welcome system overview
TRANSCRIPT
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Welcome
System Overview
Service Discussion
Solution Innovation
Cost Drivers
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Roger HelmyProduct Director, North
America
Brian CanivetProduct Manager
North America
Josh MellorAccount Manager
David YemmDRT Product Manager
Lucy NaylorGeneral Manager
Catherine LawrenceOperations Manager
Paul DiasProject Manager
Douglas SpearsProduct Director, UK &
Europe
Talking with you today
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Driving innovation change and leadership
Executive SponsorEuropean Director of
product strategy –working closely with North American and
Australian colleagues
16+ years of experience in demand-response
transportation industry
Committed to work in partnership with TfL
for this project and in the future
Douglas Spears
Product DirectorModaxo, UK and Europe
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System Overview
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© 2021 Trapeze Software ULC, its subsidiaries and affiliates. All rights reserved.
Mobile App
Booking Portal
Contact Centre
Mobility on Demand
Scheduling Real time traffic schedule optimisation
Disruption managementPayment calculation
Driver rosteringFleet management
Trip Brokerage
Viewpoint BI
Notifications
Trip confirmationsSchedule Updates
Cancellation Notifications
DriverMateX
ManifestsChecklists
Booking UpdatesNavigation
System Overview
Azure Hosting
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• High on-the day cancellations of 19%
• Regular bookings have compounded this issue
Customer Experience Challenges
• 30-minute window given for pick-up/drop off
• Limited advanced customer notifications of arrival time
• Phone/email is the only way of booking, amending and cancelling
• All manually inputted into the system
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Online Applications/Eligibility
“The current system is not
configured for customer self service,
a key deliverable for ATS.”
“It’s confusing for customers to
understand the range of travel
options”
Simple for usersApplication direct to Mobility on Demand
Keeping users informed
Overview status dashboards
Users only fill out relevant form fields
A single front door for Assisted Transport
Self serve applications
Status indication
Intelligent Forms
Online Applications/Eligibility
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Self Service Booking
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Customer App
Multimodal Trip Planning
Demand Response
Rich In-Journey
ExperienceSeamless
Payments
Real-Time Information
Customer App
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Potential Impact of Self Service
Average cancellations handled
per day of 1120 (pre-COVID)
Average cost per inbound
contact of £3
Achieving a 30% reduction in
cancellation calls by using self
serve = 336 less calls
336 calls at £3 cost per call is
£1,008 per day
Over a year that is £367,920
in potential OPEX savings
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“No dynamic trip scheduling - For
example, if there are on-the-day
cancellations”
“No real time information is
available. ie for traffic delays”
New trip notifications Updated manifests
Passenger information: mobility aids, load time
Notifications when driving safeguard
Real-time navigation Mapping/Street view
Dynamic Schedules
Real-Time and Driver Aids
Passenger Info and
Safeguards
Online Applications/EligibilityDriver Application
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Dashboard Overview & Tracking
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“Manual intervention is required to
find available trips if first time
request is unsuccessful
“We need more efficient scheduling
to allow more demand to be met
within available resources”Automated Costing
WeightsAutomated Street
Speeds
Zonal Cache Shadow Scheduling
Just-in Time Scheduling (JIT)
Real-Time Traffic & Routing
ML-Based Automation
Algorithm Performance
Real-Time Optimisation
Online Applications/EligibilitySmarter Scheduling
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ML-Based Insights and Costing
Gain actionable insights to improve service delivery
ML-Based Insights & Costing
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“Reporting, analytics and BI is fragmented across DaR systems. The tools are limited in scope.”
