web viewreports section 1: regions and zones. name: paul murphy. office: region 1 chair. date:...

REPORTS SECTION 1: REGIONS AND ZONES

NAME: Paul Murphy OFFICE: Region 1 ChairDATE: February 2015

NO REPORT SUBMITTED

Name: Lion Praful Modi OFFICE: Zone Chairman, Zone ADate: November. 2014

DECISIONS REQUIRED: NONE

JUSTIFICATION FOR DECISIONS:

ACTIONS TAKEN SINCE LAST MEETING:ATTENDED SEVERAL CLUBS' CHARTERS, LIONS FUND RAISING EVENTS,TWO FUNERALS - DID A FEW CLUB VISITS - HELD ZONE MEETING.NEXT ZONE MEETING - PLANNED FOR EARLY MARCH, 2015. ALONG WITH ZONE B - " AN INTERNATIONAL EVENING " ( WITH MEAL & ENTERTAINMENT ) PLANNED TO RAISE MONIES FOR DG - LADY'S ( LION JOY'S ) APPEAL FOR " THE HOMELESS " - ON SAT. 30TH MAY 2015 - TIME - 7PM FOR 7.30PM - AT THE FARCROFT HOTEL (HANDSWORTH LIONS MEETING PLACE ) - HANDSWORTH. COST - £15/- PP.WILL ATTEND THE DIST. CONVENTION - IN MAR. 2015. ADDITIONAL INFORMATION:WILL CONTINUE TO ASSIST CLUBS IN MY ZONE - WHEN ASKED - AND ENCOURAGE THEM RE; MEMBERSHIP GROWTH.

--------------------------------------------------------------------------------------------------------------------------- CLUB - ALDRIDGE & DIST. Membership at January 2015 is 7. We are inducting 1 new member at the 1st meeting in February.Christmas events went well collecting with Santa in Aldridge Morrisons and Asda Great Barr raising £1,300.00Christmas Social Events; Included a Friends of Aldridge Lions thank you social and also a meal at a local Pub for members and guests.2 Planning meetings held to discuss events and membership have been held .Dates for your Diary;Aldridge Charter is on Saturday 23rd MAY 2015 details tbaAldridge Summer Fayre Anchor Meadow Saturday 20th June 2015Beer and Skittles evening planned for April 17th 2015 at Aldridge Social ClubTombola and Membership Event in Aldridge Shopping Precinct February 7th and Saturday May 2nd 2015 Fundraising and membership stall at the Aldridge Village Easter Event run By Aldridge Partnership 3rd & 4th April 2015Also World Sight day event and Diabetic awareness events planned in Aldridge Shopping Precinct with the Co operation of Aldridge medical Centre and Local OpticiansA Membership Drive Letter Drop is also being planned for the Autumn. ----------------------------------------------------------------------------------------------------------

CLUB - BILSTON & WILLENHALL MEMBERS - 6DG IAN AND GMT CO-ORDINATOR - LION ANDY PEMBERTONTO VISIT THE CLUB - RE: MEMBERSHIP ISSUESNO ACTIVITY REPORT,

1

----------------------------------------------------------------------------------------------------------------CLUB - DUDLEYMEMBERS - 8 SADLY LOST THEIR SENIOR MEMBER - LION RAY MCGUIRK -WHO PASSED AWAY - IN DEC. 2014.THE CLUB PREFERS TO GIVE OUT LEAFLETS TO ATTRACT NEWMEMBERS AT THEIR EVENTS - RATHER THEN DROPPING THEM THROUGH DOORS.ACTIVITIES :GAVE 75 X-MAS PRESENTS TO THE HOMELESS. SENT X - MAS CARDS, FROM THE LIONS AND SERVED 26 MEALS FOR THE HOMELESS. HELPED WITH THE POPPY COLLECTION IN NOV. 2014. TOOK PART IN X-MAS FAYERS - TO RAISE CLUB PROFILE AND AWARENESS RE : LIONS. WILL HELP WITH MARIE CURIE COLLECTION AT TESCO – DUDLEY ON FEB. 27TH 2015. WILL HOST MD - YOUNG AMBASSADOR'S FINAL COMPETITION 2015 - AT THE VILLAGE - DUDLEY. THEIR CANDIDATE - YOUNG REBECCA - WON THE DIST. 105 FINAL! A FEW OF THEIR MEMBERS - WILL ATTEND THE DIST. CONVENTION IN MAR. 2015--------------------------------------------------------------------------------------------------------------------------

ZONE A REPORT

Club Name Kingswinford & Stourbridge Lions Club

Lion President Name Mary Thompson

Zone A Meeting Date

Membership

Our membership is continuing to grow and we use Facebook, Twitter and our own website to keep the community informed about our activities. Our friends of K&S Lions newsletter is continuing to prove popular. We inducted two new members at our first January meeting and we have one prospective new member.

Community Services

We are still participating in the “River Stour Group” clean-up project and will be collecting for Marie Currie. Members of the club are donating goods to the Homeless Appeal,

Activities/Fundraising (including PR)

We held our Christmas meat hamper raffle in December also our Christmas sleigh runs and static collections at various supermarkets and garden centres. We had a huge following on Facebook during our sleigh runs with lots of lovely picture of Santa and the sleigh this activity takes up most of our time during December.

Donations made

2

Number of Members at time of last Zone Meeting + –

Current Total ClubMembership

ProspectiveMembers

30 2 0 32 1

We purchased £12 worth of raffle tickets from hearing dogs for the deaf. We gave Sainsbury’s £200 for their charity the Food Bank in recognition of their help with our Fashion Show. A donation of £200 was given to Lion Barbara Dutton to purchase Christmas presents for the homeless in Wolverhampton. Our quiz raised £400 for Ronald McDonald House at the Birmingham Children’s Hospital. We donated £110 to the Glynne School fete from the sale of burgers and hot dogs cooked in our catering trailer. At our Presentation evening we gave 26 charities £6500 from our sleigh collections and £3000 to the Alzheimer’s Society the cheques were presented by the Mayor of Dudley.

Visits and Fellowship Activities

The first Sunday in January we had our Post Christmas lunch at Hagley Golf Club. On 4 th February we are going to Halesowen College for a meal to celebrate our 40 th Charter Anniversary. Lion Barbara Dutton is cooking an Italian meal in aid of the Homeless Appeal. Seven members of our club are going to Walsall 40th Anniversary Charter. We were joined on our static collections by members from Dudley Lions Club.

Future Events

Over 60’s concert, Beetle Drive, Plant Sales, we have other event planned for later in the year.

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CLUB - WALSALLMEMBERS - 12CONSIDERING LEAFLETS DROP DURING GOOD WEATHERRE : GETTING NEW MEMBERSACTIVITIES :X-MAS FLOAT - DURING X-MAS SEASONX -MAS PANTOMINEX-MAS LUNCH - FOR THE MEMBERSFOR THE CLUB'S - SPECIAL - 40TH CHARTER ANNIVERSARY ON 14TH FEB. 2015 - THE CLUB WILL GIVE AN ADVERT IN THELOCAL MAGAZINE - " PIONEER " - TO GET GOOD PR FOR THE CLUB!MEMBERS HELPED WITH FOOD BANK COLLECTION, AND DONATED £300/-

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CLUB - WOLVERHAMPTONMEMBERS - 7THE CLUB LET GO OF ONE MEMBER - IN OCT. 2014 BECAUSE - HE COULD NOT PAY CLUB DUES.ACTIVITIES :X-MAS COLLECTION OF £400/- AT LOCAL SHOPPING CENTRE. WILL HELP WITH MARIE CURIE COLLECTION ON SAT. 7TH MAR.2015, ALONG WITH VOLUNTEERSFROM THE ORGANISATION - 930 AM TO 4 PM. SOME MEMBERS - HOPING TO ATTEND THE DIST. CONVENTION IN MARCH 2015. PLANNING TO HAVE A STALL AT THE BLACK COUNTRY - CARNIVAL SHOW - AT WEST PARL - IN SUMMER.GOOD NEWS IS - LION TREVOR HAS RECOVERED WELL – AND IS BACK , HELPING WITH THE CLUB ACTIVITIES.

NAME: Rosie Eynon OFFICE: Zone Chairman, Zone BDATE: February 2015

3

NO REPORT SUBMITTED

NAME: Chris Burrows OFFICE: Zone Chairman, Zone CDATE: February 2015

DECISIONS REQUIRED: None

JUSTIFICATION FOR DECISIONS: N/A

ACTIONS TAKEN SINCE LAST MEETING: Helped on the Santa Sleigh (Shirley Lions) Attended Post Xmas meal (Shirley Club) Help at the Pensioners Party (Shirley Club) Held Zone meeting Visited Birmingham Acocks Green Lions Club Visited Knowle & Dorridge Lions Club Attended MD Convention Organising Committee Reviewed potential zone project (Solihull Life Opportunities) Visited Shirley Lions Club Re-issued Zone Calendar

ACTIONS PLANNED BEFORE NEXT MEETING: Attend Celebration Night (Birmingham Acocks Green Lions) Attend Presidents Meal (Birmingham Acocks Green Lions) Visit to Birmingham Sheldon Lions Club (11th March 2015) Attend Shirley Lions Club Charter (Southampton) Attend District Convention (West Bromwich) Arrange 1st Zone meeting (13th April 2015) to be hosted by Birmingham Sheldon Lions Club Visit Solihull Lions Club (21st April 2015) Attend MD Convention (Birmingham) Visit Birmingham Acocks Green Lions Club (12th May 2015) Continue to support Solihull Special Olympics

Zone Chairmen - Additional Information

ClubName

MembersAugust

MembersCurrent

MembersPotential

Membership Actions Done and to do

Birmingham Acocks Green

20 20 0 Promotions and leaflets handed out at all events.

Birmingham Sheldon 14 14 1 Club members are continuing to work on

various recruitment options.

4

ClubName

MembersAugust

MembersCurrent

MembersPotential


Knowle & Dorridge 25 26 2 Two potential new members.

Shirley 26 26 0 Recruitment drive to be launched in 2015.

Solihull 19 19 2

The Mayor of Solihull is an official club member.

New member’s scheme tried based on Marston Greens idea of plastic folder. No successes this time, but will try again in early 2015.

5

Club Name Birmingham Acocks Green

Community Services Meal and entertainment for senior citizens

Fundraising Activities Christmas collection was again very successful. ‘Brain of Brum’ Quiz

Fellowship Activities Members attended Zone meeting Celebration Night Presidents Meal

Other Comments Race Night Pamper Party

Club Name Birmingham Sheldon

Community Services Collections made to local Food Bank Fish & Chip meal for the elderly

Fundraising Activities Christmas Grotto and collections Hughley successful raising around £4k

Fellowship Activities Attended Zone meeting

Other Comments Winners of Lions section in the Wellsbourne Raft Race

Club Name Knowle & Dorridge

Community Services Youth Bursary Award for 2 students of Arden School Seniors meal

Fundraising Activities Festive Walk (Baddesley Clinton) with over 1800 taking part and

raising in excess of £9k Master Team Quiz

6

Club Name Knowle & Dorridge

Fellowship Activities Attended Zone meeting Club lunch to replace Charter dinner

Other Comments Delivery of Christmas cards and mince pies to senior citizens Club Christmas meal

Club Name Shirley

Community Services

Assisted Solihull MBS in their Haunting Halloween event at Brueton Park

Working with Solihull Lodge Community Centre on their grant application towards the cost of roof repairs

Fundraising Activities Sleigh Run and static displays at supermarkets raised around £6.5k

Fellowship Activities Club visits to Bromsgrove and Castle Bromwich Lions Clubs Attended Zone meeting

Other Comments Facebook and Twitter followers continue to grow.

