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Council Meeting Minutes

Monday 19 August 2019 at 7pm

Council Chamber, Malvern Town Hall,0

COUNCIL MINUTES

MONDAY 19 AUGUST 2019

A. READING OF THE RECONCILIATION STATEMENT AND AFFIRMATION STATEMENT

B. INTRODUCTIONS

C. APOLOGIES

D. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 93 OF THE ACT AND CLAUSE 49 OF GENERAL LOCAL LAW 2018 (NO 1)

1. MINUTES OF THE COUNCIL MEETING HELD ON 5 AUGUST 2019.......................E. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE

WITH SECTION 79 OF THE ACT0F

1

F. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

G. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

H. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

I. TABLING OF PETITIONS AND JOINT LETTERS

J. NOTICES OF MOTION

K. REPORTS OF SPECIAL AND OTHER COMMITTEES

L. REPORTS BY DELEGATES

M. GENERAL BUSINESS INCLUDING OTHER GENERAL BUSINESS

1. IMPLEMENTATION PERCY TREYVAUD MASTERPLAN - PROJECT UPDATE ....................................................................................................................

2. PLANNING APPLICATION 1309/18 - 289 & 293 WAVERLEY ROAD MALVERN EAST - PARTIAL DEMOLITION AND CONSTRUCTION OF A MULTI-STOREY MIXED USE DEVELOPMENT IN A COMMERCIAL 1 ZONE AND HERITAGE OVERLAY..............................................................................

3. PLANNING APPLICATION 0257/19 - 7 KINGSTON STREET MALVERN EAST - PART DEMOLITION AND BUILDINGS AND WORKS TO AN EXISTING DWELLING IN A HERITAGE OVERLAY..............................................................

4. PLANNING APPLICATION 0250/19 - PRAHRAN TOWN HALL, 170-180 GREVILLE STREET, PRAHRAN - PART DEMOLITION, SUBSEQUENT BUILDINGS AND WORKS IN A HERITAGE OVERLAY AND A REDUCTION TO THE REQUIRED NUMBER OF CAR PARKING SPACES.........................................

5. PLANNING AMENDMENT 0905/12 - CHADSTONE SHOPPING CENTRE, STAGE 4 - 1341 DANDENONG ROAD, MALVERN EAST – S72 AMENDMENT TO ALLOW FOR THE USE OF THE RESIDENTIAL HOTEL AS A LIVE MUSIC VENUE AND ALTERATIONS TO THE RESIDENTIAL HOTEL BUILDING AND VEHICLE ACCESS.....................................................................

6. CHADSTONE SHOPPING CENTRE - PROPOSED EXTERNAL TRAFFIC ALERT SIGNAGE...........................................................................................

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COUNCIL MINUTES


7. AMENDMENT C278 - HAWKSBURN RAILWAYS STATION PRECINCT - PANEL REPORT ............................................................................................

8. STREETS BOUNDED BY BENDIGO STREET (SOUTH OF MURRAY STREET), HIGH STREET, WILLIAMS ROAD, MALVERN ROAD, AND YORK STREET, PRAHRAN - LOCAL AREA TRAFFIC MANAGEMENT (LATM) STUDY - RESULTS AND OPTIONS...................................................................

9. BURKE ROAD, GLEN IRIS - PROPOSAL TO ALTER PARKING RESTRICTIONS .............................................................................................

10. FINCH STREET (HIGH STREET TO WATTLETREE ROAD), GLEN IRIS - TRAFFIC MANAGEMENT OPTIONS CONSULTATION..........................................

11. FROM VACANT TO VIBRANT - DRAFT ACTION PLAN.......................................12. PRAHRAN SQUARE BRANDING.......................................................................13. CITIES POWER PARTNERSHIP.......................................................................

N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS

COUNCIL MINUTES


PRESENT : CR STEVEN STEFANOPOULOS, MAYOR

: CR GLEN ATWELL

: CR MARCIA GRIFFIN

: CR JOHN CHANDLER

: CR SALLY DAVIS

: CR JUDY HINDLE

: CR MATTHEW KOCE

: CR MELINA SEHR

COUNCIL OFFICERS PRESENT

: JACQUI WEATHERILL CHIEF EXECUTIVE OFFICER

: GEOFF COCKRAM GENERAL MANAGER CORPORATE SERVICES

: STUART DRAFFIN GENERAL MANAGER PLANNING & AMENITY

: CATH HARROD GENERAL MANAGER COMMUNITY & CULTURE

: RICK KWASEK ACTING GENERAL MANAGER ASSETS & SERVICES

: PHIL GUL ACTING MANAGER STATUTORY PLANNING

: JUDY HOGAN CIVIC SUPPORT OFFICER

: JODIE KINGSTON ACTING PA MAYOR & COUNCILLORS

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A. Reading Of The Reconciliation Statement The Mayor, Cr Stefanopoulos, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The Mayor Cr Stefanopoulos read the following Affirmation Statement:

We are reminded that as Councillors we are bound by our Oath of Office to undertake the duties of Councillor in the best interests of the people of the City of Stonnington and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in us under the Local Government Act and any other relevant Act.

The meeting began at 7:00pm.

B. Apologies

The Mayor noted that Mr Wes Brown a long servicing member and former Secretary of the Stonnington City Brass had passed away last Wednesday. The funeral service will be held on Thursday 22 August 2019 and the Mayor will be attending on behalf of Council.

The Mayor, Cr Stefanopoulos noted Cr Klisaris was an apology for the meeting and had previously requested a leave of absence from this meeting.

Cr Griffin requested a leave of absence from the Council Meeting to be held on Monday 2 September 2019.

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR GLEN ATWELL

That Cr Griffin’s apology and request for leave of absence from the Council Meeting on Monday 2 September 2019 be granted.

Carried

C. Introductions The Mayor Cr Stefanopoulos introduced the Councillors and the Chief Executive Officer Jacqui Weatherill. Ms Weatherill then introduced the Council Officers.

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D. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 93 Of The Act And Clause 49 Of General Local Law 2018 (No 1)

1. Council Meeting - 5 August 2019

MOTION: MOVED CR SALLY DAVIS SECONDED CR MARCIA GRIFFIN That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 5 August 2019 and the Minutes of the Confidential Meeting of the Stonnington City Council held on 5 August 2019 as an accurate record of the proceedings.

Carried

E. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Nil

F. Questions to Council from Members of the PublicFor tonight’s Ordinary Meeting of Council five (5) sets of Questions to Council have been received for response. In accordance with clause 50 of Council’s General Local Law a summary of the questions are as follows:

Four (4) questions from Ms Nasser

The questions relate to Council’s recently passed amendment to the Council General Local Law 2018 (No 1) which restricts the number of dogs a person can exercise at any one time and the associated consultative process

Four (4) questions from Mr Murphy

The questions relate to the proposed development of Percy Treyvaud Memorial Park and what constitutes significant demolition and construction work?

