wedding planner packetn.b5z.net/i/u/10008264/f/2013_wedding_packet-_electronic_version.pdf ·...

Highland Conference Center

Wedding Planner Packet

The Wedding Package includes the following:

Grand Ballroom Rental Banquet Seating for up to 400 Guests

White Linen Table Cloths and Napkins Flatware, China & Glassware

Customized Room Set Up Raised Head Table for Wedding Party

White Skirted Tables for Head Table, Guestbook, Gift, Cake, DJ Champagne Toast for the Head Table

20x20 Dance Floor Special group rates on hotel rooms for guests

Microphone for Toasts Punch Bowl

White or Black Backdrop behind Head Table Complimentary Centerpiece Options

On-Site Event Coordinator Complimentary Bridal Suite*

(if 20 rooms are reserved in room blocks)

Friday Evening Reception $1,000

Saturday Evening Reception $1,200

Highland Conference Center www.highlandconferencecenter.com 605-990-1575



Wedding Planner Packet Food & Beverage: All food and beverage (including alcohol and punch) must be supplied through the Highland Conference Center. The only exceptions are your wedding cake, mints and nuts. Health Department Regulations prohibit us from allowing food or beverage to be removed from the Highland Conference Center premises. Menu prices are subject to change due to fluctuating market prices. Tax & Service Charge: Seven percent South Dakota Sales Tax and an Eighteen percent Service Charge will be charged on all food and beverage items. There is also sales tax calculated on the service charge required by the State of South Dakota. Guarantee: In order for the Highland Conference Center to ensure the availability of chosen items, your menu selection should be submitted to the Sales & Event Manager no later than one month prior to the function date. The number of guests attending must be confirmed with the Sales & Event Manager by noon seven business days prior to the function. This number will be considered the guarantee, not subject to reduction. Full payment will be due once the guaranteed number is submitted. You are responsible for full payment of the final guaranteed number even if fewer guests actually attend. If no guarantee is received, the original number expected will be used as the guaranteed number of guests. We will set the room for ten percent over your count and will try to accommodate any extra guests with a menu that is as close as possible to your menu. Ballroom Deposits and Catering Payments: Fifty percent of the Ballroom rental is due upon the signing of the contract. Twenty-five percent is due six months prior to wedding reception date and the remaining balance is due five days prior to the wedding date. This fee is non-refundable, but if rescheduling does occur, we will allow you to use your deposit if the event is held within 6 months of the originally scheduled date. Final payment for food, beverage, rentals, etc. is due in full five business days prior to the wedding date. Banquet Bar Policies: All alcohol must be supplied by the Highland Conference Center and is not allowed to be removed from the premises. Absolutely no outside alcohol is allowed and alcohol purchased at the Highland Conference Center may not leave the premises. The Highland Conference Center enforces the following state and city alcohol rules and regulations: It is unlawful for the Highland Conference Center to permit any person to leave the premises with any open container containing an alcoholic beverage of any nature. It is also unlawful for any person to enter the premises with an alcoholic beverage that was not purchased at the Highland Conference Center. If this regu-lation is broken, one warning will be given. Subsequent violation by the same person will result in person being asked to leave the premises. If the person does not cooperate, appropriate action will be taken. The Highland Conference Center prohibits anyone under the age of twenty-one to purchase or consume alco-hol even in the presence of their parents. No Exceptions. If this regulation is broken, Security will ask that person to leave the facility. Security: Security will be required at all functions that serve alcohol. A fee of $20.00 per hour will be charged for this service.



