wednesday, february 4th, 2009 immediately following ...council+$!26...ii) report #pw-07-2009 weed...

PW – February 4, 2009 1 of 47

AGENDA PUBLIC WORKS

COMMITTEE

Wednesday, February 4th, 2009 Immediately Following Community Development Committee Meeting Lanark County Municipal Building Council Chambers

Councillor Susan Freeman, Chair

1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST 3. APPROVAL OF MINUTES

Suggested Motion: “THAT, the minutes of the Public Works Committee meeting held on January 14th, 2009 be approved as circulated.”

4. ADDITIONS AND APPROVAL OF AGENDA

Suggested Motion: “THAT, the agenda be adopted as presented.”

5. DELEGATIONS & PRESENTATIONS

6. COMMUNICATIONS

i) Ministry of Transportation - Notice of Study Commencement: Detail Design for

Highway 7 Passing Lane Construction and Intersection Improvements – attached, page 6

ii) Ad: Construction Tenders – attached, page 7 iii) OGRA Board Brief – attached, page 8 iv) OGRA: Preliminary Conference Program – attached, page 11

Suggested Motion: “THAT, communication items for the February 2009 Public Works Committee meeting be received as information only.”


7. REPORTS

i) Report #PW-06-2009 Public Works Contract Status Report #2 – attached, page 20 Director of Public Works, Steve Allan Suggested Motion: “THAT, the Public Works Committee receives Report #PW-06-2009, Public Works Contracts Status Report #2, for information.”

ii) Report #PW-07-2009 Weed Inspector’s 2008 Report and Appointment of the

County Weed Inspector for 2009 – attached, page 26 Director of Public Works, Steve Allan Suggested Motion:

“THAT, County Council accepts the 2008 Annual Weed Report for information;

THAT, County Council authorize the payment of an honorarium of $500 to Mr. Tom Guindon for his services as County Weed Inspector in 2008;

AND THAT, a by-law appointing Mr. Tom Guindon as the County Weed

Inspector for 2009 is presented at the January, 2009, Meeting of County Council.”

iii) Report #PW-08-2009 Proposed 2009 Public Information Centres (PIC)

Schedule – attached, page 29 Director of Public Works, Steve Allan Suggested Motion: “THAT, County Council authorizes the Director of Public Works to schedule nine (9) Public Information Centres, as described in Report #PW-08-2009;

AND THAT, the Clerk sends Report #PW-08-2009 to all local municipal Clerks for information.”

iv) Report #PW-10-2009 Proposed Extension of Contract #PW-10-2007 Supply

and Apply Water Based Traffic Paint for Pavement Markings – attached, page 33 Director of Public Works, Steve Allan Suggested Motion: “THAT, County Council extends Contract PW-10-2007, Supply and Apply Water Based Traffic Paint for Pavement Markings, with Trillium Pavement Marking, for one year (1), with a five percent (5%) price increase; AND THAT, the Clerk sends Report PW-10-2009 to all local municipal Clerks, for information.”


v) Report #PW-11-2009 Road Closing County Road 12 – attached, page 36 Director of Public Works, Steve Allan Suggested Motion: “THAT, Lanark County Council declare the portion of the former County Road 12, in Lots 9 and 10, Concession 11, in the Geographic Township of Dalhousie, Municipality of Lanark Highlands Township, as surplus to County needs and that staff be authorized to commence the process to stop-up, close and sell the subject lands; THAT, the value of consideration for the surplus lands be set at one dollar ($1.00); THAT, a Public Hearing regarding the subject road closing be held at the Lanark County Council Chambers on March 4th, 2009; THAT, the Director of Public Works provides a report and recommendations to the Public Works Committee as soon as practicable after the Public Hearing; AND THAT the Clerk sends this Report to the Lanark Highlands Township Clerk, for information.”

vi) Report #PW-13-2009 Contract #PW-13-2008 Network Analysis and Transportation Master Plan Project Update #8 – attached, page 40 Director of Public Works, Steve Allan Suggested Motion: “THAT, County Council receives Report #PW-13-2009, Network Analysis and Transportation Master Plan Update #8, for information;

AND THAT the Clerk sends Report #PW-13-2009 to all local municipal Clerks, including the Town of Smiths Falls Clerk, for information.”

