Trustpower Job Description

Job Title: Accounts AdministratorReports To: Payroll CoordinatorDirect Reports:Indirect Reports:Function: Assist with Accounts Payable and PayrollPosition Code: CR5107Level: 5Location: Te MaungaDate Reviewed: May 2015

Purpose Statement

To assist and complete the company payments and accounts payable processes in conjunction with the Accounts Payable Coordinator.

To assist with the company payroll processes in conjunction with the Payroll Coordinator.

To assist and complete Daily Cash in conjunction with the Accounts Payable Coordinator.

Key Accountabilities

The Accounts Administrator will:

Supplier Payments

Assist the Accounts Payable Coordinator to:

Disseminate and distribute incoming mail Clear creditor emails Process invoices in Kofax Send invoices out to staff from Approval Plus Process and check all supplier invoices (approx 3,000 a month) Reconciliation of supplier accounts Process cheques and direct credits Process off-line and refund cheques Handle supplier queries Assist with the maintenance of creditors process and systems

Payroll

Assist the Payroll Coordinator to:

Process timesheets and leave applications for fortnightly pays. Entering of new employees from the Red Carpet process Ensure all salary and wage changes are properly authorised and processed in accordance with the

company’s policy and legal requirements correctly made Effectively handle staff queries regarding payroll and leave entitlements

Daily Cash, Journals

Assist with the completion of Daily Cash analysis and reconcile with bank statements Load and control payments in ANZ Transactive

General Administration

Handling of inter department queries Completion of sundry reports Assist or completion of other reconciliations Handling overseas payments and automatic payments Support and backup other finance roles

Risk Management

Adhere to company policies including health and safety and report any risks or incidents Support health and safety initiatives Create a safe work environment for self and others Support Business Contingency and Disaster Recovery Plans

Knowledge, Skills, and Experience

Success Criterion Description

Technical skills

Above average numerical reasoning abilityAccounts payable processing experiencePayroll administration experienceProven issue identification and solution development skillsIntermediate Microsoft Excel competenceBasic Microsoft Office skills (Word and Outlook)

Delivery ExcellenceProven ability to maintain accuracyCustomer focus (internal/external)Proven ability to show and apply initiative

Communication Well-developed verbal and written communication skills

Self -ManagementAbility to maintain confidentiality of sensitive informationTime management skillsPrioritisation skills

OtherNCEA Level 1 (School Certificate) or equivalentExperience using a computerised transaction system is essentialPrevious experience working in a large corporate is desirable

Working Relationships

InternalDepartment ManagersCustomer ServicesTrustpower staff

ExternalSuppliers – invoices/payment resolution and reconciliationAuditors and other Advisors – assistance with queries, dissemination of information

Authorities

As per Delegated Authorities Policy