Five (5) questions from Mr Wallish

The questions relate to the proposed development of Percy Treyvaud Memorial Park and the health and structural condition of the trees.

Four (4) questions from Ms Wallish

The questions relate to the proposed development of Percy Treyvaud Memorial Park and the implementation of the masterplan.

Three (3) questions from Ms Mak

The questions relate to the awarding of the tender for the Orrong Park and Union Street tennis facilities to Bluefit in December 2018.

Council will answer the questions, but I use my discretion under Clause 50 (3) (b) of the Local Law to not provide the responses this evening but to provide written responses to the submitters within 14 working days and the responses will be put into the minutes of the following meeting.

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G. Correspondence – (only if related to council business)

Cr Griffin tabled the following correspondence:

Email from resident regarding the Russell Street Toorak footpath conditions Email from resident regarding Toorak Road Level Crossing concerns Email from residents regarding planning application at 7 Kingston Street Malvern East

Cr Chandler tabled the following correspondence:

Email from resident regarding Toorak Road Level Crossing and the problem of B-Double Hansen trucks, cement trucks and all other trucks to stop using the small local streets of Kooyong as a cut through

Email from resident regarding planning application 7 Kingston Street Malvern East

Cr Davis tabled the following correspondence:

A number of emails from residents regarding the planning application for 7 Kingston Street Malvern East

Email from resident regarding Bowen Street parking restrictions Email from residents regarding the problem of barking dogs Email from resident regarding damage allegedly done by contractors to the footpath and

damage to part of a front fence and querying who is responsible for the damage

Cr Atwell tabled the following correspondence:

Email from resident advising of dumping of skip bin and mulch in two disabled parking bays at the Harold Holt Swim Centre.

Cr Hindle noted she had received the same correspondence from residents.

Cr Stefanopoulos noted he had received correspondence from the Prahran Market Manager regarding the Prahran Market governance structure.

H. Questions to Council Officers from Councillors

A HAROLD HOLT MEMORIAL POOL: BLOCKED ACCESS TO DISABLED PARKING BAYS

Cr Glen Atwell asked a question to the General Manager Community & Culture regarding the dumping of garden mulch by a contractor in two of the disabled parking bays at Harold Holt Swim Centre this week. What can Council do to prevent a re occurance of this practice? This is not a good message to be sending with regard to Council’s Access and Inclusion Plan 2-14-2017.

The General Manager Community & Culture noted she had spoken to the parties concerned who would be communicating to their contractors particularly with emphasis to Council’s Access and Inclusion Plan 2014-2017.

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B PERCY TREYVAUD MEMORIAL PARK PARKING PERMITS

Cr Davis asked a question to the Acting General Manager Assets & Services regarding parking permits in the residential streets surrounding Percy Treyvaud Memorial Park. The traffic and planning consultants recommeded that parking restrictions permits should be made available to residents because of the projected increase in parking demand created by the multi purpose stadium. Did Council consider offering a discount for the extra third, fourth and maybe fifth parking permit?

The Acting General Manager Assets & Services took the question on notice.

Cr Davis noted that in particular Bowen Street residents do want parking restrictions introduced. What does Council plan to do for the residents regarding this?

C BARKING DOGS

Cr Sally Davis asked a question of the General Manager Planning & Amenity regarding what strategy does Council have in place to deal with barking dogs? How long does it take before matters are taken to court if the barking does not cease. I have had three complaints; two are about the same dogs and one is from another part of the ward. The general view in this correspondence is that Council is taking a long time to act on nuisance barking so what is the standard procedure?

The General Manager Planning & Amenity noted that he would take the question on notice to provide a more detailed response but a log of incidents had to be recorded of dates and times.

D HYSLOP PARADE

Cr Sally Davis noted that she did have a question for the Acting General Manager Assets & Services regarding the outer separator closure into Dandenong Road but noted Council Officers have previously responded to this query.

E KOOYONG GARDENS

Cr Marcia Griffin asked a question to Acting General Manager Assets & Services regarding tree planting at Percy Treyvaud Memorial Park and does Council have a legal advice as where previous plantings have been funded from public funds can the plantings be removed? Is a planning permit required?

The Acting General Manager Assets & Services took the question on notice.

COUNCIL MINUTES


F PRAHRAN MARKET PARKING

Cr Matthew Koce asked a question of the Chief Executive Officer regarding parking fees and charges athe Elizabeth Street carpark in Prahran. Cr Koce pointed to the recently opened Prahran Square carpark and asked if the Economic Development could please reivew arrangements with a report to come to Council.

The General Manager Community & Culture took the question on notice.(corrected at Council 2 September 2019)

G CHAPEL STREET SPECIAL RATES SCHEME

Cr Sally Davis noted that she had been made aware of a administrative error regarding the special rate notices for the Chapel Street Special Rate scheme with respect to 186 properties involving 165 owners. How was this problem to be resolved?

The General Manager Corporate Services advised that an amended rate notice will be issued to the 165 affected owners with a letter of explanation and apology and refund any overpayment where an owner has already paid in full.

H SPECIAL RATE SCHEMES Cr Judy Hindle asked if residents could still appeal to the Victorian Administrative Appeals Tribunal regarding the special rate schemes?

The General Manager Corporate Services took the question on notice and advised he would email a response to all Councillors.

I. Tabling of Petitions and Joint Letters

Cr Koce tabled a petition from residents and users of Brookville Gardens requesting Council to give consideration to improving the park.

PROCEDURAL MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER

That the petition be received.Carried

J. Notices of MotionNil

COUNCIL MINUTES


K. Reports of Special and Other CommitteesThe Chief Executive Officer tabled the Assembly of Councillor Records for the following meetings:

Economic Development and Culture Advisory Committee Monday 5 August 2019 Councillor Briefing Session Monday 12 August 2019 Planning Consultative Meetings held in July 2019

Cr Griffin reported on the Economic Development and Culture Advisory Committee meeting held on Monday 5 August 2019.

The following matters were discussed:

Festivals and Events update including Flavours and Glow Winter Arts Festival Vacant Shops Strategy update Special Rate renewal Prahran Square Activation Plan update Chapel off Chapel update, podcasts, mezzanine upgrades Visual Arts update on Twisted Bell installation & street art updates Volunteer strategy Business events Christmas campaign Australian Taxation Office workshops

L. Reports of DelegatesCr Hindle reported that she attended the Metropolitan Waste and Resource Recovery Group meeting with Waste Management Coordinator Ian Smith on 8 August 2019 where discussion centred on exploring the policies and practices that improve the recovery and reprocessing of organic waste. Representatives from state and local government and the organics processing industry shared their perspectives in an interactive Question & Answer session.