Wedding Planner Packet Decorating: All decorations must be approved by the sales staff prior to the event. Candles must be contained in glass holders that cover the candle from top to bottom. No nails, staples, tape, tacks or pins may be used to hang posters or signs on walls of the Ballroom. Mirrors, votive candle holders, rose bowls, and cylinders vases are available upon request at no charge. Candles that are used in the votive holders must be a tealight candle and in the clear or metal surrounding. The contracted group is responsible for any charges incurred to repair any damage to the conference center, linens, walls, etc. Access to the Ballroom for decorating prior to the event will be determined one week prior and will be based on room availability. Decorating must be done between 8am and 5pm if decorating the day before the event. If decorating the day of the event, please arrange decorating times with the Sales & Event Manager. All deliveries on day of event must be scheduled in advance with the Sales & Event Manager. All personal belongings and decorations must be removed from the Ballroom the night of the event. A cleaning fee of $100 will be assessed to any group using confetti, loose crystals or dried rose petals. Hotel Accommodations: The Highland Conference Center Sales & Event Manager will coordinate the hotel blocks for your wedding reception. The blocks will be made 50 weeks before your wedding. We typically reserve 7 rooms at each hotel the night before the wedding and 20 rooms at each hotel the night of the wedding. Once the blocks are scheduled, guests can make reservations. Please encourage your guests to make their hotel reservation more than two weeks before your wedding as that is when the hotel blocks drop off. If you have any questions on this, please visit with the Sales & Event Manager. Additional Policies: Any additional charges incurred during the reception are due at the end of the reception, including bar tab for open bars, banquet food, and property damage, unless billing arrangements have been set up prior to the event. Last Call will be at 12:30. Music may play until 1:00 am. The building must be vacated by 1:30 am. The Highland Conference Center is a non-smoking facility. Any guests wishing to smoke may do so outside of the building. The Highland Conference Center staff reserves the right to inspect and control all parties, dinners, and any other functions held on the property. All deposits are non-refundable.


Wedding Layout and Rentals

Hallway to Hampton Inn

Hallway to Comfort Inn

Pre-Function Area

Bar


The following items are included in the Wedding Packet:

12” Round Mirrors Round Bowls

10x5 Cylinder Vase 9x4 Cylinder Vase 8x3 Cylinder Vase

Bubble Bowl Eifel Tower Vase

Votive Candle Holders White or Black Backdrop

White Skirting White Table Cloths and Napkins

A mirror and 1 vase is complimentary for each table.

If you are planning to do a grouping, you may rent additional vases for $1.00 each.

The following items are available to rent:

Arches: 2 Available $30 Each Ficus Trees: $5.00 Each

Black Tablecloths: $2.00 Each Ivory Tablecloths: $2.00 Each Black Overlay: $2.00 Each White Overlay: $2.00 Each Colored Napkins: $.25 Each

White Icicle Lights: $30


Hotel Accommodations

Hotel Amenities: • Complimentary Hot Breakfast • 200’ Waterslide • Indoor Pool, Hot Tub & Children’s Splash Pool • Fitness Center • 100% Non-Smoking Facility • Business Center • Guest Laundry • Complimentary Wireless Internet • Free Local Calls • Standard Rooms & Family Suites • Jacuzzi Suites • Meeting Room & Hospitality Room

Room Amenities: • Pillow Top Beds • 32” Flat Screen Television • Refrigerator & Microwave in all rooms • Hairdryer, iron and ironing board in every room • Coffee Maker


Your guests can enjoy a refreshing stay at one of our connecting properties the night before the event or a relaxing evening after the event as the

Highland Conference Center is conveniently located between the Comfort Inn & Suites and the Hampton Inn.

1920 Highland Way Mitchell, SD 57301

Phone: 605-995-1575 Fax: 605-995-1573

2020 Highland Way Mitchell, SD 57301

Phone: 605-990-2400 Fax: 605-990-2408

Hotel Amenities: • On the House Hot Breakfast • Indoor Pool & Hot Tub • Fitness Center • 100% Non-Smoking Facility • Complimentary Wireless Internet • Business Center • Guest Laundry • Free Local Calls • Standard Rooms & Family Suites • Jacuzzi Suites • Meeting Room

Room Amenities: • Cloud Nine. The Hampton Bed Experience • Refrigerator & Microwave in all rooms • Hairdryer, iron and ironing board in room • Coffee Maker • 37” LCD Flat Screen TV


