wednesday, 16 september 2015 commencing at 9.30 a.m

NOTICE IS GIVEN that the next meeting of the Eastern Bay of Plenty Joint Committee will be held in Council Meeting Room One, Bay of Plenty Regional Council, 5 Quay Street, Whakatane on:

EMBARGOED Until 2 working days before meeting on:

Wednesday, 16 September 2015 commencing at 9.30 a.m.

Mary-Anne Macleod Chief Executive Bay of Plenty Regional Council

9 September 2015

A1713387

Eastern Bay of Plenty Joint Committee – Terms of Re ference

1 Purpose

1 Eastern Bay of Plenty Joint Committee (“EBOPJC”) is a collaboration between Bay of Plenty Regional Council (“BOPRC”), Kawerau District Council (“KDC”), Ōpōtiki District Council (“ODC”) and Whakatāne District Council (“WDC”) for responding to and managing a range of Eastern Bay of Plenty issues.

2 The purpose of EBOPJC is to form, explore and make recommendations for

strategic collaborative initiatives between the partner councils. 3 EBOPJC will be guided by this Terms of Reference and the EBOPJC

Memorandum of Understanding (MOU) as agreed by the partner councils. 4 For the purposes of this Term of Reference, “Eastern Bay of Plenty” is

defined as the Territorial Authority areas of KDC, ODC and WDC.

2 Membership

Members of the EBOPJC will be:

• Two elected members as appointed by, and representing, BOPRC.

• Two elected members as appointed by, and representing, KDC.

• Two elected members as appointed by, and representing, ODC.

• Two elected members as appointed by, and representing, WDC.

The members of EBOPJC will act in accordance with the Memorandum of Understanding.

3 Delegations

EBOPJC is a joint committee of councils that will make recommendations to constituent councils. EBOPJC can make recommendations on the following: 1 Opportunities for joint collaboration on initiatives that support the needs of

Eastern Bay of Plenty communities;

2 Coordination of and encouragement of beneficial interrelationships and connections between activities/services across the Eastern Bay of Plenty;

3 Mitigation of adverse cross boundary effects of decisions, planning and activities on other regions, cities and districts;

4 Resolution of differences and conflicts, and ensuring no surprises, where activities in one district may affect another;

5 Sharing of information, expertise, databases and research where there is a mutual interest and benefit;

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6 Encouraging integration and consistency of planning across the Eastern Bay of Plenty;

7 Developing agreed positions as appropriate on matters of importance and major government initiatives and, through each respective council, communicate these positions to central government and relevant national organisations;

8 Investigating opportunities for achieving cost efficiencies by sharing responsibilities and services.

9 Where appropriate and applicable, recommendations must be supported by cost-benefit analyses.

10 Each Council participating in a joint initiative will fund its own proportion of that joint initiative as determined by EBOPJC.

4 Meetings

1 EBOPJC meetings will be held in accordance with the requirements of Schedule 7 of the Local Government Act 2002 and the requirements of the Local Government Official Information and Meetings Act 1987.

2 A meeting is duly constituted if a quorum is present, whether or not all of the members are voting or entitled to vote.

3 Business may not be transacted at any meeting unless at least a quorum of members is present during the whole of the time at which the business is transacted.

4 The quorum at a meeting of EBOPJC is half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

5 The members of EBOPJC will engage with their respective councils on strategic issues under discussion and all councils will maintain their own operational inter-council relationships as normal.

6 The Chief Executive, or the Chief Executive’s representative, of each partner council shall attend meetings and will act as advisors to the EBOPJC.

7 Meetings will be coordinated and recorded by staff from the partner council as scheduled by EBOPJC.

8 Meetings may be attended by further staff support as considered appropriate by their Chief Executive.

9 External speakers and participants, including mayors from territorial authorities who are not parties to EBOPJC, with specific interests in the items under discussion, may be invited to attend meetings.

10 Meetings will be held at times and in places set out in an agreed schedule.

11 Any formal public communications from meetings will be approved by EBOPJC prior to release.

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12 The Chairpersons of EBOPJC shall be determined, on an annual basis, by the process as set out at clause 25 of Schedule 7 of the Local Government Act 2002.

13 Each Chairperson will have a term of one year.

14 A member cannot be appointed as the Chairperson, if either of the previous two Chairpersons were representatives of that member’s constituent council.

15 Decisions on recommendations of the Committee shall be made in accordance with Clause 24 of Schedule 7 of the Local Government Act 2002 – by vote of majority of members that are present and voting.

16 The Chairperson will have a deliberative vote.

17 In the case of equality of votes, the Chairperson of EBOPJC does not have a casting vote and the status quo is preserved.

18 A Deputy Chair shall be determined by the process as set out at clause 25 of Schedule 7 of the Local Government Act 2002.

19 The Deputy Chair shall act in the absence of the Chairperson.

20 If a Chairperson resigns from their position before the end of their term, the Deputy Chair shall take their place and will serve out the remainder of the term as Chairperson.

21 If a Chairperson resigns and the Deputy Chair becomes Chairperson, clause 25 does not apply.

22 Nothing in this Terms of Reference precludes EBOPJC from appointing an independent chairperson.

23 If an independent chairperson is appointed they will also be appointed as a member and will continue to be a member until the end of their term.

5 Establishment Provisions

1 For the initial period of establishment (until the first meeting of the next triennium – late 2013) an interim chairperson shall be appointed.

2 The interim chairperson’s term shall end at the next meeting of EBOPJC after elected members have been sworn in (October 2013).

3 The interim chairperson shall be determined by EBOPJC at its first meeting in accordance with clause 25 of Schedule 7 of the Local Government Act 2002.

4 If the interim chairperson is appointed, clause 25 of this Terms of Reference does not apply.

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Membership Chairman: N Bruning

Deputy Chairman: Councillor L Riesterer (Opotiki District Council)

Appointees: Mayor A Bonne (Whakatane District Council), Mayor M Campbell (Kawerau District Council), Mayor J Forbes (Opotiki District Council), Deputy Mayor A Holmes (Kawerau District Council), Councillor S Jarrett (Whakatane District Council), Chairman D Leeder (Bay of Plenty Regional Council)

Secretary: S Cubbon

Recommendations in reports are not to be construed as Council policy until adopted by Council.

Agenda

1 Apologies

2 General Business and Tabled Items

Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating the reasons why the item was not on the agenda and why it cannot be delayed until a subsequent meeting.

3 Declarations of Conflicts of Interests

4 Previous Minutes

4.1 Eastern Bay of Plenty Joint Committee minutes - 01 July 2015 3

5 Reports

5.1 Emergency Management 11

5.2 Bay of Plenty Regional Council Integrated Catchment Management Annual Work Programme of Eastern Bay of Plenty for 2015-2016 17

5.3 Management and Disposal of used tyres 71

5.4 Waste Resources Advisory Group 85

5.5 Waste Services Procurement 91

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5.6 UNISA Update 93

5.7 Economic Development in the Eastern Bay of Plenty 99

5.8 General Report 103

6 Consideration of General Business

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Previous Minutes

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1

Minutes of the Eastern Bay of Plenty Joint Committee

Details of Meeting:

EASTERN BAY OF PLENTY JOINT COMMITTEE MEETING HELD IN COUNCIL MEETING ROOM ONE, BAY OF PLENTY REGIONAL COUNCIL, 5 QUAY STREET, WHAKATANE ON WEDNESDAY, 1 JULY 2015 COMMENCING AT 10 AM

Present: N Bruning (Chairman), Chairman D Leeder - Bay of Plenty Regional Council; Mayor M Campbell, Deputy Mayor A Holmes - Kawerau District Council; Mayor J Forbes, Councillor L Riesterer - Ōpōtiki District Council; Mayor T Bonne, Councillor S Jarrett - Whakatāne District Council

In Attendance:

K Tarboton (General Manager Technical Services), R Feist (Senior Planner), C MacGregor (Bay of Connections Portfolio Manager), L Butt (Manager Governance) - Bay of Plenty Regional Council; R George (Chief Executive), C Jensen (Manager Regulatory and Planning) - Kawerau District Council; A Lawrie (Chief Executive), B Dempsey (Planning and Regulatory Manager), B Grey (Finance and Corporate Services Group Manager), M Houghton (Community Facilities Manager) - Ōpōtiki District Council; M Grenfell (Chief Executive), D Bewley (General Manager Planning and Regulatory Services), P Chapman (Community Services Manager), J Gardyne (General Manager Strategy and Economic Development) - Whakatāne District Council, J Galbraith (Executive Chairman Toi-EDA)

Visitors: Nil

Apologies: Nil

1 TABLED ITEM

RESOLVED

That pursuant to section 46A of the Local Government Official Information and Meetings Act 1987 the following items be considered at this meeting.

1) Hawkes Bay Final Reorganisation Proposal.

The Hawkes Bay Final Reorganisation Proposal document was tabled and distributed to members for their information only.

2 DECLARATION OF CONFLICTS OF INTEREST

Nil

3 CONFIRMATION OF PREVIOUS MINUTES

3.1 EASTERN BAY OF PLENTY JOINT COMMITTEE MEETING MINUTES - 18 March 2015

Correction:

Item 4.2, second paragraph, delete “their” and insert it after the word “noted”, replace 6.2 and 6.5 with “5.2” and “5.5”.

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Eastern Bay of Plenty Joint Committee Wednesday, 1 July 2015

A2144817 2

RESOLVED

1 THAT the minutes of the Eastern Bay of Plenty Joint Committee meeting held on 18 March 2015 be confirmed as a true and correct record, with the foregoing corrections.

Campbell/Bonne CARRIED

4 PRESENTATION

4.1 REGIONAL GROWTH STUDY

Cheryl MacGregor (Bay of Connections Portfolio Manager) gave a presentation that updated the committee on the recent launch of the Toi Moana Bay of Plenty Growth Study (RGS). Ms MacGregor explained the Bay of Connections governance model and highlighted the good culture that exists around collaboration, and the importance of maintaining strong relationships and partnership with central government. The Committee was advised on next steps to develop an action plan. Members considered how to differentiate between large national and regional economic development initiatives versus smaller projects and deliberated what the role, fit, level of involvement and challenges were for smaller districts to participate. It was noted education and aquaculture were examples of large national and regional initiatives that districts are involved with. Discussion concluded the RGS was only part of the picture of economic development for the region and not the entire solution. It was important to identify economic development outputs and opportunities to put effort into. RESOLVED

1 THAT the presentation “Regional Growth Study” be received.

Bruning/Riesterer CARRIED

5 REPORTS

5.1 UPDATE ON EASTERN BAY – BEYOND TODAY

Ruth Feist (Senior Planner BOPRC) updated the Committee on progress with the development of Eastern Bay – Beyond today (the spatial plan). Ms Feist noted the comments made during the Regional Growth Study presentation and said linkages between economic and social issues could be captured in the spatial plan context. Ms Feist advised a programme of targeted engagement with key stakeholders was underway and engagement and feedback to date had been positive. For clarity staff had developed a diagram to illustrate the relationship between the Regional Growth Study and spatial plan. It was noted the development of the region wide spatial plan ‘Invest BOP’ was put on hold to allow local plans to be progressed. Chairman Leeder advised BOPRC had committed to fund Invest BOP until the end of 2015, and said care was needed to ensure outputs and prioritisations from the Regional Growth Study aligned to local plans. RESOLVED

1 THAT the report “Update on Eastern Bay – Beyond Today” be received.

Riesterer/Holmes CARRIED

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A2144817 3

5.2 ECONOMIC DEVELOPMENT IN THE EASTERN BAY OF PLENTY

John Galbraith (Executive Chairman, Toi-EDA) and Julie Gardyne (General Manager Strategy and Economic Development) updated the Committee about investigations and opportunities to improve collaboration on economic development in the Eastern Bay of Plenty, noting there had been discussion around developing an Eastern Bay economic agency or body. Members noted any new body needed to focus on important high level regional issues, be affordable, and have a clear direction about what it would deliver, and day to day operational issues such as enterprise development should not be part of the proposed new body. Members supported a working party is established to consider future options. RESOLVED

1 THAT the report "Economic Development in the Eastern Bay of Plenty" be received; and

2 THAT a working group comprised of nominated representatives from Grow Whakatane and Toi-EDA be formed and tasked with considering and recommending an effective entity for Economic Development for the Eastern Bay, including definition of strategy and vision, scope and functions, and resourcing and structure options.