8. CONFIDENTIAL REPORTS

i) CONFIDENTIAL: Report #PW-xx-2008 Property Matter County Road 10 – report distributed at the meeting Director of Public Works, Steve Allan

Suggested Motion: “THAT, the Committee move “in camera” at ___ p.m. to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; AND THAT, P. Wagland, CAO; C. Ritchie, Clerk; S. Allan, Director of Public Works and E. Patterson, Council and Clerk Services Assistant remain in the room.”


Suggested Motion: “THAT, the Committee return to regular session at ___ p.m.”

• Chair’s Rise & Report 9. NEW/OTHER BUSINESS

i) Meeting Schedule Clerk, Cathie Ritchie

Accessibility Advisory Committee: 3:00 p.m. Mon, Feb. 2nd

Community Development Committee: 5:00 p.m. Wed, Feb 4th Public Works Committee

Special Corporate Services Committee Special County Council LCMTC Board of Directors Meeting: 10:00 a.m. Mon, Feb. 9th Forestry Working Group: 1:00 p.m. Mon, Feb. 9th Community Services Committee: 5:00 p.m. Wed, Feb. 11th Corporate Services Committee: County Council Photos 4:00 p.m. Wed. Feb. 18th Special Corporate Services – Budget: 5:00 p.m. Wed, Feb. 18th County Council: 7:00 p.m. Wed, Feb. 18th OGRA/ROMA Conference: Sun, Feb. 22nd to Wed, Feb. 25th Lanark County Housing Corporation: 6:30 p.m. Tues, Feb. 24th Special Corporate Services – Budget: 9:00 a.m. Sat, Feb. 28th

10. ADJOURNMENT


COMMUNICATIONS


PUBLIC WORKS DEPARTMENT

SEALED TENDERS, on forms supplied by The Corporation of the County of Lanark Public Works Department, will be received by the Director of Public Works, at his office, at 99 Christie Lake Road, Perth, Ontario, until 1:30:00 p.m. local time, on February 12th, 2009, as shown below. Tenders will be opened, in public, at the Public Works Building immediately following closing. Contract #PW-1-2009 Rehabilitation of County Road #21,

Rehabilitation of County Road #14 and Surface Treatment Overlay of County Road #22

Double Surface Treatment 71,120 Square Metres Granular Sealing 4,000 Square Metres Granular “M” 28,100 Tonnes Pulverizing 44,720 Square Metres 3 Cable Guide Rail 910 Metres Equipment Rentals 680 Hours Contract #PW-2-2009 Rehabilitation of County Road #7 Granular Sealing 6,400 Square Metres Hot Mix HL 3 1,600 Tonnes Granular “M” 5,200 Tonnes Pulverizing 10,800 Square Metres Equipment Rentals 150 Hours Contract #PW-3-2009 Micro-surfacing County Road #29

and County Road #43

Micro-surfacing Type II 221,000 Square Metres Contract #PW-4-2009 Rehabilitation of County Road #12 Granular Sealing 4,000 Square Metres Hot Mix HL3 6,600 Tonnes Granular “M” 16,000 Tonnes Cold In-Place Recycling 41,000 Square Metres Equipment Rentals 140 Hours

Plans, Specifications, Forms of Tender and tender submission envelopes may be obtained at The Corporation of the County of Lanark Public Works Building, or by mail, for Fifty Dollars ($50.00) each, which will not be refunded. The sum of Fifty Dollars ($50.00 inclusive of G.S.T.) each, must be paid prior to the package(s) being picked up or mailed. Cheques should be made payable to the “County of Lanark”. The lowest or any tender may not necessarily be accepted. Contract awards are contingent upon the 2009 budget approval of The Corporation of the County of Lanark.

