Using Microsoft Word

Everyday Functions

Fonts – There are a number of fonts available in Office as well as a number being created every year that you can download for use in Word. Recommend using a font that avoids curls, symbols, or has a heavy bold, italicize, or script.

Pitch – Pitch size will change based on the type of font being used. 11-pitch in one font will not be the same in length or spacing. Compare the following to examples (Calibri 11-pitch).

Pitch – Pitch size will change based on the type of font being used. 11-pitch in one font will not be the same in length or spacing. Compare the following to examples (Bookman Old 11-pitch).

Pitch – Pitch size will change based on the type of font being used. 11-pitch in one font will not be the same in length or spacing. Compare the following to examples (Century 11-pitch).

The FONT TOOLS – Allow you to manipulate the text to BOLD, UNDERLINE, ITALICIZE, change COLOR, HIGHLIGHT, or create different effects on your text.

Page Layout Tools – This allows you to manipulate how the information is presented. You can adjust the width of the page, whether you want your sheet to look vertically or horizontally, number of columns, or even where you want breaks between the text.

FONT

PITCH

FONT TOOLS

Bold ItalicizeUnderline

Effects Highlight

Font Color

Adjusting Margins – You can adjust your margins to allow for more content on one page or to format according to requirements (projects, applications, etc.).

Click on the FILE TAB > MARGINS > Select desired preset margins or select CUSTOM MARGINS to adjust If using CUSTOM MARGINS > PAGE SETUP should appear > Adjust margins as needed

Page Orientation – Sometimes we want our papers vertical (Portrait – default when opening Word) and sometimes we need them to be horizontal (Landscape).

1) Use the ADJUSTING MARGINS to access the PAGE SETUP > Click on desired ORIENTATION2) Click on the FILE TAB > ORIENTATION > Select desired ORIENTATION

Changing the Size of your Word Document – Sometimes you may want to change the size of your word document due to the size of the document or if you are changing it to another paper size (i.e. Envelopes, Legal, Index Cards, Labels).

Page Layout Tools

Click on the FILE TAB > Click on SIZE > Select the desired preset option or select MORE PAPER SIZES

Columns – In some cases, you may need to create columns for your documents.

Click on the FILE TAB > COLUMNS > Select the number of columns needed

Columns continued – Sometimes you might need more columns or want to adjust your columns.

Click on the FILE TAB > COLUMNS > MORE COLUMNS > Enter the number of columns

Column Widths and Line Divisions – You may want to create uneven columns depending on your content or create a line to separate the columns from one another.

To create a line between columns > Click on the FILE TAB > COLUMNS > Click on LINE BETWEENTo adjust the column width > Click on the FILE TAB > COLUMNS > Uncheck (Equal column width) and set your width or adjust spacing between columns

Select # of Columns

Line BetweenAdjust columns by inputting width or adjust the spacing between columns

Check for even column widths or Uncheck to adjust your columns as desired