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SAN MARCOS HIGH school 4750 Hollister Ave. SB Ca 93110

(805) 967-4581

Fax (805) 967-8358

www.smroyals.org

Staff handbook

2015-2016

Welcome to San Marcos High School, Home of the Royals! For new staff members, we have put

together a handbook so you will have access to staff names, procedures, and general information about

San Marcos. For returning staff members, this handbook will be a review of San Marcos procedures. In

either case, please know that you may always come by with any questions.

Thank you for your continued excellence in teaching. I appreciate your dedication to education, your

willingness to go for the best, and your true Royal spirit. Together we will make this year even better

than the last.

Sincerely,

Ed Behrens, Principal

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San Marcos High School

Mission Statement

Our Mission

The San Marcos High School community will provide each student with an academically

challenging and meaningful standards-based education in a safe and supportive

environment.

A strong academic foundation enhanced by varied elective, vocational, and student activity

programs provides the best opportunity for students to . . .

1. Understand and respect diversity

2. Balance individual and civic responsibilities

3. Participate in an increasingly technological society

4. Take responsibility for their own learning and personal development

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SAN MARCOS HIGH SCHOOL 4750 hollister Avenue

Santa Barbara, CA 93110

805-967-4581 fax (805)967-8358

www.smroyals.org

ADMINISTRATION

2015-2016

Principal: Ed Behrens Ext. 5512

Liz Rubio, Secretary Ext. 5606

Assistant Principal Jennifer Foster Ext.5537

Lisa Andersen, Secretary Ext.5504

(Student Last Names A-G)

Assistant Principal Dan Garke Ext. 5540

Diane Dodwell, Secretary Ext. 5527

(Student Last Names H-M)

Dean of Students Alex Sheldon Ext. 5609

Assistant Principal Roxanna Stern Ext. 5618

Linda Arroyo, Secretary Ext. 5506

(Student Last Names N-Z)

Academic Counselors Cori Simpkins (A-Delgado) Ext. 5505

Janina Ma (Deloya – Jar) Ext. 5614

Lisa Howard (Jas – NG) Ext. 5552

Crystal Gabel-Peterson (Head Counselor) (Nn-Santiago) Ext. 5539

Andrew Gil (Santizo-Z,ELL) Ext. 5518

Alpha Ramirez (POSSE) Ext. 5595

Tara Enrico (AAPLE) Ext. 5533

Joel Lazcano, Secretary Ext. 5572

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SMHS Administration Office

Support Staff

2015-2016

Andersen, Lisa

Ext. 5504

Secretary to Asst.Principal Jennifer Foster - activities, athletics, work orders, school

keys, master calendar, student discipline A-G

Arroyo, Linda

Ext. 5506

Secretary to Asst. Principal Roxanna Stern – student assistant placements,

staff/student parking permits, Home Hospital/La Cuesta Liaison, student discipline

N-Z

Campus Supervisors Rosalie Salvador, Joe Garcia, Jerry Rosario, Eduardo Lara

Cervantes-Garcia,

Rosa Ext. 5569

Attendance Assistant - Daily student attendance records

Dodwell, Diane

Ext. 5527

Secretary to Assistant Principal Dan Garkse, assists with master scheduling,

Saturday school, Illuminate district liaison, student discipline H-M

Drasil, Erin

Ext. 5520

Fighting Back YSS

Eaton, Debra

Ext. 5531

Attendance Technician- Daily student attendance records & reports, truancy

notification, attendance summaries

Espino, Clara

Ext. 5534

Registrar - Registration/withdrawal of students, cumulative student records, grades,

transcripts, enrollment, diplomas, records

Gaeta, Adriana

Ext. 5544

Career Center Technician, Community Service Coordinator, Career Day Coordinator

Hernandez, Elsa

Ext. 5520

Fighting Back YSS

Lazcano, Joel

Ext. 5572

Counseling Secretary to Guidance Department, Counseling calendar (s) &

appointments, schedule changes

Long, Cheryl

Ext. 5568

Financial Technician/Business Office -requisitions/purchase orders, ASB

bookkeeper, department budgets.

Martin, Linda

Ext.5574

Library Technician - Textbook ordering, and cataloging, records.

Mazariegos, Patsy

Ext. 5575

Staff workroom in room B-1, copy technician, roll book binders,

roll/grade sheets, & various school forms

Raimer, Gola Ext.

