welcome to focus on the ballot - florida supervisors of ......legislation know the changes before...
TRANSCRIPT
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WELCOME TO
FOCUS ON THE
BALLOTPresented by:
Orange County
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Bill Cowles, Supervisor of Elections
Michelle Torres, Elections Manager
Luis Torres, Technical Services Manager
Lucy Melendez, Community Outreach Manager
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What’s
New?Prepping
TestingStoringQuestions?
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Legislation■ Know the changes before preparing
■ SB 7066 Read it, and read it again!
– Ballot chain of custody procedures
■ HB5 Surtax Election on Elections only
■ Arrows are gone!
■ Column Headers cannot share with a contest
■ Updated Uniform Ballot Rule to come
■ Bi-lingual ballots
– EAC Spanish/English glossary
– Reach out to counties that currently provide multiple languages
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Litigation
Ballot images lawsuit – DISPOSED
Ballot Rotation lawsuit
Judge Mark Walkers ruling
Section 4E, VR Act (32 counties)
Rule Making
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New Equipment & Software
■ Think through all steps of the process and consider:
– How do your changes affect your daily operations?■ Precinct Structures
■ New Software
■ New equipment
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QUESTION
Does your county image:
• All ballots?
• Write ins only?
• NONE?
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QUESTION
Do you deliver ballots with:
• Election equipment?
• Poll workers?
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Ballot Layout
& Proofing
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• Errors cause ballot re-issues in
Williamson, Travis counties
• Hillary Clinton’s name spelled wrong
on Lonoke Co. Ballots
• Oops! County board of elections spells
candidate’s name wrong
• Kent County Clerk apologizes for
second election mistake in GRCC race
• Ottawa County will pay about $40,000
to correct an embarrassing
typographical error on it’s Nov. 7
Election ballot
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Layout
Process
Qualifying Officer
Turns in candidate Loyalty Oaths to Programmers daily
Proofing Team
Attend “Boot Camp”Study the Uniform Ballot
RuleUnderstands Proofing
Timeline
Programming Team
Add Amendment
to ballot
Update candidates daily throughout Qualifying
Study the Uniform Ballot
Rule
District Relations proofed
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Layout Process
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Proofing Process
• More than one proofer for
every ballot
• Proof every style and
matching precinct specific
card
• Control sheets for every style
• Bi-lingual proofers on
proofing team
• Barcode proofing
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Proofing Resources
• Checklists
• Uniform Ballot Rule
• EAC Spanish/English
Glossary
• State Certification
• Caffeine & patience
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Ordering
• Test decks
• Duplicates
• Training ballots
• Sample ballots
• EV backup (Pick & Pull)
ballots
• Setting reasonable deadlines
with all vendors
• Proof the order too!
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QUESTION
Do you add barcodes to
your ballots?
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Methods
& Strategies
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Quality Control
Test Decks
Testing Overview
Print Quality Paper SizePattern
Correctness
Different Ballot
Types
Pre-Audited
Marking PatternED, EV, VBM
Tabulating Equipment
Machine
Preparation
Election Day
Simulation
Pattern
Verification
*FL Statute 101.5612 – Testing of tabulating equipment
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What’s a Test Deck?
• A group of ballots marked to
cover all possible race combos
• Pre-audited marking pattern
o Predetermines # of valid votes
for each candidate/choice
o E.g., “1-2”, “One-to-many”
• Includes one unmarked ballot
• Includes one overvoted ballot
• Tests that a counting machine:
o Accepts all valid votes
o Rejects all invalid votes
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Should Include:
• Different types of ballots
o Preprinted vendor ballots
o Ballot on Demand (BOD) ballots
o ExpressVote ballot cards
o Folded ballots
• Different types of marking
o Marked by hand
o Pre-marked via vendor software
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Different Test Decks
1. Election Day (ED)
o All ballot styles
o Vendor, BOD, & ExpressVote
ballots
2. Early Voting (EV)
o Least # of unique ballot styles
to cover all race combos
o Vendor & BOD ballots
3. Vote-by-Mail (VBM)
o Least # of unique ballot styles
to cover all race combos
o Sideline one-to-many test
o Folded vendor & BOD ballots
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Quality Control
• Inspect & verify test decks
• Preprinted vendor ballots
o Printing issues
o Paper size
o Paper fold – for VBM
• Contains all necessary ballots
• Pattern correctness
• Selections properly-filled
• No troublesome stray marks
• “TEST” stamp
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Prep Tabulating Equipment
Testing Procedure
Verify Results Pattern
Simulate Election Day
Opening
ProcedureInsert Test Deck
Closing
Procedure
PCT and high-
speed scannersInspection Documentation
Pre-Audited
Marking PatternDocumentation Storage
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ED Simulation
1. Conduct opening procedure
o Power on machine
o Qualify for specific election
o Open polls for voting
2. Insert voted ballots
o Use corresponding test deck
o Insert in various orientations
3. Conduct closing procedure
o Close polls for voting
o Print Voting Results tape
o Transmit results to server
o Shut down machine
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From Delivery to Retention
Pre-Election
Throughout
Post Election
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Pre-Election
TEST DECKS
ED, EV, & VBM
VOTE-BY-MAIL
Preprinted Ballots
EARLY VOTING
BOD Stock
ELECTION DAY
Preprinted Ballots
Inventoried upon delivery Inventoried upon delivery Inventoried upon delivery Inventoried upon delivery
Stored in lockable
cabinets in climate-
controlled room with
minimal access
Stored in lockable
cabinets in climate-
controlled room with
minimal access
Stored in locked climate-
controlled room with
minimal access
Stored in locked climate-
controlled room with
minimal access
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During EV & on Election DayVOTE-BY-MAIL
Returned Ballots
EARLY VOTING
Voted Ballots
ELECTION DAY
Voted Ballots
If surrendered at EV site, voter is
issued a ballot (printed on
demand or Pick & Pull backup)
Sealed in a gray bin and
transported from EV site to SOE
that day
Sealed in a gray bin and
transported from polling place to a
collection site
If delivered to EV site, sealed in a
transfer case and transported
from EV site to SOE that day
Stored in locked climate-controlled
room with minimal access
Seal numbers of all gray bins
documented upon delivery at
collection site
Stored in locked climate-controlled
room with minimal access
Transported from collection site to
SOE under Law Enforcement
supervision
Stored in locked climate-controlled
room with minimal access
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Post ElectionTEST DECKS
ED, EV, & VBM
VOTE-BY-MAIL
Voted Ballots
EARLY VOTING
Voted Ballots
ELECTION DAY
All Ballots
Held in monitored caged
area
Held in locked climate-
controlled room with
minimal access
Held in locked climate-
controlled room with
minimal access
Held in monitored caged
area
Palletized and shrink-
wrapped
Palletized and shrink-
wrapped
Palletized and shrink-
wrapped
Palletized and shrink-
wrapped
Stored on warehouse
shelving for 22 months
Stored on warehouse
shelving for 22 months
Stored on warehouse
shelving for 22 months
Stored on warehouse
shelving for 22 months
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QUESTION
Do you pre-sort Early Voting
voted ballots daily?
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QUESTIONS?