The Corporation of the County of Lanark Public Works Building

99 Christie Lake Road P.O. Box 37 Perth, ON K7H 3E2 Attention: Steve Allan, P. Eng. Director of Public Works Telephone: (613) 267-1353 Fax: (613) 267-2793

E-Mail: [email protected] Website: www.county.lanark.on.ca


REPORTS


THE COUNTY OF LANARK PUBLIC WORKS COMMITTEE

February 4th, 2009

Report #PW-06-2009 of the Director of Public Works

PUBLIC WORKS CONTRACTS STATUS REPORT #2

1. STAFF RECOMMENDATIONS It is recommended that:

i) The Public Works Committee receives Report #PW-06-2009, Public Works

Contracts Status Report #2, for information.

2. PURPOSE

The purpose of this Report is to inform the Committee of the status of Public Works Contracts.

3. BACKGROUND

Shaded rows in the attached summary indicate completed contracts. Contracts related to Community Forest Operations and Facilities Projects, managed by the Public Works Department, will be included in the Contract Status Reports.

4. DISCUSSION

Appendix “A” includes a summary of all ongoing contracts and proposed tenders for 2009. Eight (8) tenders will be called and closed in February, 2009: two (2) road maintenance tenders, four (4) road construction project tenders and two (2) bridge rehabilitation project tenders. A map of the proposed 2009 road and bridge capital projects is attached at Appendix “B”. The Public Works department has recently assumed management responsibility for the construction of ambulance base facilities in Lanark and Almonte. The progress of these projects is now included in the monthly Contract Status Report.

5. ANALYSIS AND OPTIONS The table below summarizes the status of the contracts/tenders/projects being managed by the Public Works Department.


Completed 2 Ongoing 13 Awaiting response re: contract

extension 4

Awarded, work not started yet 8 Tendered but not awarded yet 12 Tender preparation ongoing 17

6. FINANCIAL IMPLICATIONS

The February tender results will be presented at the March Meeting of the Public Works Committee and will be included in the budget deliberations.

7. LOCAL MUNICIPAL IMPACT

Consultation with local municipal Public Works Staff, for 2009 County Projects, is ongoing. Joint projects that have been initiated by local municipalities and County initiated Projects, which will include significant input from their local municipal staffs, include:

• McNeely Avenue Phase 3 Preliminary Design (Town of Carleton Place) • Network Analysis and Transportation Master Plan (All local municipalities,

including Town of Smiths Falls) • County Road 9 and Bellamy Mills Road Intersection Improvements (Town of

Mississippi Mills)

8. CONCLUSIONS Tender preparation for 2009 is proceeding as planned and winter preparations are ongoing.

9. ATTACHMENTS

i) Appendix “A” - Public Works Contracts Status (as of January 31st, 2009). ii) Appendix “B” - Proposed 2009 Road and Bridge Capital Program.


APPENDIX “A” PUBLIC WORKS CONTRACTS STATUS

(as of January 31st, 2009)

CONTRACT # TENDER DESCRIPTION AWARDED TO STATUS

#PW-32-2005

Winter Road Maintenance Plow Truck and Operator (with Sanding/Salt Unit), Routes #2, #4, and #11 – estimated 350 hours

Thomas Cavanagh Construction Limited

Third year of a four-year contract

#PW-32-2005

Winter Road Maintenance Plow Truck and Operator (with Sanding/Salt Unit), Route #7 – estimated 400 hours

Nedow Construction Ltd. Second year of a four-year contract

2008/2009

Winter Road Maintenance Plow Truck and Operator (with Sanding/Salt Unit), Route #10 – truck & operator will be available 24 hours, 7 days a week

Alan Umpherson One year contract (November 15th, 2008 – April 15th, 2009)

#1-2006 RFP: Two Way Radio Maintenance Glentel Expires June 30th, 2009

#29-2006 Forestry Management Services (Five-Years)

Mississippi Valley Conservation Ongoing

2007/2008 Winter Road Maintenance Agreement for County Road #17 (Cemetery Side Road) 10.4 km

Township of Beckwith Renewed Annually

2007/2008

Winter Road Maintenance Agreement for County Road #7B (Townline Road 3.2 km & 2793 metres of sidewalk)

