (6) 0 6 (37) (73) (36) (75) (75) 0Defined Benefits Superannuation Lia 0 0 0 0 0 0 0 0 0Priority Projects (Net) (699) (472) 227 (1,417) (574) 843 (2,319) (4,505) (2,186) Priority Works (Net) (1,264) (91) 1,174 (2,997) (1,190) 1,808 (3,034) (4,721) (1,688) Capital Expenditure (6,944) (3,927) 3,018 (17,782) (18,261) (480) (32,731) (48,993) (16,262) Capital Grants 529 515 (14) 529 767 238 4,758 6,215 1,457Capital Contributions 522 811 289 2,028 2,332 304 2,263 3,590 1,327Special Charge Schemes 0 0 0 0 1,450 1,450 0 1,270 1,270Special Charge Schemes 0 0 0 0 0 0 0 0 0Transfers from reserves 0 0 0 0 23 23 0 311 311

(8,123) (3,428) 4,695 (21,231) (17,898) 3,333 (34,249) (50,018) (15,770)

Operating Result (17,265) (14,038) 3,227 70,417 76,869 6,452 16 (16,076) (16,092)

Non-operatingAsset Sales 0 5,024 5,024 0 5,521 5,521 0 11,601 11,601Transfer to land acquisition reserve 0 0 0 0 0 0 0 0

Projects funded in previous years 562 562 0

Result (17,265) (9,014) 8,251 70,417 82,390 11,972 578 (3,914) (4,492)

Transfers from reserves 0 0 0 0 (23) 23 0 (311) (311)Other non-cash adjustments 0 0 0

Cash surplus/(deficit) (17,265) (9,014) 8,251 70,417 82,366 11,949 578 (4,225) 4,803


KEY FINANCIAL STATUS INDICATORS

BORROWINGS

LoanNo.

FinancialInstitution

DebtPrincipal

1 July 2014$'000

NewBorrowings

$'000

PrincipalPaid

2014/2015$'000

DebtPrincipal

30 June 2015$'000

5 National Australia Bank 712 - 712 -6 National Australia Bank 249 - 98 1517 National Australia Bank 230 - 60 1708 National Australia Bank 1,126 - - 1,1269 National Australia Bank 974 - 146 828

10 Commonwealth Bank 1,213 - - 1,21311 Commonwealth Bank 4,590 - 323 4,26712 Commonwealth Bank 4,631 - 270 4,36113 Commonwealth Bank 3,081 - 163 2,91814 Commonwealth Bank 1,953 - 95 1,85815 Bendigo Bank 2,220 - - 2,22016 Bendigo Bank 2,380 - - 2,38017 National Australia Bank 2,634 - - 2,63418 Commonwealth Bank 11,465 - - 11,465

37,458 - 1,867 35,591

LEASES

LeaseNo.

FinancialInstitution

DebtPrincipal

1 July 2014$'000

NewLeases$'000

PrincipalPaid

2014/2015$'000

DebtPrincipal

30 June 2015$'000

North CBFC 17 - 17 -South1 CBFC 9 - 9 -South2 CBFC 18 - 18 -South3 CBFC 30 - 29 1

74 - 73 1


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