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M. General Business Including Other General Business

1 IMPLEMENTATION PERCY TREYVAUD MASTERPLAN - PROJECT UPDATE

MOTION: MOVED CR MATTHEW KOCE SECONDED CR STEVEN STEFANOPOULOS That Council:1. NOTE this report including the:

- updated planning advice - updated project program- proposed work with the Bowling Club and the CR&CC to assist in temporary relocation of the club- proposed work with the Tennis Club in partnership with Tennis Victoria to assist in temporary relocation of the club. - proposed work with Lacrosse and Cricket to arrange temporary accommodation during the proposed works

2. APPROVE the alternate proposal by Chadstone Bowling Club with the support of Bowls Australia comprising of one green of 8 x 8 rinks including an all-weather shelter

3. NOTE that no significant demolition/construction works or tree/vegetation removal associated with the masterplan will occur until the final determination of the covenants by the Supreme Court of Victoria.

4. ENDORSE the negotiation of a new agreement with the Chadstone Recreation and Civic Club for use of the proposed new bowls, tennis and associated pavilion facilities, to replace the existing Chadstone Recreation and Civic Club agreement of sporting facilities at Percy Treyvaud Memorial Park, Chadstone.

5. Acknowledges the constructive and positive engagement by local sporting bodies especially Chadstone Bowling Club, Basketball Victoria, Chadstone Tennis Club, Prahran Netball Association, Netball Victoria, Chadstone Lacrosse Club and Cricket.

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AMENDMENT: MOVED CR JUDY HINDLE SECONDED CR GLEN ATWELL

That a clause 6 be added to the substantive motion to read ‘ Council acknowledge the ongoing opposition of the local residents to the project’.

The Amendment was put

A Division was called by Cr Davis:For: Crs Marcia Griffin, Sally Davis, Glen Atwell and Judy HindleAgainst: Crs John Chandler, Melina Sehr, Matthew Koce and Steven StefanopoulosAbsent: Cr Jami Klisaris

On the casting vote of the Mayor, Cr Stefanopoulos the Amendment was declared

Lost

AMENDMENT: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS

That the word ‘significant’ in clause 3 of the motion be deleted.

The Amendment was put

A Division was called by Cr Koce:For: Crs John Chandler, Marcia Griffin, Sally Davis, Glen Atwell and Judy HindleAgainst: Crs Melina Sehr, Matthew Koce and Steven StefanopoulosAbsent: Cr Jami Klisaris

The Amendment was declared

Carried

The substantive motion was put

COUNCIL MINUTES


That Council:1. NOTE this report including the:

- updated planning advice - updated project program- proposed work with the Bowling Club and the CR&CC to assist in temporary relocation of the club- proposed work with the Tennis Club in partnership with Tennis Victoria to assist in temporary relocation of the club. - proposed work with Lacrosse and Cricket to arrange temporary accommodation during the proposed works

2. APPROVE the alternate proposal by Chadstone Bowling Club with the support of Bowls Australia comprising of one green of 8 x 8 rinks including an all-weather shelter

3. NOTE that no demolition/construction works or tree/vegetation removal associated with the masterplan will occur until the final determination of the covenants by the Supreme Court of Victoria.

4. ENDORSE the negotiation of a new agreement with the Chadstone Recreation and Civic Club for use of the proposed new bowls, tennis and associated pavilion facilities, to replace the existing Chadstone Recreation and Civic Club agreement of sporting facilities at Percy Treyvaud Memorial Park, Chadstone.

5. Acknowledges the constructive and positive engagement by local sporting bodies especially Chadstone Bowling Club, Basketball Victoria, Chadstone Tennis Club, Prahran Netball Association, Netball Victoria, Chadstone Lacrosse Club and Cricket.

A Division was called by Cr Koce:For: Crs John Chandler, Melina Sehr, Matthew Koce and Steven StefanopoulosAgainst: Crs Marcia Griffin, Sally Davis, Glen Atwell and Judy HindleAbsent: Cr Jami Klisaris

On the casting vote of the Mayor, Cr Stefanopoulos the substantive motion was declared

Carried

COUNCIL MINUTES


2 PLANNING APPLICATION 1309/18 - 289 & 293 WAVERLEY ROAD MALVERN EAST - PARTIAL DEMOLITION AND CONSTRUCTION OF A MULTI-STOREY MIXED USE DEVELOPMENT IN A COMMERCIAL 1 ZONE AND HERITAGE OVERLAY

MOTION: MOVED CR SALLY DAVIS SECONDED CR GLEN ATWELL

That a Notice of Decision to Grant a Planning Permit No: 1309/18 for the land located at 289-291 & 293 Waverley Road, Malvern East be issued under the Stonnington Planning Scheme for partial demolition and construction of a multi-storey mixed use development in a Commercial 1 Zone and Heritage Overlay, and a reduction in the car parking requirements subject to the following conditions:

1. Before the commencement of the development, 1 copy of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the revised plans Drawings No: TP-000 to TP-011, prepared by NRN Architects, Council date stamped 19 July 2019 but modified to show:

a) A notation on the plans specifying the nominated car lift model and associated dimensions detailed.

b) A minimum gradient to the parking area of 1 in 100 (1.0%) for outdoor areas and 1 in 200 (0.5%) for covered areas.

c) Internal elevations for the north and south facing façade of the light well on the eastern boundary. The elevations must include details of any screening required to address internal views between habitable rooms of adjacent apartments on the first and second floors. Screening devices must not unreasonably reduce the internal daylight amenity of the associated bedrooms, to the satisfaction of the Responsible Authority.

d) The width of the north facing balcony planters to Apartments 2 and 6 dimensioned on the plans and overlooking diagrams.

e) The details and dimensions of screening to the eastern side of balconies to Apartments 2 and 6 on the plans and elevations.

f) Notations on the plans allocating each of the residential car parking spaces to specific dwellings.

g) A Tree Management Plan in accordance with Condition 3.h) A Waste Management Plan in accordance with Condition 12.i) A Sustainability Management Plan in accordance with Condition 14.

All to the satisfaction of the Responsible Authority.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason, without the prior written consent of the Responsible Authority.

3. Concurrent with the endorsement of development plans a Tree Management Plan (TMP) prepared by a suitably qualified arborist must be submitted to and approved by the Responsible Authority. When approved, the TMP will form part of this permit and all works must be done in accordance with the tree management plan (AS 4970).

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The TMP must detail measures to protect and ensure the viability of the two Liquidambar styraciflua (Sweet Gum) trees located adjacent to the site on Beech Street.

