weekly accomplishment report - tacloban · 2019-10-02 · weekly accomplishment report received and...

NAME OF OFFICE: CITY ACCOUNTANT'S OFFICE

INCLUSIVE DATES/WEEK: SEPT. 13, 16 - 19, 2019

QUANTITY REMARKS

23 JEVS & 198

entries

46 copies

6 copies

26 documents

7 payroll and 148

personnel

3 PPSB Accounts and

18 Check

Disbursement

4 copies

12 copies

8 copies

4 copies

2 copies & 95 entries

6 checks

20 PO's

Republic of the Philippines

City Government of Tacloban

WEEKLY ACCOMPLISHMENT REPORT

Received and Funded the following documents from different offices charge to Trust Fund Account, posted individually to Index Card, Updated

Balance and wrote on the columns the Fund Code, account name

Reconciled and Encoded individually payroll of TCH personnel actual payroll against printed payroll for the month of August 2019

Checked as to correctness of entries of JEV of PPSB Accounts of the General Fund for the month of July 2019

Prepared Certificate of Availability of Fund of 2 Infrastructure Projects and printed the said CAF

FINANCIAL ACCOUNTING DIVISION

PARTICULAR ACCOMPLISHMENTS

Prepared Journal Entry Voucher for Daily Statement of Collections and Deposits of Trust Fund for the month of July 2019

Printed Journal Entry Voucher for Daily Statement of Collections and Deposits of Trust Fund for the month of July 2019

Exported Cash Receipts Journal and arranged per account, deleted the zero balance and printed the corrected Journal

Signed Accountant's Advice

Printed RECAP of Check, Cash and Cash Receipts for the month of July 2019 both General and Subsidiary Ledger

Exported Postal Check Disbursement Journal of the General Fund for the month of July 2019 and arranged per account, deleted the zero balance

and printed the corrected journal.

Printed RECAP of General Journal of Trust Fund Account for the month of July 2019 and ecoded to the working Trial Balance and Schedules as of

July 2019

Verified and Returned Checks for the month of January 2019 due to insufficient funds and reconciled against the entries for the said month and

prepared adjusting entries.

Received from Regeme Algo Purchase Orders and verified the document if it has an attached PR already budgeted from CBO and input the

40 PR's & 12 APR

14 Contracts

6 Proposals & 4

POW

129 Payrolls/

Vouchers

25 checks

144 payroll vouchers

with 432 entries

27 Employees

8 Employees

4 Employees

9 Employees

7 Employees

37 Employees

7 Employees

31 Payrolls and 1

Addt'l for

CGSO for their 3

emplyees

23 DBP Remittance

Lists

18 OFB Remittance

Lists

9 Payrolls

DBP - 22 offices

OFB - 18 offices

26 REL Borrowers

37 MP2 Members - Prepared Disbursement Vouchers and forwarded to the receiving staff of the pre-audit division.

Received audited payrolls and vouchers of CMO.ADMIN, SP, CEO and CGSO from Maristel Bidua and posted/recorded the fund, date, payee,

description, and input the audited amount to the appropriate account code of each office to the Schedule of Appropriation, Allotment and

Prepared Journal Entry Vouchers (JEV) check disbusements of General Fund for the month of July 2019.

Received from Regeme Algo contracts, PRs, APR, proposals and recorded/posted the office code, fund, payee, supplier/particulars, ARO #,

account code, and amount of each document to the Schedule of Appropriation, Allotment and Obligations- exel file. Then countersigned each

document to be forwarded to Sir Abina for approval.

Sorted the DBP and OFP Remittance Lists received from the different offices.

- Prepared Disbursement Vouchers and forwarded to the receiving staff of the pre-audit division.

Texted the 7 casual employees to pick-up their MDR Forms and Identification Cards.

Received all pre-audited Regular Payrolls for the month of September 2019. Posted all payroll to consolidate the Pag-IBIG,

Prepared and Finalized the DBP and OFB Loan Payments for the month of September 2019.