Town of Carleton Place Renewed Annually

2007/2008

Winter Road Maintenance Agreement for County Road #9 (5.03 km) & sidewalk snow removal County Road #12 & #511 (1246 metres). Similarly, the County maintains .6 km of the 8th Concession of Dalhousie

Township of Lanark Highlands Renewed Annually

2007/2008

Winter Road Maintenance Agreement for 5225 metres of sidewalk on County Roads #16A, #20 and #29

Town of Mississippi Mills Renewed Annually

2007/2008 Winter Road Maintenance Agreement for 5.9 km of County Road #23

Township of Montague Renewed Annually

2007/2008

Winter Road Maintenance Agreement for 1.3 km of Gore Street & North Street as well as 2447 metres of sidewalk snow removal on County Roads #1 and #10

Town of Perth Renewed Annually

2007/2008 Winter Road Maintenance Agreement for 5.5 km on County Road #21 (Lally Road)

Township of Tay Valley Renewed Annually


CONTRACT

# TENDER DESCRIPTION AWARDED TO STATUS

2007/2008

Winter Road Maintenance Agreement for March Road (County Road #49) in lieu, the County maintains Regional Road #6 from the boundary to Dwyer Hill Road

City of Ottawa Renewed Annually

#PW-3-2007 Supply & Delivery of Bulk Coarse Road Salt – 3 Year Contract (estimated 8,000 T per year)

Cargill De-icing Technology Second year of three year contract

#PW-4-2007 Roadside Brushing – 300 hours Tor-Mac Tree Services Optional 2009 contract extension accepted

#PW-5-2007 Roadside Ditching – 300 hours Thomas Cavanagh

Construction Ltd Optional 2009 contract extension accepted

#PW-7-2007 Roadway Sweeping – 50 hours for Perth Patrol & 60 hours for Almonte Patrol

John Sweeping Optional 2009 contract extension accepted

#PW-8-2007 Winter Sand – Perth Garage – 2,000 tonnes

Schedule A: Crain’s Construction Limited

Optional 2009 contract extension accepted

#PW-8-2008

Winter Sand – Dalhousie Pit – 1,000 tonnes (Phase 1 – stock pile #1 County); 1,000 tonnes (Phase 2 – stock pile #1 (County); and 500 tonnes (Stock pile #2 – Lanark Highlands)

Schedule C: S. Bingley Trucking

Awaiting reply from contractor regarding optional contract extension for 2009

#PW-8-2007

Winter Sand – McDonalds Corners Pit – 4,000 cubic metres – screen winter sand and 2,000 cubic metres stack winter sand

Schedule E: Thomas Cavanagh Construction Ltd.

Optional 2009 contract extension accepted

#PW-10-2007

Supply and Application of Water Based Traffic Paint for Pavement Markings (3 year contract)

Trillium Pavement Marking Negotiating optional contract extension for 2009

#PW-34-2007 Traffic Signal Maintenance Partham Engineering Contract expires on December 31st, 2009.

#PW-4-2008 Crack Cleaning and Sealing – 100,000 metres Roadlast 2000 Inc Second year of three

year contract

#PW-12-2008 2009-2010 Bridge Program Pre-Engineering RFP

McCormick Rankin Corporation Completed

#PW-13-2008 Consulting Engineering Services for Network Analysis and Transportation Master Plan

Totten Simms Hubicki Ongoing.

#PW-14-2008 Roadside Mowing First Cut – 562 Swath km Second Cut – 562 Swath km

First Cut – Cooney Construction

Second Cut – Lewis Farms

Awaiting reply from contractors regarding optional 2009 contract extension


CONTRACT

# TENDER DESCRIPTION AWARDED TO STATUS

#PW-27-2008 Supply and Deliver Road Signs Owl Lite Signs Delivered

#PW-28-2008 McNeely Avenue Phase 3 Preliminary Design

National Capital Engineering/Genivar Ongoing

#PW-29-2008

2008 & 2009 Lawn Mowing & Landscape Maintenance for the County Administration Building & Lanark Lodge

Howard Home Care Second year of two year contract

#PW-32-2008

Round-About: Intersection County Roads 17 and 49

Karson Kartage and Konstruction

Top lift of asphalt deferred to 2009 due to weather.

