Updating your

legacy ATS

HR Tech World

Amsterdam

October 2017

Jerome Ternynck

CEO, SmartRecruiters

Hayke Tjemmes

Technical Recruiter, Wehkamp

IntroductionsYou Are Who You Hire

Hayke Tjemmes Tech Recruiter,wehkamp • 10 years Technology and e-Commerce industry• Technology background• Passionate about transformation in resourcing

Jerome TernynckCEO & Founder, SmartRecruiters • 17 years Talent Acquisition technology market• Built and sold ATS company• Recruitment Background• Passionate about Hiring Success

Introducing wehkamp

Founded 1952First phone based shopping channel in 1984

First e-commerce in Netherlands and 100% online by 2008450,000 visitors and 200,000 transactions a day30% of Dutch households buy from wehkamp

wehkamp Talent Acquisition

Industry: e-commerce, buyers - niche skills

Employees: 900 employees

Hiring: 60 active roles currently

HQ: Zwolle, Netherlands

Sources: Job boards, LinkedIn, Referrals

Previous ATS: Recruitee

Powering a leading brand

wekamp Talent Acquisition

So why change your existing ATS?

Why Change?4 Key Reasons for Making the Switch

Struggling with low adoption of

the recruiting process, hard to

gain feedback

Interviewer Engagement Built for EU + Multilingual

Raising concerns around

compliance and wanted to

localise further to aid adoption

Enhanced

IntegrationHad hard time finding a

platform that integrated with an

older messaging system for

scheduling.

Struggling to track how many

hires, source of hire,

conversion and applicant

quality. Lack of reporting to

support TA team

Data-driven recruitment

How did you select the right provider?

Making the selectionDecisive, clear requirements

20.7Initial Contact

25.7Discovery Call

26.7First Demo

31.7Deep Dive

2.8Selection/Negotiation

4.8Contract Signed

Our experience: • SmartRecruiters were highly responsive• Best aligned to our requirements• Very easy to deal with• Pragmatic negotiation!

Our process:• Clearly defined requirements• Long list of 9 vendors• Shortlist of 4 then down to final 2• Very competitive process• 12 days end to end

How did the implementation go?

Rapid DeliveryAgile partnership

4.9Project Kick Off

12.9Configuration

26.9Training

5.10Go Live

Overview: 4 weeks

• Delivery partner (Talent Collective)• Pre work concluded• Agile approach, close co-operation• Easy content configuration• Low training requirement

Integrations

• Single Sign On (SSO)• Interview calendar sync• Entelo candidate search tool• LinkedIn Recruiter• LinkedIn Job posting

AugustPre Work

Next Steps

• New API based careers portal• ph-creative partner

Post ‘go live’….hows it going?

wehkamp Hiring SuccessWhat benefits do we see already?

• Increased adoption – clear expectations

• Mobile app for managers

• Interview feedback loop – driving up

quality

Great feedback from the business

Improved Integration• Improved scheduling – reduced time

• Quick and simple

• More seamless, removed black holes

• Full visibility of sources and

conversion

• Built in reporting, relevant and visual

• Focused on quality of hire

Real Actionable

Insights

Compliant and Localised

• Using multi-lingual job adverts

• Enhanced reporting for compliance

• Removed GDPR concerns

What learnings can you share?

Key Learnings:

❑ Gather detailed requirements ahead of the project kick off

❑ Keep to your project plan; tackle IT first!

❑ Keep training simple. Should be a short user guide and

intuitive.

❑ Make sure you purchase an ATS will scale with your

company

❑ Open API and solid integration partners

❑ Take the opportunity to INTEGRATE if at all possible!

❑ but most importantly…. SHOW VALUE and ROI!

Making the SwitchBest Practices & Recommendations

Thanks for listening!

SmartRecruiters – stand 104