- Checked the correctness of the amount in the remittance list versus the actual payroll entries.

PhilHeatlh and Bank Loan payments (DBP and OFP) of all regular employees concerned.

Started receiving and posting pre-audited payrolls of Casual Employees for September Remittance.

Prepared and Finalized the Pag-IBIG REL Payments and MP2 Savings of some employees for the month of September 2019.

- Consolidated the payments of all concerned employees from the different offices.

Prepared Journal Entry Vouchers (JEV) cash disbusements of General Fund for the month of July 2019.

Went to PhilHealt RO VIII:

- Submitted the RF1 of the newly appointed employees effective July 2019 for their July contributions (for manual posting).

Recorded the Pag-IBIG and PhilHealth contributions of the new employees effective August 2019 based on the vouchers received.

Assisted new casual employees with their Pag-IBIG and PhilHealth requirements.

Prepared Certificate of Net Take Home Pay to Pag-IBIG Calamity Loan qualified borrowers.

- Submitted Form ER2 for the new set of casual employees

- Picked-up the MDR Forms and Identification Cards of the new casual employees under ER2 submitted last Aug. 28, 2019.

- Consolidated the payments of all concerned employees from the different offices.

2 PAGES

2 PAGES

1 LEDGER with 52

data

1 LEDGER with 52

entries

1 CHECK

1 CHECK

1 CHECK

2, 377

54

2, 515

124

435

3 liquidation

6 liquidation

2 SEF

2 SEF

376 - voucher

172 payroll

4 payrolls (Regular)

30 payrolls (Casual)

65 OR's

53 journal entries

61 journal entries

RECEIVED FROM RUBELITA CINCO RPT ABSTRACT FOR THE MONTH OF JULY 10, 2019.

Posted this Obligation Request (OR's) in the excel file, whether MOOE, PS, Capital Oulay or Special Purpose Appropriation

- Entertain Client asking for the copy of Accountant's Advice

- Segregate Accountant's Advice thru funding (GF, SEF, TF) and thru Bank (DBP, LBP, PPSB, PVB)

- General Fund

5. Abstract of Real Property Tax Receipts

Reconciled and Consolidate the Revenue Collections and the number of receipts received from the City Treasurer's Office for the period July

22 - 31, 2019.

1. Abstract of Deposits - Records of General Fund - BIR

2. Abstract of Deposits - New Bus Terminal

Received the Check with attached document form City Admin.

- Inspect the check if the entry is correct and reconcile to the vouchers

- Arranged according to check number

- Prepare, Assign Advice Number, Record to Logbook, Encode, Print and give to the City Accountant for signature of Accountant's Advice

- Brigada Eskwela

- Prepare Endorsment letter of Brigada Eskwela Liquidation to COA

- Endorsed Liquidation to Mr. Yu (Gen. Fund), Ms. Fernandez (SEF), Mrs. Caceres (Trust Fund)

- Prepare Notice of Final Demand of Unliquidated Cash Advances.

- Monitored the deduction of Unliquidated Cash Advances to payroll

Prepared Journal Entry Vouchers (JEV's), check disbursement-General Fund for the month of July 2019

Prepared Journal Entry Vouchers (JEV's), cash disbursement-General Fund (Campo) for the month of July 2019

- Prepare Endorsement and submit Accountant's Advice to COA

Received, Monitored, Recorded Pre-Audit Liquidation

ENCODED THE RPT BRGY.SHARES FOR THE MONTH OF JULY 10, 2019.