Among other things, the TMP must include the following information:

a) Pre-construction (including demolition) – details to include a tree protection zone, height barrier around the tree protection zone, amount and type of mulch to be placed above the tree protection zone and method of cutting any roots or branches which extend beyond the tree protection zone. A plan must be submitted detailing any tree protection fencing, where the fencing is clearly identified and dimensioned.

b) During-construction – details to include watering regime during construction and method of protection of exposed roots.

c) Post-construction – details to include watering regime and time of final inspection when barrier can be removed and protection works and regime can cease.

Pre-construction works and any root cutting must be inspected and approved by the Responsible Authority's Parks Unit. Removal of protection works and cessation of the Tree Management Plan must be authorised by the Responsible Authority's Parks Unit.

4. Before the development (including excavation and demolition) starts, a tree protection fence must be erected around the two Liquidambar styraciflua (Sweet Gum) street trees. Fencing is to be compliant with Section 4 of AS 4970. Signage identifying the need for approval from Council’s Parks Unit for any root cutting (prior to it occurring) must also be displayed on the fence.

5. Prior to the endorsement of plans and prior to any development commencing on the site (including demolition and excavation whether or not a planning permit is required), the owner/ developer must enter into a Deed with the Responsible Authority and provide it with a bank guarantee of $16,300.00 as security against a failure to protect the health of the two Liquidambar styraciflua (Sweet Gum) street trees. The applicant must meet all costs associated with drafting and execution of the Deed, including those incurred by the responsible authority. Once a period of 12 months has lapsed following the completion of all works at the site the Responsible Authority may discharge the bank guarantee upon the written request of the obligor.

At that time, the Responsible Authority will inspect the trees and, provided they have not been detrimentally affected, the bank guarantee will be discharged.

6. Concurrent with the endorsement of plans or prior to the commencement of any works at the site (including demolition and excavation whether or not a planning permit is required), whichever occurs sooner, a letter of engagement must be provided to the Responsible Authority from the project arborist selected to oversee all relevant tree protection works. The project arborist must be an appropriately experienced and qualified professional (minimum Cert IV or equivalent in experience).

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7. The project arborist must maintain a log book detailing all site visits. The log book must be made available to the Responsible Authority within 24 hours of any request.

8. Prior to the commencement of any works at the site (including demolition and excavation whether or not a planning permit is required), the project arborist must advise the Responsible Authority in writing that the Tree Protection Fences have been installed to their satisfaction.

9. Prior to the commencement of any works on the land, each Tree Protection Zone nominated within the Tree Management Plan must:

a) Be fenced with temporary fencing in accordance with the attached specifications annotated in this permit to the satisfaction of the Responsible Authority.

b) Include a notice on the fence to the satisfaction of the Responsible Authority advising on the purpose of the Tree Protection Zone, the need to retain and maintain the temporary fencing and that fines will be imposed for removal or damage of the fencing and trees.

c) No vehicular or pedestrian access, trenching or soil excavation is to occur within the Tree Protection Zone without the prior written consent of the Responsible Authority. No storage or dumping of tools, equipment or waste is to occur within the Tree Protection Zone.

10. A copy of the tree protection zones are to be included in any contract for the construction of the site or for any other works which may impact upon the trees.

11. The permit holder / developer must advise Council in writing that a Certificate of Occupancy has been issued in respect to the development and that the 12 month establishment period has commenced.

12. Concurrent with the endorsement of plans, a Waste Management Plan (WMP) must be submitted to and approved by the Responsible Authority. The WMP must be generally in accordance with the WMP dated 26 April 2019 prepared by LID Consulting and Council date stamped 1 May 2019.

When approved, the plan will be endorsed and will then form part of the permit. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority.

13. Adequate provision must be made for the storage and collection of wastes and recyclables within the site prior to the commencement of use or occupation of the building. This area must be appropriately graded, drained and screened from public view to the satisfaction of the Responsible Authority.

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14. Concurrent with the endorsement of plans, a Sustainability Management Plan (SMP) must be submitted to and approved by the Responsible Authority. The SMP must be generally in accordance with the SMP dated April 2019 prepared by Tri Spacial Planning and Council date stamped 1 May 2019. Upon approval the SMP will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SMP to the satisfaction of the Responsible Authority.

All works must be undertaken in accordance with the endorsed Sustainability Management Plan to the satisfaction of the Responsible Authority. No alterations to the Sustainable Management Plan may occur without written consent of the Responsible Authority.

15. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the Sustainability Management Plan and/or endorsed site plans.

16. Prior to the occupation of the development approved under this permit, a report from the author of the Sustainability Management Plan approved pursuant to this permit, or similarly qualified person or company, must be submitted to the Responsible Authority. The report must be to the satisfaction of the Responsible Authority and must confirm that all measures specified in the Sustainability Management Plan have been implemented in accordance with the approved plan.

17. Prior to the occupation of the building, fixed privacy screens designed to limit overlooking in accordance with the endorsed plans must be installed to the satisfaction of the Responsible Authority and maintained to the satisfaction of the Responsible Authority thereafter for the life of the building.

18. Prior to the occupation of the building/commencement of use, the walls on the boundary of the adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.

19. Prior to a building permit being issued, a report for the legal point of discharge must be obtained from Council and a drainage design for the development must be prepared by a suitably qualified Engineer in accordance with all ‘recommendations’ and requirements contained in that report. All drainage must be by means of a gravity based system with the exception of runoff from any basement ramp and agricultural drains which may be pumped. The relevant building surveyor must check and approve the drainage design and ensure that protection of the building is provided from a 1 in 100 A.R.I. rainfall event as required by the Building Regulations.

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20. Prior to an ‘Occupancy Permit’ being issued, a suitably qualified Engineer must carry out a detailed inspection of the completed stormwater drainage system and associated works including all water storage tanks and detention (if applicable) to ensure that all works have been constructed in accordance with the approved design and the relevant planning permit conditions.

21. The existing right-of-way levels must not be lowered or altered in any way at the property line.

22. All utility services to the subject land and buildings approved as part of this permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.

23. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit.

In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

NOTES:

A. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

B. This property is located in a Heritage Overlay and planning permission may be required to demolish or otherwise externally alter any existing structures. External alterations include paint removal and any other form of decoration and works, but does not include re-painting an already painted surface.

C. Nothing in the permit hereby issued may be construed to allow the removal of, damage to or pruning of any street tree without the further written consent of the Stonnington City Council. Contact the Council Arborists on 8290 1333 for further information.

