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1 Welcome! Spencer County Poll Worker Training Spencer County Board of Elections & Registration

12Spencer CountyBoard of Elections & RegistrationSpencer County Poll WorkerTraining PresentationQuestions on Election Day? Call 812-649-60173Thank you for your service to your state and county as an election worker. You are an essential component of the voting process and we thank you for your willingness to serve.

This guide has been prepared to assist you in the smooth operation of your polling location. It is divided into several sections. We hope that you find it useful. Again, thank you for all your efforts!The Spencer County Board of Elections & Registration AgendaPoll Worker ResponsibilitiesPoll Book BasicsReceiving VotersProvisional BallotsTroubleshootingReview and Reminders

Questions on Election Day? Call 812-649-60174Poll Worker ResponsibilitiesInspectorJudgeClerk

Questions on Election Day? Call 812-649-60175Up to five Poll workers per precinct:InspectorTwo JudgesTwo ClerksTwo major political parties are responsible for assigning Inspectors, Judges and ClerksClerks and Judges must work a full day

Questions on Election Day? Call 812-649-60176Poll Worker ResponsibilitiesPrecinct Election BoardMade up of three members:One InspectorBoss of the precinctChecks photo IDIssues challengesTwo Judges, one from each major political partyChecks photo IDIssues challengesAssists voters with disabilitiesBoard ensures the precinct election runs smoothly

Questions on Election Day? Call 812-649-60177Poll Clerks Poll ClerksBallot ControlMay also check Photo I.D.Manage the Poll BookDetermine Ballot stylePerform signature counts

Questions on Election Day? Call 812-649-60178Poll Book BasicsEach precinct has one poll book Lists every citizen registered to vote in a precinctContains the name, address, date of birth and signature of each voter Indicates if the voter needs to show additional identificationInstructions are found on the front of the Poll Book

Questions on Election Day? Call 812-649-60179Poll Book BasicsReview of the Poll Book LegendName/ Address /Date Of Birth blockSignature blockOther IssuesAffirmation of Residence RequiredProof of ResidencyVoter IdentificationName/Address Changes

Questions on Election Day? Call 812-649-601710Questions on Election Day? Call 812-649-601711

Sign Here Location the voter signs AFTER the Judge/Inspector reviews their photo IDName and Address BlockVoter information listed alphabetically by last nameDate of birth found under the voters addressScanned SignatureOriginal signature provided by voter when they registered or updated their recordsUsed to compare voters signature in the Poll Book to the signature on filePoll Book Basics

Questions on Election Day? Call 812-649-601712Poll Book BasicsPrecinct SplitIf the precinct is split for the county or town then the split will appear here.12Questions on Election Day? Call 812-649-601713Poll Book Basics

DLN/SSN4If the voter ID number is not stored in the system, DLN/SS4: __ will printClerk must request either the drivers license number or the last four digits of the voters social security numberVoter is not obligated to provide the informationProof of ResidencyVoter MUST show proof of residency to the Clerk: valid drivers license, bank statement, government check, government document, paycheck or utility bill.Clerk MUST enter proper residency code (See instructions in the front of Poll Book for more information)Proof of residency 13Questions on Election Day? Call 812-649-601714

Poll Book BasicsNeed Current SignatureMessage prints when a voters signature is not stored in the system

Affirmation of Residence RequiredIf the voters registration is inactive, Affirmation of Residence Required will print on the Poll ListVoter must fill in their addressAffirmative of Residence RequiredReceiving VotersSeven Steps at the Clerks TableVoters Photo IDBallot StylesUsing the Voting EquipmentProvisional BallotsVoter AccessibilityAbsentee Ballots

Questions on Election Day? Call 812-649-601715Five Steps at the Clerks TableWhen a voter arrives, the ClerksAsk for and find voters name in the Poll Book (listed alphabetically by last name)Check the voters photo IDDetermine if the voter must provide identification as a First Time Voter and note the ID presented in the Poll Book3.Allow voter to sign the Poll Book ONLY AFTER the ID is confirmed to be valid

Questions on Election Day? Call 812-649-6017164. Look for the ballot split5.Remind voter to follow instructions on how to vote.