Bonne/Jarratt CARRIED

Councillor Riesterer requested her vote against the motion be recorded.

5.3 UPDATE ON LOCAL GOVERNMENT REORGANISATION IN OTHER REGIONS

Ken Tarboton (General Manager Technical Services, Bay of Plenty Regional Council) updated the committee on progress with local government reorganisation applications and activities in other regions. RESOLVED

1 THAT the report ‘Update on Local Government Reorganisation in Other Regions’ be received.

Bruning/Forbes CARRIED

5.4 DRAFT EASTERN BOP CYCLE STRATEGY

Mike Houghton (Community Facilities Manager, Ōpōtiki District Council) presented the draft Eastern BOP Cycle Trail Strategy and recommended the Committee endorse the Strategy to enable the working party to begin implementing it. Members noted its link to the tourism objective in the Regional Growth Strategy. Mr Houghton advised the desirable cycle route would be refined through a feasibility study and business plan to be developed through the working party. Members were advised that due to timing, an opportunity for government funding to contribute to the development of the strategy had been missed. Members discussed the need for the cycle strategy to be clear about its intent and whether it championed an economic, tourism or community/amenity value objective.

The consensus endorsed the Draft Eastern Bay BOP Cycle Strategy, and recommended each partner Council adopt it.

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A2144817 4

RESOLVED

1 THAT the report "DRAFT EASTERN BOP CYCLE STRATEGY” be received.

2 THAT the Joint Committee endorses the DRAFT EASTERN BOP CYCLE STRATEGY.

3 THAT the Eastern Bay of Plenty Joint Committee recommends to each partner Council it adopt the DRAFT EASTERN BOP CYCLE STRATEGY.

4 THAT subject to the support of each Council, the Working Party report to the Joint Committee.

Bonne/Forbes CARRIED

5.5 ŌPŌTIKI DISTRICT COUNCIL REGISTRATION OF INTEREST – SUPPORT

Aileen Lawrie (Chief Executive, Ōpōtiki District Council) introduced Bevan Gray (Finance and Corporate Services Group Manager, Ōpōtiki District Council). Mr Gray informed the committee about Ōpōtiki District Council’s (ODC) registration of interest for the second stage of an ultra fast broadband rollout, and explained ODC’s role to liaise with the community, iwi, utility and service providers, and how this had contributed to the success of installation. It was noted the rollout would provide connectivity to the Ōpōtiki township and surrounding rural communities.

RESOLVED

1 THAT the report "Ōpōtiki District Council – Registration of Interest - Support" be received.

Bruning/Riesterer CARRIED

5.6 GENERAL REPORT

Ken Tarboton (General Manager Technical Services, Bay of Plenty Regional Council) presented the report that included updates on the Whakatāne airport, Tauranga Eastern Link, future field trips and the work programme.

Mayor Campbell proposed Kawerau District Council host the next field trip, and the Committee agreed another field trip be scheduled in the Whakatāne District if possible.

Mr George (Chief Executive Kawerau District Council) updated the committee about a tyre dump site at a Kawerau location, and explained the site lease had been cancelled and the contractor instructed to remove the used tyres. It was noted Regional Council had recently attended a summit around initiatives to try and manage and dispose of used tyres. It was agreed the Regional Council report back to the committee about this matter.

RESOLVED

1 THAT the “General Report be received.

2 Agrees a second field trip this year to the Kawerau District, and a third (if possible) to the Whakatāne District.

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A2144817 5

3 Requests the Regional Council report back to this committee on issues around management and disposal of used tyres.

Forbes/Riesterer CARRIED

THE MEETING CLOSED AT 12.13 PM.

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Reports

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File No

To: EASTERN BAY OF PLENTY JOINT COMMITTEE

Meeting Date: WEDNESDAY, 16 SEPTEMBER 2015

Written by: BARBARA DEMPSEY, PLANNING AND REGULATORY MANAGER

Subject: EMERGENCY MANAGEMENT

1.0 REASON FOR THE REPORT

The reason for this report is to provide members with an update on Emergency Management (Civil Defence and Rural Fire). Representative from both organisations will be at the meeting to meet members and answer any questions.

2.0 CIVIL DEFENCE

From 1 July 2015, the Whakatāne, Kawerau and Ōpōtiki District Councils and the BOP Regional Council have entered into an agreement to be a part of a centrally managed, locally delivered model for Civil Defence Emergency Management. The new delivery model is based on all the operational emergency management staff from across the Councils in the Bay of Plenty coming together into one team.

This new entity is known as Bay of Plenty Emergency Management. Essentially, the Group Emergency Management Office and the local emergency management staff from the local authorities have been combined into a centrally managed team.

Bay of Plenty Emergency Management is focussed on providing high quality service to its customers. Bringing the emergency management resources together under one umbrella is designed to enable more collaborative working, sharing of resources, and efficiencies gained through a shared business delivery model

Clinton Naude has been appointed the Director of Bay of Plenty Emergency Management and reports directly to the Chair of the Coordinating Executive Group (Garry Poole, Chief Executive, Tauranga City Council). The group is divided into three teams Planning and Development, Operational and Resilience. The organisation Chart is attached.

The Bay of Plenty Emergency Management team is currently developing its Annual Plan for the 2015/16 year, which will focus on its establishment and ensuring existing commitments are met.

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By November 2015, a three year business plan will be developed. This will outline the services and activities programmed for the next three years. The development of the annual and three year business plans will involve seeking direction from the partners of Bay of Plenty Emergency Management to ensure the work being delivered meets the needs of its customers.

Clinton Naude and Angela Reade will be in attendance at the meeting.

3.0 CENTRAL NORTH ISLAND ENLARGED RURAL FIRE AUTHORITY (CNI ERFA)

Prior to the 1 July 2015, there were ten rural fire authorities in the central north island. Seven of these authorities were territorial authorities, with the others based on DOC and private forestry ownership and interests.

After six years planning, the new Enlarged Rural Fire Authority was gazetted on 1 July 2015. This merges all rural fire authorities into one entity, known as Pumicelands Rural Fire Authority (PRFA). A map showing the boundaries is attached.

There are eight management zones within the PRFA, based on the predominant land use. The Eastern Bay zone is managed by the Councils. Other zones are managed by DOC and forestry interests.

The structure is similar to that of Civil Defence. Pumicelands Rural Fire Authority has taken over from the other rural fire authorities that previously existed. It employs four staff including the Principal Rural Fire Officer (PRFO) and Chief Executive (same role), two Deputy Rural Fire Officers and an administration officer. All stakeholders contribute financially and provide in-kind assistance. Each organisation within the zone remains responsible for fire suppression within their own boundaries.

Tony Gillard (Whakatāne District Council) has been appointed the Zone Manager for Eastern Bay or Plenty for the transitional year, and Ian Castles (Opotiki District Council) will provide assistance to Tony. There is a significant amount of work to be undertaken over the next twelve months to ensure all processes and procedures are in place, along with replacing our individual fire plans and creating the one plan for the ERFA.

Paul Wright (PRFO) and Paul Baker will be in attendance at the meeting. Part of the reason for their attendance at the meeting is to allow the three Chief Executives of territorial authorities to sign the Constitution and Operating Rules at the Joint Committee.

RECOMMENDATION: 1. THAT the report "Emergency Management” be received.

Barbara Dempsey PLANNING AND REGULATORY MANAGER

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Director - Emergency Management

Clinton Naude

Manager Planning and Development

Matthew Harrex

Emerency Management Advisor - Planning

(Vacant)

Emergency Management Advisor -

Technology

Paul Bourton


Training

(Vacant)

Emergency Management Assistant

Amanda Death

Manager Operational Readiness

Jono Meldrum

Senior Emergency Management Advisor -

Operations

Jim Tetlow (Eastern Bay)


Operations

Steve Campbell (Western Bay)


Operations

(Vacant) (Western Bay)

Manager Community Resilience

Angela Reade


Community

Meagan Edhouse (Eastern Bay)

Emergency Management Advisor - Community Resilience

Naomi Luckett (Western Bay)

Emergency Management Advisor - Community Resilience

Gloria Oliver (Western Bay)

Recovery and Special Projects Manager

Craig Morris

PA - Director Emergency

Management

Tanya Pirini

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File No


Meeting Date: 16 SEPTEMBER 2015

Written by: SIMON STOKES, CATCHMENT MANAGER, EASTERN

Subject: BAY OF PLENTY REGIONAL COUNCIL INTEGRATED CATCHMENT MANAGEMENT ANNUAL WORK PROGRAMME OF EASTERN BAY OF PLENTY FOR 2015 - 2016


The purpose of this report is to inform the Eastern Bay Joint Committee of the Bay of Plenty Regional Council Integrated Catchment Management annual work programme for the Eastern Bay of Plenty for 2015-2016.

2.0 INTRODUCTION

The Bay of Plenty Regional Council (the Council) Integrated Catchment Management annual work programme was established in the Long Term Plan 2015-2025. Management of the region has become increasingly necessary to be spatially defined by catchments, re-enforced by requirements of the NPSFW legislation. The Council is now functionally structured for environmental delivery by five catchments; Tauranga Harbour, Kaituna, Rotorua, Rangitāiki and Eastern. This aligns with Council’s significant Water Programme and its various projects including the Freshwater Futures project where the catchments are called Water Management Areas. This overall approach is new and for the Eastern Bay of Plenty, the Rangitāiki and Eastern annual work programmes have been constructed to provide a comprehensive summary and focus on the work to achieve the community’s expectations and Council LTP outcomes. Council’s Regional Direction and Delivery Committee approved both on 20 August and had approved the Rotorua, Tauranga Harbour and Kaituna annual work programmes previously. Those local authorities contained within those programmes have approved their commitment to. Both annual work programmes interweave the work required in the Ōhiwa Harbour Strategy, related to the Ōhiwa Harbour Catchment and Te Ara Whanui O Rangitāiki, related to the Rangitāiki River catchment.

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The annual work programmes cover all of the Councils significant projects and business as usual in the catchments, including work across policy and planning, river schemes, science, pollution prevention and maritime service functions. It also includes all operational activities such as biosecurity, biodiversity protection, coast care and sustainable land management. Footnote: The Eastern catchments are the Manawahe coastal, Tarawera, Whakatāne including Waimana, Waiōtahe, Waioeka and Otara and the east coast rivers.

3.0 EXECUTIVE SUMMARY

The Integrated Catchment Management annual work programme comprises of the Eastern and Rangitāiki Catchment annual work programmes. The integration of the councils work by catchments allows for a coordinated and prioritised approach to the Regional Councils work. Both annual work programmes include the work required in the Ōhiwa Harbour Strategy, related to the Ōhiwa Harbour Catchment and Te Ara Whanui O Rangitāiki, related to the Rangitāiki River catchment. They have been integrated for this report. The annual work programmes are high level. They cover all significant projects and business as usual in the Eastern Bay catchments, including work across policy and planning, river schemes, science, pollution prevention and maritime service functions. It also includes all operational activities such as biosecurity, biodiversity protection, coast care and sustainable land management. The annual work programmes describes projects, budgets and deliverables for the 2015-2016 financial year. It is envisaged that a comprehensive integrated work programme across the Eastern catchments will be progressed with other agencies such as Whakatāne, Kawerau and Ōpōtiki District Councils. Co-governance strategies also introduce Iwi organisations to the work programme approach which enables them to also see what is happening across all local authorities. The key to the potential success of this management approach is having a clear pathway from the various council outcomes and strategy visions to operational delivery so that everyone understands what is being achieved and why. This is where the Eastern Bay Spatial Plan may provide some useful context.