RECEIVED FROM MARINA DE PAZ PPE LEDGER-Buildings

ENCODED THE PPE-Buidings

WENT TO DBP BANK FOR REMITTANCE

WENT TO LBP BANK FOR REMITTANCE

WENT TO VETERANS BANK FOR REMITTANCE

33 - GF; 131 - Check;

5 - SEF; 10 - TF;

- SEF and TRUST

Reconcile JEV for the month of June 2019

Received/Record payroll and detached the remittances for the month of Sept. 2019 ready for pre-audit

3. Abstract of Deposits - Supermarket

- Endorsed Check and other documents to Cash Division

- Signed Accountant's Advice ready for Bank Delivery

4. Abstract of Deposits - Trust Fund

70 journal entries

2 copies, 4 pages

each

2 copies

22

22

22

22

27

30

30

30

30

7 JEV's with 692

accounts

Prepared Journal Entry Vouchers (JEV's), cash disbursement-General Fund (Gerilla) for the month of July 2019

Prepared and printed Inventory Report for Supplies and Materials Received and Issued for the month of July 2019

Prepared and printed Transmittal Report for Supplies and Materials Received and Issued for the month of July 2019

Received the casual payroll for the Month September 1-15,2019.

Checked the monthly GSIS amortization of Casual Payroll.

Distributed the GSIS Billing to their respective office concerned.

Continued prepared Journal Entry Vouchers of General Fund Collections and Deposits of July 18-19, 22-26, 2019 from the summary of daily

collections report print out, which had taken from the Abstract of General Fund Collections received from the City Treasurers Office.

Deducted/adjusted the monthly GSIS amortization of CASUAL PAYROLL.

Forwarded the CASUAL PAYROLL to SSS Remittance,Pag-ibig Remittance and BIR remittance.

Received Pre-Audited Casual and Regular Payroll for the Month of September 1-15, 2019.

Received the monthly billing for the month of SEPTEMBER 2019 for the REGULAR and CASUAL Employees.

Sorted the employees name to their respective offices for the the GSIS Billing for casual employees for the month of September 2019.

Printed the GSIS Billing for the month of SEPTEMBER 2019 for the CASUAL EMPLOYEES.

6-Abstract

6 days-collection

official receipts with

6 packs

3 JEV's with 301

accounts

8 JEV-had a Loan

Receivable-EWP

32-cash advances of

employees

3 - Advances for

Payrolls

56 accounts

121 accounts

47 accounts

87 accounts

44 accounts

54 accounts

85 accounts

- REGULAR

- REGULAR

CITY SOCIAL WELFARE AND DEVELOPMENT OFFICE

- REGULAR

CITY POPULATION OFFICE

- REGULAR

CITY VETERINARY OFFICE

- CASUAL

Continued prepared Journal Entry Vouchers of General Fund Collections and Deposits of July 29-31, 2019 from the summary of daily collections

report print out, which had taken from the Abstract of General Fund Collections received from the City Treasurers Office.

Exported and summarized Loan payments-EWP for the month of July 2019 and prepared schedule of EWP Loans for Maam Imelda Kempis.

Reviewed and corrected JEV for the settlement of cash advances of employees and Advances for payrolls for the month of July 2019 from the

prepared JEV's.

Encoded Statement of Appropriation, Allotment and Obligation by preparing excel format, arranged for per sheet

and Posted the Allotment Release Orderof Personal Services of different offices:

CITY INFORMATION OFFICE

- CASUAL

- REGULAR

ECONOMIC ENTERPRISE - MARKET

Checked and received the Abstract of General Fund SEF Fund and Trust Fund Collections and Deposits from August 13-20, 2019 from the City

Treasurer's Office.

65 accounts

55 accounts

162 accounts

430 accunts

107 accounts

540 acounts

50 accounts

963 accounts

1) Prepared Bank Reconcilliation Statement of different

Bank Account Land Bank of the Philippines 10

2) Printed Subsidiary Ledger General Fund & Trust Fund 25

of 6 different bank accoount for the month of June 2019

3) Reconcilled Bank Statement against the subsidiary ledger

of 10 different bank PPSB account # 0009-002083-271,0009-003276-231

0009-003506-271,0009-004378-231,0025-011180-002-,0009-002083-234

0009-002083-231,0009-002083-233,0009-002083-235,0009-357-271

SANGUNIANG PANLUNSOD

- REGULAR

- CASUAL

CITY ADMINISTRATOR'S OFFICE

- REGULAR

- CASUAL

the Allotment Release Order of Personal Services of different offices:

- CASUAL

- REGULAR

INTERNAL AUDIT SERVICES

10 statement

CITY MAYOR'S OFFICE

- REGULAR

- CASUAL

Encoded Statement of Appropriation, Allotment and Obligation by preparing excel format, arrange for per sheet and posted

4) Prepared Purchase Request for processing office supplies 1 pc.