Wedding Checklist


What time does the wedding start? Where is the wedding being held? What time do you expect the first guests to arrive at the Highland Conference Center? What time do you want the bar to be open? What time do you want the meal to be served? *(Please keep in mind that the quality of the food is at its best at the chosen serving time. If the serving time is delayed for any reason, the quality of the food could suffer.) What time does your dance start and end? Are you planning buffet or plated? Our Staff will dismiss through the Buffet Line. If you are choosing buffet, do you want the head table served? Do you have your menu decided? If so, what is your main entrée, choice of vegetable, choice of starch and choice of one salad? Would you like to add an additional side? Do you want to serve kids meals? *We serve these meals prior to dismissing through buffet line- $6.95 each Are you serving any hors d’ oeuvres? Are you serving any type of late night snack? Are you providing drink tickets or host bar? Are you purchasing any kegs? If so, what kind? And when do you want them served? *Limit of 2 per event. Is everyone 21 in the wedding party? Are you planning to use our cake plates? Do you want us to cut and serve cake? *There is a $50 charge for this service. What kind of punch do you want? How many gallons? Are you renting the punch fountain? $40 Will you need trays for nuts and mints? Would you like to have a coffee station set up or would you like us to put the coffee on the tables? Are you doing a slide show? Do you need to rent a projector or computer?

Decorating & Tear Down Time:_____________________________________ DJ:_____________________________________________________________ Cake:____________________________________________________________ Flowers:_________________________________________________________ Decorators:_______________________________________________________ Hotel Room:______________________________________________________


Highland Conference Center Testimonials

Jill and her staff were amazing! Everything was done exactly as promised. We were treated like royalty. There were no problems or glitches in the

wedding reception. Jill and her staff took all the worries away! -Baldwin/Mockler Wedding

Everything was absolutely amazing at the Highland Conference Center! The staff was excellent and made sure everything was running on time and smoothly. The food was absolutely delicious! We would recommend

the Highland to anyone looking for a place to hold an event! -Kayser/Christensen Wedding

Jill and the staff at the Highland made our wedding reception absolutely perfect! If there was a flaw or hiccup, we never knew a thing about it, everything was always under control. Jill was very helpful through the

entire year beforehand in helping plan the details. We definitely be refer-ring our friends and family to use the Highland in the future!

-Schulz/Amick Wedding

The Highland Conference Center Staff is amazing for our wedding recep-tion. Everything was perfect from start to finish. We couldn’t be happier with how things went. Our family and friends said that is was the best

food they have ever had at a wedding! -McMahon/Hayes Wedding



Dinner Menu Classic Entrees

Classic Dinner Entrees can be served Plated or Buffet Style with your choice of Three Accompaniments, Fresh Baked Dinner Rolls, Coffee & Water.

Chicken Alfredo with Penne Pasta…...$13.45

Thin Sliced Slow Roasted Beef…...$13.45 Roasted Pork Loin…...$13.45

Center Cut Pork Chop…...$13.45 Virginia Pit Ham…...$12.95

Swiss Steak with Vegetables…...$12.95 Grilled Sirloin Tips with Mushrooms, Green Peppers & Onion…...$13.45

Roasted Turkey with Dressing…...$13.45 Lemon Chicken Breast served in a Creamy Garlic Sauce…...$13.25

Broiled Tilapia with Lemon, Butter & White Wine…...$13.45 Baked Chicken…...$13.75

Choose any Two of the Classic Entrees for $17.95

Signature Entrees

Signature Entrees can be served Plated or Buffet Style with your choice of Three Accompaniments, Fresh Baked Dinner Rolls, Coffee & Water.