#PW-33-2008 County Road 9 (Tatlock Road) Paving

OMYA (Canada) responsible for tendering, award and contract administration

#PW-38-2008 Tender for McDonalds Corners Dome Re-Roofing Tender opening – April

23rd, 2009

#PW-39-2008

Supply and Stack Winter Sand (Two Locations – Union Hall – 600 tonnes & Almonte Garage – 300 tonnes)

Crain’s Construction Limited

Awaiting reply from contractor regarding optional 2009 contract extension

#PW-43-2008 Elevator Maintenance– Administration Building

Thyssenkrupp Elevator (Canada) Limited Ongoing

#PW-44-2008 RFP: For Janitorial Services for the County Administration Building and the Public Works Building

Palmer and Associates First year of three year contract

#PW-45-2008

Municipal Offices and Lanark Lodge Winter Maintenance Backhoe/Loader – 45 hours 3 Ton/5 Ton Truck with Plow – 37 hours Road Salt – 8 tonnes

McMunn Excavations Limited First year of three year contract.

#PW-48-2008 Mechanical Systems Service Agreement McNamee Plumbing Ongoing

#PW-50-2008

Community Forest Hardwood Timber Harvesting – Part Lot 6, Concession 4, Geographic Township of North Sherbrooke

David Gibbons Ongoing

#PW-51-2008 Community Forest Red Pine Timber Harvesting Lot 15, Concession II, Geographic Township of Dalhousie

Ben Hockum & Sons Ltd Ongoing

#PW-1-2009

County Road 21 Rehabilitation – Elm Grove Road (separate schedules for County Road 14 and County Road 22) – 6.9 km

Tender opening – February 12th, 2009

#PW-2-2009 County Road 7 ( 1 km) Rehabilitation Tender opening –

February 12th, 2009

#PW-3-2009 County Road 29 (10.5 km) & County Road 43 (17.9) Micro-surfacing

Tender opening – February 12th, 2009


APPENDIX “B”

PROPOSED 2009 ROAD AND BRIDGE CAPITAL PROGRAM


THE COUNTY OF LANARK

PUBLIC WORKS COMMITTEE February 4th, 2009

Report #PW-07-2009 of the

Director of Public Works

WEED INSPECTOR’S 2008 REPORT AND APPOINTMENT OF THE COUNTY WEED

INSPECTOR FOR 2009 1. STAFF RECOMMENDATIONS

It is recommended that: i) County Council accepts the 2008 Annual Weed Report for information. ii) County Council authorize the payment of an honorarium of $500 to Mr. Tom

Guindon for his services as County Weed Inspector in 2008. iii) A by-law appointing Mr. Tom Guindon as the County Weed Inspector for 2009

is presented at the January, 2009, Meeting of County Council.

2. PURPOSE

The purpose of this Report is to inform the Committee of the activities of the County Weed Inspector.

3. BACKGROUND

Under Section (1) of the Weed Control Act, RSO 1990, Chapter W.5, Councils of every County District Municipality and Regional Municipality shall by-law appoint one or more persons as an Area Weed Inspector. Mr. Tom Guindon, the Almonte Patrol Operations Supervisor, has performed the County Weed Inspector duties for a number of years in an efficient and capable manner.

4. DISCUSSION

The attached Annual Report summarizes the activities of the County Weed Inspector during 2008.

5. ANALYSIS

None.



The Weed Inspector’s annual honorarium of $500 is included in the Public Works Department Budget.


None. 8. CONCLUSIONS

Mr. Tom Guindon has ably fulfilled his duties as County Weed Inspector. 9. ATTACHMENT

i) Appendix “A” – 2008 Annual Weed Report.


