HOW TO FACILITATE A ZOOM MEETING

QUICK LINKSMicrophone (on/off) Mute Participants RecordVideo (on/off) Share Screen Breakout RoomsEnd Meeting

How to activate your microphone and camera

Microphone (On/Off)At the bottom left-hand corner of the Zoom meeting toolbar, the microphone or headphone logo accompanied with the word "Mute" or "Join Audio" should be visible. Click "Mute" to disable microphone.

Click "Unmute" to enable microphone.

Video (On/Off)Camera (On/Off): Located to the right of microphone/Join Audio button. Click "Stop Video" to disable camera. Click "Start Video" to enable camera.

How to mute participants

1. Click on "Manage Participants." A sidebar will appear on the right.

2. Hover over a participant's name to reveal "Mute" or "Rename."3. To mute everyone in the meeting, click "Mute all."4. Click "Manage Participants" again to hide the sidebar.

How to send a chat message

1. Click the "Chat" button at the bottom of your Zoom meeting toolbar.2. Type message.3. Click the Enter/return button on your keyboard to send message.

How to share your screen

1. Click the green "Share" button in the middle of the Zoom toolbar.2. Select to mirror a desktop toolbar, white board, or any other open application on your device that you

would like to share.3. Click the "Share" button in the bottom right of the toolbar.

How to share files

1. From the meeting toolbar, click "Chat."2. Click "More."3. Click "Share file in meeting."4. Select file you want to share in your meeting and click "open."

5.

How to record

1. In the meeting toolbar, click "Record."2. When prompted, click "Record on this Computer" (if you are a student) or "Record to Cloud" (if you are an

instructor).3. Once you are ready to stop your recording, click the "stop" button located on your meeting toolbar or the

top left of your screen. 4. Depending upon the recording strategy (Record to Computer vs. Record to Cloud): Record to Computer: The recording will automatically convert into an mp4 file when you leave or end the

meeting (a file folder will pop up with the files). It will contain the video file and an audio file of the recorded meeting. Record to Cloud: Once the video has been processed, the recording will be available for sharing via a link. The recording will also include a transcription and closed-captioning.

How to end a meeting

1. Click "End Meeting" in the bottom, right corner.2. Select either:

Leave meeting (allows remaining participants to stay in the virtual room). End Meeting for all (closes meeting for all participants).

Breakout rooms

Breakout rooms allow you to have separate meeting spaces within a single meeting in Zoom. The host can choose to assign participants to separate breakout rooms and monitor each session by moving from room to room. This is ideal for professors who conduct group work and want to have teams collaborate privately.

1. Click "Breakout Rooms" on the bottom toolbar.

2. Choose the number of breakout rooms you would like to use.

3. Assign participants to breakout rooms by selecting either "automatically" or "manually":

"Automatically" (randomly assigns participants to rooms) "Manually" (allows the host to manually add participants to rooms)

4. Click "Create Breakout Rooms."

5. Click "Open All Rooms" to start the breakout session, and then click "join" for the room you want to enter.

Asking for help

1. Participants can ask the host for assistance at any time by clicking the "Ask for Help" button in the participant's toolbar.

2. When prompted, the host clicks "Join Breakout Room" to enter the session asking for assistance.

Broadcasting a message to breakout rooms

1. Click "Breakout Room" on the bottom toolbar and select "Broadcast a message to all."

2. Type message (i.e. 5 minute warning) and click "Broadcast."NOTE: This message will be sent to every breakout room.

ENDING A BREAKOUT SESSION

1. Click "Breakout Rooms" on the bottom toolbar and select "Close All Rooms."

  NOTE: Participants will be notified that the room will be closing and that they will be sent back to the main meeting session.

   Starting your Zoom meeting

1. Login to Courses and navigate to your class site.2. Click the Zoom tool.3. Find the desired meeting and click "Start" on the right hand side to begin your session.

Managing recordings through the Zoom tool (INSTRUCTOR)

1. Login to Courses and navigate to your class site.2. Click the Zoom tool and select the 'Cloud Recordings' tab at the top.3. View recording by clicking the meeting title or attached files.4. To delete a specific recording, click 'Delete' on the right side of the meeting line item.