WELCOME RESIDENTS TO

GOD BLESS US

PERSATUAN PENDUDUK SERENA &SAFIYA'S 4TH ANNUAL GENERAL MEETING

12-05-2018

• Commencement Speech By PPS Chairman

• Acceptance Of Previous Minutes of Meeting (3rd AGM - 06/05/2017)

• Presentation of Audited Financial Report 2017

• Proposed Future Projects• Other Matters

AGENDA

PPS COMMITTEE 2017-2019

PPS FINANCE REPORT2018

2017 PPS FINANCIAL BALANCE

PPS PUBLIC BANK RM 11,640.17PPS RHB BANK RM 50,009.37----------------------------------------------------------TOTAL RM 66,649.54----------------------------------------------------------

SECURITY MATTERS

• TO ENSURE SECURITY IS MAINTAINED AT ALL TIMES WITHIN THE VICINITY OF SERENA SAFIYA AREA

• PROVIDE A SAFE AND SECURED EMVIRONMENT FOR RESIDENTS

OBJECTIVES

• 24 HOURS CLOCKING IN - DAILY

• DAY PATROLLING REPORT

• NIGHT PATROLLING REPORT

• SECURITY RISK AUDIT REPORT - MONTHLY

• CUSTOMER SERVICE REPORT

• IMPLEMENTATION OFF CCTV MONITORING BY SWACK SECURITY FROM SWACK CONTROL ROOM.

EXISTING SECURITY MEASURE

SWACK CLOCKING POINT

SECURITY CLOCKING IN

MONTHLY AUDIT REPORT

SECURITY RISK AUDIT REPORT

SECURITY RISK AUDIT REPORT

NIGHT PATROLING REPORT

DAY PATROLLING REPORT

DAY PATROLLING REPORT

DAY PATROLLING REPORT

CONTROL CENTRE MONITORING

CMS IMPLEMANTATION BYSWACK – TO MONITOR OURGUARD HOUSE FROM THEIRCALL CENTRE .

DATE : 19 FEBRUARY 2018

TIME : 8.30AM

VENUE : R.O.S - SEREMBAN

ATTENDEES - JAYARAJU , ISLAMIAH , ALBERT CHAN

R.O.S AUDIT

R.O.S AUDIT NOTTICE TO PPS

• TO INSERT LETTER

• FINANCIAL AUDIT

• DOCUMENTATION VERIFICATION - ATTENDANCE,MINUTES OF MEETING,VERIFICATION OF CONSTITUTION

• OTHER RELATED MATTERS

OBJECTIVE OF AUDIT

ROS YEARLY AUDIT 19.2.2017

NOTICE LETTERFINANCE AUDIT

FINDINGS FROM AUDIT

ITEM DESCRIPTION WAY FORWARD /ACTION1. MONTHLY SECURITY FEE FROM RM 90

TO 100 - NOTIFICATION TO R.O.S WAS NOT OFFICIALLY INFORMED *

TO BE TABLED IN AGM FOR APPROVAL FROM MEMBERS. TO SUBSEQUENTLY NOTIFY R.O.S OFFICIALLY.

2. NO OFFICIAL NOTIFICATION OF MONTHLY COMMITTEE MEETING - WHATSAPP NOTIFICATION NOT ACCEPTABLE

MEETING SCHEDULE AS PER THE CONSTITUTION HAS BEEN CARRIED OUT AND OFFCIALLY SUBMITTED TO R.O.S

3. NO SUFFICIENT QUORUM FROM COMMITTEE MEMBERS FOR MEETING ON 11/06/17 *

TO REDUCE THE NUMBER OF MEETING TO ENABLE COMMITEE TO COMMIT WIITH SUFFICIENT QUORUM

PPS MEETING SCHEDULE

Please Be Informed To All Committee This Meeting Schedule Plan For Year 2018

Q1 Q2 Q3 Q47.01.2018 1.04.2018 1.07.2018 7.10.2018

Note :Any changes will update by whatsapp or email to relevant person.

23/3/2018

Prepared By

PPS Secretary

Approved By

PPS Chairman

ROS YEARLY AUDIT

GRANT AWARD TO PPS - RM 10000

RM 10,000 GRANT FROM R.O.S

AUGUST 2017

R.O.S LETTER TO PPS ON GRANT EXPENDITURE

EXPENDITURE OF GRANT

DESCRIPTION COST (RM), PAINTING OF GUARD HOUSE 1330.00TINTING OF GUARD HOUSE 891.00FLEXICONES 1030.00AUTOGATE SYSTEM:Gate Arm, Gate Spring, Adaptor, Photobean Mini, Card Reader,

5980.00

ACCESS CARDS: 1400.00ALARM SYSTEM EQUIPMENT:Power Surge Protector, R232, Intercom Phone

1022.00

GRASS CUTTING & CLEANING 4570.002017 MERDEKA CELEBRATION 206.00TOTAL 16,429.00

VERIFICATION EXERCISE BY R.O.S ON GRANT EXPENDITURE

ON-GOING PROJECTS

SAFIYA - SURIA BOUNDARY GATE

New holder

PPS PROJECT 2017

PAINTING TINTED

GRASS CUTTING

GUARD HOUSE : UP-GRADING OF ELECTRICAL WORKS

CHANGING OF MCB.

REPLACING OF PABX SYSTEM

PABX SYSTEM NEW PHONE Internet network for CMS - ROUTER

UPGRADING WORKS - UNIFY

UPGRADING WORKS - UNIFY

INSTALLATION OF NEW SPEED BRAKERS

PPS COST SAVING PROJECT 2018

VACANT LAND GRASS CUTTING FROM RM 1070 TO RM280 .REDUCTION OF RM790.

BEFORE AFTER

COMMUNITY ACTIVITIES

PPS 2017 MERDEKA CELEBRATION

PPS 2017 HOUSE KEEPING GUARD HOUSE

MPN ISSUES

MPN COMPLAINT UPDATE

ADUAN MPN

ITEM DESCRIPTION WAY FORWARD /ACTION

1. CLEANING OF BUSHES AT EMPTY HOUSES - HOUSE NO 137,236,158,259,263,264,254,246,241

MPN HAS RECTIFIED AND CLEARED THE BUSHES

2. WILD AND UNLICENSED DOG - UPON COMPLAIN FROM MR CHOONG (136) AND OTHER RESIDENTS

MPN HAS ASSISTED IN CAPTURING THE DOGS

3. LANDSCAPING AND TREE TRIMMING AT PLAYGROUND AREA

MPN HAS YET TO RECTIFY THIS MATTER

4. FAULTY OF STREET LIGHTING MPN HAS RECTIFIED

FEEDBACK FROM MPN

MPN PPS CABIN APPLICATION

APPROVAL IN PROGRESS

MPN PPS CABIN APPLICATION

HOUSE BUILDER ISSUE

Air takung boleh Aedes

SCHOOL TRANSPORT VISITOR PASS

PERSATUAN PENDUDUK SERENA S2 HEIGHTS

PROJECTS IN PIPELINE

• UPGRADING OF GUARD HOUSE

• CCTV PERIMETER SURVEILANCE

TERIMA KASIH&

THANK YOU

AUDITORS RESPONSIBILITY