5594

Health Assistant, Wellness Center

Rangel, Vivian

Ext. 5597

ELD/Spec Ed Office Asst., IEP scheduling, translations, ELD/CELDT testing

assistant, Front Desk TA Coordinator

TBD

Ext. 5620

Bilingual Community Liaison/Coordinator

Rubio, Liz

Ext. 5606

Secretary to Principal – staff daily attendance, monthly payroll/hourly, substitute

teachers, authorized absences; conferences/workshops, personnel records, co-

curricular stipends, Work Comp Injuries

Vasquez, Peggy

Ext. 5551

Intervention/ In-House Suspension Center

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GENERAL INFORMATION

ABSENCES

CERTIFICATED STAFF

Teachers are instructed to call the AESOP substitute on-line calling system to request a substitute teacher for all

absences. Teachers are required to leave a substitute lesson plan (hard copy) for all absences. Returning teachers

please refer to the AESOP information form. New teachers will be given a personal ID and PIN number to access

AESOP. *See below for Authorized Absences

CLASSIFIED STAFF

Secretaries and support staff are required to call the principal’s secretary by 7:30 a.m.967-4581 ext. 5606 for same day

absences. When calling please indicate the reason for your absence, as this will be how it is reported to the payroll

department. An absence slip must be submitted upon return of an absence. In addition secretaries and support staff

will receive a separate memo regarding policy on planned absences such as PAL days, medical, personal necessity

days, leaving early, arriving late, etc.

PARAEDUCATORS

Paraeducator I’s are to report same day absences by calling the principal’s secretary at 967-4581 ext. 5606 no later

than 7:30 a.m. An absence slip must be submitted upon return of an absence as outlined in the Paraeducator Policy

Memo.

Paraeducator II’s are required report absences using the AESOP substitute on-line system in order to obtain a

substitute teacher for all absences (as outlined on the Paraeducator policy memo).

CUSTODIAL/GARDENERS – Please refer to the policy memo for your department.

ADMINISTRATORS/COUNSELORS: Please call the principal’s secretary no later 7:30 a.m. to report same day absences. For absences planned in advance,

please submit an absence slip to the principal’s secretary.

ALL STAFF – PAL days (personal absence leave) require a two week advance notice and approval by the principal.

Since PAL days are limited to four per school year, it is advised you keep track of the number requested, and taken, so

as to prevent being docked from pay warrant. PAL days are subtracted from sick time.

Please refer to the district contract for further information on absences, sick leave, family sick leave, personal

necessity, etc.

*AUTHORIZED ABSENCES If you have been requested by and pre-approved by administration to attend a school

meeting, conference, workshop, or other school related event/activity during your teaching or work time, you must

submit to the principal’s office an Authorization to be Absent from Regular Assignment (RTAF) Form at least 2-8

weeks in advance. Please see the Policy, Procedures, & Programs section of this handbook for more information on

Travel & Conference/Workshop absences.

Failure to report an absence as outlined above may result in loss of pay and disciplinary action.

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ACCIDENTS - REPORTING

Students: In case of accident or sudden illness involving students, contact the school Health Technician at ext.5594 or the

switchboard operator 5911. Keep the student under supervision until such time as the Health Technician or other

authorized personnel have arrived.

Referral for further care will be made by the Health Technician. An accident report must be made and filed for all

accidents by the supervising teacher/person. Student Accident Forms are available in Health Office or Principal’s

Office. Submit the completed accident report to the Principal’s Secretary immediately.

Employees (work related injuries): Report of accidents or injury involving employees of the school MUST be made immediately to the Administration

Office and your direct supervisor. Injuried must also be reported to Company Nurse Injury hotline. (Please see

detailed information on Company Nurse at the end of this section). Injured employees in need of medical attention

will be referred to a district-designated medical facility. If an employee would like to see his/her personal physician, a

Designated Physician Form must be completed AND filed with the district personnel office at the beginning of the

school year. This form is available by contacting HR department at district office.

ANNOUNCEMENTS AND BULLETINS Announcements of special events, assemblies, club activities etc. comprise the daily STUDENT BULLETIN.

Announcements for the bulletin must be submitted via e-mail by 1:00 p.m. the preceding day to

smhsbulletin@sbsdk12.org. Announcements must be approved & submitted by a staff advisor. Ads without an

advisor’s printed name will not be published. The SMHS bulletin is designed for school related announcements, and

not for posting personal ads. The student bulletin is posted daily on the school’s website.

ASSEMBLIES / RALLIES General assemblies will be scheduled at intervals throughout the school year. As much advance notice as possible will

be given to faculty and staff. These activities are part of the total educational program, and teachers will be expected

to be present at assemblies as assigned. A map outlining the area of responsibility for student supervision, schedules

will be placed in the mailboxes. Special bell schedules will be included in the bulletin or on the supervision

assignment sheets. Any student whose conduct at an assembly is not acceptable may be sent to the office for

disciplinary action. A follow up referral slip is required.

Invitational assemblies are by invitation to selected classes. Inquiries regarding participation may be made to the

Activities Office at ext. 5504

BACK TO SCHOOL NIGHTS – CURRICULUM PAPERS/COURSE SYLLABUS Two Back to School nights are held each year, one in the fall and the other in the spring, dates are printed on the bell

schedule. Parents come to meet teachers currently instructing their student(s) and to familiarize themselves with the

course outline and classroom expectations.

