Welcome toNew Employee

OrientationToday’s Overview

• Welcome– Introductions – Please tell us who you are!

• Employment Information• Benefits

LBCC’s Mission

As an institution of higher education, the Board of Education believes that the entire college community and the district we serve are entitled to a thoughtful and concise statement of the college’s mission so that our various efforts may be guided by a common understanding of our purpose.

The mission of LBCC is:

To engage in an education that enables all of us to participate in, contribute to, and benefit from the cultural richness and economic vitality of our communities.

Board Policy Series Number: 1005

LBCC’s Values

•A. Believe in the potential of everyone

•B. Pursue excellence

•C. Create opportunities for success

•D. Serve our community with integrity

•E. Celebrate the gifts of diversity

•F. Ignite creativity

•G. Awaken the teacher and learner in all of us

Board Policy Series Number: 1010

What are My Benefits?

• Medical, Dental, Vision Coverage or Opt-Out option

• Sec. 125 - Flexible Spending Accts

• Life Insurance• Long Term

Disability

• Long Term Care Ins.

• Employee Assistance

• Tuition Waiver• Paid Leave and/or

Sick Leave• Retirement Savings

Employment Information

Getting Paid• Employment Authorizations

• Payroll Information - Time sheets- Noncontract days- Calendars- Holidays

How is my Monthly Pay Calculated?

• Annual salary or contract value is divided by number of months of employment within the authorization/contract period. (E.g.: $$ / months = gross monthly pay). *Slightly different for new Faculty starting in September.

• Annual salary is based on hours worked per week and number of days worked per fiscal year. Contract value is based on days worked per week and total number of days left in contract year.

Time Sheets • Time sheets indicate exceptions only (time missed

from your regular schedule)

• Exception time is reported on time sheets two weeks in arrears - from 16th of previous month to 15th of current month

• Contracted Classified and Confidential employees (hourly employees) must turn in a time sheet each month

• Contracted Faculty, Management and Exempt employees only turn in time sheets when using time away

• Time sheets are due to your supervisor prior to Payroll Cutoff each month (talk to your department secretary)

• Holidays and NC days do not need to be reported on time sheets

More About Pay• Exception reporting on time sheets is through

the 15th of each month, but you are paid for the entire month (in equal payments each month). Exceptions to regular work time (such as sick and/or paid leave) taken after the 15th will be reflected on your paycheck for the following month.

• Payday is always the last working day of the month. ( published payroll schedule is on paperless office)

• Pay stubs are only available on employee tab in WebRunner

Holidays

• Contracted Classified, Confidential, and Management/Exempt employees are paid for designated holidays falling within their contracted work period

• Faculty are paid for instructional and in-service days only

Noncontract Days

• There are approx. 261 possible work days within each fiscal year.

• LBCC’s employment contracts range from 168 days to 248 days

• The difference between total possible work days and an employee’s contract days equals the number of noncontract (NC) days within that fiscal year period

• Noncontract days are un-paid days; an employee is not scheduled to work

Fiscal Calendar • Contracted Classified employees are required

to complete a calendar each year indicating their personal NC days

• There are no personal NC days for Management/Exempt and Confidential employees

• Faculty will work with their Division Dean to develop a work plan and schedule

Finding What You Need

• Time sheets, fiscal year calendar, W-4, I-9 forms, and payroll schedule can all be found on the HR “paperless office” spot, along with many other forms

http://po.linnbenton.edu/hr/

Safety • Work related accidents

–Report immediately–Call Nurse Plus 24/7 at (866) 209-7711 (not

for personal illness)

–Submit General Incident Report–File WC Claim with SAIF if you receive medical treatment

Policies/Procedures/Trainings

• Policies and Administrative Rules are found on the main Paperless Office page (intranet) @http://po.linnbenton.edu/BPsandARs/

• Standards of Conduct–Treat one another courteously and professionally–Includes: no bullying, mobbing, berating, humiliating, intimidating

Policies/Procedures/Trainings

• Violence Prevention– No weapons on campus!– No violent acts or threats of violence

• PETSA [Personal Enrichment Through Self- Awareness] training: – www.linnbenton.edu>Faculty and

Staff>HR>Safety and Other Services>Human Resources>Training and Development

– This training is now required of all staff and new college students by federal law. It is designed to alert us to dangers students face during college and dating life and is very valuable for both men and women.

Policies/Procedures/Trainings

• Discrimination & Harassment– Civil Rights Act prohibits discrimination

based on race, color, origin, religion, gender, retaliation, association, age, FMLA status, or disability

– Online training is required (found on HR web page) Helps you identify and prevent workplace harassment.

• unwelcome, offensive, hostile environment

– Reporting• Scott Rolen– contact for employees, phone 541-917-

4425• Lynne Cox– contact for students, phone 541-917-

4806• Imminent threat-call Public Safety at 541-926-6855 or 911

Policies/Procedures/Trainings

• Computer Use/Email– Downloading– Public vs. Everyone– Adhere to copyright laws

• We are a drug-free workplace– No use, possession or distribution of

drugs or alcohol during work or related activities

– Alcohol allowed at specific college sponsored events after hours or as part of the teaching/learning environment

• ZERO TOLERANCE

Performance Review Process

• New Classified and Confidential employees are on a six-month trial service period. – Optional 3 month review (written or verbal)– Six month written review

• Mutually completed

• Faculty members are on trial service status for the first three years, with yearly performance appraisals completed.

