Operations GuideFor IIE Divisions

Institute of Industrial Engineers | 3577 Parkway Lane, NW | Suite 200 | Norcross, GA 30092Phone: 770-449-0461 or 800-494-0460 ext. 116 | Fax: 770-263-8532 | Web site: www.iienet.org

Updated 9-12-06

Table of Contents

Quick Start Guide Page 3

Leadership Structure and Organizational Chart Page 4

Role of Divisions in the Institute Page 5· Role in Membership · Role in Education and Publications · Role in Honors & Awards

Roles and Responsibilities of Divisions Leaders Page 6

Resources available through IIE Page 6· Newsletter production and distribution· Web site creation and maintenance· Email broadcasts / Communication· Survey/poll capability · Budget & funding· Membership statistics· Volunteer Leadership Training· IIE Annual Conference Involvement

Leadership and Elections Page 8

Budget Request Process and Timeline Page 8

Division Strategic Planning Page 9

Guidelines for Forming or Revitalizing a Division Page 11

Important Dates and Deadlines Page 12

Appendix A – NLC Contact Information Page 13

Appendix B – Newsletter Manual Page 15

Appendix C – Draft Division Bylaws Page 24

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Quick Start Guide

If you are starting a new division – or revitalizing an existing one – this is your starting point! While this Operations Guide is full of information, it may be overwhelming at first, so here are the high points. (We’ve hyperlinked some items to more detailed information you can find throughout this document.)

1. Get a group of volunteers together. This will be your first-year leadership team. Three to five people is enough to start a leadership team. Find out more about what the leadership team does in the Roles & Responsibilities of Division Leaders section. (You don’t need to tackle budgets or elections until your second year.)

2. Contact IIE’s Networking Associate, Heather Bradley , so she can connect you with the Technical Vice President who will help you get started. The Resources Available through IIE section will give you an overview of the kind of support available to your leadership team.

3. Meet (by conference call ) to decide what the purpose of your group is. The Division Strategic Planning section is a good place to start. You need to define your:

a. Mission b. Goals c. Bylaws

* Click on the links for samples of each of these items you can use as-is or modify to fit your needs.

You don’t need anything extravagant. You just need to think about how you tie into the overall IIE mission and pick a couple of easy things to accomplish in your first year. There are some ideas to get you started in the Division Strategic Planning section or you can talk to your TVP or Networking Associate. More details can be found in the Guidelines for Revitalizing or Creating and IIE Division section.

That’s it. Everything else in this Operations Guide will help you take the steps to become a growing, thriving division.

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Leadership Structure

The Networking Leadership Council NLC represents the Societies, Divisions & Chapters in the IIE leadership structure (see organization chart below). The NLC meets in person twice per year, in May at the annual conference and in October at IIE Headquarters. They also meet by conference call throughout the year. For a list of NLC members and IIE staff members serving the Societies and Divisions, please see the Networking Leadership Council contacts sheet (Appendix A).

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Role of Divisions in the Institute

Divisions are key operating entities within the IIE organization, which serve a broad base of all members. These groups provide a networking vehicle and resource center for members with common technical, industry, or other interests.

The structure of the Divisions provides the Institute with a special “outreach” capability by extending the Industrial Engineering profession to groups outside of the Institute. Divisions are a strong attraction to new members and an improved liaison with other related societies and constituencies.

Role in MembershipThe Divisions are a key vehicle for the delivery of topical content to the membership. Because Industrial Engineering is such a broad field, these technical groups play a critical role in providing the focus on specific disciplines and industries within that broad spectrum. Each Division is expected to be the “owner” of its discipline, fostering the sharing of knowledge, serving as a resource hub, and facilitating discussion among members of that discipline. Division leaders are encouraged to guide the group and work with IIE leaders and staff in the development and deployment of value-added benefits for their members. Each technical group is strongly encouraged to host an event or activity for its members at the annual conference (membership meeting, networking reception, etc.).

Role in Education and PublicationsEach Division is strongly encouraged to become an active contributor to IIE’s educational offerings and publications. Divisions can help insure that their particular discipline is well represented by:

Suggesting topics/speakers for seminars; developing or hosting educational offerings in their discipline

Providing names of possible speakers to the program committees of the various conferences Recruiting authors to submit articles or papers for publication in magazines/journals or

for presentation at the conference(s)

Information about all of IIE’s educational offerings, including program and track chairs and other important contact people, can be found on the IIE web site at www.iienet.org/events. Information about IIE publications, including author guidelines and appropriate contact people, can also be found at http://www.iienet.org under “Periodicals.”

Divisions are also encouraged to host a networking session during the annual conference. This allows leadership and membership an opportunity to meet in person and work on future proposals and goals. Interested parties should contact the Networking Associate at IIE headquarters six months prior to the date of the event.

Role in Honors & AwardsProfessional recognition is a key component of any professional membership association, and one extremely important role played by the Divisions is to participate actively and fully in the Institute Honors & Awards process. Each technical group is strongly encouraged to carefully review the slate of Institute honors and awards and submit nominations from among its membership for as many awards as possible.

The deadline for all Institute honors & awards is December 1, with the exception of the Pritsker Doctoral Dissertation Award, which has a deadline of October 1. Full details of all the Institute honors and awards, including descriptions, eligibility criteria, and nomination information, can be found on the IIE web site at www.iienet.org/honors.

In addition, some Divisions have their own individual awards recognizing members’ achievements in their particular areas of focus, for example:

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Engineering Economy – The Wellington Award Lean – Teaching Award Operations Research – Teaching Award Quality, Control and Reliability Engineering – The Golomski Award

Roles and Responsibilities of Division Leaders

1. The leaders should first and foremost develop goals and objectives for their Divisions. Each technical group should foster their own directions, organization, and purpose in order to develop meaningful and achievable direction. This, of course, needs to be done with the oversight of the Institute, who will provide a general framework, along with purpose and motivation that will allow the volunteer structure to be successful in their interests. See the Division Strategic Planning section for more information.

2. Serve as the primary point of contact for members and insure that regular (at least quarterly) communications are sent to the members (newsletter; email broadcasts; election information; group activities; award nomination information and announcements).

3. Serve as the liaison between the group and IIE leaders and staff; maintain good channels of communication with Headquarters and the Networking Leadership Council.

4. Provide input and feedback to the Networking Leadership Council on ways to improve the technical groups’ effectiveness, ways to provide more member benefit, ways to improve communication, etc.