APPENDIX “A”


THE COUNTY OF LANARK PUBLIC WORKS COMMITTEE

February 4th, 2009

Report #PW-08-2008 of the Director of Public Works

PROPOSED 2009

PUBLIC INFORMATION CENTRES (PIC) SCHEDULE

9. STAFF RECOMMENDATIONS It is recommended that:

ii) County Council authorizes the Director of Public Works to schedule nine (9)

Public Information Centres, as described in Report #PW-08-2009. iii) The Clerk sends Report #PW-08-2009 to all local municipal Clerks, for

information.

10. PURPOSE

The purpose of this Report is to seek Council approval to schedule Public Information Centres (PIC) for five (5) future road and bridge rehabilitation projects and the Transportation Master Plan.

11. BACKGROUND Public consultation is a critical part of the planning process for road and bridge improvement projects and the Transportation Master Plan Project. Public Information Centres (PICs) are held to seek public input on alternative rehabilitation strategies and to ensure that issues and concerns are considered before projects enter the final design and tendering stages. The date and the location of the event are coordinated with the local municipality.

12. DISCUSSION

The proposed road and bridge project PICs have been coordinated with the local municipalities and subject to Council approval, have been scheduled on the dates indicated in the table below. The proposed Transportation Master Plan PIC dates and locations have been coordinated with the Technical Advisory Group. A map of the project locations is at Appendix “A”.


Project PIC Date/Time PIC Location Transportation Master Plan Thursday March 19th, 2009

5:00 -8:00 pm Almonte Old Town Hall

Transportation Master Plan Thursday April 2nd, 2009 5:00 -8:00 pm

Carleton Place Town Hall

Transportation Master Plan Thursday April 9th, 2009 5:00 -8:00 pm

Perth Town Hall

Transportation Master Plan Thursday April 16th 2009 5:00 -8:00 pm

Lanark Highlands Municipal Office

County Road 511 (Lanark Road) and County Road 1 (Gore Street) Rehabilitation

Thursday April 23rd, 2009 5:00 – 8:00 pm

Perth Town Hall

Glen Isle Bridge Rehabilitation Thursday June 4th, 2009 5:00 – 8:00 pm

Town of Mississippi Mills Municipal Office

Clyde River Bridge (County Road 511)

Thursday June 18th, 2009 5:00 – 8:00 pm

Township of Lanark Highlands Municipal Office

County Road 12 Rehabilitation (Playfairville to Lanark)

Thursday October 22nd, 20095:00 – 8:00 pm


County Road 511 S-Curve Realignment

Wednesday December 9th, 2009 5:00 – 8:00 pm


13. ANALYSIS AND OPTIONS

None.


PIC expenditures are included in the applicable project budgets.

15. LOCAL MUNICIPAL IMPACT Public notification, two weeks prior to each PIC, includes:

i) Notices published in the local newspapers, ii) Posting on the County Website, Public Works Section, and iii) Posting an Information Sign at the proposed project site.

16. CONCLUSIONS

The early scheduling of PICs enables the Public Works Department to schedule and to prioritize the necessary pre-engineering work that is needed prior to public consultation. A Report on the results of each PIC will be presented to Council.


9. ATTACHMENTS

Appendix “A” - 2009 Public Information Centre Projects Map.


APPENDIX “A”

2009 PUBLIC INFORMATION CENTRE PROJECTS MAP






PROPOSED EXTENSION OF CONTRACT #PW-10-2007 SUPPLY AND APPLY WATER BASED TRAFFIC PAINT

FOR PAVEMENT MARKINGS 1. STAFF RECOMMENDATIONS

It is recommended that: i) County Council extends Contract PW-10-2007, Supply and Apply Water Based

Traffic Paint for Pavement Markings, with Trillium Pavement Marking, for one year (1), with a five percent (5%) price increase.

ii) The Clerk sends Report PW-10-2009 to all local municipal Clerks, for information.

2. PURPOSE

The purpose of this Report is to recommend a one year (1) extension to a Contract with Trillium Pavement Marking.