4.0 2015/2016 ANNUAL WORK PROGRAMMES

For this report both annual work programmes have been integrated and the document is provided in Appendix 1.

They cover all significant projects and business as usual in the Eastern Bay catchments, including work across policy and planning, river schemes, science, pollution prevention and maritime service functions. It also includes all operational activities such as biosecurity, biodiversity protection, coast care and sustainable land management.

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The annual work programme describes projects, budgets and deliverables in seven areas - governance and programme management; integrated planning; science; Ōhiwa Harbour Strategy; Te Ara Whanui O Rangitāiki and operations.

The focus of the work includes:

leading and working with the Rangitāiki River Forum and the Ōhiwa

Harbour Implementation Forum and implementing strategy’s actions

working with iwi, landowners and communities to protect and restore the

catchments environment

building stronger connections between the programmes and strategy

partners to deliver a co-ordinated programme of work for the catchment.

(Note: Ōhiwa Harbour has been doing this for several years now whereas

it is a new approach for the Rangitāiki River Forum).

continuing science efforts to understand the state of the environments

support developing opportunities in line with the Regional Growth

Strategy Opportunities Action Plans

continuing to strengthen and revitalise our communications to better

engage the communities.

The Eastern Catchments annual work programme will be presented to the Ōhiwa Harbour Implementation Forum at their October hui.

5.0 KEY WORK AND PROJECTS

The following key work and projects to be implemented in the Eastern catchments are:

a) Building stronger connections between the programme partners in the Rangitāiki River catchment; Ngāti Awa, Ngāti Manawa, Ngāti Whare, Ngati Tūwharetoa ki Kawerau, Whakatāne District Council, Ngāi Tūhoe, and eventually Taupō District Council;

i. building stronger connections between the programme partners in the Eastern catchments; Ngāti Awa, Tūwharetoa ki Kawerau, Te Whānau Apanui, Ngāi Tai, Ngāti Rangitihi, Ngāi Tūhoe, Whakatāne Plenty District Council, Ōpōtiki District Council and Kawerau;

in order to deliver a more co-ordinated programme of work for the Eastern catchments.

b) Implementing key projects such as the Freshwater Futures, River Scheme Sustainability and Flood Risk Management projects which also deliver actions within Te Ara Whanui O Rangitāiki – Pathways to the Rangitāiki.

c) Support the Rangitāiki River and Ōhiwa Harbour Forums, the Ōhiwa Harbour Strategy Coordination Group and the potential establishment and

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coordination of the Rangitāiki River Coordination Group, in delivery of their strategies.

d) Increase the science programme to understand the state of the catchments environment as shown in Appendix 1.

e) Strengthen and revitalise our communications and engagement programme so the community understand the integrated catchments environment and what we are doing to protect and enhance it.

f) Develop and or support new community and partner initiatives, particularly land (wetland), lake, harbour and coast care groups. For example Ngāti Manawa Native Forest Reserve project, Lake Aniwaniwa community project, Te Pua O Whirinaki Regeneration Trust, Tirohanga dunes community project and supporting Whakatāne Harbour Care and Manawahe Eco-Trust.

g) Deliver on biodiversity and sustainable land use management, including advisory service, delivery and maintenance of active Biodiversity Management Plans (BMPs), new High Value Ecological Sites (HVES), new non-HVES, delivery and maintenance of active Riparian Management Plans (RMPs), new RMPs, care group and EEF support.

h) Deliver assessment of nutrient management planning activity on dairy and dry stock farms based on a set number of farms per year in the Rangitāiki, Waiōtahe and Nukuhou River catchments.

i) Support Community and interagency networks (strategy/plan development and implementation for partnership structures with community and partner agencies).

6.0 COMMENT

There are following is a summary comment of the main issues noted for both programmes.

For the Rangitāiki River annual work programme:

It is worth noting that the Rangitāiki River Forum has yet to develop its own work programme or coordinated approach in relation to implementing actions within their strategy. This should not affect our work programme. And;

One part of our catchment community, those involved in dairy farming, may struggle to participate in voluntary on-farm projects this year due to their current short and possibly long term financial viability.

For the Eastern catchments annual work programme;

Formal endorsement of the refreshed Ōhiwa Harbour Strategy by the Ōhiwa Harbour Implementation Forum in October and subsequent formal approval by Whakatāne District Council, Ōpōtiki District Council and our council will be important in confirming the refreshed actions for the catchment.

The aim long term is a multi-agency integrated approach to catchment work for each catchment similar to Ōhiwa Harbour. As mentioned, the Tarawera River catchment is next in relation to the Freshwater Futures project. The

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aim in the short term is to build towards this overall approach for all catchments.

Working with Whakatōhea and Ngāti Rangitihi will become more definitive in relation to future annual work programmes when they have settled with the Crown.

Finally, the 2015/2016 budget for the Integrated Catchment Programmes is identified in the combined work programme included as Appendix 1. This budget has been approved and confirmed through the 2015 – 2025 Long Term Plan process.

RECOMMENDATION:

1. THAT the report “Bay of Plenty Regional Council Integrated Catchment

Management Annual Work Programme of Eastern Bay of Plenty for 2015 – 2016” be received.

Simon Stokes CATCHMENT MANAGER, EASTERN

9 September 2015 Attached to this report:

Integrated Catchment Management annual work programme for the Eastern Bay of Plenty for 2015-2016

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Objective Ref: A2087116

Integrated Catchment Management – Eastern and

Rangitāiki Catchments

Annual Work Programme 2015 / 2016

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Integrated Catchment Management – Easter and Rangitāiki Catchments Annual Work Programme 2015/2016

1

Contents

1. Introduction 2

2. Background 2

3. Assumptions 2

4. Annual Work Programme 3

4.1 Governance and programme management 5

4.2 Integrated planning 9

4.3 Science 12

4.4 Operations 14

4.5 Te Ara Whanui O Rangitaiki 22

4.6 Ōhiwa Harbour Strategy

5. Financials 43

6. Appendices 44

Appendix 1: Science - Current State Gaps project 44

Appendix 2: Maritime Activity details 45

Appendix 3: Rivers and Drainage Activity details 46

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2

1. Introduction

The purpose of the new Integrated Catchment Management – Eastern and Rangitāiki Catchments programme is to coordinate Bay of Plenty Regional Council work, including work required for Te Ara Whanui O Rangitāiki and Ōhiwa Harbour Strategy, to deliver on community expectations. The work programme covers all significant activities in the catchments and harbour, including work across policy and planning, science, pollution prevention and maritime service functions. It also includes all operational activities such as biosecurity, biodiversity protection, coast care and sustainable land management.

At this stage, the programme only covers all significant activities (both projects and ongoing work) in the catchments and harbour carried out by Regional Council, but does include the combined actions of the partners in Te Ara Whanui O Rangitāiki and the Ōhiwa Harbour Strategy. Producing a comprehensive integrated work programme across the remaining river catchments with other agencies such as the District Councils is yet to occur. In time this will enable us to report on a work programme which covers activities by all strategy partners to provide an overall picture of the things we do in the catchment.

2. Background

Council does not have a specific vision or outcomes for the various catchments but has Long Term Plan 2015 -2025 community outcomes. Te Ara Whanui O Rangitāiki and the Ōhiwa Harbour Strategy do have visions. They are used for their respective annual work programmes. For example the vision for Ohiwa Harbour is; “Ōhiwa – Together we’re making it special; He taonga tukuiho ke, ko tatau ra nga uri e”.

There are currently no specific strategy outcomes for any of the catchments. The LTP 2015 – 2025 provides the outcome linkage.

The catchment programme incorporates work previously delivered in the area through the functional Sustainable Water, Land Use, Coast Care, Estuary Care and Biodiversity Programmes along with other functional areas of Council. The key issues that it seeks to address are water quality and quantity, erosion control and soil conservation, and biodiversity protection and enhancement through landowner agreements, tangata whenua and industry partnerships, community care groups and volunteer activity.

A particular emphasis of this catchment activity is on the implementation of the Ōhiwa Harbour Strategy

3. Assumptions

The key assumptions for the programme are:

No substantive changes to the annual work programme will be made by

partners in the Ōhiwa Harbour Strategy

The Ōhiwa Harbour Implementation Forum will endorse the refreshed strategy

actions

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Responsibility for delivery of work identified for the Council will remain the

responsibility of the Council

Partners and stakeholders are able and willing to engage with the programme

Te Ara Whanui O Rangitāiki – Pathways to the Rangitāiki will proceed through

RMA process into the RPS

4. Annual Work Programme

The following sections provide details on all of the programme work planned in the Eastern Catchments by the Bay of Plenty Regional Council. The programme is broken into five areas of focus:

1. Governance and programme management

2. Integrated planning

3. Science

4. Operations

5. Te Ara Whanui O Rangitāiki

6. Ōhiwa Harbour Strategy

For 2015 / 2016, key work includes:

1 Building stronger connections between the programme partners in the Rangitāiki River catchment; Ngāti Awa, Ngāti Manawa, Ngāti Whare, Ngati Tūwharetoa ki Kawerau, Whakatāne District Council, Ngāi Tūhoe, and eventually Taupō District Council; and

building stronger connections between the programme partners in the Eastern catchments; Ngāti Awa, Tūwharetoa ki Kawerau, Te Whānau Apanui, Ngāi Tai, Ngāti Rangitihi, Ngāi Tūhoe, Whakatāne Plenty District Council, Ōpōtiki District Council and Kawerau.

in order to deliver a more co-ordinated programme of work for the Eastern catchments.

2. Implementing key projects such as the Freshwater Futures, River Scheme Sustainability and Flood Risk Management projects which also deliver actions within Te Ara Whanui O Rangitāiki – Pathways to the Rangitāiki.

3. Support the Rangitāiki River and Ōhiwa Harbour Forums, the Ōhiwa Harbour Strategy Coordination Group and the potential establishment and coordination of the Rangitāiki River Coordination Group, in delivery of their strategies.

4. Increase the science programme to understand the state of the catchments environment as shown in Appendix 1.

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5. Strengthen and revitalise our communications and engagement programme so the community understand the integrated catchments environment and what we are doing to protect and enhance it.

6. Develop and or support new community and partner initiatives, particularly land (wetland), lake, harbour and coast care groups. For example Ngāti Manawa Native Forest Reserve project, Lake Aniwaniwa community project, Te Pua O Whirinaki Regeneration Trust, Tirohanga dunes community project and supporting Whakatāne Harbour Care and Manawahe Eco-Trust.

7. Deliver on biodiversity and sustainable land use management, including advisory service, delivery and maintenance of active Biodiversity Management Plans (BMPs), new High Value Ecological Sites (HVES), new non-HVES, delivery and maintenance of active Riparian Management Plans (RMPs), new RMPs, care group and EEF support.

8. Deliver assessment of nutrient management planning activity on dairy and dry stock farms based on a set number of farms per year in the Rangitāiki, Waiōtahe and Nukuhou River catchments.

9. Support Community and interagency networks (strategy/plan development and implementation for partnership structures with community and partner agencies).

The following Key Service Delivery tasks have been identified under the integrated catchment management (ICM) framework for the Eastern Catchment Activity in the LTP:

1. Deliver biodiversity programme management, including advisory service, delivery and maintenance of active Biodiversity Management Plans (BMPs), new High Value Ecological Sites (HVES), new non-HVES, care group and EEF support.