5. Insure effective leadership development and succession from one administration to the next; work to involve as many members as possible in the leadership and operations of the group.

6. Prepare and submit an annual budget request, and insure the responsible expenditure of budgeted funds for maximum member benefit.

7. Send at least one representative to the Volunteer Leadership Training held during the annual conference.

Resources Available Through IIE

Newsletter Production and DistributionMembers expect an in-depth newsletter that provides current, timely information on a regular basis. The responsibility for publishing the newsletter is generally assigned to a Newsletter Editor (member of the Division) who gathers and formats the content using the Newsletter Template and then forwards it to the Networking Associate at IIE. The Networking Associate handles the distribution of the newsletter. The newsletter and the information from it are posted on IIE’s website and members are notified of the posting by email broadcast sent from IIE.

Web Site Creation and MaintenanceYour Division is encouraged to host a website that will serve as a clearinghouse of resources on the discipline, as well as a center for information about the technical group, your members and activities. Division web sites are maintained on the IIE server and linked throughout the IIENet site. A Web Editor is needed to serve in roughly the same role as the Newsletter Editor – to coordinate Division news and seek out resources and information to post. IIE provides staff assistance to post the materials you provide. Providing content to be posted on the site is the responsibility of your Division Web Editor, ideally with assistance from a group of interested members to serve as “track chairs” or interest area coordinators.

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Email Broadcasts/CommunicationsThe best way to quickly and easily contact the majority of your members (those who have email addresses on file in their member record) is by email broadcast. When you want to communicate to your members, compose the message and send to the Networking Associate at IIE and the broadcast will be sent to membership for you. You may also occasionally have a need to do a hard copy mailing for some important message that you want to make sure reaches every one of your members. Staff can handle production and mailing for you in those instances, upon request.

Survey/Poll CapabilityIIE has the capability to create and conduct a basic online poll or survey for your Division – this is an excellent way to engage your members in the group and increase interest in Division activities. In order to create a survey you should contact the Networking Associate to set up the parameters and provide the list of questions you want to ask. Responses can be sent via email to someone in your group, or can be saved to a database that staff can forward to you.

Budget and FundingActive, healthy Divisions are eligible to receive an annual budget from IIE to fund activities and programs that will provide benefit to their members. Please see Division Budget Process for more information.

Membership StatisticsA complete roster of your current members is available upon request through IIE staff.

Volunteer Leadership TrainingVOLT, IIE’s Volunteer Leadership Training, is offered every year during the IIE annual conference and is a great opportunity for your Division to share in the insights and successes of other IIE group leaders from around the world. The intent of the workshop is to rejuvenate Division leadership. You are guided through innovative exercises that will yield the development of strategies to take back and implement. Speakers from IIE’s most successful groups share their experiences and ideas in membership and marketing strategies, mentoring, and strategic planning. There are ample personal and professional networking opportunities for leaders.

IIE Annual Conference Program InvolvementAny Division interested in working with the program committee at the IIE annual conference should contact the Annual Conference Manager at bgibbs@iienet.org . Your request to participate should be presented approximately 12-14 months prior to the date of event.

Conference Call SchedulingYou can set up sub-committee conference calls without having to work through IIE. The chair of the committee (or their designee) will find a time that works for everyone in your group. Then call the 24/7 APC Reservation line at 800.294.1193 and reference Heather Bradley’s account number of 50512. They will schedule your conference call. Be sure to let them know you want a temp code. This code will only be good for that actual call. We can have as many calls going on as needed because each call will have a different code. Once you have the codes from APC, you will send an email out to the group (make sure to cc hbradley@iienet.org) with the code and the date/time for your call.

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Leadership and Elections

There are a number of different leadership structures used by Divisions: Three year commitment for the chief officer (President-elect; President, Immediate Past

President), with a new President-elect elected each year Planned succession pattern, with new leaders added into the “pipeline” each year.

Each Division is free to determine the method of leadership succession most suited to its own individual preferences. However, one of these models (or another of the group’s choosing) must be selected and maintained in order to insure continuity and consistency in the direction and leadership of the group.

Terms of office for Divisions should either Coincide with the IIE Board of Trustee terms from April 1 through March 31. Or, with the IIE Annual Conference with terms from June 1 to May 30 each year

For terms that begin April 1, elections should be held no later than February in order to allow sufficient transition time. For terms that begin June 1, elections should be held no later than April 15 each year.

Outgoing officers and leaders have a responsibility to: Pass along any and all materials, documents, and correspondence to the incoming leaders Insure that the new leaders are given a full orientation regarding responsibilities and status of

current projects or initiatives

Division Budget Process

Budgeting and financial management for divisions must be in accordance with Institute policy and with the division’s bylaws. In addition, all funds for division operations must be processed through the IIE accounting system and included in the Institute’s annual audit.

Divisions are expected to provide a variety of services to their members, many of which may have a financial impact. As a result, the officers of a Division seeking financial support from IIE for activities should review and follow the instructions included in this section.

Active, healthy Divisions are eligible to receive an annual budget from IIE to be used to fund activities and programs that will provide benefit to their members.

Budget Request Process and TimelineIIE’s budget process operates as follows:

1. The Networking Associate will notify all elected officers of the call for budget and business plans for each Division or Interest Group in October.

2. Each Division & Interest Group will prepare a budget request, along with sufficient background information and detail to explain and support the request.

3. The business plans are forwarded to the Networking Leadership Council for consideration in December. Each plan is evaluated with respect to past activity and future milestones. Division leaders may be contacted by NLC members for clarification, additions, or other revisions.

4. These draft business plans are used to formulate a budget and plan for all of the Societies and Divisions of IIE. These financial planning goals are then incorporated into IIE’s overall target budget, which is presented to the IIE Presidents in February.

5. The budget is finalized at the March Board of Trustees Meeting and each group will receive confirmation of its approved budget by April 1.

Note: IIE’s fiscal year runs from April 1 – March 31 st .

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Division Strategic PlanningIIE’s Technical Vice Presidents and Management Team have been working on ways to provide our Societies and Divisions with a framework for operating that affords them maximum flexibility while maintaining alignment with the Institute’s Mission and Vision. The result of our efforts is the information you see here – a model mission statement, some expected goals, and some potential tactics to get you started.

You should work with your Technical Vice President and your Division leadership team to:

· Review the essential elements present in the model Mission statement,· Discuss the development/implementation of your group’s Mission statement, and strategic

plan,· Review a minimal set of goals that is expected of all groups,· Achieve common ground regarding these essential strategic elements.