3. BACKGROUND

At their March 28th, 2007, Meeting, Council awarded a one year pavement marking contract to the lowest bidder, Trillium Pavement Marking (TPM) for $140,979.41. If the Contractor agreed to maintain their 2007 prices, the contract provided for a one year extension. TPM subsequently agreed to an extension under these conditions and on February 21st, 2008, the Director granted TPM a one year extension to the contract. On January 12th, 2009, TPM advised the Director that they would be agreeable to a two year extension to their Contract with a seven percent (7%) price increase in 2009 and an eight percent (8%) increase in 2010. After negotiations with TPM, the proposed price increases were reduced to five percent (5%) for 2009 and 2010. Article 26.1.7 of County By-law 2007-57, Policy for Procurement of Goods and Services states, that a Contract may be extended, if “it will result in significant savings to the County”.


4. DISCUSSION

The 2007 and 2008 County Contracts with TPM were completed satisfactorily. In 2008, a number of car paint damage claims were submitted to TPM by local residents. TPM was slow to react to some of these claims and as a result some County Staff time was required to manage the complaints.

5. ANALYSIS AND OPTIONS Three (3) options are open: Option 1. Reject TPM offer to extend contract and call for tenders. Option 2. Accept TPM offer to extend contract for two years. Option 3. Accept TPM offer to extend contract for one year. Given the volatility of fuel prices and higher paint prices during the past three years, a five percent (5%) increase to the contract in 2009 is reasonable. TPM has committed to implement a public relations program to manage and to reduce the number of car paint damage claims. However, it would be prudent to monitor the success of this program before agreeing to a second one year extension of the contract. Therefore, the Director recommends a one year extension to the TPM contract, with an optional second one year extension, to be negotiated after successful performance of the 2009 Contract. (Option 3). The Purchasing Officer concurs with the Director’s recommendation.

6. FINANCIAL IMPACT

The proposed 2009 Public Works Budget for pavement marking is based on the proposed one-year extension of the TPM contract.


Some local municipalities have TPM complete their pavement marking requirements at the County price.

8. CONCLUSIONS

Extending the TPM Pavement Marking Contract for one year (1) with a five percent (5%) increase is recommended.


9. ATTACHMENTS

None.






ROAD CLOSING AND DISPOSAL OF SURPLUS LANDS: FORMER COUNTY ROAD 12, IN LOTS 9 AND 10, CONCESSION 11, GEOGRAPHIC

TOWNSHIP OF DALHOUSIE, TOWNSHIP OF LANARK HIGHLANDS 1. STAFF RECOMMENDATIONS It is recommended that:

i) Lanark County Council declare the portion of the former County Road 12, in

Lots 9 and 10, Concession 11, in the Geographic Township of Dalhousie, Municipality of Lanark Highlands Township, as surplus to County needs and that staff be authorized to commence the process to stop-up, close and sell the subject lands.

ii) The value of consideration for the surplus lands be set at one dollar ($1.00). iii) A Public Hearing regarding the subject road closing be held at the Lanark

County Council Chambers on March 4th, 2009. iv) The Director of Public Works provides a report and recommendations to the

Public Works Committee as soon as practicable after the Public Hearing. v) The Clerk sends this Report to the Lanark Highlands Township Clerk, for

information. 2. PURPOSE

The purpose of this Report is to propose that a portion of the former County Road 12 (McDonalds Corners Road), in Lots 9 and 10, Concession 11, Geographic Township of Dalhousie, within the Municipality of Lanark Highlands, be declared surplus, stopped-up, closed and sold to the abutting property owner, Ruby Carol McKinnon.

3. BACKGROUND

In the 1950’s, the County acquired property to facilitate the realignment of County Road 12. When the realignment occurred, the portion of the former county road, that is the subject of this Report, was not stopped-up and closed. Ruby McKinnon, the current owner of the parcel, through which the former County Road 12 meanders, is attempting to simplify her title before conveying the parcel to the abutting property owner Gina Ellis.


4. DISCUSSION

A sketch of the Old and New County Road 12 and the parcel to be severed is attached at Appendix “A”.


