WELCOME TO E-VOTING SYSTEM

THE POONA CLUB LTD.

Mr. Rohan Vijay PusalkarChairman Systems Sub Committee

Mr. Swastik M. SirsikarPresident

T H I S P R E S E N TAT I O N W I L L G U I D E Y O U A S T O H O W T O D O E -V O T I N G

Dear Member, Pursuant to Section 110 of the Companies Act, 2013 read with Companies (Management and Administration) Rules, 2014 (“Rules”), the approval of the shareholders of the Company is being sought through  remote e-voting) for the matter as set out in the Notice. The business set out in the Notice will be transacted through electronic voting system and the Company is providing facility for voting by electronic means.

The Club has extended the e-voting facility through CDSL. 

Kindly follow the instructions for members voting electronically provided as under

i.  The voting period begins on 22/09/2015 from 10.00 AM  (IST) and ends on Friday 25th September 2015  at 5.00 PM (IST). The e-voting module shall be disabled for voting thereafter.

ii. The Members should log on to the e-voting website www.evotingindia.com

The login details i.e. USER ID and PASSWORD for the same will be dispatched shortly by post / email.

iii.  Click on Members / Shareholders.

iv. Enter your User ID as given to you in the communication by CDSL

XXXXXXXXX

v. Next enter the Image Verification as displayed and Click on Login.

vi. Enter your password as given to you in the communication by CDSL

XXXXXXXXXXXXX

vii.  After entering these details appropriately, click on “SUBMIT” tab.

SUBMIT

viii.  Select the EVSN (Electronic Voting Sequence Number ) of ‘The Poona Club Limited” which you see on the next screen

ix.  On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired.

The option YES implies that you assent / agree to the Resolution

and option NO implies that you dissent / disagree to the Resolution.

In this voting systems there are total four numbers of resolutions for which you have to vote. The summary of the resolutions are as follows –

Resolution No. 1 – Election of Managing Committee In this resolution you have to select Five candidate compulsory to validate your vote.

Resolution No. 2 – Audited Financial Statements In this resolution you have to select YES or NO

to validate your vote.

Resolution No. 3 – Appointment of Auditors In this resolution you have to select YES or NO

to validate your vote.

Resolution No. 4 – Articles of Association In this resolution you have to select YES or NO

to validate your vote.

Resolution No Description Yes No

1.1 Mr. Rahul Dholepatil

1.2 Mr. Sunil Handa

1.3 Mr. Vishnu Narayan Kunden

1.4 Mr. Rohan Vijay Pusalkar

1.5 Mr. Nitin Dattatraya Desai

1.6 Mr. Yogesh Vaghani

Note : Select Yes any five of above list as per your choice

RESOLUTION NO. 1 – Election of Managing Committee

Resolution No. 2 To consider and adopt the audited financial statements of the Club including Statement of Income & Expenditure (Income & Expenditure Account) for the financial year ended 31st March 2015 and the Balance Sheet as on that date and to consider the reports of the Auditors’ and Report of the Managing Committee thereon.

Resolution No. 3To appoint the Auditors to hold office from the conclusion of the 83nd Annual General Meeting and to fix their remuneration

Pursuant to the provisions of Section 139 of the Companies Act, 2013 and Companies (Audit and Auditors) Rules, 2014 and all other applicable provisions if any of the Companies Act 2013, M/S. M.P. Chitale & Co, Chartered Accountants be and are hereby appointed as Statutory Auditors of the Club to hold office from the conclusion of this 83rd Annual General Meeting until the conclusion of 88th Annual General Meeting of the Club, subject to ratification of their appointment at every Annual General Meeting and that the Managing Committee be and is hereby authorized to fix their remuneration.

Resolution No. 4To consider and if thought fit to pass the following resolution as a Special Resolution:

Pursuant to the provisions of Section 14 and all other applicable provisions, if any, of the Companies Act 2013, the Article 2(i) Explanation II and 2 (i) (c ) of the Article of Association of the Club are hereby modified as per Annexure I attached which forms an integral part of this resolution

x. Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details otherwise click on SUMBIT .

xi. After selecting the resolution you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed.

If you wish to confirm your vote, click on “OK”,

else to change your vote, click on “CANCEL” and accordingly modify/ redo your vote

xii. Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote

xiii. You can also take out print of the voting done by you by clicking on “Click here to print” option on the Voting page.

In case you have any queries or issues regarding e-voting, you can email to :

helpdesk.evoting@cdslindia.com

OR

contact 1800-200-5533 (toll free) Tel. 022-22728588 /022-22725040

A member would be able to vote only once either

via remote e-voting facility

OR

Physically via Ballot Paper at the Club on 26th Sept.

THANK YOU