2. Deliver sustainable land use programme management, including advisory service,

delivery and maintenance of active Riparian Management Plans (RMPs), new RMPs and care group support.

3. Deliver assessment of nutrient management planning activity on dairy and dry stock

farms based on a set number of farms per year.

4. Deliver coast care programme management and implementation including dune restoration activities.

5. Deliver action under Te Ara Whanui O Rangitāiki and the Ōhiwa Harbour Strategy,

which is set at four major projects per year (to get underway and/or complete).

6. Support Community and interagency networks (strategy/plan development and

implementation for partnership structures with community and partner agencies).

7. Support the Rangitāiki River Forum and the Ōhiwa Harbour Implementation Forum.

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Objective Ref: A2174785 Page 5 of 47

4.1 Governance and programme management

Project Background Description KPI / Deliverable Budget Link to Outcomes

Eastern Catchments Annual Work Programme 2016/2017

(for both Bay of Plenty Regional Council, Eastern Bay Joint Committee)

Bay of Plenty Regional Council and Eastern Bay Joint Committee require a report

The 2016/2017 Annual Work Programme will describe the significant work planned for the 2016/2017 financial year. It will be presented to relevant Council committees before the start of the 2016/2017 year.

Present 2016/2017 Annual Work Programme to the relevant Council committee/s for approval in June 2016.

Staff time only, funded from Eastern Activity budget

Regional collaboration and leadership

Eastern Catchment 2015/2016 Annual Report

(for both Bay of Plenty Regional Council, Eastern Bay Joint Committee)

Bay of Plenty Regional Council and Eastern Bay Joint Committee require a report

The Annual report describes the results of the Eastern Catchment projects and core ongoing work carried out in the 2015/2016 financial year.

Present the 2015/2016 Annual Report to the relevant Council committee/s by the end of September 2016.



Ōhiwa Harbour Strategy Annual Work Programme 2016/2017

(for Ōhiwa Harbour Implementation Forum)

Ōhiwa Harbour Implementation Forum require a report

The 2016/2017 Annual Work Programme will describe the significant work planned for the 2016/2017 financial year. It will be presented to the Ōhiwa Harbour Implementation Forum before the start of the 2016/2017 year.

Present 2016/2017 Annual Work Programme to the Ōhiwa Harbour Implementation Forum for endorsement in June 2016.



Ōhiwa Harbour Strategy 2015/2016 Annual Report

(for Ōhiwa Harbour Implementation Forum)

Ōhiwa Harbour Implementation Forum require a report

The Annual report describes the results of the Ōhiwa Harbour Strategy projects carried out in the 2015/2016 financial year.

Present the 2015/2016 Annual Report to the Ōhiwa Harbour Implementation Forum by the end of September 2016.



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Ōhiwa Harbour Strategy Implementation Forum

The Ōhiwa Harbour Implementation Forum was formed in 2008 and is a joint sub-committee of Council. Its roles is to oversee and monitor progress on actions with the Ohiwa Harbour Strategy and to provide the governance required for the harbour.

We will maintain the Forum, including membership and Terms of Reference, reporting frequency and formats

2 hui held annually

Hui reports prepared and presented successfully

$5,000 (from the Governance Activity)

+ Staff time funded from Eastern Activity budget


Ōhiwa Harbour Strategy Coordination Group

The Ōhiwa Harbour Strategy requires coordination in order to achieve the desired outcomes. It is proposed to maintain a coordination group to operate.

We will maintain the coordination group, including membership and Terms of Reference, reporting frequency and formats, with the Ōhiwa Harbour Implementation Forum

4 hui held annually

Selected actions have an implementation plan established

$5,000

+ Staff time all funded from Eastern Activity budget


Rangitāiki River Catchment Annual Work Programme 2016/2017

(for both Bay of Plenty Regional Council, Rangitāiki River Forum, Eastern Bay Joint Committee)

Bay of Plenty Regional Council, Rangitāiki River Forum and Eastern Bay Joint Committee require a report

The 2016/2017 Annual Work Programme will describe the significant work planned for the 2016/2017 financial year. It will be presented to relevant Council committees and Rangitāiki River Forum before the start of the 2016/2017 year.

Present 2016/2017 Annual Work Programme to the relevant Council committee/s and Rangitāiki River Forum for approval in June 2016.

Staff time only, funded from Rangitāiki Activity budget


Rangitāiki Catchment 2015/2016 Annual Report

(Bay of Plenty Regional Council, Rangitāiki River Forum, Eastern Bay Joint


The Annual report describes the results of the Rangitāiki Catchment projects and core ongoing work carried out in the

Present the 2015/2016 Annual Report to the relevant Council committee/s and Rangitāiki River Forum by the end of



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Committee) 2015/2016 financial year. September 2016.

Rangitāiki River Catchment Annual Work Programme 2016/2017

(for both Bay of Plenty Regional Council, Rangitāiki River Forum, Eastern Bay Joint Committee)


The 2016/2017 Annual Work Programme will describe the significant work planned for the 2016/2017 financial year. It will be presented to relevant Council committees and Rangitāiki River Forum before the start of the 2016/2017 year.

Present 2016/2017 Annual Work Programme to the relevant Council committee/s and Rangitāiki River Forum for approval in June 2016.



Engaging our partners into the programme.

In order to work together we need all partners fully engaged and participating in the programme in alignment with catchments

Enable all partners to participate in the programme and fully embed programme management disciplines into the delivery of the programme

Full involvement of all partners in the programme



Rangitāiki Communications plan

A communications plan needs to be developed to help build stronger connections between programme partners and the community. This will include an action plan based on operational needs identified through the annual work programme development

Develop with the Rangitāiki River Forum and implement a communications plan to deliver messages to target audiences. This will include using a range of mediums.

Deliver targeted communications material during the year as per the communications plan.

Establish a communications protocol with Rangitāiki River Forum.

Respond to media and communications opportunities as per protocol or as required by Council.

$15,000 + Forum partners contribution

+ Staff time all funded from Rangitāiki Activity

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Establish Rangitāiki River Coordination Group

Te Ara Whanui O Rangitāiki – Pathways to the Rangitāiki requires coordination in order to achieve the desired outcomes. It is proposed that a coordination group be established, to operate in a similar manner to the Ōhiwa Harbour Strategy Coordination Group. This requires endorsement from Council from the Rangitāiki River Forum

Provided this is endorsed, we will establish the coordination group, including membership and Terms of Reference, reporting frequency and formats, with the Rangitāiki River Forum

Rangitāiki River Coordination Group is established.

Terms of reference for the group are agreed and documented

Meeting schedule is in place to the end of the financial year

Selected actions have an implementation plan established

$6,000

+ Staff time all funded from Rangitāiki Activity budget


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4.2 Integrated planning


Eastern Bay of Plenty Spatial Plan

TBA Connect with new Eastern Joint Committee

TBA Environmental protection

Resilience and safety


Economic development

Ōhiwa Harbour Strategy refresh project

In 2014-2015 a project was established to refresh the Ōhiwa harbour strategy’s actions.

The Ōhiwa Harbour Strategy Coordination Group will work with the partners to complete the refreshed strategy for endorsement in October 2015

Endorsed refreshed Ōhiwa Harbour Strategy by the Ōhiwa Harbour Implementation Forum in October 2015 and approved by Bay of Plenty Regional Council, Whakatāne District Council and Ōpōtiki District Council by March 2016.


Environmental protection


Eastern Bay spatial plan (Eastern Bay – Beyond Today)

The Eastern Bay spatial plan is being developed by Council, Whakatāne, Kawerau and Ōpōtiki District Councils. It aims to be a connective document for the community (i.e. connect the dots between iwi, councils, central government agencies, industry, etc), and covers the four well-beings. It

Connect with EBOP Joint Committee and the development of the spatial plan where it impacts on Eastern catchments

Report to the Ōhiwa Harbour Implementation Forum on draft spatial plan in October 2015, and on the final plan prior to the end of June 2016 in relation to the Ōhiwa catchment.






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will highlight matters from existing strategies, and identify any gaps to address.

Matauranga Maori framework

Council is looking to provide a framework and guidelines for Matauranga Maori in their business

This project is about giving staff guidelines and a framework for Matauranga Maori which will be important for our work in the Eastern catchments and in the Ōhiwa Harbour Strategy

• Report to the Ōhiwa Harbour Implementation Forum on progress

• Support Kotahitanga team when required




Prepare a change to the Regional Policy Statement for the Rangitāiki River

Te Ara Whanui O Rangitāiki – Pathways of the Rangitāiki is a statutory document arising from the Ngāti Whare Claims Settlement Act 2012 and the Ngāti Manawa Claims Settlement Act 2012. The Rangitāiki River Forum prepared the document to provide direction for work to improve the river’s health and guide its future management

The Bay of Plenty Regional Policy Statement must recognize and provide for the vision, desired outcomes and objectives contained within Te Ara Whanui O Rangitāiki, to the extent that it relates to resource management issues.

The change will be notified and commence the submissions process in the 2016/2017 financial year.

Reporting to Rangitāiki River Forum and Regional Direction and Delivery committee in August 2015 seeking approval and endorsement. Document completed by 30 June 2016.

$40,000

Legal, advertising and consultant costs of are budgeted in the 2015-16 financial year.

$115,000

Total budget for Proposed Change 3 (Rangitāiki River).

Water quality and quantity





Regional Allocation Plan Implementation project

The Water Programmes Regional Allocation Plan Implementation project has been established to deliver the National Policy Statement for Freshwater Management (NPSFW) and will set

Carry out water quantity limit setting process (in accordance with the NPSFW) for the Rangitāiki catchment.

Published final proposed plan for

Issue draft Regional Allocation Plan change (RWLP)

$200,000 (Water Policy Activity budget)





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water quantity limits across the region

Regional Allocation Rules (expected that appeals will occur)

Freshwater Futures project

The Water Programme’s Freshwater Futures project has been established to deliver the National Policy Statement for Freshwater Management (NPSFW) and will set water quality and quantity limits across the region

Freshwater Futures contributes to Actions 3.1, 4.1 and 4.2, 4.4, 4.5 of Te Ara Whanui o Rangitaiki.

Carry out water quality and quantity limit setting process (in accordance with the NPSFW) for the Rangitāiki catchment.

Community group established in the Rangitāiki to identify values and progress limit setting process.

Freshwater management units defined and documented

Models prepared to inform limit setting decision making process

$513,000 (Land and Water Framework Activity budget)






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4.3 Science

Management of the Catchments needs to be underpinned by a comprehensive science programme that includes ongoing monitoring and targeted research. To strengthen our science delivery in the Catchments we need to ensure the Current State science project identified gaps are known.


Current state gaps science project (Eastern)

A detailed current state and gap analysis was undertaken for the Water Programme with an emphasis on the priority catchments including the Rangitāiki. Information gaps were identified and prioritized.

Address data gaps identified for the Eastern Catchments – limited scope with focus on the two active WMAs (Kaituna and Rangitāiki).

See Appendix 1 Budget for two priority catchments will support some science for this project, from Water Programme budget





Ōhiwa Harbour Strategy catchment monitoring programme

The Ōhiwa Harbour Strategy contains an action to implement a comprehensive science monitoring programme to understand the health of the harbour and its catchment

An Ōhiwa Harbour monitoring plan was developed and the relevant annual monitoring is implemented by the Council

Implement the Ōhiwa Harbour annual monitoring programme requirements

Report to Ōhiwa Harbour Implementation Forum in March 2016 on updated results




Current state gaps science project (Rangitāiki)

A detailed current state and gap analysis was undertaken for the Water Programme with an emphasis on the priority catchments including the Rangitāiki. Information gaps were identified and prioritized.