• Management/Exempt employees have no trial service period.

• Regular reviews happen on a published schedule (refer to bargaining agreement).

• Written reviews are included in personnel file with copies available upon request.

Performance Review Process

• Used as an opportunity to discuss job performance and expectations, address issues or concerns, and set goals for staff development.

• Refer to your association contract (if applicable) to get familiar with the process

• Utilize HR as a resource for questions. Forms are on paperless office.

Other Important Information • Mandatory Breaks for Hourly Employees

• Smoking in Designated Areas Only• Wellness Breaks• Public Safety

– Open/free parking; speed limits enforced– Emergency Help– Parking decals– Lost and found– Staff ID cards

• Bus pass• Library card

• Sign up for notifications from “Regroup” in WebRunner (use link below for instructions)– https://www.linnbenton.edu/A6320A5D-31D1-11E3-

B69F782BCB47BBE7

More Things to Know • Check with your supervisor or

department secretary about:– Evacuation procedures– FAX, copier and long distance codes– Ordering supplies– Telephone training– Business cards

• Main campus phone number: 541-917-4999

• Sending Mail– Postal Service mail box or department

mail bag

• ATM– Takena Hall

Now the REALLY Important Stuff

• Places to eat– Santiam Room– Commons Cafeteria– Courtyard Café

• coupon booklets $47.50 for $50

– Hotshot Coffee House

• Bookstore– stamps– supplies– snacks– popcorn and drink cup “deals”

BENEFITS

Health Insurance Options

Oregon Educators Benefit Board

Health Insurance Carriers

• Medical Plans– Moda Health or Kaiser

• Dental Plans– Moda Health, Kaiser or Willamette

Dental

• Vision Plans– Moda Health or Kaiser

Medical/Vision OptionsMODA Health

• MODA Statewide Plan– 6 Preferred Provider

Organization (PPO) medical plans, including Rx coverage

• MODA Synergy Plan– 6 Patient

Centered Primary Care Home (PCPH) medical plans, including Rx coverage

• 4 Vision Plans

Medical/Vision OptionsKaiser

• Kaiser Heath Maintenance Organization (HMO)– 1 Traditional Co-pay med plan, includes Rx– 1 Deductible med plan, includes Rx– 1 High Deductible, HSA Compliant med

plan, RX covered as a medical service

• 1 Vision Plan

Dental OptionsModa/Kaiser/Willamette

• Moda Health• Any licensed

provider• 4 dental plans

(including ortho)• 1 low cost dental

plan (no ortho)• Annual maximum

and deductible

• Kaiser• Must go to a Kaiser

facility• 1 dental plan• Co-pay plan• No annual maximum

or deductible

• Willamette Dental• Must go to a Willamette Dental

facility• Co-pay plan• No annual maximum or

deductible

Dedicated Websites for OEBB Members

• Moda Health– https://www.modahealth.com/oebb/index.shtml?

dn=ods/

• Kaiser Permanente– http://my.kaiserpermanente.org/nw/oebb/

• Willamette Dental– www.willamettedental.com/oebb

Employee Classifications

• Classified

• Confidential

• Management/Exempt

• Faculty

**your classification will determine your benefits

Health Insurance

• Who is eligible for coverage?– Contracted employees, and PT Faculty

employees under specific conditions– Spouse or Qualified Domestic Partner*– Qualified Children

• An eligible employee’s, spouse’s, or domestic partner’s biological son, daughter, stepson, or stepdaughter; adopted child, child placed for adoption, or legally placed child, who is 25 or younger .

• A “child” who is incapable of self-sustaining employment because of a developmental disability, mental illness, or physical disability, when specific criteria is met.

* The employer portion of domestic partner benefits is subject to taxation-health ins and tuition waiver.

New Hire On-line Enrollment

• MyOEBB Benefit Management System– Personal user log-in and password– Access from your PC, Smartphone or Smart

Pad– Freedom to choose from all OEBB medical,

dental and vision plans– LBCC out-of-pocket rates listed on-line

• https://myoebb.org/oebb/!pb.main

Annual Open EnrollmentAugust 15th

• Annual insurance review and dependent verification

• Informational Meetings on LBCC Campuses

• On-line enrollment in MyOEBB Benefit Management System from any device

Flexible Spending Accounts

Tax savings for premiums and qualified healthcare, day care, and elder care expenses

Contributions are deducted from paycheck during month in which benefits begin (October’s paycheck pays October’s FSA)

On-line enrollment and claims processing

‘Benny’ debit card for eligible expenses

http://www.chard-snyder.com/oebb.htmlhttp://www.chard-snyder.com/oebb.html

Internal Revenue CodeSection 125

Flexible Spending Account

Health Care ExpenseReimbursement Account

Dependent Day CarePremium Contribution Account

Deductibles, Co-pays, Ortho, Rx sunglasses, etc.