Club Name Solihull

Community Services OAP’s Christmas Lunch Ongoing support for Solihull College Community Arts Project Travel Bursary being piloted

Fundraising Activities Christmas raffle Tin shake Easter Egg raffle

7

Fellowship Activities Post Christmas dinner Discussions with Solihull MBC over the stone Cenotaph

Other Comments Attending Knowle & Dorridge Master Team Quiz

NAME: Henry Woodgate OFFICE: Region 2 ChairmanDATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING:None

ACTIONS PLANNED BEFORE NEXT MEETING:Attend Zone functions when invited. Give assistance to Zone Chairmen and Club Presidents if required

NAME: David Williams OFFICE: Zone Chairman, Zone DDATE: 14th February 2015



ACTIONS TAKEN SINCE LAST MEETING:Christmas Sleigh collection with my own ClubAttended Pauline’s funeral.Attended Murder Evening 16th January in aid of the Joy’s Homeless CharityConfirmed the arrangements for the Zone Meeting on 28th January.On going planning for the Zone project for the Homeless CharityMarie Curie Daffodil Collection agreed at Tesco’s Princess Alice Drive Friday 27th February

ACTIONS PLANNED BEFORE NEXT MEETING:Confirm the arrangements for the Zone Project.


ClubName

Members at the time of Last Zone Meeting

MembersCurrent

MembersPotential


Balsall Common

36 36 2 Christmas cards delivered to every house with every penny counts message. Further push via Facebook and local magazines. Village guide venture with local estate agents for new people to the village in planning stage

8

Castle Bromwich

20 16 New ways to encourage membership are to be investigated

Marston Green

19 17 3 Pack drop to be made in January and each month to the summerPotential Leo Club

Sutton Coldfield and Erdington

13 13 0 Penny cards distributed during the Sleigh collection.Articles in the local paperRecruitment Posters to be distributed to local shops, libraries etcAwareness Stall to be set up in Sutton Shopping Centre

Exhibition Working with District Membership Team

Club Name Balsall CommonCommunity Services Excellent progress on school liaison Peace poster entry won the

District Competition and came 3rd in the Multiple District, strong Young Ambassador candidate identified but had to withdraw due to school commitments, YLiS clocking up hours with two achieving over 50 hours.Bingo every alternate FridayDonations made to – Prostrate Cancer UK £200, Coventry Carers’ Centre Appeal £350Lions Charities £600 Local old people £250 Local Children’s Nurseries £200

Fundraising Activities Black Country Night featuring Dandy sold out and £300 raised for the Lions Ebola appealSanta Sleigh – 9 nights and two days of collecting working with five local clubs and societies!00 Club nominated Charity Age Concern (Solihull) for 2014 (£1000 donated) and Marie Curie (Solihull) for 2015

Fellowship Activities Visit to Solihull Library Theatre, President’s Christmas Drinks and Nibbles January Club Presentation Event, March BBC Studios Tour

Other Comments

Club Name Castle BromwichCommunity Services Donation of Christmas Hampers

£110 donation to Fisher House£100 donated towards cost of decorating for a local couple moving into a new homeDriving to Age Concern Friday meetingsOld Folks’ Evening provisionally 16th April

Fundraising Activities Santa Sleigh collectionMarie Curie Collection at Tesco’s on 27th February

Fellowship Activities Visit from Shirley Lions ClubNext social at the Hobbs Moat Public House

Other Comments

Club Name Marston GreenCommunity Services 9th November Rememberance Sunday 2 Wreathes laid and barriers

manned18th November OAP Night Banbury ClubSpectacles CollectionYLiS at CTC AcademyChristmas Cakes to the local OAPs

9

Donations made to Get Ahead and Sight SaversFundraising Activities 29th November Asda Collection £220 raised

8 – 16 December Christmas Collection £3,500 raisedArticles in local papers

Fellowship Activities Bonefire Night Party, After Sleigh Party, New Year’s Even at Marston Farm. Pantomine visit and meal at Bella Italia. Club Duck Race

Other Comments Future Events March/April Litter Pick. Spring OAP night. 15th May Race Night. March Swimathon at CTC Fetes and Gala Days

Club Name Sutton Coldfield and ErdingtonCommunity Services Father Christmas visited a local pub and Shenstone Christmas Fete .

Contributiion of £250 made to Sight Savers Appeal.Contribution of £125 made to the Bliss Charity.Contribution of £125 made Diabetes UK

Fundraising Activities 10 Sleigh Collection events raising £3400.The Easter Egg Raffle to be organised.The Club will be collecting on behalf of the Marie Curie Daffodil Appeal at the local Tesco’s on 27th February

Fellowship Activities The Club was represented at the Murder Evening to support the Homeless Appeal.The Club will be represented at the Bromsgove Charter and at the Castle Bromwich Charter.The Club Charter has been arranged for Sunday 10th May.

Other Comments

Club Name ExhibitionCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

NAME: John Cavana OFFICE: Zone Chairman, Zone EDATE: 14th February 2015

DECISIONS REQUIRED: Future of Warwick Lions with reference to the proposed new 'Warwick Noke' club


ACTIONS TAKEN SINCE LAST MEETING:December zone meeting cancelled. Instigated and attended meetings at Warwick with existing Warwick Lions members and representatives of the proposed new clubHave arranged 2nd visits with most clubs, some still to respond

ACTIONS PLANNED BEFORE NEXT MEETING: Zone Meeting scheduled for February, club visits to be finished before District Convention. Successor for ZC to be found


ClubName

MembersJuly

MembersCurrent

MembersPotential


Alcester 7 7 0 Not reported

10

(Branch)Kenilworth 40 47 2 Nothing more to do!!Shakespeare 30 30 1 New member to be inducted FebruarySoutham 33 33 0 No report received, assume no changeStour Valley 16 15 3 Lost 2, gained 1, following leadsWarwick Regrouping into 2 clubs, potential 30+

between the 2 clubsWellesbourne

29 28 0 Not reported

Club Name Alcester (reported by Shakespeare)Community Services Will advise before cabinet meetingFundraising Activities French Evening made £602, St Nick made £173Fellowship Activities None reportedOther Comments Great results from this small new club. Shows what can be done.

Club Name KenilworthCommunity Services Furniture store, transport of Stroke Club membersFundraising Activities Furniture, Carols in the Castle, Duck RaceFellowship Activities Christmas dinner, lunch for furniture shop at Kenilworth GC.Other Comments Kenilworth Club is in good heart and well supported in the local

Community

Club Name ShakespeareCommunity Services Assisted 'Foodbank' 10K specs and 1,000 hearing aids collected 2014Fundraising Activities Started planning Raft Race, last year made £12.5K for Cardio

MyopathyFellowship Activities Christmas Carols at Falcon hotelOther Comments This club does so much and is totally committed to the local

community.

Club Name SouthamCommunity Services NO REPORT RECEIVEDFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Stour ValleyCommunity Services Talking newspaper, Xmas visit to hospital, maintain town gardenFundraising Activities Book Shop, stall at Victorian EveningFellowship Activities Meal out at local pub, more events plannedOther Comments A lot done by very few people

Club Name WarwickCommunity Services NO REPORT RECEIVED The club has been in a state of uncertainty

since October 2014.Fundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Wellesbourne

11

Community Services Senior Citizens taken to play, decoration of Xmas tree, Wellesbourne Xmas Lights mince pies etc.

Fundraising Activities Kineton Victorian Evening, many street collections in December. 2015 raft race being planned with shakespeare

Fellowship Activities Balti Evening, Christmas Lunch, Lions fellowship walkOther Comments They do a lot, make a lot and enjoy themselves a lot

NAME: John Kelly OFFICE: Zone Chairman, Zone F DATE: February 2015

DECISIONS REQUIRED:


ACTIONS TAKEN SINCE LAST MEETING: Since the last Cabinet Meeting time has been taken up with Club activities, particularly Christmas. I have held a zone meeting which was not as well attended as usual for a number of reasons, particularly clashing events. I have made one further club visit.

ACTIONS PLANNED BEFORE NEXT MEETING: I intend to hold a further zone meeting, make further club visits, encourage the zone project and attend District Convention. I will attend zone club charters and social events. I will attend the Zone Chairmen Review.


ClubName

MembersJuly

MembersCurrent

MembersPotential


Bromsgrove 13 13 Hope to mount campaign in 2015 but concentrating on retention

Droitwich 17 17 2 Encourage 2 showing interestKidderminster

12 11 1 Prospective member not interested but will help

Malvern 20 20Redditch 19 19 Lions Awareness Booth in shopping centre

in JanWorcester 17

+1assoc15+2assoc

Club Name BromsgroveCommunity Services Food parcels project. Santa in various locationsFundraising Activities Various Christmas related.Fellowship Activities Attending Worc. Charter and own social eventsOther Comments Number of Christmas related events

Club Name DroitwichCommunity Services Counting takings from Children in Need Cashcar Supplied Lions

decorated tree for church festivalFundraising Activities Booksale, collections with sleigh, grotto at town lights switch on Santa

luunches at local hotel and santa for wedding breakfastFellowship Activities Christmas dinner

12

Other Comments Donations £850 to 4 appeals and causes

Club Name KidderminsterCommunity Services Assisted lights switch on twice. Taking neighbour to hospital Assisted

with other Christmas activitiesFundraising Activities Holiday for family of child with severe anti social behaviour Induction

loop for Rose theatre Supporting Guides. 6K raised from Christmas collections £325 donations

Fellowship Activities Worc CharterOther Comments Duck Race 1st Jan Attendance down but still banked £1800 Good PR

Club Name MalvernCommunity Services Bingo at sheltered housingFundraising Activities Successful fundraising with sleigh, Christmas hampers.Fellowship Activities Early Christmas warm up party, Christmas dinner Games evening 31

Jan, Quiz 28 FebOther Comments Club to partner Guide Dogs and Community Action Malvern Malvern

Walk 31 May

Club Name RedditchCommunity ServicesFundraising Activities £6800 raised by Christmas Appeal Collections at SupermarketsFellowship Activities Christmas luncheonOther Comments Almost £6000 in total to 7 causes and charities

Club Name WorcesterCommunity Services Bingo for sheltered housing residentsFundraising Activities £6700 from Christmas activities, mostly sleigh 10 hampers in pubsFellowship Activities Charter Dinner, Christmas Dinner, Post sleigh party.Other Comments £550 to families in need

NAME: Trevor Harrison OFFICE: Region 3 Chairperson DATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING: Attended Cabinet meeting 30 NovemberVisited Coventry PhoenixAssisted Northampton with the Christmas SleighHeld a meeting with The Hope Centre to arrange meal for aprox.140 clientsVisited Rugby Rokeby Club 8 Jan.Visited Towcester Club 21 JanuaryArranged Region skittles final for 22 JanuaryAttended GLT meeting

ACTIONS PLANNED BEFORE NEXT MEETING:Attend Kettering CharterArrange meeting to discuss Special Schools Sports Day and “Mencap” gamesAttend Zone H meeting 19 FebruaryAttend Zone G meetingAttend membership meeting with Zone H Chair

13

Arrange further club visitsAttend District Skittles finalAttend District ConventionAttend Charters when invited

NAME: Lorraine Shipley OFFICE: Zone Chairman, Zone GDATE: February 2015

DECISIONS REQUIRED:


ACTIONS TAKEN SINCE LAST MEETING: Visited Coventry Phoenix club

ACTIONS PLANNED BEFORE NEXT MEETING: Visit all other clubs. Zone meeting in Nuneaton


ClubName

MembersJuly

MembersCurrent

MembersPotential


Barwell & Earl Shilton

14 15 1 Penny Cards ordered, big membership drive planned for over the next year

Hinckley & Burbage

14 16 1

Bedworth 14 14 0 Planning a membership driveCoventry Godiva

25 26 2

Coventry Phoenix

11 10

Coventry Leofric

33 33

Coventry unk unkNuneaton 21 21 0

Club Name Barwell & Earl ShiltonCommunity Services Santa's Grotto x 2. Liaised with Coventry Leofric to donate

Disney Toys they had had donated. We distributed approx 200 at Grotto & to needy children in Leics.