Each Division is responsible for adopting a Strategic Plan that consists of the following:

1. Society or Division Mission StatementThis is a model mission statement that has been developed by IIE’s Management Team and your Technical Vice Presidents to help our societies and divisions achieve alignment with the mission of the Institute that has been established by the Board of Trustees.

The Mission of [ insert name of IIE Society or Division ] shall be to support its members by fostering networks, offering programs and maintaining resources that represent their core competencies and/or areas of specialized practice.

IIE MissionIIE’s Board of Trustees has been working hard at their strategic planning and the items below represent a shift toward focusing on the profession. The Mission Statement is NOT finalized with polished wording, but the concept is set.

Hedgehog Concept: Advance and promote the profession; provide IE-types and consumers with tools, training, and networking opportunities globally which contribute to improved systems and ways of life.

Vision Statement: To be recognized as the premier organization that advances, promotes, and unites the IE profession globally to contribute to improved systems and ways of life.

Mission Statement: Provide IE-types with networking opportunities, training, knowledge, and recognition to enhance their skills and effectiveness.

2. Division goalsEach Division may add to these goals, but these five are essential to addressing IIE’s mission. How you accomplish this is up to each group to determine.

Develop, maintain, and disseminate a body of technical knowledge, Provide a forum for technical networking, Be perceived as the voice of the technical specialty Collaborate with IIE to support the mission of the Institute, provide member value, and

promote the discipline Work with the NLC to establish a set of metrics that track Division activities

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3. Expectations of Division leaders by the NLCThe NLC’s expectations for Division leaders are simple:

That the mission and activities of our groups are aligned with the IIE’s mission and activities, That each group establishes an annual set of goals, and Each group establishes a budget consistent with its plans.

4. Tactics to achieve the goals(The following are potential tactics to achieve the goals listed above. Choose those that best fit your current level of maturity or add your own. This is simply a starting point.)

Leadership structure Define your leadership structure Create job description for the volunteer positions Define your succession plan

a. Establish a process to ensure leaders are representative of the membership of the group.b. Establish a process to support new leadrers

Cultivate pool of volunteers and potential leaders

Financial / collaboration Create independent revenue stream in collaboration with IIE Grow membership Collaborate with IIE on fundraising and sponsorships Act as a resource to IIE for:

o Potential authors, speakers, and subject matter expertso Names of vendors who need to reach their technical communityo Key contacts in organizations that could benefit from IIE products and services

(corporate initiatives)o Names of contacts at organizations who are interested in supporting IE through

sponsorshipso Names and contact info for potential memberso Dissemination of IIE membership informationo Dissemination of info about IIE products & services

Technical body of knowledge Write articles for their society or division newsletter Working with IIE editorial staff to propose ideas, offer news tips, provide names of potential

authors Write white papers for online resource library Provide experts for Ask the Expert Take ownership of reviewed links Terminology Provide contact info for potential keynotes and track chairs Be active on listserves Webinars Conferences

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Guidelines for Revitalizing or Creating an IIE Division

In order to ensure that IIE members are receiving benefit from Divisions, the following guidelines have been developed to help potential technical groups in starting up or revitalize. While Divisions are by nature flexible and therefore do not require the structure of a geographic chapter, there needs to be a mechanism to ensure that these groups provide benefit to IIE members. The benefits and structure of the Divisions are entirely up to the volunteer leadership team and members of the group.

The Senior Vice President – Technical Networking has final approval authority for allowing a new Division to start, with input from the Technical Vice Presidents and IIE’s Networking Associate as needed.

Procedure

1) The proposed Division needs to tie in with IIE’s Mission to “provide IE-types with networking opportunities, training, knowledge, and recognition to enhance their skills and effectiveness.”

2) A volunteer leader for the new Division must be identified. This person should maintain regular contact with the Networking Associate (Heather Bradley) and with the Technical Vice President assigned to the new group.

3) The Networking Associate or Technical Vice President is responsible for sending a copy of the Division Operations Guide to the new volunteer leader.

4) The volunteer leader should identify a volunteer leadership team, and convey the team names and contact information to the Networking Associate and Technical Vice President.

5) Before a Division is activated, the group’s volunteer leadership team needs to determine the following:

a. What is the purpose of the Division?b. What benefits will the Division provide to members (e.g. discussion center, website,

newsletter, articles, IIE Conference tracks, etc.)?c. How should the Division organization be set up (see Operations Guide)?d. What it the leadership team’s plan for providing the benefits identified?e. How will the leadership team maintain regular contact to ensure progress (e.g.

conference calls, listserv, e-mail, etc.)?f. How will the Division be maintained or if desired, expanded into a Society

(includes succession planning for new leaders)?

6) The Division should convey to the Networking Associate and Technical VP the information from step #5. The Networking Associate and technical networking volunteer leaders are resources to the Division, and the degree of support needed is dependent on the benefits the Division wishes to provide.

7) The new Division becomes “official” when the Networking Associate posts the Division’s site on the IIE Web site.

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Important Dates and Deadlines

November - January· Finalize nominations and submit to Networking Associate to prepare election ballot.· Vote in Institute elections.

February· Plan for membership activity at the annual conference.

March· Announce elections results and begin leadership transition.· Register for Volunteer Leadership Training at the IIE Annual Conference.

April· New leaders take office for terms beginning April 1.· New fiscal year begins.· Finalize plans for membership activity at the annual conference.

May· Attend IIE Annual Conference and Volunteer Leadership Training. Host a Division or

membership activity.· Networking Leadership Council meeting at annual conference (provide any issues or

suggestions to your TVP prior to the meeting).

June· New leaders take office for terms beginning June 1.

October· Begin soliciting/selecting names for the IIE Honors & Awards process· Deadline for Pritsker Doctoral Dissertation Award.· Networking Leadership Council meeting in Atlanta (provide any issues or suggestions to

your TVP prior to the meeting).

December· Deadline for all other honors and awards.· Submit a budget request to Networking Associate.

