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DATABASE REGISTRATION

You are hereby invited to register on the Auditor General South Africa’s audit- related panel of experts’ database

Tender Number: AGSA/07/2014

Closing date: 31 March 2014

Closing time: 15H00

Bid validity period: 90 days (Commencing from the RFB/closing date)

Important: All applicants should meet the minimum requirements of the tender.

MINIMUM REQUIREMENTS:

Experienced professional with sufficient knowledge of the public sector environment Minimum three (3) years public sector experience National and International affiliation of experts in the various professions Representation of expertise in respect of the disciplines required Capacity building/transfer of skills (Number of HDI personnel directly engaged with the related projects

Description: Application to be listed on the database of the audit-related panel of expertsRegistration Documents may be posted to: or Deposited in the tender box situated at:

Senior Manager: Supply Chain Management Head Office Reception

PO BOX 446 300 Middel Street (corner Veale and Middel Streets)

Pretoria Nieuw Muckleneuk

0001

Applicants should ensure that their application forms are delivered timeously to the correct address

Late applications will not be accepted for consideration.

All applications must be submitted on the official forms – (not to be re-typed)

ANNEXURE A.1: DETAILS OF SERVICE PROVIDER

Item DetailService provider’s nameService provider’s Postal Address

Service provider’s Street Address

Service provider’s Telephone NumberService provider’s Facsimile NumberService provider’s Entity Type

Service provider’s Registration NumberService provider’s VAT Registration NumberService provider’s SARS Tax NumberService provider’s Tax Clearance Certificate Expiry Date

Contact personContact person’s Cell Phone NumberContact person’s Email AddressName of person Signing this BidDate of Signature of the BidCapacity under which this Bid is SignedSignature

Notes:

Select the shaded fields and enter the relevant data or select the relevant option. If the postal address is the same as the street address, leave the postal address fields blank. When completed, print a copy and sign. Submit the signed copy as part of the bid. This form must be completed irrespective of whether the bidder is an individual or an organization.

ANNEXURE A.2: SERVICE PROVIDER PROFILE

Service Provider’s Relevant Experience – minimum 3 years public sector experience (maximum 10 one sentence bullet points)

Service Provider’s Areas of Expertise (maximum 10 one sentence bullet points)

Location of Service Provider’s Offices in SA (names of towns only)

Service Provider’s Support Structure( administration, secretarial etc)

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Service Provider NameRepresentative’s NameRepresentative’s SignatureDate of signature

ANNEXURE A.3: PERSONNEL COMPLEMENT (If more than 10 add separate sheet to this bid document)

Ref. No.

First Name Surname Female/Male

Position within Service Provider

Accreditation(provide

certificate)

Relevant Experience

(years e.g. 2)

Geographical Location

where service is available

12345678910

Service Provider NameRepresentative’s NameRepresentative’s SignatureDate of Signature

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ANNEXURE D: PRICE PROPOSAL

Ref. No.

First Name Surname Hourly Rate (R excl. VAT)

VAT Hourly Rate (R including. VAT)

12345678910

Service Provider NameRepresentative’s NameRepresentative’s SignatureDate of SignatureNotes: Select the shaded fields and enter the relevant data or select the relevant option. When Completed, print a copy and sign. Submit the signed copy as part of the bid.

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PO Box X446, Pretoria, 0001 Enquiries: Email: [email protected] Fax: +27 12 426 8012

TERMS OF REFERENCE FOR THE APPOINTMENT OF A PANEL OF EXPERTS FOR THE AUDITOR GENERAL SOUTH AFRICA

The Auditor General South Africa would like to appoint an audit related panel of experts for the provision of the below services. The

areas of expertise and skills required are:

AREA OF WORK SCOPE OF WORK SKILLS QUALIFICATIONS TICK

Building Engineering

To verify the extent of work completed on houses and assess quality of work done

Consulting Engineer Qualified Engineer

Verification of variation order Consulting Engineer Qualified Engineer

Electrical Engineering

Assist with componentization and valuation of electricity network assets in terms of GRAP 17.

Experience in asset management at municipalities i.e electricity networks

BSC(Ing)/BEng/Pr Engineer

Assess the condition and useful lives of network assets and identify possible impairments to determine if valuation is reasonable

Experience in asset management at municipalities i.e electricity networks


Civil Engineering

Assessment of plant, property and equipment condition and useful lives of infrastructure

In line with qualifications BSC(Ing)/BEng/Pr Engineer

PPE – road network Pavement specialist infrastructure


Assessment of quality on projects and adherence to South African National Standards (SANS) on infrastructure projects.Advise on JBCC, ECSA, NHBRC & CIDB regulations

Experience in implementation of bulk and internal roads, storm water, sewer, water, electricity

BSC(Ing)/BEng/Pr EngineerNo

Determine values /confirm existence

Experience in public sector infrastructure.


