· web viewplease note change to section ii number 3 of the rfp: refuse removal cannot begin...

ST. CLOUD STATE UNIVERISTYREFUSE AND RECYCLING REMOVAL SERVICES

ADDENDUM NO. ONE

The Proposal due date of May 14, 2019 will not change as a resultof this Addendum No. One.

CLARIFICATION:

1. Has SCSU decreased services since 2018? We reduced services during breaks and holidays based on scheduled activities and events.

2. Does SCSU get billed in advance or by arrears? Billing is at the end of each service month including any additional or reduce service requests. Monthly invoice is itemized by building. Billing should include all fees and MN state taxes/local/county and surcharges. The Solid Waste Management Tax (SWMT) is 17% for commercial properties. SCSU is considered a commercial property. Our college/universities are not exempt from SWMT and the rate is set by MN Revenue and our legislature. Stearns County has an 8% environmental service fee on non-residential customer’s solid waste bills.

3. What types of reporting does SCSU receive? An itemized quarterly report reflective of the trash and recycle weights per building.

4. What is SCSU doing about contamination and recycling? SCSU has reduced its recycling contamination this past year through education to staff and student, eliminating bagged recycling, some additional signage on the dumpsters. Pizza boxes continue to be our largest challenge.

5. Organics – how do they run? (size) Currently the organics disposal is specific to the Garvey Commons dining facility. Organics are placed in 32 gal brutes on the Garvey loading dock approximately 10-15 barrels are picked up 3 time per week during the school year.

6. Move In/Out day – how is it coordinated? 4-30 yard roll offs are ordered for both fall movie in and spring move out of the Resident Halls, one roll off is placed at each of the four larger halls, move in is a Wednesday deliver/Friday pickup. Move out is generally 9-10 days service period with all roll offs removed by 8:00 am on commencement day. Delivery and pick up schedules and placement locations are coordinated with Building Services Manager and the Resident Hall foreman.

7. Are any dumpsters inside buildings? Atwood Memorial Center is the only location that is on a regular service and has the containers located inside the building. Preforming Arts building has 2-2 yd trash containers and the Maintenance Building will have 1-2 yd recycle container, both are on call. All interior containers are serviced in the loading docks.

8. Response Evaluation Pg. 18 Updated relative to Fee Schedule Inclusion – (request to share fees charged by vendor only, not government, I.e. Taxes) Please confirm. We would like to wave having the taxes included in our pricing. Vendor pricing for each of the various trash receptacles sizes. Yearly cost should include all fees and MN state taxes/local/county and surcharges.

9. Proof of Authority. Description of Documentation requested for verification.

Vendors should provide Delegation of Authority documents as to who can sign contracts.

10. Please note change to Section II number 3 of the RFP: Refuse removal cannot begin before 10 am CST at any of the Resident Life buildings. The resident Halls are Stearns & Sherburne Hall (shared containers), Mitchell Hall, Hill/Case Hall and Shoemaker Hall. Lawrence Hall shares containers with Stewart Hall and is not included in this service schedule.

11. Please add to Section 1.4: Monday-Tuesday, May 20 & 21 Responders presentations will be in the Atwood Memorial Center.

12. Please provide Certificate of Insurance with your RFP submission.

13. If you want to request word document for fees, please email [email protected]

14. Holes Hall is no longer in existence. Please remove from your quote. It has been removed from the schedule.

ST. CLOUD STATE UNIVERSITY

REQUEST FOR PROPOSAL Refuse and Recycling Removal Services MAY, 7, 2019

Fees:

1. Academic refuse/recycling cost/year: $_____________________________________________

2. Residential Life refuse/recycling cost/year: $_____________________________________________

3. Student Life refuse/recycling cost/year: $_____________________________________________

4. Total annual refuse/recycle cost SCSU: $_____________________________________________

5. Price per dumping only 2.0 cubic yd refuse container: $_______________________________________






11. Price per dumping only 30.0 cubic yd refuse container:$_______________________________________

12. Price per dumping only 30.0 cubic yd recycle container:$_______________________________________

13. Price per delivery/removal 10-30 yd container: $_______________________________________

14. Price per delivery/removal 2to 8yd containers: $_______________________________________

St Cloud State University-Service Schedule

5/7/2019 9 months service EOW=Every other weekH= Thursday

Account Number 331600

Site Name Trash Service

Days Single Sort (recycling)