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ViewPoint Mobility on Demand - Benefits
1. Simple, Flexible, & Intuitive
2. Built Atop Microsoft BI Stack
3. Real-Time Monitoring & Alerts
4. Pre-Built Content
5. Ad-hoc Reports & Dashboards
6. Automated Content Delivery
7. Integrates w/legacy TfL PASS data
8. Clean Data for Better Decisions
80%time cleaning
& prepping data
20%analysing/visualising
& getting value
20%time cleaning
& prepping data
80%analysing/visualising
& getting value
HARNESS THE MOST RELEVANT DATA… …TO MAKE BETTER DECISIONS
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© 2021 Trapeze Software ULC, its subsidiaries and affiliates. All rights reserved.
Customer Use CaseWashington State - Departure Boards
• Deployed on-location screens at health centers
• Displays vehicle departure and arrivals in near-real-time
• Health centers better prepared for supporting customers
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Solution Innovation
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“Deliver a one stop shop single platform to access core ATS services” – Mayor’s Transport Strategy
Complex business processes have grown around the existing DaR system which are inefficient and difficult to change
The existing system uses two distinct layers… with complex integration which ties each tier down to each other
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TfL as a “Facilitator of Mobility”
Mobile
DigitalPayment
Desktop
Admin
Client Management
Reservations Scheduling
Dispatch
EZ-Wallet
Eligibility
ServiceInfractions
Trip Broker
Business Intelligence
Dedicated Fleet:Drivermate
Taxi
Community Transport
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Integrating 3rd Party Transport Providers
TfL ATS
Incoming trip bookings
Mobility on Demand
TripBrokerTrip Locator
% of customers
High fixed cost (Capex/Opex)
% of customers
Flexible, lower cost (Opex)
Transport schemes, Taxi, Private Hire
Dedicated
Key Drivers:• Burst capacity• Lower cost per trip• Single platform for passengers
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Roger Helmy – Director, Product Management, Modaxo
“With Esri as the global leader in GIS, many of the cities we serve are already leveraging their platform.
By embedding their technology into Trapeze solutions, our customers will be able to eliminate significant manual work and coordination, eliminate error prone processes, and obtain a singular source of data truth across numerous functions in transit.”
Commenting on the partnership between Esri and Trapeze
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Promoting Air Quality
Safeguarding passengers
Safeguarding drivers
Real time air quality intelligence
Accurate measurement of air quality1
2
3
4
10 vehicles3 months
Air quality monitoringAir cleaning units
£0 cost to TfL
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© 2021 Trapeze Software ULC, its subsidiaries and affiliates. All rights reserved.
Key Points
The platform to enable the next generation of Assisted Transport Services
Leveraging historical data for analysis
Ease of migration and reduced operational risk
User experience and scheduling optimisation has been transformed
Collaborative solution design in partnership with our clients1
2
3
4
5
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Service Discussion
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Operations Structure
Operations Manager
Project Management
Implementation Services
Service Desk
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SLA’s and KPI’s set the bar – We look to get ahead
before we start
Service Delivery
We focus on providing excellence, so the
customer has time to focus on improvement
ITIL trained staff enhance and develop automated processes which ensure
businesses can run as usual
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ExceedingExcellence
Availability – 99.99% Azure Guarantee
Proactive Performance Management
Route cause analysis reporting
Safe by Design
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© 2021 Trapeze Software ULC, its subsidiaries and affiliates. All rights reserved.