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Appendix A

2006 - 2007 Networking Leadership Council

NLC ChairSr. Vice President – Chapter NetworkingAnita RanhotraEngineer IIIHallmark Cards, Inc.Leavenworth Production Center450 Eisenhower RoadLeavenworth, KS 66048 Phone: 913-727-6692 ext. 489Fax: 913-702-1543Email: aranho2@hallmark.com

NLC Chair-ElectSr. Vice President - Technical NetworkingDouglas R RabeneckBusiness Development ManagerH.B. Maynard & Co., Inc.8 Parkway CenterPittsburgh, PA 15220-3801Phone: 412-921-2400 x 146Fax: 412-921-4575Email: drabeneck@hbmaynard.com

Technical Vice President Louis E. FreundProfessor & ChairDept. of Industrial & Systems EngineeringSan Jose State University1 Washington SquareSan Jose, CA 95192Phone: 408-924-3890Email: LFREUND@email.sjsu.edu

Technical Vice President S.K. (Munna) Kachhal Ph.D.Professor & ChairUniversity of Michigan-Dearborn4901 Evergreen RoadDearborn, MI 48128Phone: 313-593-5053Email: Kachhal@umich.edu

Technical Vice President Steven R. EscamillaOperationsMedAmerica Physician Practice Partners2100 Powell Street, Suite 900Emeryville, CA 94608Phone: 415-302-9054Fax: 415-921-9255Email: steve_escamilla@att.net

Region 1 Vice President – ChaptersJohn M. Corliss7 River StAndover, MA 01810 -5907Email: jcorliss-ca@comcast.net Region 2 Vice President – ChaptersMr. Neal SchmeidlerPresidentOmni Engineering & Technology7921 Jones Branch DriveSuite 530McLean, VA 22102-3306 Phone: 703-827-8976Fax: 703-827-8977Email: neal@omni-engineering.com

Region 3 Vice President – ChaptersDiane SchaubProgram Director and LecturerUniversity of FloridaPO Box 116595303 Weil HallGainesville, FL 32611 Phone: 352-392-1464, ext. 2019Fax: 352-392-3537Email: schaub@ise.ufl.edu

Gary Moynihan, Ph.D. - Assistant RVPProfessorUniversity of AlabamaDept. of Industrial EngineeringTuscaloosa, AL 35487-0288Phone: 205-348-1606Fax: 205-348-7162E-mail: gmoynihan@eng.ua.edu

Region 4 Vice President – Chapter sSteven Eric Butt, Ph.D.Associate ProfessorWestern Michigan UniversityIME Department1903 West Michigan AvenueKalamazoo, MI 49008 - 5336Phone: 269-276-3356, Fax: 269- 276-3353Email: steven.butt@wmich.edu

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Appendix A

Bob Schroer - Assistant RVPTQM Team MemberHi-StatA Stoneridge Company345 S. Mill St.Lexington, OH 44904-9573Phone: 419-884-4164; Fax: 419-884-4196Email: bob.schroer@hst.stoneridge.com

Region 5 Vice President - ChaptersTerry CollinsAssistant ProfessorTexas Tech UniversityDept. of IE. Box 43061Lubbock, TX 79409-3061 Phone: 806-742-3543; Fax: 806-742-3411Email: terry.collins@coe.ttu.edu

Ms. Susan Reed Wright – Assistant RVP2115 Royal Oaks DriveIrving, TX 75060 Email: smr@raytheon.com

Region 6 Vice President – ChaptersBonnie J. ThiedeIndustrial EngineerJohn Deere PDC1600 1st Ave EMilan, IL 61264Phone: 309-756-1454; Fax: 309-756-1290Email: ThiedeBonnieJ@JohnDeere.com Ms. Rossi Wittlinger – Assistant RVPContinuous Improvement ManagerImprovement ManagerCitation Corporation242 South Perl StreetBerlin, WI 54923Phone: 920-361-2220 x 380Fax 920-361-4017Email: rossiw@berlin.citation.net

Region 7 Vice President – ChaptersKazuo J TakedaIE ManagerDisneyland Resort1313 S Harbor Blvd, TDA 428RAnaheim, CA 92802 Phone: 714-781-1475; Fax: 714-781-3030Email: kazuo.takeda@disney.com

Daniel C. Castle - Assistant RVP14995 Ferns Corner RoadMonmouth, OR 97361 USA Email: daniel.castle@hp.com Region 14 Vice President-ChaptersPascale St. Louis347 Sorauren Ave, Suite 116Toronto, ON M6R 2G5Email: pstlouis@canadacartage.com (wk); pascale_st_louis@yahoo.ca (hm)

Vice President – Student DevelopmentMichael S. LeonardSr. Assoc. Dean of EngineeringMercer UniversitySchool of Engineering1400 Coleman AveMacon, GA 31207-1000Phone: 478-301-2520; Fax: 478-301-5593E-mail: leonard_ms@mercer.edu

IIE Staff Liaisons3577 Parkway LaneSuite 200Norcross, GA 30092 Phone: (770) 449-0461; Fax: (770) 263-8532Email: cs@iienet.org

FOR CHAPTER NETWORKING:Chapter Operations AdministratorBisi OyeyemiPhone: 770-349-1122Email: boyeyemi@iienet.org

FOR TECHNICAL NETWORKING:Technical Operations AdministratorHeather BradleyPhone: 770-449-0461, ext. 116Email: hbradley@iienet.org

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Appendix B

Newsletters

IntroductionThe purpose of this section is to assist you in the preparation of your newsletter in the coming year. This will serve as a guide for creating a uniform style to which all newsletters should conform.

The newsletter is the best and most visible means of communicating with all members in your Division. Members look to it to gain technical information specific to their industry and to keep up-to-date on activities within the group. Therefore, you have a great responsibility, and a great opportunity to bring valuable information to a very industry specific group of people.

We are grateful for all your support and welcome any suggestions for improving or expanding the scope of this manual. It is to serve as a helpful working tool. Your input is most welcome.

Please direct any questions or concerns regarding any information in the manual to Heather Bradley, Networking Associate, IIE, 3577 Parkway Lane, Suite 200, Norcross, GA 30092; Phone: 770-449-0461, ext 116, Fax: 770-263-8532; Email: hbradley@iienet.org.

ContentThere are two main types of information that go into each newsletter issue: technical articles and member and Institute activities. Members would rather see technical information such as case studies, new techniques, professional opinions and other items, which they can apply to their own work situation. Balancing the technical articles is information regarding activities within IIE and the individual Division.

All material in the newsletter should be directed to the interests of your members. Topics to be considered for feature articles are:

1. Current state-of-the-art applications2. Methodologies or equipment that can improve productivity in the specialty or industry3. Surveys of member interests4. List of current published material5. Book reviews6. News about IIE products and services7. Profiles on leadership, award winners, and other noted members8. Reports from conferences9. Abstracts from pertinent IIE and other journals10. Interesting web sites11. Letters to the editor

Besides feature and general articles, each newsletter should include a “Message from the Leadership” which highlights that particular Division’s business.