Address data gaps identified for the Rangitāiki catchment including groundwater

This project delivers to the Water Programmes (See Appendix 1)

$530,000

Combined budget for two catchments from Science Activity budget




BEST Project - Building biodiversity into an

The BEST project is an external initiative aimed

The BEST project is an external initiative aimed

Attend meetings as required.

Staff time only, funded from Rangitāiki Activity


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ecosystem service-based approach for resource management (Rangitāiki)

at building biodiversity into an ecosystem service-based approach for resource management by applying the “BEST decision-making process”. This is a discrete project with support from BOPRC, and was endorsed by the Rangitāiki River Forum.

This project contributes to Objective 2.3 of Te Ara Whanui O Rangitāiki.

at:

Providing better information on natural resources on land

offering an approach that people can use to explore the impacts their choices have on the complex systems we live in

Representatives of stakeholders and iwi within the catchment have been invited to participate

budget Environmental protection



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4.4 Operations

Operations covers all operational work carried out in the activities such as biosecurity, biodiversity protection, coast care, sustainable land management, pollution prevention, maritime and rivers and drainage.


Catchment Land use and Biodiversity (Eastern)

Protection of biodiversity and riparian management provide benefits relating to water quality and quantity, erosion control and soil conservation, and biodiversity outcomes. This links to Action Area 1 in the Ōhiwa Harbour Strategy.

Update ground truthing data for waterway protection across the catchment, including collation and presentation of information and priorities derived

Maintain existing and develop new RMPs, and support implementation

Maintain existing BMPs and develop new BMPs, and support implementation

Ground truth work is completed and documented for the Tarawera River catchment.

Long Term Plan KPI: Biodiversity: 2 new HVES and 1 new community sites under management

Long Term Plan KPI: Additional 10 km of waterway margin fenced

Biodiversity management ongoing in 28 HVES sites and 14 community led site

$1.3m ($690,000 is council contribution)

+ Staff time all funded from Eastern Activity




Catchment Land use and Biodiversity (Rangitāiki)

Protection of biodiversity and riparian management provide benefits relating to water quality and quantity, erosion control and soil conservation, and biodiversity outcomes.

This project contributes to all actions under

Update ground truthing data for waterway protection across the catchment, including collation and presentation of information and priorities derived

Maintain existing and develop new RMPs, and support

Ground truth work is completed and documented.

Long Term Plan KPI: Biodiversity: 1 new HVES and 2 new community sites under management

Long Term Plan KPI: Additional 10 km of waterway margin

$313,000 ($160,000 is council contribution)






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Objective 2 and action 7.5 of Te Ara Whanui O Rangitāiki.

implementation

Maintain existing BMPs and develop new BMPs, and support implementation

fenced

Biodiversity management ongoing in 2 HVES sites and 1 community led site

Nutrient management planning

Nutrient leaching from agricultural land use affects water quality. Nutrient management plans provide a tool for farmers to identify nutrient hotspots on farm, and areas where leaching can be reduced by adjusting management practices. Contributes to Action 4.3 of Te Ara Whanui o Rangitāiki.

Dairy farms checked for nutrient management plans

50 dairy farms checked in the Nukuhou and Waiōtahe catchments

50 diary farms checked in the Rangitāiki




Waiōtahe Estuary monitoring requirements assessment

Science monitoring is required for the estuary and the catchment to enable catchment management to occur appropriately in relation to understanding the health of the estuary and catchment.

The purpose of this project is to assess the information available for the estuary and catchment and identify future science monitoring and align with Current State project science gaps analysis

Report to RDD in 2016 summary of current state of monitoring and recommend future monitoring needs




Working with primary sector industry partners

Primary sector agencies are a key support network for information transfer and behavioural change for farmers. Opportunities arise for the Council to attend

Attend discussion group days for farmers

Work with DairyNZ/Fonterra/ Beef and Lamb and

Attend as many events as possible

End of year relationships are strong and well founded

$2,000





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different events and share information, or influence the content of some events to promote positive change or uptake of incentives

Fertiliser companies to put together a work programme for farmers which is focused on educating them and filling the knowledge gaps

Coast care There are 73km of sandy coastline within the Eastern Catchment. Coast care supports groups working to restore dunes in the coastal area. Partner agencies include the District Councils and the Department of Conservation.

Council offers advice on reducing and repairing dune damage, facilitates activities and coast care groups and provides technical support for dune restoration activities

Coast care groups are satisfied with the service they receive from Council

Deliver 33km of coast care

$120,000

+ Staff time all funded from Eastern Activity



Wetlands Wetlands in the catchment may provide multiple benefits including biodiversity and nutrient mitigation, depending on their position in the landscape. This project contributes to Objective 2.1 of Te Ara Whanui O Rangitāiki.

Understand the extent of wetlands, their locations, values, and their potential to mitigate nutrients in the catchment

Spatial layer and list of wetlands is documented, with wetlands prioritised on the basis of their values for nutrient mitigation and biodiversity




Erosion and water quality hotspots identification

Rangitāiki River catchment is large and we need to focus on the key issues that impact on the river and in achieving the outcomes – they are erosion creating sediment and hot spots

We will identify hotspots for erosion and water quality concerns and work with landowners to develop a plan of action to manage it

Hotspots are identified and mapped, and have a plan of action documented and implemented where possible.




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affecting water quality

Lake Aniwaniwa project Lake Aniwaniwa (previously Aniwhenua) has been a valuable recreational resource in addition to its role in electricity generation. This has been compromised by shallowing from sedimentation and high nutrient loads which have caused massive aquatic weed growth. There is some local interest in improving the situation.

This project contributes to Action 8.6 of the Rangitāiki River strategy.

Establish a community group for the project (Nova, Whakatāne District Council, the local community) to develop a plan of action for recreation (designated swimming area at Black Road) and to improving biodiversity and opportunities

Establish stakeholder group and meet at least three times

Develop Lake Aniwaniwa project plan

Swimming area established

$10,000




Working with primary sector industry partners

Primary sector agencies are a key support network for information transfer and behavioural change for farmers. Opportunities arise for the Council to attend different events and share information, or influence the content of some events to promote positive change or uptake of incentives.

Contributes to Action 4.3


Work with DairyNZ/Fonterra/ Beef and Lamb and Fertiliser companies to put together a work programme for farmers which is focused on educating them and filling the knowledge gaps



$3,600


$2,000






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of Te Ara Whanui o Rangitāiki.

Coast care Rangitāiki There are 2.8 km of coastline within the Rangitāiki Catchment. Coast care supports groups working to restore dunes in the coastal area. Partner agencies include the District Councils and the Department of Conservation.

Council offers advice on reducing and repairing dune damage, facilitates activities and coast care groups and provides technical support for dune restoration activities

Coast care groups are satisfied with the service they receive from Council

Deliver 1.2 km of coast care

$22,305





Pollution Prevention work (BAU): compliance monitoring, complaint response and enforcement.

Pollution Prevention Team core work involves monitoring all consents issued across the region including those that are operative in the Rangitāiki Catchment, responding to complaints/incidents via a 24 hour Pollution Hotline. In cases of serious breaches of regional plan rules or the RMA, enforcement action may follow.

Compliance staff undertakes compliance of operative consents as per the monitoring conditions outlined in the consent conditions. Any complaints which directly impact on the Rangitāiki catchment will be responded to as part of calls to the Pollution Hotline.

Compliance and impact monitoring of sites/consents to be in accordance with the 2015/2016 Council Charges Policy.

Long Term Plan KPI: All urgent complaints to the Pollution Hotline are responded to within 12 hours.

Charges for compliance monitoring are recovered from the consent holder as set out in the annual Council Charges Policy. For higher- risk sites there will be a higher frequency of compliance visits and requirements for data reporting from consent holders and these are recovered on an actual and reasonable basis.





Resource Consents (BAU) This activity processes and makes decisions on resource consent applications under the Resource Management Act 1991 and/or rules in regional plans, ensuring statutory requirements

Decisions on consent applications are made in a timely manner following a robust process

Long Term Plan KPI: 99% of applications processed within statutory time frames.

n/a Water quality and quantity



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are fulfilled and a fair process for decision-making is followed. This Activity also provides advice and information to resource users about regional plan requirements and consents.

Rivers and Drainage Schemes Activity – BAU Eastern

This activity involves ownership, management and maintenance of the Whakatāne-Tauranga1 Rivers, Waioeka-Otara Rivers, other minor rivers and drainage schemes, and non-scheme works (including Kopeopeo Canal Remediation). It provides flood protection, stop banks, flood pump stations, floodgates and erosion control structures and constructing flood ways.

BAU is detailed in Appendix 3

Delivery of the planned capital works programmes and reported to the Eastern Bay Joint Committee in 2016

$2,537,350






Rivers and Drainage Schemes Activity – BAU Rangitāiki

This activity involves ownership, management and maintenance of the Rangitāiki-Tarawera

BAU is detailed in Appendix 3

Delivery of the planned capital works programmes and reported to Rangitāiki

Rangitāiki-Tarawera Rivers Scheme $2,410,000

Rangitāiki Drainage



1 Formerly known as the Waimana River.

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Rivers Scheme and the Rangitāiki Drainage Scheme, and multiple minor pumping schemes. It provides flood protection, stop banks, flood pump stations, floodgates, drainage maintenance and erosion control structures and constructing flood ways.

This activity contributes to actions under Objective 7 of Te Ara Whanui o Rangitāiki.

River Forum in 2016 Scheme $769,000

+ Staff time all funded from Rivers and Drainage Activity




Rivers and Drainage Schemes – Key Project

Kopeopeo Canal Remediation

The purpose of this project is to remediate a contaminated site – Kopeopeo canal

Implement the Kopeopeo Canal Remediation project

Completed project and report on findings reported to the Eastern Bay Joint Committee in 2016

$5,240,000





Rangitāiki floodway widening

The purpose of this project is to widen the floodway to cope with increased flows. This project contributes to Action 7.6 and 7.4 of Te Ara Whanui O Rangitāiki

Rangitāiki floodway widening (stage 3)

Rangitāiki drainage culvert renewals

Delivery of the planned capital works programmes and reported to Rangitāiki River Forum in 2016

$2,054,000 (Floodway)

$204,000 (Rangitāiki Culverts)








River Scheme Sustainability

The purpose of this project is to investigate alternative options to the management of a river

The River Scheme Sustainability project is designed to look at alternative management

Completed project and report on findings reported to the Rangitāiki River Forum in 2016

$20,000





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scheme long term. This project contributes to Action 7.1 and 7.3 of Te Ara Whanui O Rangitāiki

options long term and explore alternative riverbank management options




Flood Risk Management

The purpose of this project is to investigate the flood risk requirements of the future and look for future management options. This project contributes to Action 7.2 of Te Ara Whanui O Rangitāiki

The flood risk management project looks at alternative options to manage flood risk in particular the use of storage systems – which could then be used to increase the available water for irrigation

Completed project and report on findings reported to the Rangitāiki River Forum and Eastern Bay Joint Committee in 2016

n/a Water quality and quantity






River Scheme Sustainability

The purpose of this project is to investigate alternative options to the management of a river scheme long term. This project contributes to Action 7.1 and 7.3 of Te Ara Whanui O Rangitāiki

The River Scheme Sustainability project is designed to look at alternative management options long term and explore alternative riverbank management options

Completed project and report on findings reported to the Rangitāiki River Forum in 2016

$20,000






Maritime - Navigation Bylaw review (and BAU)

BOPRC is the statutory and regulatory harbour authority. The Bay of Plenty Harbour Limits include the Tarawera, Whakatane, Waioeka river mouths.