City Accountant Office

5) Transported the Account Advice Land Bank of the Philippines, 25pcs.

Development Bank of The Philippines & Philippine Postal & Saving Bank

6) Pre-Audit Payroll Job Order for the month of Sept 1-15, 5 payrolls

2019 to check the DTR and Contract for individual employee to Compute

the salary payroll.

15 JEVs with 84

entries

47 accounts

47 subsidiary ledgers

789 lists of

transaction

identified 400

accounts

Generated from the system the Journal Entry Vouchers of Tacloban City Convention Centers (TCCC) necessary in preparation of Financial

Statements as of June 30, 2019.

Sorted the entries according to each classification of accounts then searched and extracted from the general fund subsidiary ledgers.

Prepared separate subsidiary ledgers for different accounts of Tacloban City Convention Centers (TCCC) necessary in preparation of Financial

Statements as of June 30, 2019.

Received from MIS the list of transactions of different collections of the CTO

Identified the new PPSAS account codes the list of different collections of the CTO



REMARKS

16 Regular Employees

4 Casual Employees

16 Casual Employees

2 Teachers

2 Regular Employees

all Casual employees

8 Regular Employees

18 Casual Employees

7 Regular Employees

3 Transmittal Letter

2 Office Order

All Employees




ADMINISTRATIVE DIVISION


Monitored the Attendance of Employees from Sept. 13 - 19, 2019

Attended the Meeting on matters regarding the Compliance of BLGF and SRE of the Barangay Bookkeepers and Administrative matters in the

Barangay Accounting Division.

Prepared Transmittal Letter, Office Orders regarding overtime services of Job Order, PS, and Casual Employees and Tree Growing and Nurturing

on Sept. 27, 2019

Processed EWP Loan Application Forms for the period of Sept. 15, 2019

QUANTITY

Made Corrections, Comments and Recommendations for Development Purposes on the IPCR of the City Accountant's Employees

Received Certificate of Clearance from employees retiring from services and write down the loan balances, if any on the City Accountant's portion,

required supporting documents and affix signature or countersigned each

Posted the EWP Loan Payments for the month of August 2019 to the Index of Payments of the following offices: CHO, CSWD, CMO, CAdminO,

CEO, Casual Employees, CBO, TCH.

Deduct the correct monthly amortization (EWP) from salaries of employees (Casual & Regular) for the month of Sept. 2019

2

times per day

2

times per day

40 vouchers

48 payrolls

8 trash boxes

60 payrolls

50 vouchers

20 payrolls

11 vouchers

10 Purchase Order

10 Purchase Request

79 CEngiO

46 CTO

55 CHO

2 DILG, CAssO

8 liquidations

3 Memorandums

6 Communications

3Cert. of Availability of

Fund

171 Payrolls

146 Vouchers

6 Project Proposals

32 Purchase Request

14 Contract

12 APR

28 Purchase Order

15 ARO

3 Program of Work

Hand them over (vouchers) to Pre-Audit Section for checking and review

Released Payrolls, vouchers, cash advance to different offices for the next process

Emptied the trash boxes in the office

Cleaned the comfort room of City Accountant's Office

Cleaned the room of the City Accountant

Posted Deductions from Salaries of Employees taken from payrolls to their respective Index Cards of Payments

Xeroxed the supporting documents of the payrolls

Received payrolls & vouchers, assigned voucher numbers and logged in the City Accountant's Office logbook