Fundraising Activities Annual BallFellowship Activities Christmas Meal, President at homeOther Comments Future Events, joint 40th Charter with Hinckley, Ferret Racing.

Club Name Hinckley & BurbageCommunity Services Awarded a Global Citizenship (outstanding service to the community)

at John Cleveland CollegeMore uptake for young leaders in service.Marshalled Burbage Bonfire Night.Five members went to the local hospital on Christmas morning and gave out chocolates – one dressed as Santa!

Fundraising Activities Monthly social rota has been put in place so socials are planned in advance by a different member of the club.

14

Sponsored Walk – Lions information table, leaflets, MiaB, article in local newspaper (money still coming in)

Fellowship Activities Various speakers at meetings who we have donated to / asking for donations

Other Comments Future EventsJoint 40th Charter NightRace NightAnnual sponsored walkAnnual Cornish TeaNumber of Members at time of last Zone Meeting + – Current Total Club Membership Prospective MembersAnnual Fashion Show“Human Fruit Machine” at carnivals/fetes

Club Name BedworthCommunity Services Bedworth Lions Awareness Month running during January.

DG wife s appeal £300.00 3 families in need £150.00 each, £200 Bedworth Scouts.Bedworth over 60's club £400.00

Fundraising Activities Santa's sleigh door to door £2300 gross.Civic hall collection & sponsorship 3630.00Total from sleigh £2930.00

Fellowship ActivitiesOther Comments Planned Easter Egg Raffle. Bramcote open day.

Club Name Coventry GodivaCommunity Services Soup kitchen in DecemberFundraising Activities Diwali Fireworks display in OctoberFellowship Activities New Years Eve party.Other Comments

Club Name Coventry PhoenixCommunity Services No reportFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Coventry LeofricCommunity Services No reportFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Coventry MerciaCommunity Services No reportFundraising ActivitiesFellowship ActivitiesOther Comments

15

Club Name NuneatonCommunity Services £350 to an elderly lady who needed a new boiler (in conjunction with

Ashby Lions)£100 for a portable TV for the Tenby Day Unit at George Eliot Hospital

Fundraising ActivitiesFellowship ActivitiesOther Comments Future Events

* Zone Skittles Finals* An early BBQ in April* Fundraising for a Pink Ribbon Walk* Cheese and Wine Evening.* 14th March - Charter Night* June - Strauss Evening at the United Reform ChurchWorking with the George Eliot Diabetes Group to raise awareness in the community and to tie in with the 2015 Diabetes Events later in the year.Maybe some work with Young Lions in the Community.Have just launched a club evaluation Questionnaire to try and improve the quality and running of the club, especially to prevent more members leaving.

NAME: Roger N. Clarke OFFICE: Zone Chairman, Zone HDATE: February 2015

DECISIONS REQUIRED: Nil

JUSTIFICATION FOR DECISIONS: Nil

ACTIONS TAKEN SINCE LAST MEETING:Club visit TowcesterAttend meeting of Rugby and Rokeby, welcomed them into Zone HAttend Region Skittles

ACTIONS PLANNED BEFORE NEXT MEETING: Arrange second club visits Jan –June 2015Arrange membership stand meeting of PresidentsArrange venues for Membership standVisit club and region events as appropriate.


ClubName

MembersJuly

MembersCurrent

MembersPotential


Northampton 13 13 1/2Northampton 80 19 20 0 Membership drive being plannedRugby and Rokeby

22 22 0

Rushden and District

6 5 0

Towcester and District

18 18 1 Lost one gained one, one possible new transfer

16

Wellingborough and District

16 14 0 Member re-joined who left in Nov

Club Name NorthamptonCommunity Services Continued help for the Hope Centre.

Street to street can/food collection making 120 bags with approximately 14 items in and a Christmas card from the club, distributed by Age UK to the old and needy in Northampton.

Fundraising Activities Christmas Carol Float at Sainsbury’s, Morrison’s and Tesco. Raised £3011.

Fellowship Activities Charter Dinner with Northampton 80.Christmas get together attended by friends and family.Zone Skittles evening at Working Men’s Club Sheep Street Northampton, we were runners up to Northampton 80.

Other Comments DBS Checks for all new members of the club.

ACTIONS PLANNED BEFORE NEXT REPORT:Induction of at least one new member. Possibly more.Attend two cub scout meetings to give them information about how Lions work within the local and global community.Contact Obelisk House to arrange a further ‘treat’ for the residents there.Attend Kettering Charter.Attend District Convention in March.

Membership Actions: To continue to build up local connections within the community, this approach appears to be working for my club at the moment.

Club Name Northampton 80Community Services Reading Action Programme – Members listening to young children

read in local schools on a weekly basisTalking Newspaper – Members reading articles for the talking newspaper on a monthly basisRecycled Spectacles – Over 1600 spectacles recycled between November and JanuaryHope Centre – A BBQ run and entertainment provided for the helpers and carers at the Hope Centre for the HomelessEntertainment for the Elderly – Ran afternoon Bingo and provided tea and cakes for the elderly at Saxon House sheltered accommodation in Brixworth.White Heather Club – Members providing transportation for the visually impaired to the White Heather Club on a fortnightly basisDonations – Donations made to Hope Centre, Ebola Appeal, Lions Sightsavers, and the DG’s Wife Appeal for the Homeless

Fundraising Activities Santa Grotto – Manned Santa’s Grotto at Billing Garden Centre in Northampton each weekend in December and every day during the week leading to Christmas Chocolate Santa Raffle – Held Chocolate Santa raffles in 18 local pubs and clubs in Northampton

17

Fellowship Activities Hosted and won the Zone round of the District Skittles CompetitionCharter celebration with Northampton Club on 15th NovemberPresident’s At Home for Club members during the Christmas holidaysHosted and represented the Zone at the Region round of the District Skittles Competition

Other Comments Laid wreath on behalf of the club at Northampton War Memorial.

ACTIONS PLANNED BEFORE NEXT REPORT:Provide food and cook lunch for the homeless at the Hope Centre on February 6th

Run afternoon Bingo and provided tea and cakes for the elderly at Chapel House sheltered accommodation in Moulton in FebruarySupport Marie Curie’s Daffodil Collection in MarchRun an environment project in March / April possibly in conjunction with Billing Garden CentreAttend District ConventionAttend MD Convention

Membership Actions: Membership Drive being planned.

Club Name Rugby and RokebyCommunity Services Domestic appliances for a person in need.

Ordered a Bespoke Buggy to be presented at Pancake Race. Stationary request for Young Parents group.Assist Salvation Army with funds for Food Parcels.Purchase of District Youth Trophy.Support for Lewis Nunn Film Club (an enterprise by a young teenager to train others and produce a film.)Christmas Tree Festival.

Fundraising Activities Casino, Car Boot Sale, Draycote Walk, Christmas Float, Golf Day, Christmas Festival, Bridge Day, Pancake Race, Annual Christmas Quiz, Members Raffle for Club Funds.

Fellowship Activities Burns Night, Ferret Race Night, Ladies Partners Night 9( a visit to the Theatre with fish and chips afterwards may become a Zone Event), Music Quiz,

Other Comments Produced monthly magazine ROAR

Club Name Rushden and DistrictCommunity Services Presented a cheque to Air Ambulance for £700 3rd. Nov.

Assisted Scouts with Fireworks eventWork with Rushden Carnival

Fundraising Activities Gadding about with Santa in December, no record of any monies raised. Shared float use with Round table.Manned tombola stall at Christmas lights switch on.

Fellowship Activities NoneOther Comments Membership Actions:

Nothing

Club Name Towcester and DistrictCommunity Services Glasses collection & FORSI Machine forwarded.

18

Message In A Bottles distributed in BrackleyLiaising with Youth Vision Café to see if we can assist.

Fundraising Activities Farmers Market continues on a monthly basis.Collections held: November for British Legion, Children In Need, and Christmas Collections for Local Hospices.

Fellowship Activities November - Talk on National Trust Gardens, December - Christmas Meal, January Social Get Together at Towcester Mill.

Other Comments ACTIONS PLANNED BEFORE NEXT REPORT:

FUNDRAISINGMonthly Farmers Market ongoing.

COMMUNITY SERVICEGlasses collectionTools For Self Reliance collection.

SOCIALQuiz Feb 4th.

MEMBERSHIP

Number of members end of Jan 2015: 18 Inc. 1 Lion at Large. Lost 1 but 1 new member.

Potential New members: Still 1 possible transfer in – if he doesn’t join elsewhere.

Membership Actions: We continue to stress the importance of recruitment to members.

Club Name Wellingborough and DistrictCommunity Services A very busy Christmas period, 134 hrs spent in collecting and making

up food parcels for 140 people, as well as a fund raising stall on the Saturday before Christmas.We have collected clothing and purchased other items for the Hope Centre in Northampton to support Joys Charity.

Fundraising Activities -Fellowship Activities -Other Comments We have also regained a member who resigned in November.

NB.President on holiday will update at cabinet or before if possible

NAME: Sarah Hill OFFICE: Zone Chairman, Zone IDATE: February 2015


JUSTIFICATION FOR DECISIONS: -

19

ACTIONS TAKEN SINCE LAST MEETING: Visited most clubs on second round, held final Zone meeting.

ACTIONS PLANNED BEFORE NEXT MEETING: Complete second club visits.


ClubName

MembersJuly

MembersCurrent

MembersPotential


Thurnby 22 22 3Bushby 16 16 -Harborough 2012

21 23 2 Spring card drop/event planned, targeting new build housing.

Rowell and Desborough

11 13 “Have recruited more members in the last 6 months than the last 10 years”.

Kettering 32 30 1LutterworthCorby

Club Name ThurnbyCommunity Services A welfare day-trip for elderly people will be organised in summer.Fundraising Activities Raised £5,000 from Annual Charity Ball 2014 event in December

2014 Fellowship Activities Club President attended Zone meeting on 27th November 2014.

Lions Bipin and Mahesh of Corby Lions were warmly welcomed as guests at December Business Meeting.

Other Comments

Club Name BushbyCommunity Services Collecting items and food etc for the DG’s wife homeless appeal.Fundraising Activities Street Sleigh collection and at TESCO for 5 days and collected

£2029.56 over Xmas.Fellowship Activities Attended Thurnby Lions Club’s Charter. Hosting next Zone meeting

with Thurnby.Other Comments Club President going to India for 3 months and attending Eye Camps.