Teachers are expected to file a copy of their curriculum outline/syllabus in the Principal’s Office and make copies

readily available for parents at these evening events. Generally the evening program begins at 6pm. Teachers and staff

will receive a program schedule with specific times in their mailboxes or via e-mail several days in advance.

BELL SCHEDULE Regular block schedule and Late Start Thursdays will be in effect with the exception of days noted otherwise.

Classes begin and end at specified clock times. UNDER NO CIRCUMSTANCE SHOULD STUDENTS BE

DISMISSED EARLY FROM CLASS as it negatively impacts other classes and administration. Teachers are

responsible for students at all times until school is officially dismissed.

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CALL SLIPS Call slips are used by administrators/office personnel to call students from the classroom to the office for a number of

reasons. The pink call slip is for immediate response. The white slip indicates desired time for student to report.

Every attempt is made to send these out at the beginning of each period by the administration office to avoid as much

interruption as possible. Teachers should not be sending students out to deliver call slips on their own.

CAMPUS SUPERVISION San Marcos has four campus supervisors employed to monitor student behavior on campus, however, it is every

teacher/staff person’s duty to assume the responsibility of authority during school hours. Incidents requiring

disciplinary action should be reported as soon as possible either by referral or verbally to the respective assistant

principal (followed by electronic referral).

CAMPUS CONTROL

One of the major functions of a public school is the preparation of youth for citizenship in a democracy. It is essential

that respect for law and order be instilled in the minds of every student. It is our desire to see that rules are fair and

reasonable, and necessary for the successful operation of San Marcos High School. Every staff member shall assume

consistent responsibility for enforcement of the SMHS rules and policies in the classroom including Restorative

Approaches and elsewhere on the campus.

CHILD ABUSE (CW REPORTS) State law requires that all staff members report any suspected child abuse to Child Welfare. One may do so by

consulting with the student’s counselor or administrator. Please refer to district board policy AR 5141.4 for further

information. Effective January 1, 2015 the State Department of Education requires all Mandated Reporters to

complete an annual on-line mandated training.

CLUBS / COCURRICULAR ACTIVITIVITIES See “Policies, Procedures & Programs” Section of this

handbook

COMPUTER LABS & MOBILE IPAD CART Teachers have access to two computer labs on campus for classroom lessons. One lab is located in Room

B-6 and the other are located off the main hall adjacent to the library. A mobile iPad cart with 40 iPads is also

available for instructional use. Sign-ups for use of both computer labs and the iPad cart are done using the online

Facilities Scheduler which is available under Staff Links on smroyals.org. Teachers may check out the key for the B-6

lab at the front desk. School keys will not be released to students. Teachers may check out the iPad cart from the

library.

COPYING/XEROXING Copy machines are located in Room B-1. The teacher operated machine is located at the front of the room. You will

be issued a code number to operate by our staff person. All other requests should be submitted two days prior to your

need. Copying request forms are provided in B-1 and should be completed and placed in the tray on the counter. Do

not leave photocopy orders in the office mailbox.

Also available for your use in B-1 is a paper cutter, 3-hole punch, 22-hole punch, binder, staplers, large paper roll, etc.

Student aides are not to operate equipment unless trained by the copy room staff person. Further copy instructions are

available upon request from office assistant in B-1. Student aides are not be allowed in the copy room without an

adult supervisor.

DETENTION - AFTER SCHOOL Detention is held after school four days a week, Monday - Thursdays (with the exception of holidays, minimum days

& after-school staff meetings) from 3:15 to 4:15 p.m in a designated classroom. Detention forms are available from

an Assistant Principal’s Office and once completed, should be turned in to the after school detention teacher’s

mailbox. Please be sure to include the assigning teacher’s name on the slip. Parent contact is to be made by the

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teacher. The detention supervisor emails all staff a list with names of students who served. Please follow pre-referral

intervention process if a student does not serve as assigned.

E-MAIL Most, if not all, school and district messages and announcements are transmitted by way of e-mail. It is expected that

all staff check e-mail throughout the day.

ERRANDS BY STUDENTS It is strictly forbidden to send students on off campus errands. Do not send students on personal errands on campus,

which are unrelated to the instructional program. All students leaving classrooms must have a hall pass indicating

student name, date, time and destination.

EQUIPMENT No school equipment shall be used by an organization or person not directly connected with the District.

FAX MACHINE The fax machine is located in the Administration Building. This is strictly and solely for school business

and it is prohibited for personal communications. Students are prohibited from its use and are not to be sent to office

to send or pick up transmissions.

GRAFFITI/VANDALISM

Please report any campus graffiti or vandalism to administration or campus supervisor immediately.