D. The owners and occupiers of the dwelling/s hereby approved are not eligible to receive “Resident Parking Permits”.

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E. At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

a) Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and

b) Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

Carried

3 PLANNING APPLICATION 0257/19 - 7 KINGSTON STREET MALVERN EAST - PART DEMOLITION AND BUILDINGS AND WORKS TO AN EXISTING DWELLING IN A HERITAGE OVERLAY

MOTION: MOVED CR SALLY DAVIS SECONDED CR GLEN ATWELL

That a Notice of Decision to Grant a Planning Permit No: 257/19 for the land located at 7 Kingston Street, Malvern East be issued under the Stonnington Planning Scheme for partial demolition, building and works to a dwelling in a Heritage Overlay subject to the following conditions:

1. Before the commencement of the development, 1 copy of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans prepared by David Blutman & Associates and are Council date stamped 20 May 2019 but modified to show:

a) Development to be amended as per the Discussion Plans (Drawing No. TP1-10 of 10, Council date stamped 18 July 2019, rev E) but further modified as required by the following Condition 1 requirements;

b) The proposed garden area must be clearly outlined on the Proposed Site Plan with no less than 35 per cent of the site;

c) The front fence must be reduced to 1.3 metres in height. Details of the spacing between timber pickets must be provided demonstrating that the front fence has a minimum transparency of 25 per cent;

d) Annotations must be included on TP05 (Proposed Ground Floor Plan) confirming that:

i. The basalt edging to the porch will be retained as part of the proposed façade. Any excess paint will be cleaned and brought back to its original state.

ii. The original brickwork will be cleaned of any paintwork and re tuck pointed to match existing.

iii. Chemical treatment will be applied to remove the existing finishes over the external brick walls.

iv. All existing posts of the original front porch will be brought back to its original condition, including fretwork on existing front porch to

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be restored and repainted and new fretwork replicating the entry porch area.

e) Any amendments required by Condition 3

All up to the satisfaction of the Responsible Authority.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. Concurrent with the endorsement of plans, the applicant must provide a Water Sensitive Urban Design Response addressing the Application Requirements of the Water Sensitive Urban Design Policy to the satisfaction of the Responsible Authority. All proposed treatments included within the Water Sensitive Urban Design Response must also be indicated on the plans.

4. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed site plan and/or stormwater management report.

5. Prior to the occupation of the building, the walls on the boundary of the adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.


a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit.

In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

Notes

A. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

B. This property is located in a Heritage Overlay and planning permission may be required to demolish or otherwise externally alter any existing structures. External alterations include paint removal and any other form of decoration and works, but does not include re-painting an already painted surface.

C. This permit application was not assessed against the provisions of Clause 54 – One Dwelling on a Lot (ResCode) of the Stonnington Planning Scheme. As such, it is the responsibility of the applicant/owner to appoint a Registered Building Surveyor to determine compliance of the endorsed plans associated with the issue of this Planning Permit against Part 4 of the Building Regulations 2006. Non-compliance with any Regulation will require

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dispensation from Council’s Building Control Services Department.

D. Nothing in this permit hereby issued shall be construed to allow the removal of, damage to or pruning of a significant tree (including the roots) without the further written approval of Council.

“Significant Tree” means a tree or palm:a) with a trunk circumference of 140 cm or greater measured at 1.4 m above

its base;b) with a total circumference of all its trunks of 140 cm or greater measured

at 1.4 m above its base;c) with a trunk circumference of 180 cm or greater measured at its base; ord) with a total circumference of all its trunks of 180 cm or greater measured

at its base.

Please contact the Council Arborists on 8290 1333 to ascertain if permission is required for tree removal or pruning or for further information and protection of trees during construction works.

E. At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

a) Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and

b) Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

Carried

4 PLANNING APPLICATION 0250/19 - PRAHRAN TOWN HALL, 170-180 GREVILLE STREET, PRAHRAN - PART DEMOLITION, SUBSEQUENT BUILDINGS AND WORKS IN A HERITAGE OVERLAY AND A REDUCTION TO THE REQUIRED NUMBER OF CAR PARKING SPACES

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE

That a Notice of Decision to Grant a Planning Permit No: 250/19 for the land located at (Prahran Town Hall), 170-180 Greville Street, Prahran be issued under the Stonnington Planning Scheme for part demolition, subsequent buildings and works in a Heritage Overlay and a reduction to the required number of car parking spaces subject to the following conditions:

1. Before the development starts, one (1) electronic copy of amended plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans prepared by William Ross Architects and are known as File No. 1701 Planning Permit Submission, Drawing No’s TP01 to TP15 all Revision A and

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Council date stamped 12 April 2019 but modified to show:

a) Aisle widths to the car parking to be clear of bollards and motorbike parking. The usable aisle width is to be clearly identified and annotated.

b) Building doors opening into the car parking aisle to be redesigned so that this does not occur.

c) A minimum floor grade of 1:100 is provided for outdoor areas and 1:200 for covered areas to allow for drainage, as required by the Australian Standards.

d) The dimensions of the bicycle parking room to comply with Australian Standards to provide 20% of on-site parking in horizontal floor mounted racks.

e) The suitable relocation of the gas meters adjacent to Kitchen A to facilitate no obstructions to the swept paths of waste collection vehicles.

f) A plan detailing all individual lots, including easements and carriageways.

g) Deletion of annotation of TP06 Rev A to remove reference to, “A new 2 metre wide Electrical Easement”.

h) Include three fixed glazed vertical slot windows on the east façade of Kitchen A next to the location of Kitchen B and one slot window in Kitchen B generally in accordance with the draft amended plans dated 26/06/2019.

i) Introduce a band of highlight windows to the east and south facades of Kitchen A and the east façade of Kitchen B to further increase the amount of daylight and improve ventilation.

j) A Sustainable Management Plan in accordance with Condition 11 of this permit.

k) A Stormwater Management Plan in accordance with Condition 12 of this permit.

All to the satisfaction of the responsible Authority.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. Prior to the commencement of any works over any easement, the permit holder must obtain approval from the relevant authorities to remove and/or build over the easements pertaining to the site to the satisfaction of the Responsible Authority

Or

Apply for a Planning Permit Application under the Subdivision Act 1988 to very or remove an easement which any works approved as part of this permit affect.

4. All utility services to the subject land and buildings approved as part of this permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.

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5. The level of the laneway and Macquarie Street must not be lowered or altered in any way to facilitate access to the site unless without the prior written consent of the Responsible Authority.

6. Before the use and development starts, areas set-aside for parked vehicles and access lanes as shown on the endorsed plans must be:

a) Constructed to the satisfaction of the Responsible Authority. b) Properly formed to such levels that they can be used in accordance with

the plans. c) Surfaced with an all-weather sealcoat or surfaced with crushed rock or

gravel to the satisfaction of the Responsible Authority. d) Drained and maintained to the satisfaction of the Responsible Authority. e) Line-marked to indicate each car space and all access lanes to the

satisfaction of the Responsible Authority. Parking areas and access lanes must be kept available for these purposes at all times.