Club Name Harborough Twenty 12Community Services President attended the launching of the local Sea Cadet group, HMS

Fernie and presented Best Blue trophy for smartest Cadet. Continued to support appeal for homeless.

Fundraising Activities Christmas Fayre raised £307. Christmas Post better supported this year and raised £760. Bag-packing at Waitrose raised £888.

Fellowship Activities Charter Dinner at Golf Club November 8th. Cheese and Wine at home of member. Lunch at Toro, Rothwell Sunday 4th January.

Other Comments

Club Name Rowell and DesboroughCommunity Services Continuing with monthly Meals on Wheels. 6 Large Bags of Clothes to

the St. Judes Homeless Centre in Kettering.

20

Fundraising Activities Gala Nights £125.00, Tombola Stall £85.00, Can Collection £585.00. Fellowship Activities Monthly meal out and attending Zone meetings.Other Comments Focus on growing club.

Club Name KetteringCommunity Services 1000 pair of spectacles taken to Chichester by Lion who was going

generally that way. MIAB/Message in a wallet continuing to be distributed at surgeries and at events organised by club. 240 Food vouchers delivered to old & needy for Xmas. YLIS candidates still being recruited. Clothing collections for DG's wife charity going well. Two Xmas parties held for individuals with special needs 55 children and 152 adults.

Fundraising Activities £2772 collected from four town centre collections on Saturdays leading up to Xmas and four evenings taking the sleigh around local estates.

Fellowship Activities Charter planned for end Jan.Other Comments

Club Name LutterworthCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name CorbyCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

SECTION 2: INTERNATIONAL

NAME: Femi Onabolu OFFICE: International Committee Chairman, DATE: February 2015 International Relations and Europa Forum.



ACTIONS TAKEN SINCE LAST MEETING: Held telephone committee decisions with available 2 members John Bush and Carol

Moseley, Bill having been away in India since November 2014 Circulated urgent appeal request to Clubs for contributions to “Adopt an International

Project” following receipt of photographs of completion of the foundation works for both school and facilities buildings in Liberia from the £2,000.00 sent..

Attended MD International Relations Officers meeting at the MDHQ. Assisted Committee members on issues where and when requested Communicated by phone personally with some Clubs Presidents and Zone Chairmen in

promotion of “Adopt an International Project”. Published International Committee Newsletter in January. Attended the funeral ceremonies of our late illustrious member Pauline Hoogerwerf

ACTIONS PLANNED BEFORE NEXT MEETING: (1) Follow up on obtaining sponsoring Clubs for:

21

(a) The Fendall Village Elementary School building in Monrovia, Liberia, (b) Promotion of the Water Project in Kenya. Ensure District participation in the Lions Day with UN at the Houses of Parliament in March. (2) Brainstorm for new ideas in promoting the International Committee programmes

especially fund raising.

NAME: John Bush OFFICE: North Sea LionsDATE: February 2015


JUSTIFICATION FOR DECISIONS: None

ACTIONS TAKEN SINCE LAST MEETING:

Prepared suggested Resolution for District Convention Prepared promotional material for NSL contributions Prepared International Newsletter with input from others.

ACTIONS PLANNED BEFORE NEXT MEETING:

Continue to promote NSL in District. Support International Committee Chairman in promoting all International Activities. As Secretary to the NSL Board – continue to communicate with other NSL Districts. Prepare for NSL Board Meeting in 105M in September 2015?

NAME: Lion Bill Ranautta OFFICE: LCIF Co-ordinatorDATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING: After returning from a long holiday, I have attended the MD Co-ordinator's Meeting and report as follows:-

The total donations to LCIF in Dist. 105M as at 24th January 2015 is as listed below:-

Undesignated Funds £2950.00Disaster Funds £950.00Measles £2051.50

(Although Measles had lost momentum, it is very much on the agendaas now it includes Rubella. LCIF has given $30 million which Lions have to raise by 2017 and Gavi and Gates Foundation will match the funds with $30 million).

Ebola £200.00

(Very disappointing figure so far as only one Club in the District 105mhas donated until now. Other Districts have donated in thousands. Total raised in MD105 so far is £58,112.37 with one District donating£26,151.87.

Total donations to LCIF in Dist. 105M £6,151.50

22

ACTIONS PLANNED BEFORE NEXT MEETING: Arrange to attend some Club Meetings and Zone Meetings to raise the LCIF profile.

NAME: Carole Moseley OFFICE: Water Project Officer / Street ChildrenDATE: February 2015


ACTIONS TAKEN SINCE LAST MEETING:1. WATER / STREET CHILDREN1.1 Attended Cabinet Meeting November 20141.2 Attended and presented Kenyan water project and Street Children update 3 December 2014 to Zone F 1.3 Arranged to attended Zone B and C meetings in March 20151.4 Contributed to International News Letter

3. ACTION PLANNED BEFORE NEXT MEETING:3.1 Continue to pursue twinning with the Nepal/District Clubs.3.2 Liaise with Nepal as necessary with the completion of the remaining 6 Water Pumps3.3 Continue to liaise with Rajinder “Pape” Sembi, PCC; GLT Constitutional Area Leader for Africa following approval for the water project outlined in 1.8 above and promote to Clubs.

SECTION 3: COMMUNICATIONS

NAME: Simon Moss OFFICE: Communication Chairman and Service OfficerDATE: February 2015

DECISIONS REQUIRED: NoneJUSTIFICATION: N/A

ACTIONS TAKEN SINCE LAST MEETING:Little has happened since the last meeting although I did help Jaap set up the new Midland News Blog which has resulted in stories being shared via social media round the world. Better progress should be achieved in the next period.

ACTIONS PLANNED BEFORE NEXT MEETING:Work with the communications team to

Bring the district website in line with the new MD look and feel Encourage the use of good PR material by clubs through all the available channels Produce a membership video (provisional title “Why I joined Lions”) Produce a regular Midland News Ensure district competitions are well publicised and encourage clubs to participate.

As Service Officer Build on the work done by Mike Cooke to encourage the sharing of best practices and

resources for club fund raising and service activities

NAME: Joy Haffner OFFICE: WebmasterDATE: February 2015




23

Attended a meeting of the District 105 Webmaster and PR Officers. Attended Communications Meeting via Skype. Produced DG’s Newsletter. Published and circulated DG’s Newsletter and Midland News to our own district and also to the Council of Governors. Maintaining the district mailing list as well as circulating emails round the district as and when asked. I have updated some profiles for the website, but even though I have asked by email, verbally and via messages I am still waiting for a few to send me their personal resume along with their job description and a photo of themselves so that the information can be put on the website. You know who you are – do you want to be named and shamed??? Can you please send even if it’s by post and I have to type it out!!! Answered queries or pointed in the right direction. Accompanied DG Ian on his travels around the District – taking the opportunity to remind clubs to send in news articles to [email protected], aka Jaap and reminding that [email protected] aka Mavis who likes to acknowledge good or not so good news relating to our members via a card. Giving clubs updates on my DG’s Wife’s Appeal is going. PA to the DG!!! Attended the Council of Governors weekend with Ian and caught up again with the other DG’s and their partners. Attended Convention meetings both M’s and MD’s.

ACTIONS PLANNED BEFORE NEXT MEETING: It’ll be a miracle… but To HOPEFULLY complete the update of the website profiles……To circulate information around the District. Update the website as required. To publish news of forthcoming and past events to increase the publicity for the district and Lions in general. Attend the Communications Committee, M’s Convention Meetings and MD Convention Meetings. Attend the MD Convention and of course M’s Convention!!!

NAME: Vacant Post OFFICE: Public RelationsDATE: February 2015

NAME: Jaap de Jonge OFFICE: Midland News Editor & Lion Liaison Officer DATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING: Have continued to receive articles and photos from Clubs which have been edited,

assembled into a newsletter format and passed on to our webmaster without delay ensuring timely publication.

Each month a couple of articles have been selected for submission to the Lion magazine. Last month we started a blog. This is updated as soon as new messages from clubs are

received. It is the most up to date version of the newsletter We will start featuring Obituaries in the newsletter when they are submitted by clubs.

ACTIONS PLANNED BEFORE NEXT MEETING: N/A

NAME: Dave Smith OFFICE: CompetitionsDATE: February 2015

NO REPORT

NAME: Mavis Cooke OFFICE: AlmonerDATE: February 2015

DECISIONS REQUIRED:

24

mailto:[email protected]

mailto:[email protected]

That all Cabinet Officers, and in particular Zone Chairmen, keep me informed of any fellow Lions or partners who may be poorly or who may have unfortunately passed on to higher service.On the good news side of things I would also like to hear of special birthdays, wedding anniversaries, new children or grandchildren, you get the picture!

JUSTIFICATION FOR DECISIONS:Because when I receive this information I can send an appropriate card to them or their families on behalf of District Governor Ian and you, all Lions of 105M.

ACTIONS TAKEN SINCE LAST MEETING: Cards sent as when informed.

ACTIONS PLANNED BEFORE NEXT MEETING:To continue to respond to information received.

SECTION 4: YOUTH

NAME: Christine Moss OFFICE: Youth Chairman DATE: February 2015

Nil Report

NAME: Barbara Gray OFFICE: Young Leaders in Service DATE: February 2015

DECISIONS REQUIRED: NoneJUSTIFICATION FOR DECISIONS: N/A

ACTIONS TAKEN SINCE LAST MEETING: Ordered a further 100 badges from MDHQ 7 GOLD awards & 2 SILVER awards completed (9) – sponsored by Kettering & District Lions

Club 5 GOLD awards & 4 SILVER awards completed (9) – sponsored by Marston Green &

District Lions Club 1 GOLD award – sponsored by Corby & District Lions Club 1 GOLD award – sponsored by Bromsgrove Lions Club 1 GOLD award – sponsored by Warwick Lions Club TOTAL AWARDS since 27.11.14 = 22 (16 GOLD & 6 SILVER) TOTAL AWARDS since 1.7.14 = 96 (48 GOLD & 48 SILVER) 27.11.14 – attended Zone H meeting/skittles evening 30.11.14 – attended District Young Ambassador’s Final 2.12.14 – attended LRP meeting 9.12.12 – attended Zone B meeting

ACTIONS PLANNED BEFORE NEXT MEETING: To finalise visits to remaining Zones: A, C, D & F To continue to liaise with Sally Marsh (MD YLiS Officer) re certificate applications and new

system To continue to respond to queries & requests from all Clubs & other organisations To explore opportunities to grow the scheme and the numbers participating across the

District, and to consider enabling progression from YLiS into potential membership of Leos and Campus Clubs

To attend Youth Committee Meetings, LRP Meetings & Cabinet Meetings

25

I should like to apologise for my limited availability in the early part of this year as a result of my mother’s serious illness and subsequent passing away in Scotland

NAME: Cath Kendall OFFICE: Young AmbassadorDATE: February 2015

DECISIONS REQUIRED: NoneJUSTIFICATION FOR DECISIONS: None

ACTIONS TAKEN SINCE LAST MEETING:I organised and ran the District Final for the Young Ambassador competition on November 30 th

2014.

There were four candidates Leticia Salmon sponsored by Shirley Lions, Sam Evans sponsored by Shakespeare Lions, Phoebe Knowles sponsored by Castle Bromwich Lions and Jessica Goulden sponsored by Dudley Lions, there was a last minute withdrawal of the Stour Valley Candidate. Each candidate very strong in their commitment to their individual projects and the Lead Judge, Chris Parry, said that the judging this year had been particularly difficult.