Actuaries Valuation of retirement benefits obligations

In line with qualification Qualified Actuary and member of the Actuarial Society of SA

Review valuation of provision for outstanding claims for Road Accident Fund

In line with qualification Qualified Actuary and member of the Actuarial Society of SA

Review provision for post employment medical and pension benefits for Road Accident Fund

Full understanding of the nature of RAF business, similar to other insurance

Qualified Actuary and member of the Actuarial Society of SA

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providers. Experience in doing valuations of a similar nature in the insurance industry independent of the audit client.

Post retirement fund obligations Financial model

Registered actuary, experience in actuary valuations of claims


Assess and evaluate assumptions done by the Funds actuary

Qualified actuary, experience in actuary valuations of claims


Perform reasonability test on the methodology and amounts used to provide for the provision of outstanding claims and capitalised value of pensions in the annual financial statements of the Fund

Registered actuary, experience in actuary valuations of claims, similar to Compensation Fund


Determine values of employee benefit funds


Mainframe security specialists

Evaluation of mainframe security: IBM & VMS

In depth knowledge and experience of zOs 390/RACF security configuration and operator knowledge

BSC computer science and extensive practical experience in operating system set-up(configuration), security and activity/audit logging

Evaluation of mainframe security: IBM & VMS

VMS operating system security set-up


Database Administrator (DBA)

Evaluation of database set-up during SDLC audits

In depth knowledge of database setup and security


Training courses as proof of proficiency in database administration


Computer operating system security specialist

Novell Unix Windows AS 400 Citrix

Evaluation of server operating system parameter settings

Ability to evaluate the listed operating system parameter settings in order to determine if these system’ parameter settings are adequately and securely set


Information technology architect

To review/evaluate/audit and report on the adequacy of the process of planning, acquiring, building, modifying and deploying IT resources throughout an

Ability to review the process of planning, acquiring, building, modifying and deploying IT resources

Certified Information Technology Architect

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entity/auditee

Business analyst

To assist in indentifying the correct data fields to be downloaded for the CAATs applications

Ability to understand the different systems and data structures to develop audit files for monthly and continuous analysis by means of CAATs

The Open Group Architecture Framework certification (TOGAF)

Data/CPU imaging specialist

To assist in data and CPU analysis Ability and availability of soft and hardware to perform data and CPU imaging and analysis of the imaged information

Technical ability to transfer data from one computer to another without any changes/modifications and to analyse the downloaded data

Computer forensic specialist

To examine digital media in a forensically sound manner with the aim of identifying, preserving, recovering, analysing, and presenting facts and opinions about the information

Identifying, preserving, recovering, analysing and presenting facts and opinions about information downloaded from computer systems

Proven performance as an expert in a court of law

Firewall and router administrator

Firewalls, Nokia, PIX, ASA, Checkpoint, FreeSBS, Routers, Cisco and Huawei

To evaluate management configuration, change management and rule-base set-up of the firewall and router regarding the controlling of access to the internal network, router and firewall platform, platform operating system builds, log reviews, time synchronization and backups

In depth knowledge of firewall and router administration and management

BSC computer science and extensive practical experience to analyse the firewall and router management and parameter settings as listed in the “skills required “ column

ERP specialists

JDE, SAP (primarily in house), PeopleSoft and Oracle

Evaluate baseline configuration where possible

Auditors with good knowledge of security/baseline configuration

BCOM IS, BSC CompSci or BCOM Acc with experience in ERP IT baseline reviews and/or business cycle audits. Experience in operational audits as part of an Intergrated ERP review will be a bonus

Evaluate configured controls and authorizations in the context of business cycles

Key functional module configuration (SPRO, etc) for business cycles Regularity audit is initially focusing on namely Procurement/Logistics, Finance, IS- U (in case of SAP) and HR


Downloading of transactional data for CAATs analysis

Knowledge of authorizations and extraction tools where applicable


Business cycle knowledge, therefore auditors who have

BCOM IS, BSC CompSci or BCOM Acc with experience in ERP IT

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had experience in operational audits and IT SAP/Oracle/JDE/PeopleSoft audits

baseline reviews and/or business cycle audits. Experience in operational audits as part of an Intergrated ERP review will be a bonus

IT Audit research and development

To assist with developing of IT audit methodology and audit programs relating to IT audit environment

In depth knowledge of IT audit methodologies and auditable components within the IT environment

CISA

Valuator

PPE road network

Investment property

Registered valuator Registered valuator

Determine values of immovable assets

Experience in public sector infrastructure

Registered valuator

SurveyorPPE – asset register Registered surveyor Registered Surveyor; P Rqs;

PMAQS

Environmental Specialist

Provision of expertise in the fields of environmental, soil and water science

Environmental specialist; conducting of Environmental Impact Assessments.