Questions on Election Day? Call 812-649-601717Five Steps at the Clerks TableVoters Photo IDFour Questions1. Government Issued (federal and State of Indiana, including Indianas state-sponsored schools)2. PhotoShould be a reasonable likeness3. Expiration Date4. Name reasonably conforms with Poll Book

For more information:- Inspector Binder contains Voter ID scenarios

Questions on Election Day? Call 812-649-601718Voters Photo IDQuestions on Election Day? Call 812-649-601719Name reasonably conforms with Poll BookThe voters name on the photo ID must conform to the name of the voter registration cardPeople commonly use nicknames, middle names and initials as a substitute for their given first nameExamples that conform with Robert John Crew

Robert John CrewRobert J. CrewRobert CrewR. John CrewR. J. Crew

Bob John CrewBob J. CrewBob CrewJohn CrewJ. Crew

Conform does NOT mean match identicallySample BallotQuestions on Election Day? Call 812-649-601720

20Questions on Election Day? Call 812-649-601721Ballot Styles: Split PrecinctsSome precincts may be split, meaning boundaries for elected office divide the precinctIn the Poll Book, the split information is found underneath the box for the voters signature. Splits are denoted with a County or Town Name (see next slide for an example)

Questions on Election Day? Call 812-649-601722Where to find the splits in the Poll BookSplits in the Poll Book are found in the shaded area under the Voters signature block22Questions on Election Day? Call 812-649-601723Presidential-Only BallotsEach precinct will have a small number of ballots with ONLY presidential and vice-presidential candidates printed on themVoters who moved out of the state within 30 days before Election Day can return to their Indiana precinct to vote for President & Vice-President ONLYRemind your Clerks/Judges to use this ballot for this circumstance onlyQuestions on Election Day? Call 812-649-601724Ballot InstructionsHang appropriate posters and instructions in polling locationSample ballotsList of certified write-in candidates Voters Bill of Rights in English and SpanishClerks should remind voters to read the instructions on how to vote.Spencer County is a central count for absentee ballots.This means absentee ballots are counted at a central location at the court house.Absentee ballots are not sent to the precincts. Precincts will receive a list of voters who have voted by absentee ballot. 25Absentee BallotsQuestions on Election Day? Call 812-649-6017Absentee voter list will be delivered to each precinct by the absentee list couriers.When the Inspector receives the list, they should announce in a loud voice the names of the voters who have already cast an absentee ballot.The poll clerks shall make notation in the poll book by the absentee voters name.26Absentee BallotsQuestions on Election Day? Call 812-649-601726Here is an example of how the poll clerks can make notation that the voter has cast an absentee ballot.

27Absentee Ballots

The Poll Clerk has written ABS after the Inspector announced the voters name.Questions on Election Day? Call 812-649-6017 ABSQuestions on Election Day? Call 812-649-601728Signature and Vote Count LogTracks the number of votes cast on the Infinity machines and compares it to the number of signatures in the Poll BookClerks are responsible for filling out the formForm is found in the Inspector BinderTotals should be cumulative, not incrementalQuestions on Election Day? Call 812-649-601729Provisional BallotsWhen to issue a provisional ballot:Voters name is not in Poll BookCall 649-6017 FIRST Certificate of Error issued if voter was accidentally omitted from the Poll Book (see scenarios)Voter was unable or declined to show photo ID cardVoters signature does not match the Poll BookVoter was unable to present additional documentation confirming their identity and current residenceVoter will not be at least 18 by general electionVoter is not a U.S. citizenQuestions on Election Day? Call 812-649-601730Provisional BallotsProvisional Ballot KitFound in the Inspectors Precinct BagContains:12 provisional ballot envelopes12 provisional ballot labels12 sets of instructions (PRO-9) for the voter

Questions on Election Day? Call 812-649-601731Provisional BallotsSteps to complete provisional ballotInspector hands instruction sheet to voterChallenger/Inspector and voter fully completes the PRE-4 and PRO-2Found on the front and back of the ballot envelopeClerks determine the proper ballot style for the voterClerks initial the back of the ballotJudge or Inspector instructs the voter to complete the ballot and seal it in the Provisional Ballot Security EnvelopeQuestions on Election Day? Call 812-649-601732Provisional BallotsSteps to complete provisional ballot, cont.Voter returns to the tableVoter signs the envelopeInspector places the sealed envelope in the precinct bag where it is readily accessible

Make sure precinct is noted on the envelope!Questions on Election Day? Call 812-649-601733Provisional BallotsAfter Election DayVoters casting a provisional ballot due to ID issues have until noon, Friday, November 12th to bring ID to County Voter Registration OfficeVoter Registration Office location: Spencer County Court House200 Main StreetRoom 5