- to City Treasurer's Office

- to CMO

Received and Logged received documents from employees and other offices then forwarded to personnel in-charge

85 payrolls

94 Vouchers

36 Purchased Request

8 Project Proposals

6 Agency Procurement

40 Purchase Order

9 Contract

23 vouchers

28 vouchers

23 vouchers

6 vouchers

44 documents

Received Procurement Vouchers from Clients and Recorded in the Logbook for Reference

Received signed documents from the City Accountant, recorded and released to respective offices

Checked/Verified Supporting Documents Required for each vouchers and returnd the same to the client

Released the reviewed vouchers to pre-audit division for review

Received & Record Vouchers of INFRA Projects and Released them to the Personnel in-charge for review of documents

Photocopied Documents for City Accountant's use



QUANTITY REMARKS

102 vouchers

22 - Regular

45 - Casual

4 Liquidation

10 vouchers

5 vouchers

29 voucher

29 voucher

29 voucher

29 voucher

12 voucher17 voucher

17 voucher

17 voucher

2 offices (CAdminO;

CVetO)

Checked and Reviewed (Pre-Audited) the vouchers as to computations of Legality of Claims of Officials and Employees ( Travel, cash advances,

Salaries and remittances.

Pre-Audited Vouchers of Liquidation and its supporting documents required and the computation in accordance to the COA Rules and

Regulations

Checked and Posted PLDT and internet bills accordingly to the monthly consumptions

Checked and Pre-Audited Financial Assistance as to correctness of attachments

- Calculated & deducted late, undertime & absent per payroll

- Deducted SSS and Pag-Ibig premiums

- Computed Net pay per employee





PRE-AUDIT DIVISION

94 payrolls

Pre-Audited Payrolls of Casual, Regular and Teacher's Allowance.

- Checked the names of employees from contract against the payroll - Checked the attached documents per employee such as DTRs, Accomlishment Report and other necessary documents

Pre-Audited Payrolls of Job Order worker for the Month of August 16 - 31, 2019; Sept. 1-15, 2019

Returned voucher for compliance of lacking documentsComputed the business tax and withholding tax and liquidated damages if delivered late based on Purchased order date

Record in the record book for monitoring purposes

Forward the disbursement voucher to Mrs. Lagado

Inspected in behalf of the City Accountant the waste material for disposal and appraised the said items

Received the Disbursement voucher of goods and services documents with supporting documents from the Receiving Section

Checked thoroughly the accuracy of attachd documents based on the checklist and also checked the accuracy of the amount in the invoice or

delivery receipt

Checked the date of Purchase Order versus the acceptance & inspection report to determine if there were liquidated damages to be charge to

the supplier for the late delivery of goods and services

Checked the completeness of signatories of the documents from requested staff to the approving authority as well as the signature of the

inspector

1 payroll

7 vouchersPosted payments of Suppliers to the Index Card

- Forwarded Payroll to Mr Algo

94 payrolls

Pre - Audited Payroll of Professional Services of TCH for the month of Aug. 1 - 31, 2019



REMARKS

1 July 2019

4 April - June 2019

1 August 2019

3 March - May 2019

1 June 2019

2 May and June 2019

1 August 2019

1 August 2019

1 August 2019

3 May to July 2019

1 August 2019

2 May to July 2019

2

1

3

1

1

1

1 June 2019

9 JEV

17 JEV

30 JEV

22 JEV

13 JEV

23 JEV

- Brgy. 59-A

- Brgy. 71

- Brgy. 108

- Brgy. 19

- Brgy. 95-A

Prepared Journal Entries (JE) on Disbursement Vouchers (DVs), Liquidation Reports and Payrolls

- Brgy. 76

- Brgy. 83-C

- Brgy. 38




BARANGAY ACCOUNTING DIVISION

- Brgy. 49

- Brgy. 83-C

- Brgy. 85

- Brgy. 77

QUANTITY

- Brgy. 53

- Brgy. 54

- Brgy. 62

- Brgy. 48-B

- Brgy. 50-A

- Brgy. 103

- Brgy. 49

- Brgy. 59-A

PARTICULAR ACCOMPLISHMENTSReceived Monthly Report (MR) and checked the supporting douments, signed DVs and transmittal, and file it to their respective

archives.