Since the portion of the former County Road 12, as shown on the sketch, is not needed, it should be stopped up, closed and sold. Pursuant to Section 34 of the Municipal Act, S.O. 2001, Chapter 25, and amendments thereto, a municipality has the power to close a highway by carrying out the prescribed procedures. County of Lanark By-Law 2007-68 “Being a By-Law to Authorize the Adoption of the Public Notice Policy for the Corporation of the County of Lanark” requires that, where notice of intention to pass a by-law or notice of a public meeting is required to be given, the notice shall be published in a local paper and on the County of Lanark Website a minimum of fourteen (14) days prior to the passing of the By-Law. A Public Hearing, to hear any claims from landowners who object to the proposed road closing, is also required.

6. FINANCIAL IMPACT

Since the road closing process should have been completed when County Road 12 was realigned, the Director proposes that the County should pay for County legal costs and the costs to survey the former road to identify it as a separate part, on the R-Plan, that will be developed as part of the McKinnon conveyance. The $2,500 estimated survey costs are included in the proposed 2009 Public Works Budget.


None.

8. CONCLUSIONS

Taking the necessary steps to stop-up, close and dispose of the portion of the former County Road 12, in Lots 9 and 10, Concession 11, in the Geographic Township of Dalhousie, Municipality of Lanark Highlands Township, is recommended.


9. ATTACHMENTS

Appendix “A” - Sketch of Proposed Severance.


APPENDIX “A”

SKETCH OF PROPOSED SEVERANCE






CONTRACT #PW-13-2008 NETWORK ANALYSIS

AND TRANSPORTATION MASTER PLAN PROJECT

UPDATE #8 1. STAFF RECOMMENDATIONS

It is recommended that: i) County Council receives Report #PW-13-2009, Network Analysis and

Transportation Master Plan Update #8, for information. ii) The Clerk sends Report #PW-13-2009 to all local municipal Clerks, including the

Town of Smiths Falls Clerk, for information. 2. PURPOSE

The purpose of this Report is to inform Council of the progress of Contract #PW-13-2008.

3. BACKGROUND

The Minutes of the Seventh Meeting of the Technical Advisory Group are attached at Appendix “A”. The Consultant’s monthly Project Status Report is attached at Appendix “B”.

4. DISCUSSION

Representatives from five (5) local municipalities attended the seventh Meeting. Participants included the Chief Administrative Officers from two (2) local municipalities and three (3) Road Superintendents. There were no participants from the Town of Smiths Falls, Drummond/North Elmsley Township, Beckwith Township or Lanark Highlands Township. The Agenda included a review of the proposed transportation strategies to address the problems and opportunities that were identified in the needs analysis, as well as a discussion regarding the next round of public consultation. Future Technical Advisory Group Meetings will be held at the County Public Works Building at 9:00 am on February 17th and March 10th, 2009.


The proposed dates for Public Information Centres are listed below for information and they have also been included in Report #PW-13-2009 for Council consideration. PIC topics will include the proposed transportation strategies, as well as a draft traffic calming policy.

PIC Date/Time PIC Location Thursday March 19th, 2009,

5:00 - 8:00 pm Almonte Old Town Hall

Thursday April 2nd, 2009, 5:00 - 8:00 pm Carleton Place Town Hall

Thursday April 9th, 2009, 5:00 - 8:00 pm Perth Town Hall

Thursday April 16th 2009, 5:00 - 8:00 pm

Lanark Highlands Municipal Office


None.

6. FINANCIAL IMPACT

None. 7. LOCAL MUNICIPAL IMPACT

Public Information Centres will be advertised in the EMC Record News and posted on the County’s Website. Letters of invitation will also be sent to all members of the public who attended the previous rounds of consultation in 2008.

8. CONCLUSIONS

The Network Analysis and Transportation Master Plan Project is proceeding as planned.


9. ATTACHMENTS

i) Appendix “A” – Minutes of the Seventh Meeting. ii) Appendix “B” – January 2009, Project Status Report.


APPENDIX “A”

MINUTES OF THE SEVENTH MEETING


APPENDIX “B”

JANUARY, 2009, PROJECT STATUS REPORT

wednesday, february 4th, 2009 immediately following ...council+$!26...ii) report #pw-07-2009 weed...

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