Implementation of public participation programmes

BSC (Botany & Geography)

Validate adequacy of provisions raised/compliance with environmental legislation

Prior experience in valuing land fill sites

Scientific/engineering background

Forest valuatorValuation of commercial forests owned by the Department of Agriculture, Forestry and Fisheries

Valuation of Commercial forests

Registered valuator

Land and Farm valuations

Desktop valuations to assess the reasonableness of the reports in terms of price and valuation methods used, including:

Assessment of assumptions used

Comparison with market prices of similar properties

Report writing skills Professional and /or associate valuator, specializing in land and farm valuations

Review the terms of reference for appointment of valuators by the auditee

Interpretation of data Professional and /or associate valuator, specializing in land and farm valuations

Assess the valuation fee charged by the external valuator for reasonableness

Analytical skills Professional and /or associate valuator, specializing in land and farm valuations

Provide a report on the findings with value added recommendations for improvement

Independence requirements client relations

Professional and /or associate valuator, specializing in land and farm valuations

Where the need arises, actual visits to land/farms will be required should

Professional and /or associate valuator, specializing in land and

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the desktop valuation prove to be unsuccessful to determine the reasonability of the land/farm price per valuation reports

farm valuations

Provide the audit team with a checklist of criteria for assessment of valuations

Professional and /or associate valuator, specializing in land and farm valuations

Quantity surveyorsDetermine quantities/values of structure s/a building, bridges, etc.

Experience in public sector infrastructure and major projects

PrQS; PMAQS

Environmental Specialist

Provision of expertise in the fields of environmental, geotechnical and water scienceValidate adequacy of provisions raised/Compliance with environmental legislation.

Environmental SpecialistConducting of Environmental Impact Assessments.Implementation of public participation programmes.Undertaking of environmental reviews, audits and management plans.

BSc (Botany & Geography)

Architect Evaluate the design, construction, operation, maintenance, of buildings

Experience in designing of plans for buildings

Degree in Architecture

Educational Specialist

Experience in either early childhood education, learning disabilities or product knowledgeAdvise on the No Fees School programmeAssessment in Adult Basic Education & Training Programme

Extensive experience and full understanding of the South African Education industry and the challenges thereof.

B Ed, Ed S

Health Specialist Experience in running of a clinic or hospital & product knowledgeReview of the pharmaceutical industry

Extensive experience and full understanding of the South African Health industry and the challenges thereof.

BSc

HR Specialist To provide guidance with HR-specific diagnostic analyses

Experience in the field of HR diagnostics and HR practice in the public sector

BCom: Human Resources Management

Governance specialist

Guidance with respect to diagnostic assessments focusing on audit committees, internal audit and risk management

Experience in reviewing governance practices and advising on such matters

BCom

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AUDIT RELATED PANEL OF EXPERTS DATABASE FOR A PERIOD OF THREE (3) YEARS

1. PERSONS WHO WILL BE RENDERING SERVICES AND

RATES APPLICABLE

2. PERSON AND POSITION FIXED HOURLY RATE (indicate increase over three years)

1 st year 2 nd year 3 rd year

------------------------------------------------------------ R--------------------- R-------------------- R---------------------

------------------------------------------------------------ R--------------------- R-------------------- R---------------------

------------------------------------------------------------ R--------------------- R-------------------- R---------------------

------------------------------------------------------------ R--------------------- R-------------------- R---------------------

3. SIGNATURE OF COMPANY/OFFICIAL

……………………………………………………….

Any enquiries regarding bidding procedures may be directed to the Senior Manager - SCM

Celia Mabusela

Email address: [email protected]

Fax number : (012) 426 8012

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mailto:[email protected]

DECLARATION IN TERMS OF FRONTING PRACTICES

I, the undersigned, in submitting the accompanying tender/bid:

(Tender Number and Description)

in response to the invitation for bid made by:

(Name of Company)

do hereby declare that:

1. I have read and understand the general conditions of tender in respect of fronting practices;

2. I understand that the accompanying bid will be disqualified if the required documents are not duly submitted in terms of the bid conditions;

3. I hereby certify that the information furnished in the tender and supporting documents is correct.

4. I accept that the AGSA may report fronting practices to the DTI if detected from my bid response.

5. I accept that the AGSA may disregard my tender from the evaluation process if the additional documentation relating to fronting is not submitted in accordance with the AGSA timeframes.