The winner was Jessica Goulden sponsored by Dudley Lions, he project based upon providing bereavement counselling for young people within the confines of school or college, Jessica spoke passionately from her own experience and impressed the judges by her conviction to her cause.

Meet with Jessica to prepare her for the MD Final February 20 th to 22nd at The Village Hotel in Dudley, West Midlands. Forms to be completed and ready to be submitted.

I have been accepted as the MD Young Ambassador Officer’s Deputy and will now be working closely with her towards the Final and its smooth running.

ACTIONS PLANNED BEFORE NEXT MEETING:Attend the MD Young Ambassador Final 20th to 22nd February 2015 and support 105M’s candidate.

Attend the MD Young Ambassadors meeting on 22nd February at the MD Final.

Attend District Convention 20th to 22nd March in Sandwell, make sure the Young Ambassador for 105M attends to have her trophy presented.

Purchase a new trophy, sponsored by Rugby Rokeby Club.

NAME: Jackie Williams OFFICE: Youth ExchangeDATE: February 2015

NO REPORT SUBMITTED

NAME: Terry Smith OFFICE: Lifeskills OfficerDATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING:I attended NSCoPSE Conference on 14th Oct 2014 where I met up with Andrew Cooper fromServices for Education – Birmingham http://servicesforeducation.co.uk/

26

Andrew Cooper (Head of Service ) and I have worked together in the past and this service now supports PSE in Birmingham. I met him on Friday 16 th Jan to discuss how we can collaborate and in particular launching the London Heathy Schools (Health and Wellbeing) project across Birmingham. Full report to cabinet after taking advice from Andy Pemberton and David Skinner.

Following a contact given to me by David I met Toni Brettell from Kinetic Youth(who is working in a young offenders unit in Stoke) on Friday 23rd to see if any of our resources could be used within their setting. She was interested in some resources, but they have no funding as they are also a not for profit organiation. She has gone to see if she can access funding and I gave her the contacts for Lions Clubs local to the unit to contact

ACTIONS PLANNED BEFORE NEXT MEETING:(as last report)

Write up report from meeting with Andrew Cooper Meet with Andy Pemberton Organise an army comprising of an individual volunteer from each club to do a

resource/leaflet drop off at the Primary schools in their area Create a contact data base – youth officers/schools/organisations. Make Lifeskills/Youth presentations to Zones A and B Respond to outcomes from both Youth and DLO meetings

OBJECTIVES: To increase the take up of Lions Lifeskills materials in schools and other organisations working with youth, building upon current good practice and increasing the variety of methods of engagement, raising the profile of Lions as a educational service provider and increasing the relationships clubs have with youth organisations.

TARGET:To be the district with the highest sales and to have linked 10 organisations with 10 Lions clubs.

NAME: Richard Williams OFFICE: Leo’sDATE: February 2015

NO REPORT SUBMITTED

SECTION 5: HEALTH AND ENVIRONMENT

NAME: Martin Hill OFFICE: Health Committee DATE: February 2015


JUSTIFICATION FOR DECISIONS: N/a

ACTIONS TAKEN SINCE LAST MEETING: Supported Physical & Learning Disabilities & Special Olympics Officer.Collated some content for a Health NewsletterDealt with a query from Zone C about Prostate Screening

ACTIONS PLANNED BEFORE NEXT MEETING:Publish a Newsletter

NAME: Linda Cross OFFICE: Sight Officer & LEHP

27

DATE: February 2015

ACTIONS TAKEN SINCE LAST MEETING:On hearing that the British Government were matching money donated to Sightsavers (our Comprehensive Eye Services) I contacted every club to inform them that payments made by the end of December would be doubled.I have now discovered that this has been extended until the end of February. I am therefore informing clubs again as there may be clubs that have funds available after Christmas Activities.

ACTIONS PLANNED BEFORE NEXT MEETING:To encourage all clubs to include sight activities as part of their Fundraising Activities and to encourage clubs who do not collect used spectacles to do so.

NAME: Roger Handcock OFFICE: Speech & Hearing Officer DATE: February 2015

NO REPORT SUBMITTED

NAME: Barbara Dutton OFFICE: Diabetes officerDATE: February 2015

DECISIONS REQUIRED: nilJUSTIFICATION FOR DECISIONS:

ACTIONS TAKEN SINCE LAST MEETING:I continue to send out emails to all clubs in the district to motivate & encourage them to hold diabetes events and to keep them informed of any research or media information.

ACTIONS PLANNED BEFORE NEXT MEETING:Three clubs will be holding diabetes awareness events within the next few months and I will be liaising with them to ensure that they have up to date publicity materials and current information. There is a diabetes officers meeting arranged for the end of March which I will be attending. I continue to keep in touch with the MD officer Martin Morgan.

NAME: Danielle Benn OFFICE: Learning Difficulties/Special OlympicsDATE: February 2015

NO REPORT SUBMITTED

NAME: Anita Bedi OFFICE: MiaB/Medic AlertDATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING:Checked how many clubs in each Zone is active with MIABTalking to club Presidents and setting the Zone meeting dates

ACTIONS PLANNED BEFORE NEXT MEETING

Visiting Zone meetings

28

NAME: Bob Dutton OFFICE: Environmental Officer DATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING: I continue to encourage Lions to take part in the two environmental competitions. The Environmental Photo Competition time limit has now passed and a district winner chosen. This photo has been sent on to the MD for the next stage of the competition. The Neil Chisholm Award is made to the club carrying out the best environmental project during the year. The closing date for this is one week before the District Convention 21st-23rd March.

ACTIONS PLANNED BEFORE NEXT MEETING: To continue to encourage clubs & individual Lions to participate and organise environmentally beneficial events and for clubs to send in their entry for the Neil Chisholm Award.

SECTION 6: GLOBAL MEMBERSHIP TEAM

NAME: Andy Pemberton OFFICE: GMT CoordinatorDATE: February 2015

DECISIONS REQUIRED:Request of District Governor to make time available at Convention and Forum to present on Membership issues/programmes

JUSTIFICATION FOR DECISIONS:We need to promote actively what we can give to clubs to help them help themselves

ACTIONS TAKEN SINCE LAST MEETING:Membership numbers are reported by the Registrar, we have lost 12 members net, we have found 52 new members but lost 64 (only 6 have died). The numbers of losses and gains per club are spread far wider than previous years from +9 and +6 to 2 clubs -5 and 2 Clubs -4. There are 18 clubs with zero movement.

PDG Doug reports in detail on his work with Club issues and potential for new Clubs.

There are an excellent range of support programmes New Club Development programme targeting areas where no clubs exist Ask 1 encouraging individual members to talk with contacts, family and friends Keep 1 Make sure we do not loose members for avoidable reasons Join Together A programme that the MD is piloting aimed at existing community groups Every penny card, Yellow cards, Marston Green “betterware” initiative

I hope that the lessons learnt at the Multiple District GLT/GMT Summit are being input into Training programme, especially the “Selling Skills” training.I hope that Midland News is asking those Clubs with increases of 5 and 9 members to tell other clubs how it was doneI hope every club has used the Community Report to promote themselves to influential people but especially to potential new members.

ACTIONS PLANNED BEFORE NEXT MEETING:I have a Membership meeting will have been held before Cabinet

29

I have been invited to 2 Club meetings in February to discuss membership drives

NAME: Douglas Cross OFFICE: GMT Liaison OfficerDATE: February 2015

NEW CLUBS

Birmingham QuintonRegion Chairman Paul Murphy will update report at Cabinet on details in connection with possible club branch, But meeting have still not yet taken place.It would be nice to have a club up and running by 105M convention at Sandwell.

Warwick possible new clubA meeting has taken place with members of both Warwick Club and the proposed new club. Further meetings and discussions will take place after the next full Warwick Club meeting.DG, VDG and the membership team are working together on this.

Campus Lions ClubsUnder discussion – it appears 105EA have formed a successful club.Remember we have Universities in Birmingham (2) Coventry (2) & Worcester.

We still have both new locations and indeed locations were clubs have folded years which could be reformed – and were Lions service to the community is requiredBut contacts and an experienced team are required.Certainly Leamington Spa, Coleshill, Atherstone, Henley in Arden and numerous Districts in the City of Birmingham and northern areas of 105M fit into this category

EXISTING CLUB BRANCHES

Alcester Now up to 8 - new members programme in hand for Jan 2015Approval for financial help has been given.

REBUILDING

The membership committee’s main aim is to lift clubs struggling for members and we are working from the lowest number upwards firstly to 10 number, But help is always required from senior Lions.Financial help is available in most cases to help rebuild membership in these clubs.

Evesham Vale & Pershore Lions Club now increased to 3 members with their new name– work is continually proceeding to try and increase membership, a new Yellow Card drop is planned and local help is required for this, Pauline Fanti will update at cabinet

Rowell & Desborough Lions Club . still only 6 but name change has gone through

Birmingham Exhibition Lions Club not meeting again– still 8 members Trying to get meeting organised, outstanding fees now paid

Please look Ann Pemberton’s up to date list for clubs membership numbers they will bring home to all of the cabinet members of the number of clubs we have with LOW membership –Will you help us help them please.

NAME: Lion Ann Pemberton OFFICE: RegistrarDATE: February 2015

30

DISTRICT 105M MEMBERSHIP STATISTICS - Clubs 2014/2015 Ytd NetChange

Club Zone June

Jul Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

June

Evesham ValeRushden & DistrictBilston & WillenhallAldridge & DistrictShakespeare (Alcester) BranchWolverhampton

EHAAEA

36887 8

36887 8

36887 8

35877 7

35677 7

0-1-2-10-1

Birmingham EdgbastonBirmingham ExhibitionDudleyCoventry Phoenix Lutterworth

BDAGI

88811 11

88911 11

88911 11

88910 11

88910 11

001-10

WalsallBromsgrove Kidderminster & DistrictNorthamptonRowell and Desborough

AFFHI

111112

12 10

111212

13 10

111212

13 11

121312

13 11

12131313 13

12113

Sutton C'field & ErdingtonWellingborough & DistrictBedworthBirmingham SheldonCorby & District

DHGCI

131614

15 15

131614

15 14

131614

15 14

131214

14 15

13131414 14

0-30-1-1

Stour ValleyWorcesterBarwell & Earl ShiltonBushbyCastle Bromwich & DistrictHinckley & BurbageDroitwichMarston Green & District

EFGIDGFD

161614152114

17 18

161615152114

17 18

161615162114

17 18

161615162014

17 19

14141516161617 17

-2-211-520-1

WarwickCoventry Mercia

EG

2122

2122

2123

2123

1718

-4-4

31

Towcester & DistrictBirmingham ChinatownRedditch

HBF

1819 19

1820 19

1820 19

1719 19

1819 19

000

SolihullMalvern HillsNorthampton 80Birmingham Acocks GreenNuneatonBirmingham Moseley & Kings HeathThurnbyHarborough Twenty 12Rugby Rokeby

CFHCG

B

IIG

21232021231619

22 22

21222021231618

21 23

18222021231618

21 23

19202021212022

21 23

1920202121222223 23

-2-300-26311

Birmingham HandsworthKnowle & DorridgeSandwellShirleyCoventry Godiva

BCBCG

283127

26 26

282729

26 26

282529

27 27

272627

26 27

25262626 27

-3-5-101

Wellesbourne & DistrictKettering & DistrictShakespeareSoutham & DistrictKingswinford & StourbridgeCoventry LeofricBalsall CommonKenilworth

