JOB ADVERTISEMENT-

About Jibu

Founded in 2012, Jibu is a pioneering a powerful new model that provides opportunities for entrepreneurs to own businesses that ensure access to basic human necessities in underserved, emerging market communities. Jibu has scaled a network of locally owned, economically independent franchises that provide safe drinking water to their communities while offering life-changing training and employment. 

Empowered by a belief in the ability of eye-to-eye partnership to unleash latent entrepreneurial talent, Jibu is transforming the challenge of addressing basic human needs into an expansive opportunity that allows thousands of young entrepreneurs to build lasting solutions, one neighborhood at a time. The company’s ultimate vision is to train, finance, and grow a network of co-invested business owners who will revolutionize the way critical resources participate in emerging markets. For additional information, please visit: http://jibuco.com/

Position: Office Coordinator

Location: Kigali 

Reports to: Managing Director  

Start Date: ASAP

PRIMARY OBJECTIVE OF POSITIONThis position involves planning, organizing and coordinating office operations. The office coordinator

represents the company in a professional manner and is responsible for providing general administrative and

office support functions for multiple supervisors to ensure efficient operations.

TASKS, DUTIES AND RESPONSIBILITIES

1. Be a professional and friendly receptionist: Receive Jibu guests, partners, customers and vendors Answer, screen and transfer inbound phone calls Prepare written responses to routine enquiries Prepare and modify documents including correspondence, reports, drafts and emails Open, sort and distribute incoming correspondence

2. Manage administrative needs: Maintain filing system; retrieve documents from filing system, handle requests for information and

data Resolve administrative problems and inquiries Record, compile, transcribe and distribute minutes of meetings General clerical duties including photocopying, fax and mailing Maintain office supply inventories Coordinate maintenance of office equipment

3. Manage cash: Coordinate and maintain records for staff, telephones and petty cash Assist lead controller in various cashier activities

4. Help with logistics planning and keeping everyone organized:

JOB ADVERTISEMENT- Event planning and coordination of company social gatherings, training, marketing events, and more Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors Manage corporate calendars

5. Support marketing department with social media management for Jibu Rwanda: Twitter, Facebook and other social media account content generation and posting Jibu fan/follower interaction and customer service via social media

6. Support with human resource needs: Administration support (maintening employee files and track vacation leave, holidays and sick days) Assist in recruitment (shortlisting, interview, email notification, and reference checks) Assist with contract execution and enforcement Assist with onboarding and set-up Provide avenue for staff to ask questions, provide feedback, etc about the company, their working

environment, their managers, etc. Channel this feedback as appropriate to HR and MD

MINIMUM EXPERIENCE REQUIREMENT*

Previous work experience, preferably in administrative assistant or similar role (customer service oriented)

MANDATORY SKILLS REQUIRED* Proficient with computer, able to use Microsoft Office (Word, Excel, Powerpoint) Excellent interpersonal skills: able to welcome visitors in a friendly manner, support staff in office in a

friendly and helpful way Excellent organizational skills: able to keep track of activities happening in office, provide support in

organizing events for staff, manage staff leave tracker, make sure there are sufficient office supplies, etc. Fluent in English, Kinyarwanda, knowledge of other local languages a plus Ability to work under minimum supervision

TO APPLY: Send your resume and cover letter to jobs@jibuco.com. In your cover letter, clearly explain how your previous experience and qualifications will help you be successful in this role. 

We will be reviewing applications on a rolling basis, so please apply as soon as possible. Due to the volume of applications, we may not be able to respond to every individual application we receive. If you do not receive an invitation for an interview from us within 2 weeks of applying, please consider your application unsuccessful.  Female Candidates are strongly encouraged

Application Deadline is 25th September, 2019