Navigation Bylaw review and BAU activities are detailed in Appendix 2

See Appendix 2 n/a Environmental protection



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4.5 Te Ara Whanui O Rangitāiki - Pathways to the Rangitāiki

This section lists Te Ara Whanui O Rangitāiki – Pathways to the Rangitāiki objectives and actions. Action descriptions and deliverables are provided that have BOPRC involvement as per the annual work programme so it is clear where the annual work programme and strategy inter-connects. The remaining actions have yet to be determined as far as project development and who is involved.

Objective Action Background Action Description Deliverables Indicative Lead Organization

Financials

Objective 1: Tuna within the Rangitāiki Catchment are protected, through measures including the enhancement and restoration of their habitat and migration paths. … so the tuna (eels) are fat and plentiful in the Rangitāiki River waterways.

1.1 Develop a plan and solutions to provide access for migrating tuna in Rangitāiki waterways. This Strategic Action covers: 1.1a Work with hydro-generation companies and researchers on tuna access projects. 1.1b Analyse research and make recommendations on tuna restoration programmes. 1.1c Develop a plan in conjunction with river users to address tuna access up the rivers and

Providing for the natural life-cycle of eels, including migration, is crucial for their protection. … so the tuna (eels) are fat and plentiful in the Rangitāiki River waterways.

TBA TBA Iwi

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Financials

streams to the sea.

1.2 Recognise and encourage the use of rāhui as a mechanism to support the protection of tuna.

TBA TBA TBA Iwi

1.3 Advise Crown agencies to work with communities to protect, monitor, and promote a better understanding of tuna in the Rangitāiki catchment, including potentially ceasing long-finned eel commercial take in the Rangitāiki catchment.

TBA TBA TBA Iwi

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Objective 2: The habitats that support indigenous species and links between ecosystems within the Rangitāiki catchment are created, protected and enhanced. … so the tuna (eels) are fat and plentiful in the Rangitāiki River waterways.

2.1 Implement projects in the Rangitāiki catchment with the local community to protect and restore wetlands and habitats.

Indigenous biodiversity and habitats in the Rangitāiki catchment support indigenous species, reduce rainfall run-off and provide for carbon sinks.

Update ground truthing data for waterway protection Maintain existing BMPs and develop new BMPs, and support implementation.

Maintain existing BMPs and develop new BMPs, and support implementation.

Across the catchment, including collation and presentation of information and priorities derived.


Biodiversity: 1 new HVES and 2 new non-HVES under management.

Regional Council

$313,000 ($160,000 is council contribution)


Includes activities under 2.2

2.2 Encourage restoration with appropriate vegetation along waterways, where suitable.

Protection of biodiversity and riparian management provide benefits relating to water quality and quantity, erosion control and soil conservation, and biodiversity outcomes.

Maintain existing and develop new RMPs, and support implementation

Additional 10 km of waterway fenced.

Provide support and advice as required (ongoing)

Regional Council

Included in 2.1

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2.3 Work with industries, landowners and agencies to support protection and enhancement of biodiversity in habitats in the catchment. The use of native plants is encouraged where practical.

BEST Project - Building biodiversity into an ecosystem service-based approach for resource management will contribute information to this action, by identifying pathways to achieve biodiversity protection within that landscape. Project contributes to several actions. Working with industry partners encourages information transfer and behavioural change, and promotes positive change and the uptake of incentives.

The BEST project is an external initiative aimed at:

Providing better information on natural resources on land

offering an approach that people can use to explore the impacts their choices have on the complex systems we live in

Representatives of stakeholders and iwi within the catchment have been invited to participate

BEST Project deliverables are still to be defined.

Regional Council


2.4 Implement a coordinated programme to identify, prioritise, protect, and enhance the existing ecosystems, significant sites and connections in the Rangitāiki catchment.

Determining relative priorities of biodiversity sites enables better targeting of resources. A regional inventory of sites exists, and a regional prioritization project is underway that will contribute to this.

Develop a strategic approach for land management and biodiversity work.

Include results of the regional project in the development of the catchment approach.

Strategic approach agreed and documented.

Regional Council and Department of Conservation


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2.5 Industries use best practice in their operation to provide for indigenous species habitat and links between ecosystems.

Native ecosystems in the Rangitāiki Catchment support indigenous species, reduce rainfall run-off and provide for carbon sinks.

TBA TBA Industry sectors

2.6 Work with industries, landowners and agencies to seek opportunities to regenerate indigenous cover in the catchment.

Inventory of existing state in terms of indigenous vegetation and riparian fencing and planting identifies opportunities to continue to build on this into the future.

Update ground truthing data for waterway protection across the catchment.

Develop a strategic approach for land management and biodiversity work.

Include results of the regional project (action 2.4) in the development of the catchment approach.


Strategic approach agreed and documented.

Regional Council and Department of Conservation


Objective 3: Water quality is restored in the Rangitāiki catchment. … so it is safe for people to swim in, take food from, and find drinking water in as many places as possible.

3.1 Develop sustainable environmental flow and Rangitāiki catchment load limits (eg. nutrients, sediments and bacteria) through the Freshwater National Policy

The Water Programme has been established to deliver the National Policy Statement for Freshwater Management (NPSFW) and will set water quality and quantity limits across the

Carry out water quality and quantity limit setting process (in accordance with the NPSFW) for the Rangitāiki catchment.

Community group established in the Rangitāiki to identify values and progress limit setting process.

Freshwater management units defined and

Regional Council

$513,000 (Land and Water Framework Activity budget)

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Statement framework including establishing: • the current state and anticipated future state • freshwater objectives • limits for meeting freshwater objectives.

region. The BEST project may contribute useful information to this process.

documented

Models prepared to inform limit setting decision making process

Issue draft Water Allocation Plan change (RWLP)

$200,000 (Water Policy Activity budget)

3.2 Initiate strategies for managing water, wastewater and stormwater in the district, in consultation with the community and tangata whenua, including investigations into treatment and discharge options.

TBA TBA TBA Whakatāne District Council

3.3 Identify, forecast and assess emerging pressures on the resources in the Rangitāiki catchment and likely opportunities and targets for restoring water quality.

TBA TBA TBA Regional Council

Objective 4: Prosperity in the Rangitāiki catchment is enabled within the sustainable limits of the rivers and receiving environment. … so it is safe for people to swim in, take food from, and find drinking water in as many places as possible.

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4.1 Work with rural industries, iwi, landowners, the community and other willing stakeholders in the Rangitāiki catchment to articulate their aspirations for prosperity and values for freshwater through using the Freshwater National Policy Statement framework.

See action 3.1 TBA TBA Regional Council

4.2 Understand the status of water allocation and efficiency of use (including irrigation)


4.3 Work with landowners to complement best management practice as proposed by their industries and other authorities.

Primary sector agencies are a key support network for information transfer and behavioural change for farmers. Opportunities arise for the Council to attend different events and share information, or influence the content of some events to promote positive change or uptake of incentives


Work with DairyNZ/Fonterra/ Beef and Lamb and Fertiliser companies to put together a work programme for farmers which is focused on educating them and filling the knowledge gaps



50 Dairy farms checked for nutrient management plans

Industry sectors Regional Council


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4.4 Engage in Rangitāiki catchment freshwater debates and issues.

See action 3.1 TBA TBA Forum Partners

4.5 Work with hydroelectric power companies and other commercial and industrial sectors on actions designed to achieve a healthy Rangitāiki River.


4.6 Put in place a programme to understand the physical resources of individual farms within the Rangitāiki River catchment and drive toward a more planned farm system and awareness approach.

TBA

TBA TBA Regional Council


4.7 Encourage businesses to engage in sustainable business practices and a restorative economy (moving away from a “take, waste, pollution” economy).

TBA


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4.8 Promote opportunities that enable economic development in the Rangitāiki catchment within sustainable limits (for example, new technologies)

Potentially linked to the Regional growth Study opportunities and developing action plans

Look for involvement of the catchment annual work programme in joining to action plans for water; forestry; horticulture; agriculture; education and skills; and visitor economy

TBA Forum Partners

Objective 5: The relationships between communities and the Rangitāiki catchment is recognised and encouraged. … so the Rangitāiki River and its waterways stay special.

5.1 Develop and implement a Cultural Health Index (CHI) for the Rangitāiki, Whirinaki, Wheao and Horomanga Rivers, which incorporates mātauranga Māori methods.

TBA Potentially linked to Council project being established by Kotahitanga team at Regional Council. This project is about giving staff guidelines and a framework for Matauranga Maori

TBA Iwi, Regional Council

5.2 Identify where and how rubbish is entering waterways, and then prevent it by promoting better waste/pollution management with industries and communities.

TBA

TBA TBA Community, District Councils

5.3 Support children and young people in the Rangitāiki catchment to

TBA TBA

TBA Local authorities, Iwi

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learn and participate in ecological regeneration and environmental sustainability.

5.4 Support schools in the Rangitāiki catchment through funding environmental projects

Grow the number of projects from the schools and community to encourage more involvement

Increase the number of projects approved and supported through the BOPRC Environmental Enhancement Fund, Community Fund and other external fund providers

Staff time only, funded from Rangitāiki Activity budget and other Activities as required

Iwi, Regional Council

5.5 Support community-based projects that improve the Rangitāiki catchment environment, raise environmental awareness and use the enthusiasm and skills of the local communities through funding, education and advice.

Same as 5.4. Grow the number of projects from the schools and community to encourage more involvement

Increase the number of projects approved and supported through the BOPRC Environmental Enhancement Fund and Community Fund and other external fund providers

Staff time only, funded from Rangitāiki Activity budget and other Activities as required

Forum Partners

5.6 Monitor and report progress on protecting and enhancing the environmental, cultural and spiritual health and wellbeing of the Rangitāiki River and its resources for the benefit of present and future generations.


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Objective 6: The practice of kaitiakitanga in decision-making for managing the resources of the Rangitāiki catchment is recognised and provided for. … so the Rangitāiki River and its waterways stay special.

6.1 Develop protocols for recognising and exercising iwi and hapū mana including kaitiakitanga in identified resource management decision-making processes.

TBA

TBA TBA Iwi, consent authorities

6.2 Collect an inventory of wāhi tapu in the Rangitāiki catchment.

TBA

TBA TBA Iwi

6.3 Develop a protocol for accessing, holding and using the wāhi tapu information.

TBA

TBA TBA Iwi, consent authorities

6.4 Conduct a survey to collect information on tikanga associated with the rivers of the Rangitāiki catchment.

TBA

TBA TBA Iwi

6.5 Encourage the industry sector to actively inform iwi and local communities about their

TBA


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environmental and social performance in the Rangitāiki catchment.

Objective 7: Naturalness of the river and the landscape of the Rangitāiki catchment is respected. … so the Rangitāiki River and its waterways stay special.

7.1 Develop a river sustainability 100-year strategy to outline how the rivers and drainage schemes in the Rangitāiki catchment can be sustainably managed

TBA The River Scheme Sustainability project is designed to look at alternative management options long term and explore alternative riverbank management options

Complete project and report on findings

Regional Council

$20,000

7.2 Develop a strategy to manage flood risk

TBA The flood risk management project looks at alternative options to manage flood risk in particular the use of storage systems – which could then be used to increase the available water for irrigation

Complete project and report on findings

Regional Council

7.3 Explore alternative options for riverbank management and protection on a case-by-case basis.


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7.4 Install eco-passages where structures (like culverts) impede the lifecycle of fish in the river.

TBA Rivers and Drainage key projects include culvert renewals within the Rangitāiki Catchment. New culverts will be installed to facilitate fish passage within the catchment.

All new culverts installed in the Rangitāiki Catchment to facilitate fish passage

Regional Council

$204,000

7.5 Survey and map the status of river and other habitats and then enhance the biodiversity where possible.


7.6 Progressively remove structures that impede cultural and recreational access where appropriate, and remedy or adapt structures to minimise effects.