Children to age 12;Other qualified IRS dependents

Portion of premiums not paidby LBCC

Benefits of Using the Flexible Spending

Account

$205$205

$14,467$14,467

$0$0

-$1,874-$1,874

-$1,299-$1,299

-$6,860-$6,860

$24,500$24,500

-$500-$500

$25,000$25,000

With a With a Reimbursement Reimbursement

AccountAccount

$0$09. Taxes saved9. Taxes saved

$14,262$14,2628. Income after medical expenses8. Income after medical expenses

-$500-$5007. Less: out-of-pocket med. expenses after-tax7. Less: out-of-pocket med. expenses after-tax

-$1,913-$1,9136. Less: FICA taxes (based on 7.65%)6. Less: FICA taxes (based on 7.65%)

-$1,325-$1,3255. Less: State taxes (based on 5.3%)5. Less: State taxes (based on 5.3%)**

-$7,000-$7,0004. Less: Federal taxes (based on 28%)4. Less: Federal taxes (based on 28%)

$25,000$25,0003. Taxable income3. Taxable income

$0$02. Less: pre-tax out-of-pocket medical 2. Less: pre-tax out-of-pocket medical expenseexpense

$25,000$25,0001. Annual pay1. Annual pay

Without a Without a Reimbursement Reimbursement

AccountAccount

Premium Contribution Account

• Monthly medical, dental and vision premiums are deducted from employees paycheck pre-tax (some restrictions apply) beginning month prior to benefits start date. (ex., September’s paycheck pays October’s insurance premium)

• Pre-tax deductions change automatically each year as medical, dental and vision premiums change

Unreimbursed Health Account

• Maximum contribution: $208.33/mo. Minimum $10/mo.

• Expense must occur during medical plan year

• May ‘roll over’ up to $500 but remainder is use-it-or-lose-it

• Over-the-counter (OTC) medications are eligible expenses under the flexible spending account (physicians note may be required).

Dependent Daycare Account

Compare tax credit against deduction

Be conservative with your election amount

Life InsuranceRemember to keep your

beneficiary designation current

• Life Insurance amount is $50,000 paid by College.

• Additional Accidental Death & Dismemberment benefit is also $50,000 paid by College.

Life Insurance cont.

• Accelerated Death Benefit: Allows a terminally ill employee access to 90% of death benefit or a max of $500,000 combined basic and optional

• Survivor Support: Toll-free telephone counseling and financial planning assistance for beneficiaries and for accelerated benefit recipient

• Optional Life Insurance Plans: What are the Guaranteed Issue (GI) amounts?

• Employee GI = $100,000 (if employee purchased at least $10,000 when newly eligible, may increase in $10,000 increments each year up to $100,000 without medical history)

• Spousal GI = $30,000• Child GI and maximum = $10,000 (covers all eligible children

in family)

Long Term Disability

• After 90 days of physician certified disability

• 60% of your basic monthly earnings to a maximum of $8,000 per month

Helps replace income lost dueto accident or illness

Long Term Care

• Pays a monthly benefit to provide care if you are unable to do 2 or more activities of daily living due to a medically certified condition

• Guaranteed acceptance at levels up to $6000 per month

• Affordable rates that do not increase due to advancing age

Offered throughOregon Educators Benefits

Board/UNUM.

Employee Assistance Program

• No cost for employees and eligible dependents

• Short term confidential counseling– 5 visits per year/per issue

• and 1 legal consultation/year

– Offices in Corvallis and Eugene

• Classes and workshops• Newsletters

www.myrbh.com

Tuition Waiver • Who is eligible?

– Spouse or domestic partner– Eligible dependent children to age 26

• Tuition only *– *Exception for Community Ed classes. (Must follow

process in order to have waiver apply)– Does not cover lab fees– Does not include tuition for cost-recovery programs

• Registration– Early registration (can use one-class voucher from registration)

– Open registration-enroll through WebRunner or in person

• Additional waiver on space availability– Refer to bargaining agreement

Paid Time Away from LBCC

• Paid leave (aka vacation)- accrual rates

- requesting vacation - personal and

emergency leave (2 days/yr for classified)

- carry over

• Sick leave - accrual rate - use of - calling in

- personal and emergency leave (2 days/yr for faculty)

• Bereavement leave

- up to 5 days• Jury Duty pay - deposit pay with

Business Office - keep mileage

Retirement • PERS/OPSRP-IAP Account

– Visit the website at www.oregon.gov/PERS– 6% Contribution to your account each month after

wait period, if applicable. Contribution is made by employer or employee based on classification

• Vesting based on length of service or age• Remember to complete beneficiary designation

– Visit the website at www.oregon.gov/PERS• Account access and information

Retirement cont.• Tax Sheltered Annuities

403(b)—IRA for nonprofits

– Administered through Carruth Compliance Consulting

– Payroll deduction grows tax deferred

– Taxable at withdrawal– Many ways to invest

• LBCC does not decide on investment

0

10000

20000

30000

40000

50000

60000

70000

1Year

10Year

AfterTaxBeforeTax

http://www.linnbenton.edu/go/human-resources/tsa

Questions