7. The loading and unloading of vehicles and the delivery of goods to and from the premises must at all times be conducted entirely within the site within the allocated loading dock and in a manner that limits interference with other vehicular traffic to the satisfaction of the Responsible Authority.

8. The crossover must be constructed to Council’s Standard Vehicle Crossover Guidelines unless otherwise approved by the Responsible Authority. Separate consent for crossovers is required from Council’s Building and Local Law Unit.

9. Prior to a Building Permit being issued, report for the legal point of discharge must be obtained from Council and a drainage design for the development must be prepared by a suitably qualified Engineer in accordance with all ‘recommendations’ and requirements in that report prior to a building permit being issued. Protection of the building must be provided from a 1 in 100 A.R.I. event as required by the Building Regulations and all drainage must be by means of a gravity based system with the exception of runoff from any basement ramp and agricultural drains which may be pumped.

10. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed site plan and/or stormwater management report.

11. Concurrent with the endorsement of any plans pursuant to Condition 1 a Sustainable Management Plan (SMP) must be submitted to and approved by the Responsible Authority. Upon approval the SMP will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SMP to the satisfaction of the Responsible Authority. Amendments to the SMP must be incorporated into plan changes required under Condition 1. The report must generally be in accordance with the SMP Report Rev 4 20/06/19 prepared by prepared by Irwinconsult ESD consultant but modified to include the following:

a) Daylight modelling parameters the type of sky model used to be detailed.

All works must be undertaken in accordance with the endorsed Sustainability Management Plan to the satisfaction of the Responsible Authority. No

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alterations to the Sustainable Management Plan may occur without written consent of the Responsible Authority.

12. Concurrent with the endorsement of any plans pursuant to Condition 1 a Stormwater Mangement Report must be submitted to and approved by the Responsible Authority. Upon approval the report will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the report to the satisfaction of the Responsible Authority. Amendments to the report must be incorporated into plan changes required under Condition 1. The report must generally be in accordance with the Music Model prepared by Acor Consultants Civil Engineers Council date stamped 26/06/2019 but modified to include the following:

a) A site management plan which details how the site will be managed through construction including, a statement outlining construction measures to prevent litter, sediments and pollution entering stormwater systems. The statement must include the types of measures required to be implemented on site (such as adoption of ‘Keeping our stormwater clean’ guide by Melbourne Water and typical measures suggested).

b) A maintenance program which sets out future operational and maintenance arrangements including a statement outlining operational and maintenance measures to check the effective operations of all systems. Melbourne Water has an extensive set of factsheets that details rainwater treatment measures and maintenance required to keep them working effectively.

c) A typical cross section of the proposed 600mm wide permeable pavement including how the asphalt pavement drains runoff towards it in response to Clause 22.18-4 Application requirements, Design details.

d) Modelling assumptions and parameters used,e) The catchment areas (m2) and rainwater tank capacity are to be included

on the MUSIC schematic.

13. Prior to the occupation of the development approved under this permit, a report from the author of the Sustainability Management Plan, approved pursuant to this permit, or similarly qualified person or company, must be submitted to the Responsible Authority. The report must be to the satisfaction of the Responsible Authority and must confirm that all measures specified in the Sustainability Management Plan have been implemented in accordance with the approved plan.

14. Waste Management is to occur in accordance with The Waste Management Plan prepared by Leigh Design Council date stamped 12/04/2019 and endorsed as part of part of this permit.

15. Before the occupation of the development, the landscaping works as shown on the endorsed plans must be carried out and completed to the satisfaction of the Responsible Authority. Landscaping must then be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

16. All existing vegetation shown on the endorsed plans to be retained must be

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suitably and clearly identified before any development (including demolition and excavation) starts on the site and that vegetation must not be removed, destroyed or lopped without the written consent of the Responsible Authority.

17. Before the development (including excavation and demolition) starts, a tree protection fence must be erected around the tree within the South Yard car parking area. Fencing is to be compliant with Section 4 of AS 4970.


a) The development is not started within two years of the date of this permit.b) The development is not completed within four years of the date of this

permit.

In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within

NOTES:I. This permit is for the use of the land and/or buildings and does not constitute

any authority to conduct a business requiring Health Act/Food Act registration without prior approval from the Councils Health Services.

II. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

III. Nothing in the permit hereby issued may be construed to allow the removal of, damage to or pruning of any street tree without the further written consent of the Stonnington City Council. Contact the Council Arborists on 8290 1333 for further information.

IV. This permit is for the use of the land and/or buildings and does not constitute any authority to conduct a business requiring Health Act/Food Act registration without prior approval from the Councils Health Services.

A Division was called by Cr Hindle:For: Crs John Chandler, Melina Sehr, Matthew Koce, Glen Atwell and

Steven StefanopoulosAgainst: Crs Marcia Griffin, Sally Davis and Judy HindleAbsent: Cr Jami Klisaris

Carried

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5 PLANNING AMENDMENT 0905/12 - CHADSTONE SHOPPING CENTRE, STAGE 4 - 1341 DANDENONG ROAD, MALVERN EAST – S72 AMENDMENT TO ALLOW FOR THE USE OF THE RESIDENTIAL HOTEL AS A LIVE MUSIC VENUE AND ALTERATIONS TO THE RESIDENTIAL HOTEL BUILDING AND VEHICLE ACCESS

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS

That an Amended Planning Permit No: 905/12 for the land located at Chadstone Shopping Centre, 1341 Dandenong Road, Malvern East be issued under the Stonnington Planning Scheme to allow for building and works to construct an office building and residential hotel, use of the land for a residential hotel, use of the residential hotel as a live music venue pursuant to Clause 53.06, a reduction of the car parking required by the Planning Scheme, alteration of access to the Road Zone, Category 1 and business identification and promotional signage subject to the following conditions:

New Conditions 41 to 51 to read:

41. Live music is permitted within the residential hotel within the ground floor conference room and the Function rooms on Level 12 between the hours of 7:00am and 1:00am the following day, Monday to Sunday. No live music is permitted in any external area.

42. The doors accessing the deck serving Function Room B shall be on an auto close mechanism. The door must be controlled such that to open the doors manual request (push bottom or similar) must be used and not automatic opening based on patron movement.

43. When music noise levels are played at elevated levels within Function room B (above 80 dB(A)) there must be no public access to the external deck accessed from Function room B. Patrons requiring access to external areas during that period must use other decks located on level 12.

44. Music played within the conference/function rooms must be limited to the house amplification system.

45. The house sound system must incorporate a 1/1 octave band noise limiting.

46. The sound system must be controlled by the limiter nominated above and set by a suitably qualified acoustic consultant such that volume levels cannot be increased within those rooms above the set limit.