See action 7.4 TBA Delivery of the planned capital works programmes

Regional Council

Objective 8: Access to the Rangitāiki River and its tributaries is maintained and enhanced. … so the Rangitāiki River and its waterways stay special.

8.1 Survey and map existing access points, esplanade strip/reserves and marginal strips for

TBA TBA TBA Local authorities

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recreation opportunities.

8.2 Identify existing and new priority public access points, linkages, as well as areas and time periods where public access should be restricted.

TBA TBA TBA Local authorities

8.3 Provide and maintain safe and identifiable public access points along the margins of the rivers in the Rangitāiki catchment, where appropriate.

TBA TBA TBA Local authorities, Department of Conservation

8.4 The Whakatāne District Plan continues to manage the acquisition of esplanade reserves/strips and access strips for public access, recreation and conservation purposes.

TBA TBA TBA Whakatāne District Council

8.5 Support appropriate amenities (signage, interpretation, education and rubbish disposal).

TBA TBA TBA Local authorities, Department of Conservation

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8.6 Work with communities, landowners and industries to consider opportunities to create appropriate access, including vehicle, walking, bicycle and waka access to the river.

Lake Aniwaniwa (previously Aniwhenua) has been a valuable recreational resource in addition to its role in electricity generation. Shallowing from sedimentation and a high nutrient load have caused massive aquatic weed growth and fishing and boating are no longer feasible on large areas of the lake. There is some local interest in improving the area at the end of Black Road, and potential for access around the lake margins.

Establish a community group for the project (Nova, Whakatāne District Council, the local community) to develop a plan of action for recreation (designated swimming area at Black Road) and to improving biodiversity and opportunities

Lake Aniwaniwa project plan completed

Investigation into swimming area completed and documented

Swimming area established

Hold at least three meetings with the community group

Regional Council

$10,000


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4.6 Ōhiwa Harbour Strategy

This section lists Ohiwa Harbour Strategy actions in the three new sections; Catchment Management, Harbour Management, People and Communities. Action descriptions and deliverables are provided that have BOPRC and partner involvement as per the annual work programme.

Action Title Action Description Deliverable 2015-16 BOPRC Ōhiwa budget

BOPRC additional funding

Estimated strategy partner contributions

Estimated Community / landowner contribution

Catchment Management Improve water quality in the Ohiwa catchment

By working with Ōhiwa and Nukuhou communities to work towards implementation of NPSFW.

Reduce sedimentation within the Ohiwa catchment

By ensuring development of appropriate plan rules and encouraging appropriate land management practices.

Acceptable rules made in proposed WDC district plan (see 1.12)

$100.00

Investigate rules for ODC district plan review (see 1.12)

$1,540.00

Increase stock exclusion form waterways in the in Nukuhou River catchment

$30,000.00 $70,000.00

Reduce contamination from urban activities

Raise public awareness of stormwater and septic tank effluent entering harbour. Promote better practice.

Publish items in Ōhiwa newsletters

$170.00

Encourage the introduction and use of farm stewardship plans

To better manage environmental issues in particular nitrogen and phosphorus leaching.

Hold 4 meetings with Nukuhou farmers group

$1,700.00 $1,700.00 $3,600.00

Establish which farmers have nutrient management plans

$3,400.00 $3,000.00

Manage mangroves in line with resource consent held by Upokorehe

In line with resource consent. Also support initiatives to promote understanding.

Hold 8 working bees to remove mangrove seedlings and complete annual report

$6,000.00 $1,000.00 $2,400.00

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Investigate classifications for Ōhiwa Harbour to reflect its special ecological character

To recognise the importance of the harbour for migratory birds in particular (Ramsar or similar).

Protect and enhance wetlands, saltmarsh and estuarine margins and explore opportunities to construct new wetlands

To help with sediment and nutrient control, provide habitat for birds and fish, assist with flooding resilience.

Implement Yr4 Nukuhou Saltmarsh/Uretara BMP

$6,360.00 $2,050.00 $15,000.00

Monitor and assess the health of Ohiwa Harbour and its catchment

Continue to implement monitoring programme already in place.

Complete 2nd marsh bird survey

$2,040.00 $6,800.00 $1,900.00 $1,500.00

Undertake Pukeruru kiwi monitoring

$680.00 $4,000.00 $1,500.00

Complete annual monitoring summary

$2,040.00 $3,400.00

Protect and manage habitat and species

Develop a plan to implement over time pest animal and plant management and ecological restoration. Ensure support for landowners and groups.

See above - Nukuhou Saltmarsh/Uretara BMP

Implement Yr1 Ruatuna/Pukeruru EEF

$680.00 $2,000.00 $2,250.00

Implement Yr 1 Kutarere School EEF

$1,360.00 $2,000.00 $3,000.00

Implement pest control by Ohiwa Reserves CG

$680.00 $500.00 $1,500.00

Implement pest control Onekawa Te Mawhai Regional Park

$680.00 $1,000.00

Implement control of selected weeds under RPMP

$5,000.00

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Investigate management of black swans

$1,360.00

Establish 1 new care group $6,040.00 $1,500.00

Implement weed control on DOC reserves

$12,600.00

Implement shore bird management

$2,000.00

Survey indigenous fish species and identify opportunities to manage and protect

Increase understanding and establish programme of action to improve fish habitat and waterway connectivity.

Investigate the potential impacts of climate change on the Ohiwa Harbour

Understand the impacts to allow for community to be prepared and for appropriate harbour management.

Support appropriate regional, district and iwi plan provisions to achieve sustainable management of the Ōhiwa Harbour and catchment

Also ensure plans are coordinated.

Acceptable rules made in proposed WDC district plan

$100.00

Investigate rules for ODC district plan review

$7,580.00 $3,140.00

Develop data sets to augment resource management protocols

To identify consents and complaints relevant to the catchment and allow better exchange of information.

Support and implement consenting, bylaw and statutory responsibilities

Support statutory agencies in enforcement and compliance to ensure protection of natural environment.

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Harbour Management

Investigate shellfish populations and advocate sustainable shellfish management

Work with MPI and local community to ensure that shellfish in the harbour is collected and managed sustainably. Includes investigating the sustainability of mussels.

Implement phase one of mussel action plan

$16,720.00 $2,000.00 $5,000.00

Investigate wet fish populations and advocate sustainable wet fish management

As above for wet fish. Respond to fisheries issues and advocate to MPI as required

$680.00

Support mahinga mataitai status for Ohiwa Harbour

Support tangata whenua to establish rohe moana and mahinga mataitai.

People and Communities

Develop and implement a recreation strategy

To include management of activities, set tone, assess facilities, carry out surveys, to include actions from previous strategies and heritage trail development.

Implement suggestions from recreation research as agreed by partners

$2,720.00 $4,200.00

Promote awareness of the cultural heritage of Ohiwa Harbour

Identify sites where appropriate.

Incorporate Māori place names and stories on signage wherever appropriate

$680.00 $600.00 $600.00

Recognise and apply principles of kaitiakitanga and stewardship in management of the harbour

Work with tangata whenua and landowners and celebrate.

Seek opportunities to promote kaitiakitanga and stewardship

$680.00 $200.00

Retain Onekawa Te Mawhai Regional Park and manage

Also look for opportunities to expand.

Implement the Onekawa Te Mawhai annual plan

$118,000.00 $500.00

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according to the park management plan

Construct public toilets and carpark at Ohiwa Spit and complete Ōhiwa trail Stage 3

$180,000.00

Investigate possible uses of vacant building

$2,720.00

Ensure information distribution (including signage around the harbour) is current, appropriate and coordinated

Signage and interpretive material, telling stories, providing information to promote understanding. Also pamphlets and other media.

Complete upgrade of signage in/around 4 whakaruruhau

$3,400.00 $3,300.00

Complete concept plan for heritage trail

$680.00 $400.00

Complete and install 1st theme of heritage trail interpretation

$19,080.00 $7,260.00

Continue to implement communications/education plan

Assess and update. Ensure community understanding.

Complete 4 Ōhiwa Harbour newsletters

$5,220.00 $1,000.00

Complete 4 Ōhiwa Harbour Strategy Coordination Group hui summaries

$6,180.00

Complete 4 Ōhiwa Harbour web page updates

$3,320.00

Complete review of communications ns plan

$3,040.00

Hold 1 community social event $2,360.00

Coordinate management approach for public reserves

Maximise effective management of all reserves.

Support the implementation of regulations for controlling vehicles on tidal flats and beaches

Support local bylaws and regional approach.

WDC and ODC implement bylaws

$850.00 $6,200.00

Support appropriate harbour and catchment research opportunities

Identify projects and encourage bi-cultural lens and seek opportunities.

Discuss opportunities for research with Awanuiarangi

$680.00

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Develop protocols between the Ōhiwa partners and with other statutory agencies

Protocols between statutory agencies and tangata whenua to integrate kaitiakitanga into resource management.

Support the work of landowners and community groups

Information, expertise, capacity building, project facilitation, coordination, funding. Includes harbour wardens, schools.

Provide support as required $2,040.00 $500.00

Provide support to landowners as and when required

$2,040.00

Provide support to Waiōtahe School work at Ohiwa

$2,040.00

Provide support for BirdsaPlenty festival

$780.00

Encourage the involvement of local people in education initiatives and in the management of the Ōhiwa Harbour and its catchment

Advocate for health and safety within the harbour and catchment

Other/administration

Administration Meetings, preparation etc. Hold 4 OHSCG hui $11,160.00 $2,040.00 $6,220.00 $1,800.00

Hold 2 OHIF hui $4,080.00 $2,720.00 $4,960.00

Update planning and reporting mechanisms

$2,720.00

Strategy Refresh Complete development of refreshed strategy document

Final document approved $3,400.00 $3,400.00 $4,460.00

Total contributions (note: all figures include estimated staff time costs) $128,960.00 $188,320.00 $250,230.00 $57,650

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5. Financials

Bay of Plenty Regional Council Rangitāiki River Catchment Programme Budget 2015 / 2016 Eastern Rangitāiki

Governance and programme management 41,160 21,000

Integrated planning 115,000 753,000

Science n/a 530,000

Operations – rivers and drainage 7,777,350 5,457,000

Operations – other 1,422,000 1,181,000

Ōhiwa Harbour Strategy partners (Ōpōtiki and Whakatane District Councils, Ngati Awa, Ngai Tūhoe, Whakatohea, and Upokorehe) 250,230 0

Ōhiwa Harbour community 57,650 0

TOTAL 9,548,390 7,942,000

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6. Appendices

Appendix 1: Science - Current State Gaps project

Table 1: Key milestone dates for Current State Gaps project. Milestones relevant to the Eastern Catchments are highlighted yellow. For details on each task see Table 2.

Milestone Date

Freshwater Management Unit Definition

FMU Definition Agreed 1 Jul 2015 (yet to be completed)

Science Models

Modelling Strategy\Framework Agreed 25 Aug 2015

Clues Interim Kaituna Modelling Report Available 23 Nov 2015

Clues Final Kaituna Modelling Report Available 7 Mar 2016

Clues Interim Pongakawa Modelling Report Available 9 Mar 2016

Clues Final Pongakawa Modelling Report Available 2 Mar 2016

Clues Interim Rangitāiki Modelling Report Available 23 Nov 2015

Clues Final Rangitāiki Modelling Report Available 7 Mar 2016

Hydrological Model Report Available 5 Feb 2016

Data Gaps

Groundwater Infiltration Lysimeter Installed 24 May 2015

Fish Communities (Kaituna) Report Available 1 Sep 2015

Ecological Health (Kaituna) Report Available 4 Sep 2015

2012 Soil Stability Characteristics Report Available 9 Oct 2015

Soil Sampling Winter Report 2 Nov 2015

2015 Soil Stability Characteristics Report Available 26 Apr 2016

Soil Sampling Summer Report 2 May 2016

Periphyton Biomass Report Available 17 Jun 2016

Groundwater\Surface Water Interactions Feasibility Study Available 24 Jun 2016

Dissolved Oxygen Below Point Sources Report Available 11 Jul 2016

Springs Report Available 29 Jul 2016

Groundwater Infiltration Rates Report Available 2 Aug 2016

Groundwater Age and Quality Report Available 9 Aug 2016

Water Quality of Tributaries Report Available 14 Sep 2016

Kaituna-Maketū-Pongakawa and Rangitāiki Gap Filling Complete 14 Sep 2016

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Appendix 2: Maritime Activity details

The Maritime Activity ensures navigation safety in navigable waterways, and martime oil spill response in the Bay of Plenty Region.