Please review all material for its suitability for publishing. Distasteful, caustic, personally judgmental, or inappropriate material should not be published. The promoting of a member’s individual business or corporation is not allowed, nor is promoting other societies’ events which are not co-sponsored by IIE or the Division.

Above all, remember the newsletter is written by members for members. Information published in the newsletter should be of a broad nature to appeal to the majority of the membership.

Appendix B

ProductionThe Networking Associate at IIE Headquarters works together with each Division on producing its newsletter. Each newsletter editor has the responsibility of soliciting and developing the articles for publication and formatting the newsletter. All material used in the newsletter must be in electronic format. All text files should be submitted as a Microsoft Word document. The newsletter is then posted on the IIE/ Division website and an e-mail broadcast is sent to the entire Division membership notifying them of this posting.

FormatYou will us the Newsletter Template below when creating your newsletter. Instructions for building your newsletter and adding bookmarks to the Table of Contents are listed next. The Networking Associate will take the newsletter Table of Contents you create and build the email broadcast file similar to the email template below the Newsletter Template.

Creating Bookmarks in WordAfter you have created your document, you can start bookmarking.

1. Click right before the text you want to link to2. Go to the menu and select “Insert” and “Bookmark”3. Type the word you want to use for your bookmark in the box (usually the first word of the sentence)4. Click “Add”5. Go back to the Table of Contents or text you want to link from and highlight it.6. Right click and select “Hyperlink”7. Select “Place in this document” (on the left)8. Scroll down to bookmarks and select the correct one9. Click “ok”

Test your link by pressing CTRL+”click” and you should go right to the correct text.

Appendix B

www.shsweb.org | Leading Healthcare Improvement

SHS News | June 2006

Table of Contents SHS/Premier Agreement - Update SHS 2007 Conference Call for Presentations 100k Lives Bulletin Questions with … Bart Sellers Calls with the Experts Student Teams Tackle Hospital Operations in Simulation Competition Eliminating Verbal Medical Order Errors

SHS/Premier Agreement - Update

Effective April 1, 2006, Premier, Inc. and the Society of Health Systems entered into a unique business arrangement that will provide additional resources to the SHS membership. There are several components of this agreement that have been thoroughly reviewed and approved by the Board of Directors. Below is a brief update on progress to date.

Additional IIE/SHS members – As part of the agreement, Premier has committed to providing IIE/SHS memberships to many of their staff in Healthcare Informatics. This includes all of the engineers, product managers, consulting staff and Regional Managers. This means over 80 new members with total membership fees of over $9000 per year.

Cross promotion on the web – Premier and SHS have completed placing their respective logos on each other’s websites. The Premier logo on the SHS website provides a link to the Informatics website of Premier that links to many resources for Premier members. The SHS logo on the Premier Informatics webpage links to the SHS website and will guide many visitors from Premier’s site to SHS.

Press release – A press release was issued by Premier in May indicating their support of SHS. You can read the release online .

Attendance at Premier’s Annual Breakthroughs Conference - Two of the SHS Board members, Dave Cowan and Pierce Story, attended the recent Breakthrough’s conference in Orlando. Next year, SHS will have space at the conference in order to increase awareness of SHS membership, and SHS will also have a reserved presentation slot at the conference.

Webcasts – One of the more visible components of the arrangement is monthly access for all SHS members to various webcasts and audio conferences sponsored by Premier. This will begin in July with an Advisor Live call on recent research on the improved financial and other outcomes

Appendix B

of high-quality organizations. Check the SHS website for more details as they become available.

In the future, Premier and SHS will be collaborating on a labor benchmark product that will be available on the SHS website, as well as several free benchmarking calculators for members to enter their hospitals data in order to benchmark to peers.

Watch the newsletter for future updates on new progress.

Richard BrandonSHS President-Elect

SHS 2007 Conference Call for PresentationsABSTRACT DEADLINE EXTENDED: June 30, 2006

Share your experiences, solutions and results with other practitioners and leaders who are addressing the capacity challenges in healthcare. Let us learn from you and recognize your accomplishments in this critical area. Click the link to submit your presentation.

100k Lives BulletinInstitute for Healthcare ImprovementThe 100,000 Lives Campaign exceeds its lives saved goal!

At last week’s International Summit on Redesigning Hospital Care in Atlanta, IHI President and CEO, Donald Berwick, was pleased to announce that hospitals taking part in an unprecedented 18-month effort to prevent 100,000 unnecessary deaths by improving patient care exceeded this goal. Over 3,000 hospitals enrolled in the Campaign prevented an estimated 122,300 avoidable deaths nationwide! And, just as importantly, hospitals demonstrated that new standards of patient care can take hold and become part of common practice, promising more lives will be saved into the future.

At the Hospital Summit, in addition to sharing the estimated lives saved total, Don Berwick expressed his deepest gratitude to hospitals across the country for helping to transform American health care. He also strongly encouraged Campaign participants to now implement all six Campaign interventions and to spread and sustain the work we’ve begun.

To view a recording of Don Berwick’s plenary address or to download the PowerPoint of his speech, go to the links on the Campaign homepage, http://www.ihi.org/IHI/Programs/Campaign/.

To help sustain your progress and spread quality improvement efforts hospital-wide in the coming months, please make use of the Campaign’s new tools and resources, including:

· The new How-to Guide on Running a Successful Campaign in Your Hospital, http://www.ihi.org/NR/rdonlyres/13680547-D6CA-4138-BB25-DDF2D861CCBE/0/FINALHowtoGuideRunningaSuccessfulCampaigninyourHospitalv15postedtotheweb60806do.doc, details how to involve stakeholder groups– board members, leaders, managers, front-line providers, and patients and families – in your health care improvement success;

· The new How-to Guide on spreading and sustaining progress on the six Campaign interventions, http://www.ihi.org/NR/rdonlyres/7F6E8E90-B6D5-4E96-91A1-AED87CDDAB0C/0/SpreadSustainabilityHowToGuidev13postedtoweb60906.doc, outlines methods to help you “lock in” the improvements your hospital has attained and build upon it. The guide also describes how to effectively disseminate knowledge about

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every Campaign intervention and how to implement them in each appropriate care setting;

· Updated How-to Guides for each of the Campaign’s six interventions now include implementation tips and updated bibliographies. They can be found on the Materials page of the Campaign website, http://www.ihi.org/IHI/Programs/Campaign/Campaign.htm?TabId=2;

· A rich schedule of conference calls planned for this summer on each of the Campaign interventions and on best practices and spread and sustainability. See below for more details or go to the Schedule page of the Campaign website, http://www.ihi.org/IHI/Programs/Campaign/Campaign.htm?TabId=7.