Bi-partisan Provisional Board reviews the provisional ballot envelopes and determines whether the ballots inside are to be counted during the election certification period33Questions on Election Day? Call 812-649-601734TroubleshootingVoter not in Poll BookName changeNo photo IDSigns Poll Book before ID confirmedVoter movesCredentialsQuestions on Election Day? Call 812-649-601735What if?Mike Mayflower Missing shows up but he is not in the Poll Book. He has lived at his current address for 50 years. What should you do?Call 649-6017Voter Registration can look up his informationQuestions on Election Day? Call 812-649-601736What if?If Michael was accidentally left off of the poll bookVoter Registration will give you a Certificate of Error numberClerk notes the number in the Poll BookVoter casts a regular ballotQuestions on Election Day? Call 812-649-601737What if?If Michael insists on voting in the precinctClerks provide Michael with a provisional BallotQuestions on Election Day? Call 812-649-601738Susie Q. Rich is flashing her new diamond wedding ring and informs everyone of her new name at the Clerks table. What should you do?Find Susie in the Poll Book under her old last nameSusie completes the Name Change Affidavit (VRG-7) found in the Inspector BinderSusie signs the Poll Book with her new nameAllow Susie to vote

What if?Questions on Election Day? Call 812-649-601739Problem Paul appears at the Poll site and has forgotten his photo ID. What should you do?If Paul does not want to come back with his photo ID, he can cast a provisional Ballot.Paul has 10 days to bring his ID to the Voter Registration Office located in Room 5 in the Spencer County Court House, 200 Main StreetIf he does not bring an ID to the Voter Registration Office within 10 days, his vote will NOT be countedIf he leaves to go get his ID, he should NOT sign the Poll BookIf he accidentally signs the Poll Book, he needs to vote by provisional Ballot and follow the instructions aboveWhat if?39Questions on Election Day? Call 812-649-601740Edith Excitement is a first time voter and enthusiastically signs the Poll Book before the Precinct Election Board realizes she does not have proper ID. What should you do?Because she signed the Poll Book, Edith MUST cast a provisional BallotWhat if?Questions on Election Day? Call 812-649-601741Marcia Moves-A-Lot appears at the Clerks table with her current ID but mentions that she no longer lives at the address on the Poll Book and forgot to change her registration. Does she qualify to vote?Ask when and where the voter movedUse the flow chart found on page 20 of the Secretary of States HandbookWhat if?41Questions on Election Day? Call 812-649-601742Robert Reporter walks into the polling location and shows his proper credentials to the poll workers. He asks for a public count of the machines. What do you do?As long as he has the proper credentials, you can provide this information to himWhat if?Questions on Election Day? Call 812-649-601743Review and RemindersHelpful Tips and RemindersEarly VotingArrive at 5Patience!Other ResourcesQuestions?Review and Helpful RemindersLong linesSeparate the Poll Book into two sections: A-L and M-ZBoth clerks can check in votersRemember, anyone entering or standing in the chute at 6 p.m. votes!Stay positive and keep em voting!If there is an issue with a voter, ask them to stand to the side while the Judge/Inspector helps them and continue processing the other votersQuestions on Election Day? Call 812-649-601744Review and Helpful RemindersCredentialsEvery non-voter entering the polls should have a credential issued by their party chairman or the Election BoardSecretary of State may issue credentials to members of the national media; they are official and can enter the polling location

Exit pollingInstructed to stay outside the chuteCan speak to voters exiting the pollsVoter does not need to respondQuestions on Election Day? Call 812-649-601745Review and Helpful RemindersCall 649-6017 if voter is not in your Poll Book

Questions on Election Day? Call 812-649-601746Early VotingIf youre not working in your home precinct, be sure to vote absenteeTo vote by mailApplications must be received by midnight, October 26Ballots are due by 6 p.m. Election DayQuestions on Election Day? Call 812-649-601747Early VotingIf youre not working in your home precinct, be sure to vote absenteeTo vote in the Voters Registration Office, Monday through Friday : 9 a.m. -12 noon and1 p.m.-4 p.m.Saturdays: 10/23 and 10/30 : 8 a.m.-3p.m.Last Day! Monday, Nov. 1: 9 a.m. to Noon

Location: Spencer County Court House 200 Main Street, Room 5

Questions on Election Day? Call 812-649-601748Arrive at 5 a.m.Before Election DayYou should receive a call from your Inspector

Arrive at 5 a.m.!!ALL Poll workers should arrive at their polling location at 5 a.m. Election DayIf your Inspector does not arrive, call 649-6017 immediately

Questions on Election Day? Call 812-649-601749Patience!Expect and prepare for increased voter turnoutMake sure you are processing voters efficientlyDont sacrifice accuracy for speedQuestions on Election Day? Call 812-649-601750ResourcesSpencer County Elections Web sitewww.spencercounty.in.govSecretary of States Web sitewww.IN.gov/SOS/electionsTraining materials and videosElection 2010 Hotline649-6017Connects you to Voter RegistrationQuestions on Election Day? Call 812-649-601751Before Election Day, call the Voter Registration Office 649-6017

On Election Day, call the Voter Registration Office- 649-6017Direct access to Voter Registration Direct access Election Board hotline operators to help with legal questions, machine problems, etc.Questions on Election Day? Call 812-649-6017Questions52