The Bay of Plenty Harbour Limits include the navigable river mouths within the Eastern Bay catchments (Whakatane, Tarawera, Waioeka) and Ohiwa Harbour.

BOPRC is the statutory and regulatory harbour authority, with responsibility for navigation safety managed by our Harbour Masters. These responsibilities include, but are not limited to:

- Marine oil pollution response, mitigation and clean up at Tier II level

- Navigation Safety Bylaws.

- Pilotage, licensing and exemptions.

- Administration of the swing moorings.

- Administration of all the legislation governing use and behaviour on the regional waters. These are; the local bylaws, Maritime Transport Act 1994, Resource Management Act 1991 and the Local Government Amendment Act 1999.

This year’s key projects:

Complete establishment and recruiting of new Senior Maritime Officer Eastern Bay. The role covers all of Eastern Bay.

Commence Navigation Bylaw review. This is a region-wide project that includes rules and signage for Lakes.

Business as usual including (but not exclusive to):

Patrols to ensure education is provided and the bylaw is enforced

Navigation Aids are functioning

The Bars in the area are monitored and the public is informed if the state of them changes, ie can they be crossed or not.

Owners informed if state of river requires vessels to be moved

Coordinating berthage

Keeping boat ramps in service

Monitor moorings and ensure they are kept in service

Long Term Plan KPI:

Percentage of time a 24/7 response for navigational incidents and maritime oil spills is in place – 99%.

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Appendix 3: Rivers and Drainage Activity details

Rivers and Drainage Schemes Activity – BAU Eastern

This activity involves ownership, management and maintenance of the Whakatane-Tauranga2 Rivers, Waioeka-Otara Rivers, other minor rivers and drainage schemes, and some non-scheme works (including Kopeopeo Canal Remediation Project). It provides flood protection, stop banks, flood pump stations, floodgates and erosion control structures and constructing flood ways.

Scheme operations and maintenance:

Undertake maintenance, renewals and capital projects

Provide river and stream management advisory services to landowners (region-wide)

Undertake gravel management operations, including resource consent renewals and allocating extractions to commercial operators

Undertake Asset Management Plan updates including annual revaluations.

Manage activities associated with Floodway and Drainage Bylaws

Provide flood warning and flood response activities to scheme stakeholders.

Stop-bank condition assessments

Asset management improvement plan

Asset management strategy

Renewal of aquatic herbicide spray consent for Tarawera River catchment

This year’s key project:

Kopeopeo Canal Remediation project.

Works outside schemes and other projects:

Stream bank repairs

Riparian plans

Long Term Plan KPI (region-wide):

90% of maintenance, flood repairs and renewals completed in accordance with the Rivers and Drainage Asset Management Plan and agreed work programmes.

Rivers and Drainage Schemes Activity – BAU Rangitāiki

This activity involves ownership, management and maintenance of the Rangitāiki-Tarawera Rivers Scheme and the Rangitāiki Drainage Scheme, and multiple minor pumping schemes. It provides flood protection, stop banks, flood pump stations, floodgates, drainage maintenance and erosion control structures and constructing flood ways.

Scheme operations and maintenance:

Undertake maintenance, renewals and capital projects

Provide river and stream management advisory services to landowners (region-wide)

2 Formerly known as the Waimana River.

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Undertake gravel management operations, including resource consent renewals and allocating extractions to commercial operators

Undertake Asset Management Plan updates including annual revaluations.

Manage activities associated with Floodway and Drainage Bylaws

Provide flood warning and flood response activities to scheme stakeholders.

Stop-bank condition assessments

Asset management improvement plan

Asset management strategy

Renewal of aquatic herbicide spray consent for Tarawera River catchment

Works outside schemes and other projects:

Stream bank repairs

Riparian plans

Long Term Plan KPI (region-wide):

90% of maintenance, flood repairs and renewals completed in accordance with the Rivers and Drainage Asset Management Plan and agreed work programmes.

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File No


Meeting Date: 16 SEPTEMBER 2015

Written by: SAM WEISS, SENIOR PROJECT IMPLEMENTATION OFFICER

Subject: MANAGEMENT AND DISPOSAL OF USED TYRES


On 1 July 2015 the Eastern Bay of Plenty Joint Committee passed a resolution requesting that the Bay of Plenty Regional Council look into the issues of used tyre disposal and report back to the Committee on 16 September 2015.

2.0 BACKGROUND

In New Zealand, 3.9 million passenger tyres and 1.2 million truck and other tyres are discarded every year. In the Bay of Plenty this equates to about 273,000 passenger tyres and 84,000 truck and other tyres. Currently options for the disposal and for re-use of tyres are limited and illegal dumping is widespread. The issue of used tyre disposal was highlighted in April 2015 when the Waikato Times reported that “a failed business tasked with disposing of used car tyres has left Hamilton ratepayers with a quarter of a million dollars clean-up bill” for the disposal of 150,000 car tyres. Hamilton City Council subsequently awarded a contract for the removal of these tyres to Kawerau Tyre Storage Ltd, which has since changed its name to Ecoversion Logistics Limited. Most, if not all, of these tyres were delivered to the Bay of Plenty.

3.0 PROBLEMS ASSOCIATED WITH TYRE DISPOSAL

As tyres weather they very slowly release contaminants that can build up in the soil, and also potentially affect groundwater. These contaminants are primarily zinc but also cadmium, lead and polycyclic aromatic hydrocarbons (PAHs). Fire presents another risk. Aside from the obvious air quality effect, it results in liquid contaminants from combustion and firefighting. Tyre fires are very difficult to extinguish due to the heat with which the fires burn and the air gaps within the piles.

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Overseas, major fires have often been the catalyst for change in legislation regarding how tyres are disposed of.

Open burning of tyres is prohibited under the National Environmental Standards for Air Quality. It is also prohibited under the Bay of Plenty Regional Air Plan. Two large tyre stockpiles Following the discovery of two stockpiles in the Bay of Plenty, at the Waihī Beach Quarry and the Kawerau District Council site in Spencer Road, Kawerau, Bay of Plenty Regional Council issued abatement notices to the company who deposited the tyres (Ecoversion Logistics Limited). These notices required that no further tyres be deposited and that all the tyres be removed by a certain date. The removal date set for both sites was subsequently deferred until 1 November 2015 at the request of Ecoversion Logistics Limited, because the intended destination site would not be ready in time. Although tyres are not specifically mentioned in the Bay of Plenty Water and Land Plan, the Council regards the stockpiling of a large quantity of tyres to be a breach of section 15(1)(d) of the Resource Management Act, on the basis that contaminants are discharged onto or into land. If the abatement notices are not complied with, an enforcement order and / or infringement notices could be issued. A resource consent could also be applied for. Past disposal practise Historically the issue of tyre disposal was not regarded as very significant by most Councils, perhaps because tyres were erroneously considered as largely inert and non-polluting. This led to widespread poor disposal practises including dumping in gullies, roadsides, waterways, farm dumps, and even under state houses. Many also went to landfills. Factors contributing to illegal dumping include:

low barriers to entry for tyre collection

limited storage availability at retail locations

high disposal fees at transfer stations

the lack of legislation and controls around tyre collection, disposal and storage

the involvement of criminal elements

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Many used tyres were also exported to countries, including China and Vietnam, where they were either dumped or burnt in low temperature / high polluting situations. The governments of these countries recently recognised this and have now banned used tyre importation. In May 2015, the Environmental Protection Authority issued an information sheet to the tyre industry reinforcing this ban on the export of whole tyres from New Zealand to China and Vietnam. Current disposal practise There is no industry requirement to collect or provide information about how used tyres are dealt with in the Bay of Plenty. In contrast, any operator who collects or transports more than 20 tonnes of ‘waste’ (including tyres) in Auckland is required to be licensed. To address this information gap the Bay of Plenty Regional Council recently surveyed the region’s main tyre retailers asking who collects their tyres. Most retailers report that they use one of the following three companies for collection and disposal of waste tyres. 1. Kiwi Tyre Recycling 2. Enviro Tyres 3. Pacific Rubber

These companies use the tyres to make a range of products including rubber mats, planters, swans, swings, and rubber granules. These granules in turn could be used for synthetic sports fields, adhesives, resins, non-slip paving, and mats.

Some product collected still makes its way to landfill after it has been cut up, shredded or crumbed. Landfills typically do not accept whole tyres.

While some tyres have been recycled, New Zealand has a very low rate of re-processing compared to most developed countries, as illustrated by the chart below.

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4.0 OTHER POTENTIAL USES FOR TYRES

Tyres contain more energy weight for weight than coal. This energy can be recovered by feeding chipped tyres (‘tyre derived fuel’ or TDF) into industrial boilers, electric arc furnaces, cement kilns, steel furnaces and pulp and paper mills, as an energy substitute for coal or electricity. About 55% of waste tyres in the USA are used as TDF. The use of crumb rubber as a product or as a feedstock raw material in new products is considered one of the highest value end uses for waste tyres. About 25% of waste tyres in the USA are turned into rubber crumb for use in asphalt, roading, sports fields, mats etc. Crumb rubber can be mixed with liquid asphalt and used in road paving to make rubberized asphalt concrete. Less than 10% of US tyres are landfilled, and many states even ban this practise for both whole and shredded tyres.

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5.0 PRODUCT STEWARDSHIP SCHEME

The Waste Minimisation Act 2008 gives the Government the ability to recognise and endorse both voluntary and mandatory product stewardship schemes for products identified as ‘priority products’. This is intended to encourage all parties involved in the life of a product to share responsibility for the effective reduction, reuse, recycling or recovery of products. This type of model has been successfully used in many overseas jurisdictions including USA, Canada and Europe. The Ministry for the Environment indicated at the June 2015 tyre summit that they currently have no intention of declaring tyres a ‘priority product’. They commissioned KPMG to help determine if regulation is needed or if there are other options that might be equally or more effective in managing the issue of used tyres. More work is now being done on the ability for end use markets to establish in New Zealand, and if the benefits would justify the cost of recovery.

6.0 FUTURE

The Ministry for the Environment recently announced a Waste Minimisation Fund round for October 2015. They are seeking applications aimed at securing markets for end of life/waste tyres. A number of Councils, including the Bay of Plenty Regional Council, have expressed an interest in working collaboratively to help develop a consistent approach to used tyres, to review storage guidelines and agree minimum standards. At the Regional Sector Group (RSG) meeting held on 4 September 2015, Paula Southgate, Chairperson of the Waikato Regional Council, presented a report on used tyres. This report (appended) includes a very useful summary of key legislative and regulatory controls that government could use, and examines the pros and cons of each.

RECOMMENDATION:

1. THAT the report "Management and disposal of used tyres" be received.

Sam Weiss SENIOR PROJECT IMPLEMENTATION OFFICER

7 September 2015 Attached to this report:

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wednesday, 16 september 2015 commencing at 9.30 a.m

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