The 100,000 Lives Campaign goes on!

We’ve been thrilled with the media response to the June 14 milestone announcement, but if you were at all confused by some headlines that declared the “end” of the Campaign, rest assured that’s not the case. June 14 marked the conclusion of the first phase of the Campaign, but the work accomplished in 18 months represents only the beginning of what we believe health care providers in the US can accomplish.

Many, many hospitals have asked IHI to continue supporting implementation of the interventions and we plan to do just that. Our efforts will focus especially on helping hospitals fully spread new standards of care throughout their organizations and on ensuring gains can be sustained. Toward this end, in the next few weeks, you will receive in the mail a package of materials designed to help you step up your Campaign efforts over the summer: copies of the new Campaign Best Practices and Spread and Sustainability How-to Guides, a schedule of upcoming Campaign conference calls, and a handful of the new “Celebrate! Accelerate!” Campaign buttons.

Further, IHI will work with expert groups and all of you to explore new areas for improvement that could become the basis for a new phase of the Campaign, set to launch in December 2006, with a new, ambitious aim for saving lives.

Stay tuned to this twice-monthly Campaign bulletin and the Campaign website to learn more in the coming months. To share your comments, ideas, or stories about your experiences with the Campaign, please write us at 100k@ihi.org.

New series of summer conference calls start next week

To help hospitals keep the Campaign’s momentum going, we are not only holding a new series of open office hour calls on each of the interventions, but we will also be hosting calls designed to help broaden the implementation of Campaign best practices, help hospitals sustain progress, and spread the interventions more broadly and completely. Save the dates now!

Campaign Best Practices/Spread and Sustainability Calls

July 12, 1:00 - 2:00 pm Eastern Time: Spread and Sustainability I

July 24, 4:00 - 5:00 pm Eastern Time: Spread and Sustainability II

Open Office Hours Calls

July 11, 2:00 - 3:00 pm Eastern Time: Preventing Surgical Site Infections

July 20, 4:00 - 5:00 pm Eastern Time: Preventing Adverse Drug Events

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July 26, 2:00 - 3:00 pm Eastern Time: Preventing VAP/CLI

July 31, 12:00 - 1:00 pm Eastern Time: Deploying Rapid Response Teams

August 1, 3:00 - 4:00 pm Eastern Time: Improving AMI Care

For all the Campaign calls above, dial: 800-341-2319Participant code: 7423

If you experience difficulty accessing this call, please use one of the following numbers with the same participant code: 866-789-0568 or 866-789-0567. You may also call the customer service desk of the conference call vendor at 800-352-7023, option 1, for further assistance. International callers can dial the following toll number and use the participant code above: 801-853-0800.

Questions with Bart Sellers

SHS Conference ChairManagement EngineerMcKay-Dee Hospital CenterIntermountain Healthcare4401 Harrison BlvdOgden, Utah 84401

What is your role as SHS Conference Chair?I’m primarily responsible for managing the content of the annual conference. My duties include selecting the conference theme and educational tracks, recruiting keynote speakers, and coordinating workshops with HIMSS. I work closely with the SHS Board and the planning committee consisting of the co-chairs, the IIE Professional Staff, and our excellent network of volunteers serving as track coordinators, reviewers, and moderators. Joyce Siegele is the conference co-chair and has a vital role in organizing and leading our presentation recruitment and selection process. Last year’s conference chair, Junell Scheeres, is working to improve the academic program. It is a total team effort.

What changes to the conference do you expect in 2007?Over 90% of attendees surveyed at the SHS 2006 Conference reported that the conference met or exceeded their expectations. We have room to improve but are not looking to make major changes. We will be reducing the dedicated exhibitor hours and providing more concurrent exhibitor time. This will allow for a more relaxed schedule and more time for the main presentations. This will be a win/win for attendees and exhibitors. We will also be looking to increase networking opportunities as well as a number of other minor changes based on input from attendees.

What issues affecting healthcare process improvement can the SHS conference address?Next year’s theme of Improving Patient Flow and Flow Across the Continuum of Care is targeted to address the capacity problems that many healthcare organizations are experiencing. But we’re just not focusing on streamlining patient flow. Improving access, clinical quality, and business systems are also necessary to raise the roof on capacity. We will have at least two theme-based educational tracks to help attendees learn tools, techniques, and strategies to take back to their own organization. There will be other tracks with more general interest and some workshop opportunities in our extended sessions.

What can members do to make the 2007 SHS conference a success?Come to New Orleans and participate! Look for volunteer opportunities in the future! We’ve seen an increase in SHS members looking to volunteer. The planning committee and the SHS Board

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take this as an endorsement that SHS members increasingly feel like they are stakeholders in SHS. The conference committee believes that this is the best conference of its kind and attendees will be more knowledgeable and inspired in their work when they return to their organizations. I think this is the ultimate measure of a successful conference.

What are your current projects at Intermountain Healthcare?I am a hospital-based management engineer at a 300-bed hospital. I’m fortunate in my role that I get to participate in a variety of improvement projects at the hospital, region, and system level. I’m working a two-room/one surgeon OR project to improve throughput and working with a team to develop a five-year plan addressing local and regional capacity issues. I’m also providing project and analytical support for a Clinical Pharmacist implementation that will be rolled out to all 18 hospitals in our system.

Is there anything else you would like to say to SHS members?Despite the recent tragic events in the Gulf Region, New Orleans is still a great host city. 18,000 librarians just completed a successful weeklong conference there without a hitch. New Orleans’ geographic location should make travel easier for many. I’m looking forward to see you next year in New Orleans!

Calls with ExpertsPremier's Advisor Live is a teleconference series providing information and discussion on important quality improvement and supply chain topics. As part of the SHS / Premier partnership, SHS members are welcome to attend these free monthly calls. We encourage you to gather a group, listen to the call together, and discuss the issues afterwards.

Advisor Live: July 19, 2006, "Performance Pays: Proving High Quality Care Costs Less and Saves Lives.” Online registration will be open later today.

Student Teams Tackle Hospital Operations in Simulation CompetitionFor this year’s IIE Annual Conference, Rockwell and SHS teamed to provide students a chance to experience the power of computer simulation using Rockwell’s Arena simulation software while gaining practical problem-solving experience in a healthcare scenario.