47. The limiter must not be accessible to staff apart from hotel management.

48. Confirmation of the allowable set noise levels shall be retained on site and incorporated as part of the management plan for the premises.

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49. All speakers used for live music sound reinforcement must be vibration isolated from the building structure.

50. If a third party system is used within the hotel to run elevated music noise levels (above 80 dB(A)L10) then the levels must be limited to the levels set in Condition 46 above. This will require any third party system to incorporate 1/1 octave band noise limiting and the pre-set levels be verified by management during initial set up on site and not be modified during the event. A record of the set levels and confirmation of equipment used must be retained on site for all third party systems used where levels are run above 80 dB(A) L10.

51. The doors shown on the ground floor plan opening into the Dandenong Road frontage (along the south-west façade) and which are accessible via the conference room are to be closed at all times and must only be used for emergency access.

And subsequent renumbering of the remaining condition.

Carried

6 CHADSTONE SHOPPING CENTRE - PROPOSED EXTERNAL TRAFFIC ALERT SIGNAGE

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That Council consent to the proposed Chadstone Signage Scheme subject to:1. Agreement being reached on signage content principles and this agreement

being incorporated into the Integrated Transport and Access Plan for the Chadstone centre

2. Appropriate licence agreements are entered into for the private assets proposed to be installed on Council land or roads where Council is the relevant road authority.

Carried

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7 AMENDMENT C278 - HAWKSBURN RAILWAYS STATION PRECINCT - PANEL REPORT

MOTION: MOVED CR JUDY HINDLE SECONDED CR GLEN ATWELL That Council:

1. Notes the public release of the Panel Report of Amendment C278.

2. On consideration the Panel report, adopts Amendment C278 to the Stonnington Planning Scheme, with changes since exhibition pursuant to Section 29(1) of the Planning and Environment Act 1987.

3. Submits the adopted Amendment C278 to the Minister for Planning for approval, in accordance with Section 31(1) of the Planning and Environment Act 1987.

4. Advises the submitters to Amendment C278 of Council’s decision.

A Division was called by Cr Hindle:For: Crs Sally Davis, Glen Atwell, Judy Hindle and Steven StefanopoulosAgainst: Crs John Chandler, Melina Sehr, Matthew Koce and Marcia GriffinAbsent: Cr Jami Klisaris

On the casting vote of the Mayor, Cr Stefanopoulos the motion was declared

Carried

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8 STREETS BOUNDED BY BENDIGO STREET (SOUTH OF MURRAY STREET), HIGH STREET, WILLIAMS ROAD, MALVERN ROAD, AND YORK STREET, PRAHRAN - LOCAL AREA TRAFFIC MANAGEMENT (LATM) STUDY - RESULTS AND OPTIONS

MOTION: MOVED CR MELINA SEHR SECONDED CR STEVEN STEFANOPOULOS That Council:1. Note both the Origin-Destination study results, and the result of the speed

and volume surveys undertaken in Bendigo Street, Murray Street, Clarke Street, Lewisham Road North, Mackay Street, Francis Street, York Street (north of Murray Street), and York Street (south of Murray Street).

2. Authorise officers to request the Prahran Police to enforce the existing turn restrictions at the boundary of the area.

3. Consult the abutting property occupiers on whether they would like speed restriction devices installed in the following streets:• Bendigo Street;• Murray Street; and• Clarke Street.

4. Conduct speed and volume surveys in the following streets 1 year following the installation of any speed restriction devices installed in either Bendigo Street, Murray Street, or Clarke Street:

5. Lewisham Road North;• Mackay Street;• Francis Street; • York Street (north of Murray Street); and• York Street (south of Murray Street).

Carried

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9 BURKE ROAD, GLEN IRIS - PROPOSAL TO ALTER PARKING RESTRICTIONS

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That Council:1. Approve the installation of parking restrictions in Burke Road as outlined in

Figure 2 of this report; and2. Advise those property occupiers previously consulted of this decision.

Carried

10 FINCH STREET (HIGH STREET TO WATTLETREE ROAD), GLEN IRIS - TRAFFIC MANAGEMENT OPTIONS CONSULTATION

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That Council:1. Requests VicRoads to review the operation of the surrounding intersection

traffic signals along Wattletree Road and High Street. 2. Advise residents that a wider area traffic study will be undertaken to assess the

implications of introducing a 40 km/h speed limit and time based right turn bans at Finch Street.

3. Advise residents of the consultation results regarding Resident Only signs, speed restriction devices and traffic signals will not be provided at Finch Street;

Carried

11 FROM VACANT TO VIBRANT - ACTION PLAN

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR MATTHEW KOCE That Council endorse the From Vacant to Vibrant Action Plan and introduce a business concierge service to assist small business during the permit application stage.A Division was called by Cr Griffin:For: Crs John Chandler, Melina Sehr, Matthew Koce, Marcia Griffin, Sally

Davis, Glen Atwell, Judy Hindle and Steven StefanopoulosAgainst: NilAbsent: Cr Jami Klisaris

Carried unanimously

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12 PRAHRAN SQUARE BRANDING

MOTION: MOVED CR MELINA SEHR SECONDED CR JOHN CHANDLER

That Council endorse the logo as the brand to promote Prahran Square.

Carried

13 CITIES POWER PARTNERSHIP

MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER That Council:1. Participate in the Cities Power Partnership program, acting on the five pledges

listed in this report. 2. Confirm its participation in the program via a letter from the Mayor to Cities

Power Partnership.

Carried

Other General Business

Cr Koce commented on the Council Glow Winter Arts Festival held between 15 – 18 August in Central Park, Malvern East and noted it was a very successful festival with a large number of residents and visitors participating and viewing the stunning, amazing colour and light interactive illuminated artworks. It was outstanding.

Cr Griffin also noted the fantastic quality of the recent Glow Winter Arts Festival as second to none. Congratulations to all Council Staff who were involved in the presentation and orchestration of this event.

Cr Griffin noted that Hemden a local business was closing as the owner was moving interstate. Eugene Notermans has made an enormous contribution to the local community and through his participation on the committee of the Glenferrie Road Traders Association over the years.

Cr Hindle noted the Glow Winter Arts Festival was wonderful but was concerned with the traffic congestion in the area. She also noted that the City of Boroondara had a system with the payment of rates that if you opt to pay your rates in full by 31 August you will receive a 2 percent discount on the Council rates and charges component of your total bill. Council could perhaps look at this.

Cr Davis also noted that the Glow Winter Arts Festival was a great program but Council may have to look at future parking options if the program continues to expand.

