ACTIVATETHE POWER OF OUR PEOPLE

Welcome to HR Briefing #1

For Phase 2 Companies HR Team MembersDecember 5, 2019

Please mute your phones.

2

ACTIVATETHE POWER OF OUR PEOPLE

Welcome!

ACTIVATETHE POWER OF OUR PEOPLE

HR READINESS EFFORTS

Self-Service@Sysco Session

• December 19, 9am CT• Virtual Session• For Phase 2 HR Team

members

NEW!

HR Briefings (in CT)

• December 19 1p.m.• January 7, 2p.m.• January 15, 3p.m.• January 22, 3p.m.• January 24, 1p.m.

Tour Sign Ups62 HR

38 RecruitingTo sign up for a Tour, go to

SyscoWorkday.com/preview/p2hr

ACTIVATETHE POWER OF OUR PEOPLE

HR BRIEFINGS DRAFT – CONTENT SUBJECT TO CHANGE

December 19

• I-9 Process• Leave of Absence• Blackout/Cutover• EV5 Access

January 7

• Marketing Materials update• Recruiting “freeze” ahead• Socialization Session results• Onboarding Processes• HCM + Recruiting Reporting• Adoption Reporting• Delegation

January 15

• EV5 Access• Payroll update• AskHR Demo – we go live

Jan. 20• Hypercare overview• Recordkeeping in Workday

January 22

• AskHR update• Hypercare update

January 24

• Last minute readiness• AskHR update• How to troubleshoot at go-live

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PHASE 2A TRANSITION & COMMUNICATION

1st eCard to Payroll

Processors

Dec. 2 – 12

Jan. 6Dec. 18

Socialization Sessions

Marketing Kits mail to P2 locations, HR

Preview pagePayroll Deadline

EV5 Blackout Begins

New P1 Company requisitions held

for Workday Recruiting

Jan. 207:00 pm CT

Jan. 7 – Feb. 28

Workday Tours

GO LIVE“We’re Live” eCards

and home mailer

Jan. 27Nov. 21

HR Tour Invite

Dec. 2 – Jan. 17: Transition & Pre-Launch Communication

Nov. 21 – Dec. 31Project Team & HR prepare business leaders

P1 & P2 1st Mgr Comms + Tour

Invites

Dec. 3

6 P2 HR5 USBL HR

6 P2 Manager5 USBL Manager

3 P2 Payroll2 TA

Jan. 20

HR begins using AskHR P2 Associates begin using

AskHR

Process Transition Schedule

Jan. 13

P2 Companies hold new requisitions

for Workday

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HR PREVIEW PAGE READY NOW

• Already Includes:o Your takeaway decko Process transition matrix for

Jan 2020o Link to tours sign-up toolo Link to Process Stories

• Coming Soono Briefing recordingso Copies of communications as

they go outo Jan. 27 infographics Syscoworkday.com/preview/P2HR

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JAN. 27 INFOGRAPHICS

These have been updated, but they are not out on SyscoWorkday.comyet, to avoid confusing current Workday users.

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FAQS ON SYSCOWORKDAY.COM/PREVIEW/P2HR

Updating regularly–check back often!

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COMMUNICATIONS UPDATE

Today*• Absence / Time off message to HR• Manager introduction email – Sign up for a

tour (previously scheduled for 12/3)

Tomorrow*• HR Reminder

Week of Dec. 16*• HR Reminder• Manager Reminder

*Target dates –subject to reviews,approvals

ACTIVATETHE POWER OF OUR PEOPLE

ABSENCE MANAGEMENTPOLICY CHANGES, DATA COLLECTION, AND ADMINISTRATION

ACTIVATETHE POWER OF OUR PEOPLE

ABSENCE DATA COLLECTION OVERVIEW

To facilitate a smooth transition to Workday, data stewards have been asked for provide Carryover Balances and Accrual Exceptions to be loaded into Workday. The following information should be provided in DSP:

Absence Data Collection is required for 2 separate employee populations:

1. Workday Phase II Companies

2. USBL California and Doerle

Carryover Balances Accrual ExceptionsDefinition The remaining balance as of 12/31/2019

that an associate will carryover into 2020 if allowed by local policy. We will be asking for carryover amounts for vacation, sick, and floating holidays.

If an associate accrues on a different schedule than the normal schedule defined in the policy (typically as a result of negotiation at new hire), then we need to capture the annual amount the associate should accrue, and then the dates when the exception accrual began and will end.

Data Requirements • Worker ID• Balance Amount (Hours)

• Worker ID• Exception Start Date• Exception End Date• Override Hours

ACTIVATETHE POWER OF OUR PEOPLE

ADMINISTRATION

California and Doerle exempt associates will begin requesting time off in Workday on Jan. 1, 2020. To ensure their records

are accurate in Workday, California and Doerle exempt associates should enter their time off (sick, vacation and floating

holiday) requests and absences timely, according to the table below:

USBL CALIFORNIA AND DOERLE

Until Dec. 31, 2019 Enter absence requests/usage for time taken or requested through the end of 2019 in your legacy system or through your normal local process.

Beginning Jan. 1, 2020 • Enter any time off taken but not recorded in legacy systems prior to year-end in Workday.

• Enter any absence or time off requests for Jan. 1 onwards in Workday.• Stop using legacy systems, processes for exempt time off requests and

reporting.

Late January Time off accruals (for exceptions) and carryover balances from 2019 will be visible to California and Doerle exempt associates in Workday.

Example 2An exempt associate takes vacation from Dec. 25 through Jan. 3. A time-off request should be made in the legacy system for Dec. 25-31, and an additional time-off request should be submitted in Workday for Jan. 1-3 any time after Jan. 1

Example 1An exempt associate plans on taking vacation from Jan. 10 through Jan. 15. The associate submit the time-off request in Workday any time after Jan. 1.

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WRAP UP

• Where do you feel like you need more support?• Are the scheduled briefings and intermittent emails enough to keep

you on track?• What tools and resources do you need that are not already available

on the Preview Page?• What questions do you have today?

December 19• Virtual Self Service@Sysco Session (9a.m.)

and• HR Briefing (1p.m.)