EIEEA

G

DE

283230332933

36 38

283229332933

36 40

283229323033

36 40

293230323033

36 40

28303031323336 47

0-20-23009

Totals as at 29th January 2015

1029

1030

1030

1026

1017

-12

DISTRICT 105M MEMBERSHIP STATISTICS - Clubs 2014/2015 Ytd NetChange

Club Zone June

Jul Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

June

Aldridge & DistrictBalsall CommonBarwell & Earl ShiltonBedworthBilston & Willenhall

A

D

8361414

8

8361514

8

8361514

8

7361514

8

73615146

-1010-2

32

Birmingham Acocks Green

G

GA C

21 21 21 21 21 0

Birmingham ChinatownBirmingham EdgbastonBirmingham ExhibitionBirmingham HandsworthBirmingham Moseley & Kings Heath

BBDB B

198828 16

208828 16

208828 16

198827 20

198825 22

000-36

Birmingham SheldonBromsgrove BushbyCastle Bromwich & DistrictCorby & District

CFIDI

151115

21 15

151215

21 14

151216

21 14

141316

20 15

14131616 14

-121-5-1

Coventry GodivaCoventry LeofricCoventry MerciaCoventry Phoenix Droitwich

GGGGF

263322

11 17

263322

11 17

273323

11 17

273323

10 17

27331810 17

10-4-10

DudleyEvesham ValeHarborough Twenty 12Hinckley & BurbageKenilworthKettering & DistrictKidderminster & DistrictKingswinford & Stourbridge

AEIGEIFA

8322143832

12 29

9321144032

12 29

9321144032

12 30

9321144032

12 30

932316473013 32

10129-213

Knowle & DorridgeLutterworthMalvern HillsMarston Green & DistrictNorthampton

CIFD H

311123

18 12

271122

18 13

251122

18 13

261120

19 13

26112017 13

-50-3-11

Northampton 80 H 20 20 20 20 20 0

33

NuneatonRedditchRowell and DesboroughRugby RokebyRushden & DistrictSandwellShakespeareShakespeare (Alcester) Branch

GFIGHBE E

23191022

62730

7

23191023

62929

7

23191123

62929

7

21191123

52730

7

21191323526307

-2031-1-100

ShirleySolihullSoutham & DistrictStour ValleySutton C'field & Erdington

CCEED

262133

16 13

262133

16 13

271832

16 13

261932

16 13

26193114 13

0-2-2-20

ThurnbyTowcester & DistrictWalsallWarwickWellesbourne & DistrictWellingborough & DistrictWolverhamptonWorcester

IHAEEHAF

191811212816

816

181811212816

816

181811212816

816

221712212912

716

221812172813714

301-40-3-1-2

Totals as at 29th January 2015

1029

1030

1030

1026

1017

-12

SECTION 7: GLOBAL LEADERSHIP TEAM

NAME: Pauline Fanti OFFICE: Global Leadership Coordinator DATE: February 2015



During December there has been no actions as all clubs are busy with their own activities.We have a GLT Meeting planned for 19th January 2015 with a pre meeting with Lion June on 17th January 2015-01-11

June Lloyd Adams and I have continued to assist Evesham Vale and Pershore Club attending meetings helping with their Bucket collections and other fund raising activities. Our next visit is on 20th January

34


Dates, Venue and Format for the Spring Workshops will be agreed at the GLT Meeting.

Unfortunately we are no longer able to have our GLT meetings via Fuze so venues for them will have to be arranged.

NAME: June Lloyd-Adams OFFICE: Development OfficerDATE: February 2015

Decisions Required: None

Action taken since last meetingAlthough we still have names of those wishing to attend New Members Information sessions we have been unable to arrange suitable dates and venues.

A new posting went out via the Webmaster in January and already names are coming in. Hopefully, session/s will be possible during March or April.

Action planned before next meetingA GLT meeting is arranged for Monday 19th January at The Arden Hotel. At this meeting dates will be fixed for workshops covering Zone/Region Chairs, In-coming Presidents, Secretaries, Treasurers, Cabinet Officers. It is also hope to update/upgrade CGLs and offer workshops for those needing help with presentation skills and mentoring/coaching.

A meeting is arranged between Pauline Fanti and myself to discuss the above on Saturday 17th January.

As GL for Evesham Vale and Pershore Lions I am fully involved in assisting Pauline Fanti develop this club. Fund raising prior to Christmas was very successful and a programme of events is already in place for this year - this will include a further card drop.

SECTION 8: FINANCE AND ADMINISTRATION

NAME: Heather Jeavons OFFICE: Chairman, F&A CommitteeDATE: February 2015

DECISIONS REQUIRED:1. Seek retrospective approval from Cabinet for withdrawal of draft resolution to 2015 MD

Convention requesting a review of the workings of the Multiple District 105 International Committee.

JUSTIFICATION FOR DECISIONS:1. At the Council of Governors meeting held on 24th January 2015 Council made a decision to

institute such a review with immediate effect, with a view to reporting back to Council as a matter of urgency.

2. In the circumstance that the review will have been largely completed before the date of the May 2015 Multiple District Convention, in the view of the F&A Committee the need for a review from May 2015 has been obviated.

3. As the agenda for the MD Convention had to be finalised before the date of the 15 th

February 2015 MD105M Cabinet meeting, an email decision was made by the F&A

35

Committee on Sunday 25th January 2015 to withdraw the draft resolution. The approval of Cabinet to that decision is now sought.

ACTIONS TAKEN SINCE LAST MEETING:1. A meeting of the F&A Committee was held on Monday 2 February 20152. Liaised with Oak Brook and the Clubs in danger of financial suspension to ascertain the

problems and identify the solutions.3. Held discussions with Chairman of International Committee relating to the amount of

contributions to and commitment to North Sea Lions.

ACTIONS PLANNED BEFORE NEXT MEETING:1. Liaise with the Long Range Planning committee on a Long Range Financial Plan2. Further discussions with the Chairman of the International Committee to discuss the matters

raised by the F&A Committee in respect of North Sea Lions.

NAME: Brigitte Green OFFICE: District SecretaryDATE: February 2015

ACTIONS TAKEN SINCE LAST MEETING:. Continuing to become familiar with the role of District SecretaryPrepared and circulated minutes of November Cabinet meeting.Circulated the Convention Report templateSpoken with Mike Cooke to update names of Trustees on Charity Commission websiteAttended F & A meetingCirculated reminder re format of Cabinet reports and date required. Collated, prepared and circulated Cabinet reports.

ACTIONS PLANNED BEFORE NEXT MEETING:Assist in the preparation of 105M Convention Continue to assist the DG and all Cabinet Officers in the smooth running of the District. Give advice and assistance to all Clubs Attend any meetings as required in my role as District Secretary

Name: Brian Burgess Office: District TreasurerDate: February 2015

DISTRICT 105 MDistrict Treasurers’ report to Finance & Admin and Cabinet February 15th This report covers the first half years transactions.Administration.Dues, all International dues paid .Two of the three clubs have refunded the International dues paid on their behalf.MD 105 dues received have been forwarded to MD Treasurer.Five clubs have not paid club insurance to date, and this is being pursued.

Second have year dues are due & payable by 1 st February 2015.,only leaving a short time to follow up delinquent clubs in time for voting at District Convention in March.Please help me by reminding your contact clubs on the need to settle dues no later than the end of February.By cabinet day many of those present could well not be in good standing?

International has sent dues advices direct to clubs based on November membership numbers.Please note that the exchange rate for $ to £ is now 0.64 and membership numbers declared by International are 1007 compared to our budget of 1050 members

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District Accounts Accounts to 31 December for both Administration & Charity accounts are attached as appendices.

Lion Christine Moss & 1st VDG Heather are to progressively shadow the work I am doing; using the new accounting package .The aim is to be in a position to run live with the computer package next year.Christine & I attended the MD 105 meeting of District Treasurers with MD Treasurer Philip Goodier .Minutes have not yet been issued however advance notice was given re changes in Governance with the Charity Commissioners Eventually ……………..when the dust has settled a TRAINING ISSUE.No changes made to rules of audit

Charity AccountThe Charity account sets out District Charity Funds approx £ 36.K and funds post boxed to other appeals.

Sight Savers, donations have been forwarded for 100 % government top up. and time extended to end of February for 100 % top up.

Club Accounts A couple of clubs have already sent in last year club charity accounts .However less than half the clubs made returns for the previous year.

I am of course happy to provide more detail outside the meeting. Brian BurgessDistrict Treasurer 105 M 2014-15.

At the MD meeting a note was circulated showing detail for each District dues

Table of Districts in M.D. 105 dues & balances.

District Dues £ balances comment

A 10.5 31276BN 8.5BS 8.5C 7 24095D 11 29354E 8.4 18000EA 9I 6.9M 8NE 15SE 12.5 36000SW 6.5 Three yearsW 10

Updated 03.01.15.Cabinet report Jan 2015.

MD Treasurer advised average reserves at least two years dues .I am of course happy to provide more detail outside the meeting.

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NAME: Mike Cooke OFFICE: Clerk to the TrusteesDATE: February 2015


JUSTIFICATION FOR DECISIONS: NA

ACTIONS TAKEN SINCE LAST MEETING:Have submitted details of the change of Trustee from past District Secretary, Lion Pauline Hoogerwerf to District Secretary, Lion Brigitte Waterfield-Green to the Charity Trustees.

ACTIONS PLANNED BEFORE NEXT MEETING:Will submit Charity accounts and accompanying reports to Charity Commission when completed

NAME: Ron Cross OFFICE: Sergeant at ArmsDATE: February 2015

DECISIONS REQUIRED: NoneJUSTIFICATION FOR DECISIONS: Not applicable

ACTIONS TAKEN SINCE LAST MEETING: Meeting of MD Convention Committee.Meeting of MD105 Centennial Committee

ACTIONS PLANNED BEFORE NEXT MEETING: Liaison with 105M Convention Committee.Further liaison with MD 105 Convention Committee.Detail planning of a section of the Centennial programme.

NAME: Wim Hoogerwerf OFFICE: CNRODATE: February 2015

ACTIONS TAKEN SINCE LAST MEETING:NominationsI have received one valid nomination for District Governor: Lion Heather Jeavons and one nomination for First Vice District Governor from Lion John Gray.

I have received a valid nomination from Lion Chris Burrows of Shirley Lions Club for 2nd Vice District Governor..

I received no nomination for convention host club.

I have received no nominations for Zone Chairman at the time of writing.

There are no resolutions from clubs.

MD ResolutionI have submitted the following resolution to MD Convention on behalf of the District. The resolution needs to be recorded in the minutes of the last Cabinet Meeting.

Resolution Multiple District International Convention CommitteeThis convention asks the Council of Governors to review the role, requirements and job description of the Multiple District International Convention Committee. It further asks that Council review the

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expenditure and budget of the said committee, Council is requested to undertake this review before expenditure is committed on the 2016 International Convention.

ExplanationThe costs and requirements of this committee have increased steadily over the last 20 years. Apart from DGE’s & Partners only a relatively few people attend MD Convention from this MD. The International Committee members are financed for flights & lodging for a week to assist at International Convention. A preliminary visit is also made to inspect the parade route, hotel and B&I Reception venue. This can all be done virtually now. The COG requirement of a room for 600 people to sit down in represents the major cost of B&I Reception. A thorough review is needed to examine matters relating to MD participation at International Convention.

