On Line Supplier Registration

(User Manual Front End User)Version 1-0

Table of Contents1 Introduction............................................................................................................................4

1.1 Purpose of the Document...............................................................................................4

1.2 Intended Users................................................................................................................4

2 OVERVIEW OF ONLINE SUPPLIER REGISTRATION...................................................................5

2.1 Create New Supplier Account.........................................................................................5

2.2 Fill company information................................................................................................6

2.3 Login and profile status tracking..................................................................................17

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1 Introduction

On Line Supplier Registration is a supplier registration system that will be used to register new supplier and to track information about current suppliers. With this new system, suppliers will be able to submit their information to ADFCA quickly, easily and efficiently. Suppliers will have the convenience of accessing the system online from any computer and at any time. Furthermore, suppliers will now be able to update their information at any time, upload their certification information and ensure that their information with ADFCA is accurate and current.

This service will be available under ADFCA Official website for all public Suppliers.

1.1 Purpose of the Document

This document will be used as a user manual for the suppliers. This guide will help the users to use the Online Supplier Registration application.

1.2 Intended Users

This document is intended to be used by the suppliers to create or update their profiles and track registration status.

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2 OVERVIEW OF ONLINE SUPPLIER REGISTRATION

2.1 Create New Supplier AccountTo create new account, proceed on the following steps.

Step 1: Use your browser to open the following link http://www.adfca.ae/English/Projects/isupplier/Pages/isupplierHomePage.aspx

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Step 2: To create new Account click on New Registration.

2.2 Fill company informationA. Main Company Information

Enter all information about the company (required fields are marked with red *) then click Next.

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Note: required field will be changed according to the supplier’s type selected

B. Company Address (can add multiple records), at least one primary.

To add new address: Fill in Address Details form then click Add button (if you want to add more than one address repeat this step)

To update existing address: Click edit button in the table, Change your information then click update button.

Note: maximum no of primary address is one.

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After completing this step click Next.

C. Contacts (can add multiple records), at least one Primary.

To add new address: Fill in Contacts Details form then click Add button (if you want to add more than one Contacts repeat this step)

To update Existing Contacts: Click Edit Button in the table, Change your information then click update button.

Note: Maximum number of primary contacts is two.

After completing this step click Next.7 | P a g e

D. Supplier workgroups and activites(Click add button to add details for each Section)

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1. Workgroup Details: when click Add ,A pop up screen will appear to select Workgroup Details

2. Sub-Workgroup (filtered by Workgroup): when clicking Add ,A pop up screen will appear to select Sub-workgroup.

Supplier must select at least one Sub-Workgroup for each selected work group

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3. Sub-Workgroup Details(filtered by Sub-Workgroup): when clicking Add ,A Pop up Screen will appear to select Sub-workgroup Details.

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4. Agencies Details: when clicking Add ,A pop up screen will appear to enter Agency Details.

5. Manufacturer : when clicking Add ,A pop up screen will appear to enter Manufacturer Details.

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6. Project Experience: when clicking Add ,A pop up screen will appear to enter Project Experience Details.

After completing this step click Next.

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E. Supplier Registration Attachments : this step is to upload required document

Note : all documents should be JPG or PDF and maximum size for each one 2MB .

After completing this step click Next.

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F. Summary Page:

showing Supplier information summary before Submitting

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After reviewing all the data entered, supplier must confirm that all data is correct then click Finish to submit the application.

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After click finish the application will be sent to ADFCA Team (Approval Process).

2.3 Login and profile status trackingAfter completing above steps, the supplier will receive a "welcome letter" , which contain login credential.

Step 1: Use your browser to open the following link http://www.adfca.ae/English/Projects/isupplier/Pages/isupplierHomePage.aspx

Step 2: Click Login

Step 3: Enter the login information then click login

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After login the main information appears as the following :

In this page there are three Main Buttons in the screen:

View Profile : preview all information.

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Edit Profile : To open supplier application wizard as in registration form with all information, this button is enabled when supplier data needs some updates or when the supplier profile is approved or rejected.

Upload Pre-qualification Documents : To open Pre-qualification documents form, this button is enabled when ADFCA’s CPD (contracts and procurement department) team requests this information.

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Pre-qualification Documents form

Note : Suppliers (Vendors) Cannot Edit their profiles while they are in the Approval Proccess.

Note : Suppliers (Vendors) can Upload Pre-qualification Documents When requested from ADFCA’s CPD team.

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