Back in January, Rockwell and IIE released this year’s problem: a full-service hospital's emergency department needed help improving operations when faced with the needs of other adjacent departments, such as diagnostic imaging, diagnostic lab and surgery. Sixty-one (61) participating teams from around the world were assigned a case study defined by the Society of Health Systems typical of problems encountered in healthcare today.

Five teams were selected to attend the annual conference and present their findings to a panel of judges consisting of committee of SHS members, academics, and practitioners. A unique twist to this competition is that, on the day of the presentations, additional "critical" information concerning the case study is given to the student teams to further challenge their design solutions. Judging is based on how well the team analyzed not only the original problem but also the problem extension, how valid and logical their assumptions were and the quality of their presentation.

"Hungry Like the Wolf," the student team of graduating seniors in the Edward P. Fitts Department of Industrial and Systems Engineering (ISE) at North Carolina State University earned first place at the 2006 Rockwell Software Student Simulation Competition at the Institute of Industrial Engineers (IIE) annual conference.

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The first place award included plaques and $2,500 to the winning team ($1,000 for travel expenses to finals and a $1,500 cash award). Dr. Stephen D. Roberts, an ISE professor, served as faculty advisor to the team.

Pictured with the first place team is David Sturrock, Simulation Product Manager with Rockwell Automation, (l-r) John Telford, Kusha Kamarei, and Drew White.

The second place team from Florida International University are (l-r) Juan Fernandez, JanCarlo(JC)Sanchez, and Maria Paula Martinez.

Other participating teams were from the University of Arizona, University of Toronto and Lehigh University NC State's ISE students have made it to the final five in seven of the past eight years. "Hungry Like the Wolf" is the first NC State team to win the top prize.

I

n Case You Missed It . . .If you haven’t yet checkout out the “Front Line” Section from the June issue of Industrial Engineer, you haven’t discovered the method used in a study by Cincinnati Children’s Hospital Medical Center to reduce verbal medical order errors to zero. Check it out today!

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Email broadcast template

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MODEL DIVISION BYLAWS

{DIVISION NAME} DIVISION BYLAWSInstitute of Industrial Engineers

ARTICLE 1. NAME This organization shall be named the {Division name} Division of the Institute of Industrial Engineers.

ARTICLE 2. PURPOSES The purposes of the {Division name} Division of the Institute of Industrial Engineers shall be:

· Develop, maintain, and disseminate a body of technical knowledge· Provide a forum for technical networking· Be perceived as the voice of the technical specialty· Collaborate with IIE to support the mission of the institute, provide member value,

and promote the discipline

ARTICLE 3. POWERS1. The Division shall have the power to recommend policies within its area of interest to the

Board of Trustees of the Institute. Recommendations shall be forwarded to the Board of Trustees of the Institute upon a majority vote of the Board of the Division (Board), or by a two-thirds vote of the members voting by electronic mail.

2. The Division shall have the power to review and comment on policies that are proposed by other bodies within the Institute structure.

3. The Division shall have the power to issue statements through the regular channels of the Institute.

4. The Division shall have the power to conduct educational and informational programs for its members.

5. The Division shall have the power to publish educational and informational material in whatever medium (print, audio or video tape, film, electronic, etc.), is best suited, subject to the policies of the Institute.

6. The Division shall have the power to recommend contracts, but only the Institute shall have the power to sign contracts.

ARTICLE 4. MEMBERSHIP Any member of the Institute may become a {Division name} Division Member. All members of the {Division name} Division shall have equal rights and privileges, except for student members. Student members do not have voting rights. Currency of membership in the {Division name} Division is concurrent with IIE membership.

ARTICLE 5. OFFICERS1. The officers of the {Division name} Division shall be a President, a President-Elect, and

a Past-President. 2. The President shall be the chief administrative officer of the Division and shall be

responsible for the development and execution of the Division’s strategic plan. The President, with the advice of the Board, shall be the official representative of the Division in dealing with the Institute or other organizations within the Institute. The President shall call and organize meetings of the Division, appoint ad hoc committees as required,

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appoint chairs and members of standing committees, manage the affairs of the Division between meetings, and preside at Division Board meetings and Division membership meetings. In addition, the President shall maintain contact with the Institute, receive reports of activities from those Division Committees that may be established, conduct the annual election of officers and Board members for the Division, make arrangements for the regular meetings of the Board and the membership meetings of the Division, help prepare the annual budget of the Division for submission to the Institute, make arrangements for the orderly transfer of all the Division’s records to the succeeding President, and perform other duties usual to the office of an organization's chief administrative officer.

3. The President-Elect shall be the principal assistant administrative officer of the Division and shall act as President in the absence of the President. The President-Elect shall chair a planning committee to develop the Division’s annual plan and required budget for the coming year, and have such other duties as the President or the Board shall assign.

4. The Technical Networking Liaison staff shall perform the function of Secretary/Treasurer and shall conduct the correspondence of the Division, keep the minutes and records of the Division, be responsible for the administration and disbursement of the Division funds as directed by the Division Board, prepare and distribute reports of the financial condition of the Division, help prepare the annual budget of the Division for submission to the Institute, and perform other duties usual to the office of an organization's Secretary/Treasurer.

5. Any Division member accepting nomination for elective office in the Division is understood to have agreed to perform the duties of that office if elected, and in particular to have agreed to attend the annual regular Division Board and membership meetings. Division elected officials who must miss a meeting or be temporarily unable to carry out their responsibilities shall advise the President and shall make other arrangements for the discharge of his/her responsibilities. Division elected officials who fail to attend regular Division meetings or to carry out the responsibilities of the office, can be removed from office upon the initiative of two-thirds vote of the Division Board.

ARTICLE 6. BOARD1. The Board shall be the governing body of the Division and shall guide the officers in the

administration of the Division's business. The Board shall consist of the elected officers indicated in Article 5 and at least three Board Members elected by the Division members.

2. The Board may add up to three non-voting members to the Board. The purpose of this provision is to allow representation on the Board of individuals engaged in important Division activities such as editors of newsletters, associate editors of IIE journals, representatives from allied organizations, and representatives for the Institute annual conference.

3. Division Board meetings shall be held at least once each year, normally during the annual membership meeting of the Division during the IIE annual conference. The purpose of the meetings is to provide an opportunity to develop and implement service programs and to provide policy guidance for the Division officers. Additional meetings by conference call shall be held at least quarterly, and more often if needed. Special meetings of the Board can be called by the President or a majority of Board members. Special meetings will be held within thirty days of the receipt of the request and Board members will be notified of the date and place of the meeting at least one week prior to the meeting. All Division Board meetings shall be open to Division members.