…………………………………………… ………………………………

Signature Date

………………………………………….. ………………………………

Name of bidder Position

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Declaration of interest

1. Any legal person, including persons employed by the principal or persons having a kinship with persons employed by the principal, including a blood relation, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the principal, or to persons connected with, or related to, them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest, where:

- The bidder is employed by the principal

- the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and/or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and/or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1 Are you, or any person connected with the bidder, employed by the principal?

Yes No

2.1.2 If so, state particulars.

2.2 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person who is employed by the principal and who may be involved with the evaluation and/or adjudication of this bid?

Yes No


2.3 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between the bidder and any person who is employed by the principal and who may be involved with the evaluation and/or adjudication of this bid?

Yes No


Declaration

I, the undersigned (name)

Certify that the information furnished in paragraphs 2.1 to 2.3.1 above is correct. I accept that the principal may act against me in terms of paragraph 23 of the general conditions of contract should this declaration prove to be false.

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Signature Date

Declaration of bidder’s past supply chain management practices

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have:

a. abused the institution’s supply chain management systemb. committed fraud or any other improper conduct in relation to such systemc. Failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of

this restriction by the National Treasury after the audi alteram partem rule was

applied).

Yes No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act, 2004 (Act No. 12 of 2004)?

To access this register enter the National Treasury’s website, www.treasury.gov.za, click on the icon “Register for Tender Defaulters” or submit your written request for a hard copy of the register to facsimile number (012) 326 5445.

Yes No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside the Republic of South Africa) of fraud or corruption during the past five years?

Yes No


4.4 Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on, or comply with, the contract?

Yes No


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http://www.treasury.gov.za/

Certification

I, the undersigned (full name)

Certify that the information furnished on this declaration form is true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me should this declaration prove to be false.

Signature Date

Position Name of bidder

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TENDER COMPLETION CHECKLIST – ANNEXURE B

Hereunder is a checklist to ensure that the bid documentation is complete in terms of administrative compliance. The bidder is to indicate that the documentation is completed and signed as required and included in the bid document by completing the table below. (Tick to indicate whether the information has been included and the originals signed and witnessed as required.)

Item Description Document Signed(Yes/No)

Document Witnessed(Yes/No)

Document completed and Included(Yes/No)

1 Company Profile/Resume2 Copy of Registration Certificates / Documents

including a document issued by CIPC on its letterhead confirming details of the directors/members and current registration status of the Company/CC;

For a (Pty) Ltd, the following documents must be submitted;

A document issued by CIPC on its letterhead, the address of the registered office, registration number, registration status as well as details of the current directors of the company

Certificate of incorporation Certificate to commence business

For a CC, the following documents must be submitted;

A document issued by CIPC on its letterhead confirming the address of the registered office, registration number, registration status as well as details of the current members of the CC

(Please note that incomplete copies of the registration documents will not be acceptable and in cases where a name of an organisation has been changed since it was incorporated kindly provide the name change certificates)

3 Copy of Curriculum Vitae (submit maximum 10 nominated individuals)

4 Technical proposal - Projects Experience Sheets(submit maximum 3 for each nominated individual)

5 Copy of a cancelled cheque or letter from a financial institution

6 Original and Valid Tax Clearance Certificate7 Original certified copies of ID’s (for all

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nominated individuals and Director’s of companies) – Certified copies must not be older than three months

8 Copy of Financial statements (where an individual is applying, please provide copy of 3 months bank statement)

9 Accredited BEE Verification Certificates ( For companies)

10 Did you submit your management and contact details?

11 Did you submit full and current contact details for three references, as requested in Item 1.4

Item Description Document Signed(Yes/No)

Document Witnessed(Yes/No)

Document completed and Included(Yes/No)

12 Did you submit one (1) original and three (3) hard copies of the bid documents?

13 Did you submit completed checklist?14 Did you initial every page of your original

submission?15 Have you read and understood the Request for

Bid?16 Did you complete the Conflict of Interest Form?17 Declaration of bidder’s past SCM practices18 Declaration in terms of Fronting Practices19 Did you submit a completed checklist?

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