Days

Erving/Benton Halls

# Garvey Commons 3-3 Yd, 6X MTWHFS 1-8 Yd 5X MTWHF

Case/Hill Hall 1-6 Yd, 6X MTWHFS 1-4 Yd, 2X T F

Lawrence Hall 1-6 Yd 2X T F

Mitchell Hall 1-8 Yd, 6X MTWHFS 1-4 Yd, 2X T F

Sherburne/Stearns Hall 1-8 Yd, 6X MTWHFS 1-4 Yd, 2X T F

Shoemaker Hall 1-8Yd, 6X MTWHFS 1-4 Yd, 2X T F

State View Apartments 2-4 Yd, 2X MH 2-2Yd, 1X FNote: Container quantity or service frequency may be reduced or changed during summer and other break times or as needed to meet the campus needs. SCSU will be provide a 14 day advance notice of the changes and the dates of the change.

Garvey Commons Food Scraps/Organics (Hand Pickup/On Call Service)Vendor will be responsible for disposal of the Garvey organics, currently pick up 3 times per week approximately 30-45 32 gal containers per week

Account Number: 332600Site Name Trash Service Days Single Sort

(recycling)Days

Atwood Memorial Center 5-2 Yd, 6X MTWHFS 4_2 Yd, 5X MTWHFNote: Container quantity or service frequency may be reduced or changed during summer and other break times or as needed to meet the campus needs. SCSU will be provide a 14 day advance notice of the changes and the dates of the change.

Account Number: 214002

Site Name Trash Service Days Single Sort (recycling)

Days

Administrative Services 1-2 Yd, 3X MWF 1-2 Yd, 3X MWF

# Brown Hall 1-6 Yd, 2X TF 1-6 Yd, 2X T F

# Centennial Hall 1-8 Yd, 4X MTHF 1-8 Yd, 3X MWF

Education Building 1-4 Yd, 3X MWF 1-4 Yd, 2X T F

# Engineering and Computing Center

1-3 Yd, 4X MTHF 1-4 Yd, 2X T F

Halenbeck Hall 1-8 Yd, 4X MWFS 1-6 Yd 2X T F

Headly Hall 1-2 Yd, 3X MWF 1-2 Yd, 2X T F

# Integrated Science and Engineering Facility

1-6 Yd, 1X F 1-6 Yd, 1X F

# Kiehle Visual Arts Center 1-6 Yd, 2X TF 1-2 Yd 2X TF

Maintenance Building 2-2yd, 3X MWF 1-2yd See below

# Miller Learning Resource Center, James W.

1-8 Yd, 3X MWF 1-6 Yd, 2X T F

MN Highway Safety Center 1-2 Yd, 1X M

Herb Brooks National Hockey Center

2-8 Yd, See below 1-8 Yd, 2X M F

# Performing Arts Center 1-4 Yd, 2X TF, *See Below

1-2 Yd, 2X T F

River View/Eastman 1-4 Yd, 2X TF 1-3 Yd, 2X TF

# Wick Science Building, Robert H.

1-6 Yd, 2X T F 1-6 Yd, 2X T F

Selke Field 1-2 Yd, On Call

Stewart Hall 1-6 Yd, 5X MTWHF

Cora B. Webster Bldg (51 Bldg 1-6 Yd, 1X F 1-3 Yd, 1X FNote: # identifies dock loaded receptacles

Note: Container quantity or service frequency may be reduced or changed during summer and other break times or as needed to meet the campus needs. SCSU will be provide a 14 day advance notice of the changes and the dates of the change.

Herb Brooks National Hockey Center Seasonal Schedule(April-September)---H 1-8 Yd 1X (October-March)----F 2-8 Yd 1X(October-March)----SM 2-8 Yd 2X On Call--SCSU Mens Home Hockey: est: 10 weekends

Performing Arts Center:Theater Department, located in the scene shop2-2 Yd, On Call----picked up from Performing Arts loading dock

Maintenance Building1-2yd recycle On Call--- picked up from the Facilities Management loading dock.