Bacon Wrapped Chicken Breast Stuffed with Ham & Cheese…...$13.75

Chicken Parmesan Topped with Marinara & Mozzarella Cheese…...$13.50 Breaded Pork Tenderloin…$14.95

Pork Chop Smothered with Mushroom Sauce…...$15.25 Smoked Chicken…...$13.50

Maryland Style Chicken Breast…...$13.95 Crab Stuffed Chicken Breast…...$13.75

Mascarpone Cranberry Chicken Breast…...$13.75 Cajun Chicken Breast $13.95

Pork Florentine Stuffed with Spinach & Parmesan $14.50 Marinated Beef Kabob…...$14.50

Grilled Shrimp Skewers…...$14.95 Beef Roulades Stuffed with Onions & Peppers…...$14.95

Choose any Two of the Signature Entrees for $20.95

Choose One Classic Entrée an One Signature Entrée for $19.45

Meal Enhancements Substitute Slow Roasted Prime Rib for One of the Entrees…...Add $4.00

Add an Additional Side…...$1.00 per person Add a Shrimp Skewer…...$5.00 per person Add Three Jumbo Fried Shrimp……$5.50

Add a Crab Cake……$5.50 Add a Cup of Homemade Soup……$1.50 per person

Chili, Potato, Vegetable Beef, Chicken Noodle, Tomato, Wisconsin Cheese

All items are subject to 18% service charge and 7% sales tax.



Dinner Menu Premium Entrees

Specialty Entrees are served Plated with your choice of Three Accompaniments, Fresh Baked Dinner Rolls, Coffee & Water.

Beef Wellington…...$21.95

Smoked Baby Back Ribs…...$16.75 Chicken Oscar…...$15.95 Filet of Oscar…...$20.95

Slow Roasted Prime Rib…...$21.95 Smoked Prime Rib…...$23.50

London Broil…...$16.95 Shrimp & Crab Stuffed Walleye…...$20.95

Stuffed Pork Loin…...$14.95 Sicilian Shrimp Pasta…...$15.95

Smoked Beef Tenderloin…...$17.95 Smoked Beef Brisket…...$16.25

Parmesan Crusted Pork Loin…...$16.25 Stuffed Cornish Game Hen…...$14.95

Shrimp & Scallop Montague…...$16.95 Herb Stuffed Pork Chop…...$15.25

Dual Entrees

Specialty Entrees are served Plated with your choice of Three Accompaniments, Fresh Baked Dinner Rolls, Coffee & Water.

Surf & Turf: 6 oz Filet of Beef & Grilled Shrimp Skewer $16.95

London Broil & Grilled Shrimp Skewer……$21.95 Slow Roasted Prime Rib & Bacon Wrapped Chicken Breast Stuffed with Ham & Cheese…...$24.95

Smoked Baby Back Ribs & Smoked Chicken……$21.95 Chicken Oscar & Crab Cake……$21.95

Marinated Beef Kabob & Grilled Shrimp Skewer……$19.50 Smoked Beef Brisket & Smoked Baby Back Ribs……$21.95

Meal Enhancements

Substitute Slow Roasted Prime Rib for One of the Entrees…...Add $4.00 Add an Additional Side…...$1.00 per person Add a Shrimp Skewer…...$5.00 per person Add Three Jumbo Fried Shrimp……$5.50

Add a Crab Cake……$5.50 Add a Cup of Homemade Soup……$1.50 per person

Chili, Potato, Vegetable Beef, Chicken Noodle, Tomato, Wisconsin Cheese




Specialty Buffets Specialty Buffets

Specialty Buffets include Coffee, Ice Tea & Water. Minimum of 25 people

American Style…...$16.95

Tender Roast Beef and Ham, Mashed Potatoes with Homestyle Gravy, Green Beans with Toasted Almonds, Mixed Greens with Assorted Dressings,

Fresh Baked Rolls with Butter Available for Lunch and Dinner

Italian Feast…...$15.50

Cheese Stuffed Manicotti in Marinara Sauce and Melted Mozzarella, Meat Lasagna, Creamy Alfredo Sauce with Penne Pasta, Caesar Salad and Garlic Bread

Available for Lunch and Dinner

Western Barbecue…...$16.25 Smoked BBQ Brisket and Pulled Pork with Mild and Spicy BBQ Sauce, Baked Beans, Potato Salad, Coleslaw and Fresh Baked Rolls with Butter