ACTIONS PLANNED BEFORE NEXT MEETINGI will circulate final nominations and resolutions for District Convention to Clubs with the official papers.

I am available to assist the DG, Cabinet and Clubs on any matters within my competence.

NAME: Paul Murphy OFFICE: Convention Host ChairDATE: February 2015


JUSTIFICATION FOR DECISIONS: None

ACTIONS TAKEN SINCE LAST MEETING:I had a last minute meeting with the Mayor's Secretary today and have given her the times the mayor is required.

There are 12 places available for the coffee and cakes reception on the Friday afternoon.

I have asked for two gifts to be presented to Douglas Alexander and DG Ian in response to presentations that they will make to him. Is that right? I can change it if need be!

We are planning to meet at the Hotel on 10th February, (which was a date that Ian wasn't booked out for) if anyone would like to visit the hotel with us to look at the room etc.

Approximately 20 rooms have been sold and we have had our first delegate form returned today.

Thanks for your support in making this a convention to remember!

NAME: John Barnes OFFICE: District Events OfficerDATE: FEBRUARY 2015


JUSTIFICATION FOR DECISIONS: I don’t have one

ACTIONS TAKEN SINCE LAST MEETING: Meetings held with Events Departments at Park Inn & Sketchley Grange in relation to Conventions

CONVENTION 2015This is being held on 20th/21st March at Park Inn by Radisson, West Bromwich Arrangements well in hand. Updates will be sent out as needed.

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CABINET MEETINGS 2014/1517th May 2015. at St John’s

CONVENTION 2016Date; 18th-20th March – at Hinckley – a committee has been set up by local club with help of others.Preliminary details will be given at Convention in March with full details presented at Autumn Forum.

CONVENTION 2017Suggestions please.

FUTURE DATES 2015/16District Changeover - Sunday 19th July 2015Autumn Forum - Sunday 11th October 2015Cabinet Meetings – Provisional 16th August, 22nd November 21st February, 22nd May.


NAME: Ray Stephens OFFICE: Health and SafetyDATE: February 2015

DECISIONS REQUIRED:


ACTIONS TAKEN SINCE LAST MEETING: I have received this Lions year 20 “Statements of Intent” which is an increase of 8 from the previous year. However, I do think that a return of a little under 36% from 56 clubs in our District is not good enough. I have been asked by Lion Brian Dickety 105MD Health & Safety Officer to ensure that ALL clubs return to me a signed copy. This is to enable all District H&S Officers to monitor how many clubs have a H&S policy in place. To date I seem to be failing in my efforts through no fault of my own.I have therefore emailed ALL District Officers who’s clubs have not returned a copy to me, to encourage their clubs to do so. I made this request at the last Cabinet meeting which has resulted in 3 copies being sent to me, but there are still 13 clubs who have a serving District Officer that have not returned a copy to me. This begs the Question “why am I not getting the support from my fellow District officers”. Answer, “I have absolutely no idea”This sort of apathy is not new for H&S Officers in all walks of life, so you can expect me to keep “banging on” with regard to this subject until I get a return of better than 80%. I shall be failing in my duty to the District Govenor if I do not get compliance from all clubs in the District. It must be remembered, Health & Safety is Statutory Law the Lions are not exempt from this.

ACTIONS PLANNED BEFORE NEXT MEETING: To continue to encourage ALL clubs to adopt and sign the “Statement of Intent” then return a signed copy to me to file.

B.5.1LIONS CLUB NAME

Safety Management Systems Statement of Intent.

District 105M accepts and implements the Safety Policy of Multiple District 105 of the Association of Lions Club International, as detailed in the Directory of Clubs & Officers and adheres to the "Road

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to Safety" document. Our Safety Management strategy is based on continuous improvement on documented procedures and processes that are applied in conjunction with relevant legislation and best practice.

District Safety Officer The District Safety Officer will assist the President in the implementation of this Safety Management System. Provide or obtain competent health and safety advice as required. Monitor the safety performance of our club. The District Safety Officer/ Adviser will assist the President in the implementation of his/her Safety Management System. Provide or obtain competent health and safety advice as required. Report and monitor the safety performance of the club to the District Governor and the Cabinet.

Lions Clubs within the District 105MEach Lions Club is an autonomous unit and as such the President and Directors of the Club, are responsible for the health and safety standards as set out in the Multiple District Health and Safety Policy and Arrangements published in the Multiple District Directory of Clubs and Officers (page 8 to 10) and in accordance with this Policy Statement. It is expected that we will cooperate with the District Governor in adopting the elements of the District Safety Management System. Lions Clubs that cooperate on a shared basis with other Lions Clubs, also share the health and safety responsibilities. It is therefore imperative that these shared responsibilities are fully agreed and documented.

Club Safety Officers. In order to assist Club Directors and Officers in discharging their health and safety responsibilities, each Club should appoint a Club Safety Officer/ Adviser in accordance with International, Multiple District and District Arrangements for all Lions Clubs, Lioness Clubs and Leo Clubs. The Club Safety Officer/ Adviser shall provide or obtain competent health and safety advice to ensure that the obligations and duties as specified in the District Safety Policy are carried out. Further guidance on the role of the Club Safety Officer/ Adviser is provided in the document "Road to Safety."

All Lions. Every Lion has a duty to look after them self and others who may be affected by their actions. When carrying out their Lions activities, they should co-operate with their fellow Lions to provide the necessary standards of health and safety. Any shortfalls or defects in any equipment or systems should be brought to the attention of the Club Safety Officer or the Club President for rectification as a matter of urgency.

Insurance. All Club Directors and Safety Officers should be aware of the requirements for Club activities to be covered by adequate insurance. Reference should be made to the Insurance Provisions made within the Multiple District Directory of Clubs(pages11 to 13). District and Club Safety Officers/ Advisers are insured for Professional Indemnity however, due care should be taken when providing safety advice.

Fire Precautions. Significant changes in legislation regarding the responsibilities for Fire Precautions have come into force recently. In general a fire risk assessment is required for every building except a domestic house. Fire Certificates are no longer valid. The organizers of any event or activity must ensure that, adequate fire precautions have been made and are robust. It is the responsibility of the owner or manager of the building, to carry out the fire risk assessment, not the local Lions Club. Further guidance can be found in "The Road to Safety" document

First Aid Provisions.

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The provision of First Aid cover must be assessed for every event or activity carried out within the District. In general there is a requirement to provide cover, dependent on the activities and risks involved. The First Aid assessment should be carried out at the planning stage of any event and could require as little as, the details of the nearest Emergency Hospital and how to obtain medical attention, in the event of an accident, through to a need for a trained First Aider or team of First Aiders to be on duty.

Food Hygiene. All activities involving the provision of food and drinks should be assessed to ensure that the requirements of the local Environmental Health Officer are met, together with the relevant Food Hygiene Regulations. Activities involving Children, the Young and Vulnerable People Special attention must be given to activities involving children, the young and vulnerable people. Care must be taken to ensure compliance with the legislation. Additional Guidance is provided in "The Road to Safety" document.

Risk Assessments Club Events. As previously mentioned suitable and sufficient Risk Assessments, together with the appropriate control measures, must be carried out and documented for the following activities. Club Charters, and Club activities, where the General Public are invited. The above assessments should be carried out at the planning stage of the activities and amended as necessary. These assessments should be held, signed off and dated by a responsible person.

Incident reportingAll incidents or near misses occurring at any Lions function or event, held within the District, must be reported to the District Health and Safety Officer as soon as possible, by phone or email, followed by a documented report describing the occurrence, the details of any injured persons, the root causes and lessons learnt from the occurrence.

Measuring and MonitoringIn order to raise the awareness within the District, of the need to exercise due diligence in respect of the Health and Safety obligations, the following action points have been tasked.

1. The Club shall appoint a Health and Safety Officer.

2. The Club is required to keep a record of all risk assessments and other relevant safety documents (e.g. Insurance Certificate, Food Hygiene Certificates etc).

3. The Club to be made aware that the District Health & Safety Officer is available to assist the Club with guidance including the completion of Risk Assessments.

4. The Club should consult the Multiple District Health and Safety Policy in the MD Directory (pages 8 to 10), the Districts Health and Safety Policy and to the "Road to Safety" document on the District web site.

5. The Club to arrange to include (when relevant) Health and Safety as an agenda item in Business meetings.

6. The Club shall maintain an Accident Book.

7. The Club should review on a regular basis the Health and Safety guidance available from the District website. The District Safety Officer will in addition advise the Club when significant changes are implemented.

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President Date

Health & Safety OfficerDate

Dear Club Secretary Early August this Lions year 2014/2015 I sent the following letter, to date I have only received signed copies of the SMS “Statement of Intent” from 23 clubs in the District. The signing of this document does not mean you are signing your lives away. It simply means that you will observe Health & Safety regulations to the “best of your knowledge and ability”. It also demonstrates that you do have a Health & Safety Policy in place. As your District H&S Officer I am expected to monitor the compliance that ALL clubs do have a H&S policy in place. To be able to discharge my responsibilities I do need you to return a signed copy to me. So I ask you to please help me to carry out my Lionistic duties to the best of my ability by either returning a signed copy OR at least email me giving the reason why you are reluctant to do so. I do accept that Health & Safety regulations are a pain but whether we like it or not The Health & Safety at Work Act 1974 is legislated law that we must comply to and observe Health and Safety to both Lions and the general public. As Lions we give our services as Volunteers, this does not exonerate Lions in any way from this legislation. The “Statement of Intent” is not something I have composed, it was written by a Health & Safety Officer by profession in District 105W. It is a document similar in structure and by word to those used in commercial business, manufacturing and construction situations, therefore very widely used. It is simply a statement that you will observe Health and Safety regulations to the best of your knowledge and ability. As District 105M Health & Safety Officer I am expected to monitor by the 105MD Health and Safety Officer Lion Brian Dickety compliance by all clubs, which is why I have asked for a copy to be returned to me. These are for my records also as a back-up to the statement retained by your club. If your club unfortunately has a serious accident which involves the Health & Safety Executive, the investigating H&S Officer will ask if you have a Health and Safety Policy Statement of Intent. He also may ask if a copy of your document is on file with your HQ to demonstrate continuity. Therefore can I ask you to make sure your club sign the document and send a signed copy to me. The document is editable so please enter you club name at the top. I have attached the “Statement of Intent” for you to download. Lion Ray Stephens105M District Health & Safety Officer NAME: Suresh Gohil OFFICE: Insurance OfficerDATE: February 2015

DECISIONS REQUIRED:District Governor to seek explanation from the Council as to why the payment raised from the Clubs for Insurance was used in fiscal year 2013/2014 by the Council of Governors last May to reimburse Legal cost incurred in Charity Trust Account and Redundancy at MDHQ.

JUSTIFICATION FOR DECISIONS:It has been brought to the attention by the MD Insurance Advisor PDG Bryan Riley that last year we had a surplus of £24,873.38 in Self-Insurance funds which has been set up to pay for any claims made for Regalia, Equipment and Money, and Legal expense.

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The Self Insurance fund is now capped at £100000 and is currently under MD General Fund ring-fenced. It has been recommended by our Insurance Brokers that MD should keep this account separately as the money belongs to the Club/ Membership and only to be used for the payments of relevant claims under our self-insurance programme.