St Cloud State University-Service Schedule

5/7/2019 Proposed Summer FY 20 EOW=Every other week3 Months H= Thursday

Account Number 331600

Site Name Trash Service

Days Single Sort (recycling)

Days

Erving/Benton Halls Closed

Garvey Commons 3-3 Yd, 3X MWF 1-8 Yd 2X TH

Case/Hill Hall 1-6 Yd, 1X F 1-4 Yd, 1X H

Lawrence Hall 1-6 Yd 1X H

Mitchell Hall 1-8 Yd, 1X F 1-4 Yd, 1X H

Sherburne/Stearns Hall 1-8 Yd, 2X T F 1-4 Yd, 1X H

Shoemaker Hall 1-8 Yd, 1X F 1-4 Yd, 1X H

State View Apartments Removed Summer


Garvey Commons Food Scraps/Organics (Hand Pickup/On Call Service)

Account Number: 332600Site Name Trash Service Days Single Sort

(recycling)Days

Atwood Memorial Center 5-2 Yd, 2X TF 4_2 Yd, 2X THNote: Container quantity or service frequency may be reduced or changed during summer and other break times or as needed to meet the campus needs. SCSU will be provide a 14 day advance notice of the changes and the dates of the change.

Account Number: 214002Trash Service Days Single Sort Days

(recycling)Administrative Services 1-2 Yd, 3X MWF 1-2 Yd, 2X TH

Brown Hall 1-6 Yd, 1X F 1-6 Yd, 1X H

Centennial Hall 1-8 Yd, 2X TF 1-8 Yd, 2X MH

Education Building 1-4 Yd, 1X F 1-4 Yd, 1X H

Engineering and Computing Center

1-3 Yd, 3X MWF 1-4 Yd, 1X H

Halenbeck Hall 1-8 Yd, 2X TF 1-6 Yd 2X T H

Headly Hall 1-2 Yd, 1X F 1-2 Yd, 2X T H

Integrated Science and Engineering Facility

1-6 Yd, 1X F 1-6 Yd, 1X H

Kiehle Visual Arts Center 1-6 Yd, 1X F 1-2 Yd 1X H

Maintenance Building 2-2yd, 3X MWF

Miller Learning Resource Center, James W.

1-8 Yd, 3X MWF 1-6 Yd, 2X TH

MN Highway Safety Center 1-2 Yd, 1X M

Herb Brooks National Hockey Center

2-8 Yd, See below 1-8 Yd, 1X H

Performing Arts Center 1-4 Yd, 1X F, See Below

1-2 Yd, 1X H

River View/Eastman 1-4 Yd, 2X TF 1-3 Yd, 1X H

Wick Science Building, Robert H.

1-6 Yd, 2X T F 1-6 Yd, 2X MH

Selke Field 1-2 Yd, On Call

Stewart Hall 1-6 Yd, 3X MWF

Webster Bldg (51 Building) 1-6 Yd, 1X F 1-3 Yd, 1X H


Notes:Herb Brooks National Hockey Center Seasonal Schedule(April-September)---F 1-8 Yd 1X (October-March)----F 2-8 Yd 1X(October-March)----SM 2-8 Yd 2X On Call--SCSU Mens Home Hockey: est: 10 weekends

Performing Arts Center:Theater Department, located in the scene shop2-2 Yd, On Call----picked up from loading dock

Similar schedule Winter break/ Spring Break; No Receptacles removed

NO Holiday service: Thanksgiving- Thursday, Friday, Saturday Christmas Day New Years Day

Memorial Day July 4th

The above ADDENDUM Number One shall be attached to and become part of the bid. Receipt of this Addendum No. 1 shall be acknowledged by including it with the bid. Failure to do so may subject BIDDER to disqualification.

END OF ADDENDUM NO. ONE

St. Cloud State UniversityBusiness Office AS-123720 4th Avenue SouthSt. Cloud, MN 56301-4498

Ted MearsDirector of Purchasing

Dated this 9th day of May, 2019.

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