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N. Urgent BusinessNil

O. Confidential Business

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE

That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified:

Confidential Matter Reason for Confidentiality

1. Proposed Property Purchase 89 (2)(d) contractual matters

Carried

RECOMMENDATION

That the meeting be opened to the public (9:05pm).

There being no further business the meeting closed at 9:05pm.

Confirmed on Monday 2 September 2019

...................................................................................CR STEVEN STEFANOPOULOS, MAYOR

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ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS:

Date:Monday 5 August 2019

Name of Meeting: Economic Development and Culture Advisory Committee

Time: 4:45pm – 5:45pm Assembly Location: Meeting Room M.1, Malvern Town Hall - Stonnington City Centre

IN ATTENDANCE: Councillors:

Cr Griffin Cr Stefanopoulos

Council Officers:

Jacqui Weatherill, CEO

Cath Harrod, General Manager Community and Culture

Eddy Boscariol, Manager Arts, Culture and Economy

Andrew Carcelli, Economic Development, Arts and Tourism Coordinator

Gary McMahon, Business Manager Chapel Off Chapel

Hannah Morton, Executive Assistant / Special Projects

Matter/s Discussed: 1. Actions from previous meeting

2. Festivals and Events Update Flavours 2020

Glow Winter Arts Festival

3. Economic Development and Tourism Update

Vacant Shops Strategy update

Special Rate renewal

4. Prahran Square Activation Plan update

5. Chapel Off Chapel update Podcasts

Mezzanine upgrades

Chapel Champions Award

6. Visual Arts update Twisted Bell installation

Street art updates

7. Other Business

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Volunteer Strategy

Business events

Christmas campaign

8. Next Meeting: Monday 7 October 2019

CONFLICT OF INTEREST DISCLOSURES : including time left and returned to meetingCouncillors: None

Council Officers: None

Form completed by: Hannah Morton

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ASSEMBLY OF COUNCILLORS RECORDTabled at Council 19 August 2019

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS

Councillor Briefing Session

Date: Monday 12 August 2019

Time: 6pm

Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern

IN ATTENDANCE

Councillors:

Cr S Stefanopoulos (Mayor)

Cr G Atwell (Apology) Cr J Klisaris (Apology)

Cr J Chandler Cr J Hindle Cr M Griffin

Cr M Koce Cr M Sehr Cr S Davis

Council Officers:

Jacqui Weatherill Stuart Draffin James Rouse

Cath Harrod Geoff Cockram Richard Chambers

Rick Kwasek Phil Gul Ian McLauchlan

Simon Holloway Eddy Boscarini Andrew Carcelli

Sean Ross Judy Hogan

Matter/s Discussed:1. COUNCILLOR ONLY DISCUSSION2. COUNCILLOR & EMT ONLY DISCUSSION3. IMPLEMENTATION PERCY TREYVAUD MASTERPLAN - PROJECT UPDATE 4. PLANNING APPLICATION 1309/18 - 289 & 293 WAVERLEY ROAD MALVERN - PARTIAL DEMOLITION

AND CONSTRUCTION OF A MULTI-STOREY MIXED USE DEVELOPMENT IN A COMMERCIAL 1 ZONE AND HERITAGE OVERLAY

5. PLANNING APPLICATION 0257/19 - 7 KINGSTON STREET MALVERN EAST - PART DEMOLITION AND BUILDINGS AND WORKS TO AN EXISTING DWELLING IN A HERITAGE OVERLAY

6. PLANNING APPLICATION 0250/19 - PRAHRAN TOWN HALL, 170-180 GREVILLE STREET, PRAHRAN - PART DEMOLITION, SUBSEQUENT BUILDINGS AND WORKS IN A HERITAGE OVERLAY AND A REDUCTION TO THE REQUIRED NUMBER OF CAR PARKING SPACES

7. PLANNING AMENDMENT 0905/12 - CHADSTONE SHOPPING CENTRE, STAGE 4 - 1341 DANDENONG ROAD, MALVERN EAST – S72 AMENDMENT TO ALLOW FOR THE USE OF THE RESIDENTIAL HOTEL AS

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A LIVE MUSIC VENUE AND ALTERATIONS TO THE RESIDENTIAL HOTEL BUILDING AND VEHICLE ACCESS

8. CHADSTONE SHOPPING CENTRE - PROPOSED EXTERNAL TRAFFIC ALERT SIGNAGE9. AMENDMENT C278 - HAWKSBURN RAILWAYS STATION PRECINCT - PANEL REPORT 10. PRAHRAN SQUARE BRANDING11. FROM VACANT TO VIBRANT - DRAFT ACTION PLAN12. CITIES POWER PARTNERSHIP13. TREE UPLIGHTING & PUBLIC LIGHTING POLICY 14. STREETS BOUNDED BY BENDIGO STREET (SOUTH OF MURRAY STREET), HIGH STREET, WILLIAMS

ROAD, MALVERN ROAD, AND YORK STREET, PRAHRAN - LOCAL AREA TRAFFIC MANAGEMENT (LATM) STUDY - RESULTS AND OPTIONS

15. BURKE ROAD, GLEN IRIS - PROPOSAL TO ALTER PARKING RESTRICTIONS 16. FINCH STREET (HIGH STREET TO WATTLETREE ROAD), GLEN IRIS - TRAFFIC MANAGEMENT

OPTIONS CONSULTATION17. PROPOSED PROPERTY PURCHASE

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meetingCouncillors:

Nil

Council Officers: Nil

Form completed by: Judy Hogan

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ASSEMBLY OF COUNCILLORS REPORT JULY 2019 A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff, and the matter/s

considered are intended or likely to be subject of a future decision of the Council; or subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee;

An Advisory Committee of the Council where one or more Councillors are present – e.g.:-on-site inspections/meetings; planning or other consultative meetings;

DATE OF MEETING

MEETING NAME WARD COUNCILLORS ATTENDANCE

OFFICERS

ATTENDANCE

CONFLICT OF INTEREST DISCLOSURES

AND IF LEFT MEETING

MATTER/S DISCUSSED

COUNCILLORS OFFICERS

3/7/19 Planning Consultative Meeting

East Cr Davis Amanda Connolly Nil Nil Planning Application 1309/18 – 289 & 293 Waverley Road Malvern East


East Cr Davis Edward Wilkinson Nil Nil Planning Application 0257/19 – 7 Kingston Street Malvern East


North Cr Koce Sheridan Harley Nil Nil Planning Application 0490/16 – 230- 234 Toorak Road South Yarra


East Cr Davis Edward Wilkinson NIL NIL Planning Applications 0692/18 & 1014/18 – 24 Bonview Road Malvern


East Crs Davis & Atwell Bronte Norris Nil Nil Planning Application 1006/18 – 93 Argyll Street Malvern East

Tabled at Council Meeting

19 August 2019

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