Biweekly Journal Reflection N° 10

Name: Samuel Oyortey Week of: 5/16/15-5/30/15 Hours worked toward internship: _70____ Total hours accumulated: 606

Describe meaningful learning activities/experiences for this past weekNote: For every seminar training session you have attended, you need a journal summary of your learning outcomes. Use the same journaling guidelines below. Analyze experiences you engaged in this week that challenged you to use what you’ve learned in a GCDP course, including: Project Management, and Financial Management.Our project team had a meeting this week for the pre-project implementation planning. We are currently gathering information for the project design and gap-fit analysis. Information gathering were through interviews, questions and answer sheets and surveys. I met with about 5 employees from the finance department and ask questions about their current systems and how best we are able to design the new system to accomplish company objectives. The implementation team will meet with management next week to confirm information integrity and the gaps that need to be address in the SAP systems.

Select the specific skills applied during this period (i.e., public speaking, evaluation, monitoring) and describe briefly and specifically how those practice skills have been fulfilled by your learning experiences

Christian witness & Professionalism1.A

☐X

Ethical behavior: I am bound in this project implementation to perform my contractual obligation to the client. To be professional and ethical in all of my dealings.

1.B☐X

Development values: In my project delivery, I will be using SMART goals which was to be specific, measurable, attainable, realistic, and of course timely. My delivery must be precise and measurable. So that I was efficient in completing my projects within budget and on time.

1.C☐X

Integration of faith and practices: My values are part of me when I undertake any project. I was professional and courteous in dealing with my fellow workers and clients.

1.DX☐

Professional decorum (appearance): My appearance has been professional. That includes the way I dressed and my dealings with clients and fellow co-workers.

Advanced Communication2.A

X☐

Public speaking/presenting: We still have meetings twice a week in which I make presentations as to updates and what is expected for a successful project.

2.BX☐

Technical writing (proposals and reports): I produced weekly progress report to senior management

2.CX☐

Cross cultural sensitivity: I have people of different nationality and backgrounds on my project team

2.D☐X

Productivity promoting (Meeting minutes, Emails etc) I used emails everyday to communicate with project team.

Use of Technology3.A ☐ Social media communication: I used emails to communicate with teammates as well as face book and

text messages.

3.B☐X

Geographical Information Systems (GIS): I used my GPS and location of client sites

3.C ☐ Data processing:

3.D ☐ ePortfolio building: I did not make any entry this week

Safety (Personal & Team)4.A

X☐

Security: I always use precaution and aware of my surroundings

4.B☐X

Self-care: I met with people on daily basis in a corporate setting so I have to dress professionally. Appearance in the business world is very important and I try to comport myself accordingly.

4.Cx☐

Health and wellness: I play tennis about 3 times a week to keep fit. I need to do more in that area and I also got a gym membership to do even more.

Community Empowerment5.A ☐ Engagement:

5.B☐X

Organizing: We worked on the project blue print which includes the pre-planning, design, realization, testing, go live and training and support. This is the road map for the project.

5.C ☐ Civil society building:

5.D Advocacy:

5.E ☐ Governance building:

5.FX☐

Policy analysis: We have a policy of Integrity in delivery and it simply means customer satisfaction in all projects.

5.G ☐ Social marketing:

5.H☐X

Training planning and implementation: I also received training on Great Plain which is the accounting systems used by the company to be converted to SAP.

5.I ☐ Activity innovation, design, execution and budgeting:

5.J X Sustainable transition: After project implementation, we train clients to make sure they are efficient in manning new equipments and software.

Leadership

6.A ☐ Strategic visioning/planning: My vision as a project manager is to build company reputation, increase customer base, revenue and deliver quality products.

6.B ☐ HR Management:

6.C ☐ Volunteer management: I volunteered in our “Feed the Hungry” project. We fed about 100 people and we packed bags with food for many more in need.

6.D ☐ Teambuilding: Training and capacity building of workers is part of teambuilding with our project team.

6.EX☐

Time management/work organization: We are bound by deadlines and timelines which is part of project delivery.

6.F ☐ Conflict mediation:

6.G ☐ Empowering vulnerable and special populations:

6.HX☐

Critical and independent thinking: We used critical thinking in project management everyday by being innovative and creative in my project delivery.

Evidence-based Practice7.A ☐ Research methodology (quantitative and qualitative):

7.BX☐

Assessment and capacity mapping: On this project we make assessments at every phase of the project cycle.

7.CX☐

Monitoring (CQI) :

7.D☐X

Evaluation: I have to evaluate every step of our project cycle by using a software that helps with budgeting and project analysis

7.E ☐ Standards and best practices: We have to meet standards for the company but most importantly our clients.

Networking8.A ☐ Government relations:

8.B ☐ Partnerships (public/private): I met with clients from different companies and we network so we are able to improve our product line.

8.C ☐ Donor relations:

Innovative Entrepreneurship9.A ☐ Business enterprise:

9.B ☐ Social enterprise (crowd-funding) (fundraising):

9.C☐X

Resource acquisition: We purchased new laptops for this project.

9.D ☐ Value chain mobilization (Capacity, volunteers, etc):

9.E☐X

Supply chain and logistics (Desks, materials, tangible materials, etc:

a. Select ONE issue/decision faced and discuss in some depth:

- The context.

- The criteria used in the decision making. - Any assumptions made. I made assumptions in terms of budget projections- Links with material studied in GCDP. Again SMART goals were employed here to make sure that our project blueprint was specific, measurable, realistic and attainable.- Lessons learned: Lessons learned has to do with the way information is collected.

b. Tell us what you have entered in your ePortfolio during this period that demonstrates evidenced-based learning product development

c. Share any challenges you are experiencing in meeting your internship goals and identify the resources you have chosen to address these challenges.Some of the challenges have to do with balancing work and school. Picking one thing at a time is helpful.

SamOyortey 5/27/2015 Co-learner Signature Date(Serves as digital signature)

Agency Supervisor observations:

5/29/2015 agency Supervisor Signature Date (Serves as Digital signature)

Technical Mentor observations: Great, I wonder whether you have ever considered operation internal and external audit ---- including effectiveness, efficiency and economy. If not, you may read about it: beyond book/money auditing

Technical Mentor Signature Date

(Serves as digital signature)

Note: The journal will be shared with the co-learners If you need to communicate with the Internship Coordinator with a question or concern e-mail internshipmgcd@southern.edu and spittman@southern.edu