Our DIO concurs with this in his professional insurance capacity. On current basis although the money is ring-fenced by the the MD Treasurer within the General Fund the Council could utilise the surplus to fund for other expenses.

As a result this fund can be exhausted or depleted that no money would be available to pay claims. The money raised from the Clubs specifically for insurance purposes was spent on non-insurance matters last year fiscal with approval from Council of Governors.

At present, there is Insurance Levy of £44.25 per Club for Insurance of Regalia, Equipment and Money only not for any other insurance, which is paid with Member’s dues.The amount is made up as follows:-

£11 per Club (£9.25 out of Charity Account for Legal Expense

£33.25 per Club (£16.60 out of the Charity Account) for Insurance of Regalia, equipment and Money only

The levy is clearly stated to relate to the self- fund insurance and Legal Expenses Insurance costs – not for any other purpose.

With 813 Clubs in MD, the total amount levied at £44.25 per Club is £35,975.25. This produces in the fiscal year 2014-2015 a surplus of £14,128.25, which on the present basis goes into the General Fund.

ACTIONS TAKEN SINCE LAST MEETING:South Wolds Lions Club are proposing a Resolution at MD Convention to ensure that a separate fund is set up to safe guard the use of Insurance funds. This is seconded by Bushby Lions Club.

ACTIONS PLANNED BEFORE NEXT MEETING:To continue to assist and provide advice regarding insurance to Cabinet Officers and Lion Members.

NAME: Eric Hughes OFFICE: District Vulnerable Persons Officer DATE: February 2015

DECISIONS REQUIRED: NoneJUSTIFICATION FOR DECISIONS:

ACTIONS TAKEN SINCE LAST MEETING: There is little to report since the last Cabinet Meeting.

I have completed DBS checks in respect of Northampton and Marston Green Clubs. Arrangements are in hand to renew applications for members of Kenilworth Lions Club on Monday 9 th February 2015.

ACTIONS PLANNED BEFORE NEXT MEETING: The last MD VPO meeting was due to be on 2nd November was cancelled. To date no future meeting has been arranged.

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NAME: Martin Hill OFFICE: Centennial Committee ChairmanDATE: February 2015

DECISIONS REQUIRED: 1. I would like a Centennial Committee to be formed for the 2015-16 to 2107-2018 Lionistic

Years, consisting of the GMT Coordinator, Region Chairs and Communications Chairman.2. I would like to be allowed to attend the Zone & Region Chairmens pre-Cabinet meetings,

and the Zone Chairmen’s review meetings from the start of the 2015-16 Lionistic year.

JUSTIFICATION FOR DECISIONS:1. I wish to include the GMT Co-ordinator because I believe we should try to use the

Centennial year, and the programme of service leading up to it, as an aid to recruitment and retention; I believe the Region Chairmen are best placed to be the liaison between the Centennial Committee and the Zone Chairmen; and I believe that managed communication across the District will be critical to maximising the impact of the Centennial year.

2. I think liaison with the Zone Chairmen will be very important in encouraging Club engagement with the Centennial programme, but do not wish to add to the workload of Zone Chairman by trying to programme separate Centennial meetings for them; I believe that the pre-Cabinet and Zone Chairman reviews will be a good forum for dealing with Centennial matters.

ACTIONS TAKEN SINCE LAST MEETING:Tentatively set dates for (a) a Younger Persons party and (b) a District party for Lions.

Attended Zone meeting (Zone I) and raised the topic of the Centennial.

Completed the process of formal nomination as 105M Coordinator with Oakbrook.

Attended MD Centennial District Coordinators meeting at MDHQ. There are many service challenges being put forward, following a “... with my friends” theme.

ACTIONS PLANNED BEFORE NEXT MEETING:Circulate a reminder of the International President’s Centennial Challenges, and details of the MD service challenges via the Webmaster.

Attend more Zone meetings (invitations welcome, please!) to start the discussions as to what Clubs might be interested in participating in or organising.

Prepare a presentation for District Convention.

SECTION 9: LONG RANGE PLANNING

NAME: John Gray OFFICE: Chair LRP CommitteeDATE: February 2015



ACTIONS TAKEN SINCE LAST MEETING: Contributed to discussions around the implications of a second Club in Warwick and the

correct procedures that needed to be followed Emails sent to Region and Zone Chairs asking for information to assist with:

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discovering the whereabouts of equipment previously allocated to specific Zones/Regions so that up-to-date inventories and booking procedures can be drawn up

possible changes in structure of Zones/Regions in the District to best serve members and to avoid having to continually restructure once Zones reach the current ceiling of 8 Clubs

Redrafted some sections of the LRP

ACTIONS PLANNED BEFORE NEXT MEETING: To compile an equipment inventory based on Region and Zone Chair responses To take advice from MD Officers over potential outcomes of any District restructuring

discussions To involve the Development Officer in promoting the need to encourage young people to

progress from their present youth programmes into full membership via Leo or Campus Clubs

To encourage all Committee Chairs/Portfolio holders to develop their own 5 year plans To Chair LRP Committee Meetings and play a full and active part in all other Committees

that I attend

I should like to apologise for my limited availability in the early part of this year as a result of my mother-in-law’s serious illness and subsequent passing away in Scotland

SECTION 10: IPDG, 1ST VDG, 2ND VDG, PDG LIAISON, DG

NAME: Simon Moss OFFICE: Immediate Past District GovernorDATE: February 2015


ACTIONS TAKEN SINCE LAST MEETING:The time since the last meeting was taken up with club activities at Christmas and unfortunately with the funerals of two club members. To balance this up, I gained two new grandsons over Christmas.

On the Lions front I am proud to say that I have been elected to serve as Chairman of Council next year a role I am greatly looking forward to. Planning for MD convention is going well.

ACTIONS PLANNED BEFORE NEXT MEETING:Continued support for DG Ian and the District Team. Further promotion of the 1-2-4 project around the MD. Continued management of MD Convention 2015.

NAME: Heather Jeavons OFFICE: 1st Vice District GovernorDATE: February 2015

DECISIONS REQUIRED: NoneJUSTIFICATION FOR DECISIONS: Not Applicable

ACTIONS TAKEN SINCE LAST MEETING:1. Attended DG Team Meetings2. Attended Club Charters and Club Business Meetings where invited.3. Assisted Warwick Lions with membership extension discussions4. Attended February meeting of the F&A Committee5. Attended February meeting of the LRPC Committee6. Attended November and January meetings of MD Convention 2015 Committee7. Attended VDG1 training weekends in November and January8. Attended GLT/GMT summit weekend in November

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9. Attended Council of Governors in January

ACTIONS PLANNED BEFORE NEXT MEETING:1. Attend Club Charters and Club Business Meetings where invited2. Attend DG Team Meetings

NAME: John Gray OFFICE: 2nd Vice District Governor DATE: February 2015

DECISIONS REQUIRED: N/A


ACTIONS TAKEN SINCE LAST MEETING: 15/11 attended Northampton and Northampton 80 combined Charter Dinner 22/11 attended Worcester Charter Dinner 25/11 participated in on-line DG Team Meeting 27/11 attended Zone H Meeting and skittles competition 30/11 attended District Young Ambassador’s Final after Cabinet Meeting 2/12 chaired LRP Meeting at MDHQ 9/12 attended Zone B meeting 16/1 attended service and celebration of Pauline Hoogerwerf’s life

ACTIONS PLANNED BEFORE NEXT MEETING: To complete visits to remaining Zone Meetings To Chair LRP Committee meetings and play a full and active part in all other Committees in

my role as 2nd VDG To prepare for next LRP meeting on 3rd March To attend DG Team Meeting on 27th January Submit Convention Reports before 30th January To attend Kettering & District Lions Charter Dinner on 30th January To attend F & A Meeting at MDHQ on 2nd February To attend the Cabinet Meeting at St. John’s Hotel on 15th February

I should like to apologise for my limited availability in the early part of this year as a result of my mother-in-law’s serious illness and subsequent passing away in Scotland

NAME: Douglas Cross OFFICE: PDG’s Liaison DATE: February 2015

DECISIONS REQUIRED:JUSTIFICATION FOR DECISIONS:

ACTIONS TAKEN SINCE LAST MEETING: During the course of the remaining part of this Lions year and next year 2014/ 2015 the District will be looking for a potential VDG & new officers in all branches of our great organisation.The date for Second VDG nominations has been moved to 31st January 2015

Seminars for interested Lions in conjunction with the leadership committee will be Organised, if you are interested please contact me or District Governor Ian Haffner or Nominations officer PDG Wim.

If you have carried a Yellow Card drop or used your own leaflets recently or intend to do one this spring --- please let me know and can I have a copy.

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If you would like help with funding make sure you check with PDG Andy Pemberton Membership Chairman before committing to any costs. In 105M we have a lot of clubs with small membership under 10 who we are helping to rebuild and costs are mounting, we require help from Senior Lions. Remember LCI joining fee can be automatically reclaimed from the District Treasurer for clubs with 15 members or less. Pay the account when received from Oakbrook and then ask the District Treasurer Brian Burgess for repayment – only a small amount per member but every little helps.

105M is still one of the few Districts in the MD who have an organised Past District Governors Association; it assists greatly in keeping experienced Lions active in the District

Every year we try to organise the 105M Golf Competition and set it up as a Joint event with PDG’s This year PDG John Poole is organising it at Bromsgrove Golf Club on7th August 2014PLEASE NOTE DATE We are very anxious for more Club Lions members to play in the 105M Golf Competition from all Clubs across the District.Both the Men’s and Ladies Lions Cups will be played for on the same day and arrangements can be made for Lion Club members to play at fixed times to avoid extra travelling. Remember we did not have a Lion Lady Golfer play at all in the 2014 competition

The PDG’s summer lunch is scheduled for June 24th 2015 atAt Henley in Arden Golf Club - this date has been brought forward to miss the June Honolulu International Convention

The annual Christmas Lunch is now planned for 29th November 2015 to avoid clash with 105M Cabinet Grounds Farm, Middleton, Sutton Coldfield.

NAME: Ian Haffner OFFICE: District GovernorDATE: February 2015

DECISIONS REQUIRED:JUSTIFICATION FOR DECISIONS:

ACTIONS TAKEN SINCE LAST MEETING:Since the last Cabinet meeting Joy and I visited Pauline and Wim to discuss arrangements for convention business agenda. I have visited a further 9 clubs and also attended Droitwich Lions Pantomime, Sleeping beauty – Oh yes we did!!! I did have to re-arrange some club visit dates though due to illness. We also celebrated our wedding anniversary and family birthdays. Attended Membership Presentation at St John’s Hotel with other DG’s, some GLT and GMT officers from around the District and DG team meetings.Attended Murder over Dinner fund raiser for DG’s Wife’s Appeal, various club events, and 3 Charter anniversary celebrations.Attended the funerals of Lions Pauline Hoogerwerf, Marston Green & District Lions and Ray McQuirk, Dudley Lions.Presented Long Service Chevrons, Growth in Membership Awards and 100% Attendance Awards at Club Visits and Charters. I have also had the pleasure of inducting several new members including a work colleague and look forward to inducting yet more, presented Long Service Chevrons, Growth in Membership Awards and 100% Attendance Awards at club visits and charters. Attended Council of Governors with Heather as VDG.


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A further 9 club visits, 6 charters, 6 social events, UN Day, Convention Meetings, Convention, Council of Governors, MD Convention, monthly DG Team Meetings. Presenting Long Service Chevrons.

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