Scalable Support Offering
Service Deliverables Gold solutionPlatinum
Out of the boxPremier
Enhanced Solution
TfL KPI Guarantee ✓ ✓ ✓TfL SLA Management ✓ ✓ ✓
24/7 Support ✓* ✓ ✓Lead Support Analyst ✓ ✓
Dedicated SDM ✓On call Implementation (10 days) ✓
Bespoke Webinar Sessions ✓Annual Health Check - Onsite ✓
Enhanced dashboard reporting ✓
You are Here
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Live Dashboard Reporting
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Service Innovation
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Continuous improvements
Best value for money
Improved use of Mobility on
Demand
Enhanced efficiency
Improved customer
satisfaction System Health Check
Annual System Health Check
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Service Credit incurred
Service Credit paid as professional service credit
Stored as a bank of professional
service days
Used to deliver projects as
required
Regular balance updated
£1k of service credit = 1 professional service day
Additional work can be delivered quickly
Ensures service credits directly benefit the system
Service credits used to drive Continuous Improvement1
2
3
4
5
Service Credits and Professional Services
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Onsite Support
Effective channel to raise and explain issues
Direct, regular contact with Trapeze people
Available for the full working day
Rotation with Account Manager and Technical Lead, throughout the contract
Face to face Service Delivery Management meetings1
2
3
4
5
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Cost Drivers
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Cost Drivers
Hosting Support Delivery
Configuration Project Design Approval
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Production Pre-Prod Training Test Development DR
ProductionPre-Prod &
TrainingTest Development DR
Current
Proposed£1290.00/month
£860.00/month Saving per year: £5,160.00
PS Saving: £24,375.00
Saving over 7 years: £60,495.00
Hosting Environments
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© 2021 Trapeze Software ULC, its subsidiaries and affiliates. All rights reserved.
Scalable Support Offering
Service Deliverables Gold solutionPlatinum
Out of the boxPremier
Enhanced Solution
TfL KPI Guarantee ✓ ✓ ✓TfL SLA Management ✓ ✓ ✓
24/7 Support ✓* ✓ ✓Lead Support Analyst ✓ ✓
Dedicated SDM ✓On call Implementation (10 days) ✓
Bespoke Webinar Sessions ✓Annual Health Check - Onsite ✓
Enhanced dashboard reporting ✓
You are Here
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Proposed Gold Saving
Saving per year - £18,050
Saving over 7 years - £126,350
24/7/365 Support Desk – 1st, 2nd, 3rd line support - Trapeze
Working hours – 1st line – TfL Service Desk Out of Hours – 1st line - Trapeze
Platinum
Proposed Gold
24/7/365 – 2nd, 3rd line support - Trapeze
Support Delivery
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Configuration Cost savings
Requirement 089 Requirement 102 Requirement 161
Requirement 162 Requirement 166 Requirement 175
The ATS System shall suggest to the
Customer or TfL User making the Trip
Request an alternative date, pick-up and/or
arrive-by time for a Trip Request (within the
Availability Search Window) where it cannot
schedule the requested date, pick-up
and/or arrive-by time requested by the
Customer or TfL User in accordance with the
Scheduling Factors.
The ATS System shall automatically reschedule Trips when there are changes to any Booking Details.
Mobility on Demand has a pop-up.
The ATS System shall enable TfL Users to Configure the number of scheduled Trips and the amount of minutes ahead in the Trip Itinerary that the Driver can view via the Mobile App.
1. The ATS System shall prompt the Driver, via the Driver App, to confirm the Trip Status when the Driver reaches the start and end destinations for each Trip.
The ATS System shall enable a Customer and TfL User and the Driver delivering the Trip (via the Driver App) to view the expected time of arrival of the Vehicle assigned to the Trip, based on factors such as each Vehicle's GPS location and live traffic data
1.The ATS System shall ensure that Drivers are able to give feedback on Trips at any time after the Trip has been completed via the Driver App, and prompt any Driver providing feedback to select a Feedback Category for their feedback.
2. The ATS System shall ensure that TfL Users are able to give feedback on Trips at any time after the Trip has been completed.
Potential Saving: £23,484
Save £8062 Save £3505 Save £701
Save £701 Save £701 Save £9814
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Design
TfL Review
Feedback
TGUK Re-Work
TfL Review
Approval
Sign-off
By working together TfL can see a
potential saving of £23,000
Design
Collaborative Review
TGUK Re-work
Approval
Sign-off
Project Design Approval
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Savings Summary
Hosting
£60,495
Support Delivery
£126,350
Configuration
£23,484
Project Design Approval
£23,000
Project Delivery Saving – £70,859
Maintenance & Hosting Saving 7 years – £162,470(Maintenance & Hosting Saving per Year - £23,210)
Total Saving – £233,329
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