4. A majority of the voting Board members shall constitute a quorum. A mail or electronic ballot can be used to vote on a Board action. In this case a majority of the voting members of the Board must vote in order for the action to be valid.

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5. Board vacancies that occur between elections shall be filled as follows: a vacancy in the office of President shall be filled by the President-Elect, who, upon the completion of this term shall continue as President so as to complete the term for which elected; other vacancies shall remain until the next Division election.

ARTICLE 7 - ELECTION AND TENURE OF DIVISION OFFICIALS1. All elected officers and Board members shall be elected in accordance with the following

process. The Division shall annually elect a President-Elect to serve a term of one year; Board Members to serve two-year terms appropriate to rotating Board membership; and other officials as may be required by vacancies that have occurred since the previous election.

2. The President-Elect shall succeed to the office of President at the completion of the President’s term.

3. No officer or Board Member, who has served a full term, shall be eligible for immediate election to the same office.

4. The Past-President shall chair and appoint a Nominating Committee at least two months before the scheduled election date. The Nominating Committee, composed of the chair and at least two additional Division members, shall solicit nominations from the Division Membership, and shall prepare a slate consisting of at least two nominees for each position to be filled. At least two weeks prior to the scheduled election date, the Nominating Committee shall present the slate to the Board for approval.

5. Nominees for the position of President-Elect must be current elected Board members or must have served on the board in the past five years, unless no such members are available, in which case the Nominating Committee shall locate qualified candidates.

6. Nominees for the positions of elected officers and Board members must be current IIE and Division members.

7. The IIE Technical Networking Liaison shall administer the election. The elections shall be conducted by electronic ballot. Nominees for office shall be listed alphabetically on the ballot. Nominees shall provide a brief biographical summary and position statement. The election shall be open for at least two weeks.

8. The IIE Technical Networking Liaison shall tally the results. The winning candidate for each position shall be the candidate receiving the largest number of votes. In the event of a tie vote for any position, a runoff election shall be conducted by electronic ballot. The President shall make the official notifications to the individuals and make the official announcement of the members elected. Winning candidates shall attend the Board conference call as observers and shall assume their office on April 1 following their election.

ARTICLE 8. DIVISION COMMITTEES The Division President, with the approval of the Division Board, shall establish committees as required and shall appoint qualified chairs to head these committees. In all cases the terms of the chairs and the committee memberships shall cease upon completion of the term of the President who appointed them.

ARTICLE 9. MEETINGS 1. The annual membership meeting of the Division shall be held when practical at the time

and place of the annual meeting of the Institute with the schedule and site to be arranged by the IIE Technical Networking Liaison. The place and time of this meeting shall be announced to the Division membership by email at least one month prior to the IIE annual conference.

2. The following items shall appear on the agenda for the annual membership meeting:

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a. Welcome by new Presidentb. Report of election results and introduction of new officers and Board membersc. Annual report by immediate Past Presidentd. Reports of Committee Chairpersonse. Old businessf. New business

3. Board meetings of the Division may be held whenever a quorum can be assembled. One Board meeting a year, normally at the annual meeting of the Institute shall be considered a minimum requirement. Quarterly (or more frequently if necessary) telephone conference calls shall be held to review ongoing and planned activities of the Division.

4. Robert's Rules of Order shall, at the option of the Board, govern all Board and Division membership meetings except in those cases where they are inconsistent with these Bylaws.

ARTICLE 10. PUBLICATIONS 1. The Division shall maintain a Web page that provides a means of communicating

Division-related information to the Division membership 2. The Division shall prepare and distribute a periodic newsletter to the Division

membership. The newsletter shall be distributed electronically.3. The publication of articles, books, journals, and similar materials shall be subject to the

Institute publication policy.

ARTICLE 11. RESPONSIBILITY TO THE INSTITUTEThe Division shall operate in accordance with the Constitution and Bylaws of the Institute. Each year, a Division report will be submitted to the Institute setting forth the significant accomplishments and activities of the Division during the previous year and outlining a rationale for the budget projections for the following year. This is due December 1 each year. Additional reports shall be submitted to the Institute upon request by the Institute.

ARTICLE 12. AMENDMENTS 1. Proposed amendment(s) to these Bylaws may be initiated either by action of the Division

Board or by a petition to the President signed by 5% of the membership or 15 members of the Division, whichever is smaller. The IIE Technical Networking Liaison shall distribute copies of the proposed change(s) to all members of the Division by electronic mail or written form not less than three weeks before an electronic vote is called. An open discussion of the proposed amendment(s) shall be carried out via electronic mail during this period.

2. Not more than two months after the discussion of the proposed amendment(s) the IIE Technical Networking Liaison shall distribute to all members copies of the proposed amendment along with ballot forms by electronic mail. Ballots shall be submitted electronically not later than two weeks after distribution to the membership.

3. The adoption of the proposed amendment shall require an affirmative vote by at least two-thirds of the members voting, as tallied by the IIE Technical Networking Liaison who shall report the tally to the President within one week of the date specified for receipt of the ballots. The President shall announce the result of the balloting to the membership.

4. If approved by the Division membership, the proposed amendment to the Bylaws shall become effective upon approval by the Institute.

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ARTICLE 13. USE OF THE DIVISION OR INSTITUTE NAME 1. The {Division name} Division logo shall be used by officers, Board members, and staff

for authorized Division business and projects exclusively. Use of the Division logo to endorse, foster, or criticize any commercial product, vendors, services, or to express personal views about legislative issues is prohibited.

2. Upon completion of official terms of office, officers and Board members shall discontinue the use of the {Division name} Division logo immediately. The same rule shall apply to support staff upon termination of their support to the Division, or their employment by the Division or the Institute.

ARTICLE 13. LEGAL ACTIONSIf the Division, or any of its subsidiary organizations, becomes involved in, or is about to be involved in legal action before any court of law, the President shall consult with the Institute Board of Trustees through the Executive Director of the Institute.

ADOPTION OF THE {DIVISION NAME} DIVISION BYLAWSThe adoption of the Bylaws of the {Division name} Division shall require an affirmative vote by at least two-thirds of the members voting in response to an electronic ballot for this purpose. The IIE Technical Networking Liaison shall tally the votes and report the results to the President.