- Brgy. 86

- Brgy. 104

- Brgy. 93

- Brgy. 77

- Brgy. 101

2 Gen. Journal

2 Trial Balance

2 Cash Flow

6 Payroll

9 Disbursement Voucher

2 Liquidation Report

5 Journal Entry

1 Bank Reconciliation

1 Cash Flow

1 Trial Balance

1 Gen. Journal

6 Journal Entry

1 Bank Reconciliation

1 Cash Flow

1 Trial Balance

1 Gen. Journal

46 Journal Entry

2 Gen. Journal

2 Trial Balance

2 Cash Flow

Prepared Journal Entry Vouchers, General Entries, Monthly Trial Balance, Statement of Cash Flow, and Bank Reconciliation

Statements.

- Brgy. 77

- Brgy. 44

- Brgy. 97 (January 2019)

- Brgy. 97 (February 2019)

- Brgy. 86

11

Brgy. 104; Brgy. 7; Brgy.

105, 42, 55, 55-A, 83-B,

83-C

14 Brgy. 72

19

Brgy. 59, 12, 39, 81, 78,

82, 58, 88; 108; 103; 84,

42, 48, 65, 75, 83, 32,

77, 2

2 Brgy. 12, 39

3 mins

5 mins

1 Brgy. Resolution

1 Trial Balance

39

Brgy. 66-A, 5, 48-B,

59A,70,107,6A,47,83B,

83A,44A,94,95,27,50,

30,49,52,14, 16, 18, 37,

38, 66, 68, 41, 56, 69,

80, 85, 86, 21-A, 36-A,

42-A, 94-A, 62-B

Partially Finished SRE

Assisted co-bookkeepers on the preparation of Consolidated SRE of barangays.

Assisted and received barangay 26' letter pertaining to the demolition of their barangay hall in behalf of Jeanet Manocay.

Provided a brief financial advice to barangay 81.

Conduted a meeting held in the office, to address some issues in barangay accounting division.

Countersigned the Resolution forInventory and Inspection Report of Brgy. 3

Released photocopy of the Trial Balance of Brgy. 77 for the year 2018

Released 2nd copy of the Detailed Statement of Income and Expense, and Statement of Changes in Equity of Brgy. 109.

- Brgy. 86

Release disbusement voucher copies

Finished the consolidated of Barangay statements of Receipts and Expenditure (SRE)

Successfully uploaded Barangay SRE to LIFT System.

Countersigned RIV Form

Reviewed the JEV of Bookeepers as to correctness of account titles and account codes



QUANTITY REMARKS

146

171

40 - Purchase Orders; 36 -

Purchased Request; 8 - Project

Proposals

19 Barangays

13 - DMMPC Certification; 3 -

Transmittal Letter; 2 - Office

Order

2 hours

-

2 hours

171455

33 - Gen Fund; 131 - Check; 5 -

SEF; 10 - Trust Fund;

8

14

- Barangay - City

Review and Approval of Advise of Check Issued

Certification/Signing of Liquidation Report

Signed Contracts

APPROVAL/CERTIFICATION OF JOURNAL ENTRY VOUCHERS

Review and Certification of Disbursement Vouchers

Certification of Payrolls

Certification of P.Os, P.Rs and PPs

Certification of Barangay Transactions

ATTENDANCE OF MEETINGS

- Department Heads

- Budget Hearings

- Committee Meetings

Other Accountant's Certificate





CITY ACCOUNTANT/DEPARTMENT HEAD

Prepared by:

REYGIE C. HOMERES

Bookkeeper

SALVADOR A. ABINA JR. CPA

City Accountant

Certified True and Correct:

(Original Signed)

(Original Signed)