Available for Lunch and Dinner

Fajita Bar…...$15.75 Chicken Breast and Sirloin sautéed with Onions and Peppers,

Guacamole, Salsa, Shredded Cheese, Sour Cream, Flour Tortillas and Spanish Rice Available for Lunch Only

Sandwich & Soup Bar…...$11.50

Assorted Breads, Roast Beef, Ham, Turkey, American Cheese, Swiss Cheese, Choice of Homemade Soup, Relish Tray, Condiments

Choose From: Chili, Potato, Vegetable Beef, Chicken Noodle, Tomato, Wisconsin Cheese Available for Lunch Only

Build a Burger Bar…...$10.95

Grilled Beef Patties, Buns, American Cheese, Swiss Cheese, Relish Tray, Condiments, Potato Salad and Potato Chips

Available for Lunch Only

Mexican…...$11.95 Taco Meat, Spanish Rice, Homemade Tortilla Chips,

Soft & Hard Shells, Nacho Cheese, Condiments and Cinnamon Chips Available for Lunch Only

Make Your Own Chef Salad Bar …...$10.95

Mixed Greens, Turkey, Ham, Hard Boiled Eggs, Cheese, Tomato, Croutons served with Italian Pasta Salad and Fresh Baked Rolls

Add Homemade Soup for $1.50 per person: Chili, Potato, Vegetable Beef, Chicken Noodle, Tomato, Wisconsin Cheese

Available for Lunch Only

Baked Potato Bar …...$10.95 Baked Potatoes, Chili, Broccoli, Cheese, Ham, Butter,

Sour Cream, Bacon, Fresh Baked Rolls Available for Lunch Only




Meal Accompaniments Side

Sweet Potato Casserole Wild Rice Blend

Oven Roasted New Potatoes Herb Dressing

Parsley Buttered Red Potatoes Garlic Mashed Potatoes

Mashed Potatoes with Gravy Baked Potato with Butter & Sour Cream

Cheesy Hashbrown Casserole Loaded Mashed Potatoes

Rosemary Potatoes Twice Baked Potato...Add $.50 per person

Vegetables Buttered Corn

Honey Glazed Carrots Whole Baby Green Beans

Bacon Wrapped Green Beans...Add $.50 per person Green Bean Casserole

Green Beans with Toasted Almonds Steamed California Vegetables

Steamed California Vegetables with Cheese Sauce... Add $.50 per person Island Blend: Carrots, Green Beans, Broccoli & Red Peppers

Monoco Blend: Green Beans & Baby Carrots Mix Asparagus with Hollandaise Sauce...Add $.50 per person

Salads Mixed Greens with Assorted Dressings

Choose From: Ranch, French, Italian, 1000 Island, Raspberry Vinaigrette House Salad with Ranch

Caesar Salad with Garlic Croutons Strawberry Fluff

Potato Salad Macaroni Salad

Italian Pasta Salad Fresh Seasonal Fruit Salad

Cookies & Cream Salad

Salad Enhancements

The following Premium Salads are available for additional cost per person. Hot Bacon Spinach: Hardboiled Eggs & Hot Bacon Vinaigrette Dressing…...Add $1.00

Garden: Mixed Greens, Hardboiled Eggs, Cucumber, Tomato, Red Onion & Ranch Dressing…...Add $1.50 Cranberry Spinach: Dried Cranberries, Pecans & Raspberry Vinaigrette Dressing…...Add $1.95

Oriental: Mixed Greens, Mandarin Oranges, Crispy Noodles & Toasted Sesame Dressing…...Add $1.95 Romaine: Diced Tomato, Cucumber, Red Onion, Black Olives, Feta Cheese & Oil & Vinegar…..Add $1.95

Caprese: Mixed Greens, Fresh Mozzarella, Sliced Tomatoes & Pesto Vinaigrette…..Add $1.95



Hors D’ Oeuvres Cold Selections

Each order serves approximately 50 people.

Crab & Shrimp Dip…...$140 Cubed or Sliced Meat and Cheese Tray…...$160

Large Cocktail Shrimp…...$170 Chocolate Dipped Strawberries…...$130

Fresh Vegetable Display with Dip…...$130 Fresh Fruit Display…...$145 Herb Tortilla Wrap…...$125

Cocktail Sandwiches…...$125 Homemade Tortilla Chips & Salsa…...$100

Potato Chips & Dip…...$100 Party Mix…...$100

Seafood Display…...Market Price Nine Layer Dip…...$120

Hot Selections Each order serves approximately 50 people.

Crab Stuffed Mushrooms…...$100

Nacho Bar…...$140 Super Nacho Bar……$225

Stuffed Potato Skins…...$165 Spinach and Artichoke Dip…...$140

Chicken Drummies…...$165 Buffalo Wings…...$165 Swedish Meatballs…...$130

BBQ Meatballs…...$130 BBQ Smokies…...$130

Chislic…...$165 Bacon Wrapped Scallops…...$195

Mini Hamburger Bar…...$250 Mini Mascarpone Chicken Bites…...$160

Pork Sliders…...$200 BBQ Brisket Sliders…...$200

Sausage Stuffed Mushrooms…...$100

Please ask for pricing if there are items you would like served at your event that you do not see on our menu.




Desserts Old Fashioned Carrot Cake

$3.50

White Raspberry Cake $3.50

Traditional Tiramisu

$3.95

New York Style Cheesecake Plain: $2.95

With Toppings: $3.25

Sinful Seven Chocolate Cake $3.50

Sundae Bar

Vanilla Ice Cream Served with Assorted Candies, Sauces and Fruit Toppings

$3.95

Dessert Buffet Mini Cupcakes, Cheesecakes, Bite Sized Dessert Bars

$3.95

Fresh Baked Cookies Chocolate Chip, Peanut Butter and Raisin

$15.00 per dozen

Assorted Dessert Bars Carmel Chocolate, Seven Layer, Lemon & Raspberry

$2.50

Pecan Turtle Cheesecake $3.95

Caramel Apple Deep Dish Pie

$3.50

Mini Cheesecakes $150 for 100 pieces

Chocolate Peanut Butter Landslide

$3.50

Chocolate Ribbon Cheesecake $3.50



Cocktail & Punch Menu Punch– Available in any flavor

Fruit Punch……$15.00 gallon Slush Punch……$20.00 gallon

Sherbet Punch……$18.00 gallon

Beer & Mixed Drinks

Well Drinks……$3.25 Call Drinks……$4.25

Premium Drinks……$5.50-$6.00 Non-Alcoholic Beer ……$3.00

Domestic Beer ……$3.25 Imported Beer ……$4.00

Mike’s Lemonade……$3.50 Fountain Soda ……$1.00

Wine & Champagne

House Wine……$6.00 glass/$22 glass Merlot, Riesling, White Zinfandel, Chardonnay, Cabernet, Moscato

House Champagne……$15.00 bottle

See Manager for Pricing for Special Requests on Wine & Champagne

Drink Tickets Pre-printed drink tickets may be purchased by the event hosts for distribution to your guests as you wish.

Drink tickets are valid for domestic beer or well drinks. Tickets are subject to sales tax and 18% service charge. Drink tickets that are purchased are non-refundable.

Cash Bar

Drinks will be paid for by the guests of the event. There is no minimum.

Host Bar A tab of all drinks consumed will be kept for one final bill. Host bars can be run for

the duration of the event or any amount of specified time or dollar amount. Host Bars are subject to sales tax and 18% service charge.

Kegs

Domestic Kegs may be purchased for $275 and Imported Kegs for $325. Kegs are subject to sales tax and 18% service charge.

There is a 2 keg limit per event.

Special Alcohol requests and Keg order must be placed by Monday at noon.

Last call for alcohol is 12:30am unless you wish to have it earlier


wedding planner packetn.b5z.net/i/u/10008264/f/2013_wedding_packet-_electronic_version.pdf ·...

Documents