GUEST SPEAKERS Outside guest speakers and visitors are required check in at the front desk and sign-in on the visitor log. We

recommend the teacher send a student to meet the visiting speaker in the administration building lobby at the

designated time. Please notify the front desk ext. 5500 in advance if you are expecting a guest speaker.

HALL PASSES/ AND OFF CAMPUS-PERMITS Every student leaving the classroom during class period for any reason MUST have a hall pass. Students are required

to sign out/sign in on designated sheet in the teacher’s classroom. Teachers can obtain hall permit from the activities

office.

Students who need to leave campus for medical/dental appointments must have a “Special Permit” issued from the

Attendance Office, which verifies parent/guardian’s permission. Under no circumstance should you allow a student

off campus without having gone through the attendance office. Students may go to the attendance office before

school, during nutrition, or lunch time to request an off campus special permit. The attendance office will not see

students during class time.

HEALTH OFFICE/WELLNESS RESOURCE CENTER The Health Technician services include assisting students who are ill, making referrals to community agencies,

providing first aid, and maintaining health and immunization records.

When sending student to the Health Office, a hall pass MUST be issued. In cases of accidents or sudden illnesses of

students, contact the Health Technician at Ext.5594 or the switchboard operator at ext.5500. Students who are not well

enough to return to class will be sent home with a special permit form with parent notification. The attendance office

is also notified.

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ID CARDS Students will have their pictures taken during Royal Return and issued an ID card. Every student is required to carry

their ID cards at all times during the school year.

Makeup day for pictures will be announced in the student bulletin. A fee of $5.00 will be charged to replace a student

ID card through the business office. Replacement ID cards are made in the library.

Staff ID Cards

All staff members will be scheduled for pictures for both yearbook and ID card at the beginning of the school year.

Picture days will be announced in the bulletin or e-mail. The staff ID’s may be used for admission to school/athletic

events for employee and one guest. Staff members will receive a school photo ID tag to be worn at all times while on

campus.

KEYS Classroom and office keys are issued by the Asst. Principal’s Office. DO NOT LEND YOUR KEYS. You are

personally responsible for them. If your keys are lost, stolen, or mislaid, report it to the facilities office immediately.

Employees will be charged for lost keys according to the key that was lost (bldg. master vs. classroom) to cover re-

keying expense. Duplicating of school keys is prohibited by school and district guidelines and subject to a discipline

process. All keys will be issued beginning the second week of August and must be returned by the last working day in

June. For security purposes, please do not attach your school keys to a lanyard or keychain printed with SMHS or

other description identifying the keys.

LOITERERS ON SCHOOL GROUNDS Loiterers and suspicious individuals on or near the school premises are to be reported to a campus supervisors or

administration promptly. You may reach the administration by dialing Ext. 5911 and reaching the switchboard.

LOST & FOUND Individuals seeking lost items may check at the front desk. Lost & found items will eventually be discarded if not

claimed.

LOUNGE The Staff Lounge is in the J-Wing behind the Library. All staff member are welcome to use this area for breaks or

during conference periods. There are two restrooms in the staff lounge. Your classroom key should open the lounge

door, if it does not, please see the facilities office to request a key.

MAIL & MAILBOXES Staff mailboxes are located in the Administration Building. Each staff member has their own mailbox or in some

cases a shared mailbox. Students are NOT to pick up your materials. At times confidential information is

placed in your mailbox.

U.S. Mail is picked up at approximately 11:00 a.m. daily in the front office. The collection box is located at the front

desk in the Administration Building. Please include your own postage if not school business. Only school business

correspondence with your name will be metered. Please indicate your name on the return area of all outgoing

correspondence.

Intra-District Mail is picked up and delivered daily to our district offices at approximately 1pm. The collection box is

located at the front desk in the Administration Building.

Your mailbox in the administration building should be emptied and checked daily in the morning and after school for

announcements and messages.

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MASTER CALENDAR The Master Calendar is kept in the Activities Office and lists all activities and events including civic center use of

facilities, field trips, room reservations, athletic contests, meetings, and special school events. If you are planning an

event you should check the calendar for conflicts; even facility parking should be a factor. PLEASE CHECK THE

SCHOOL MASTER CALENDAR DAILY AS IT IS UPDATED CONTINUOUSLY.

MASTER SCHEDULE A copy of the “master schedule” is issued each term to all staff members delineating teaching assignments by period.

You may access the master calendar at anytime on the shared Google document drive. Any revisions to the schedule

will be forthcoming in the same manner.

OFFICE EXCUSE

Students detained in the office will be given an “Office Excuse” indicating the time spent with administrator,

counselor or office staff member. A copy is forwarded to the Attendance Office to clear absence during that period.

If student was called out of class, the “Call Slip” will be used as an office excuse.

PARKING Staff may park in the “B” lot bordering Hollister/Turnpike. The Turnpike gate is locked during the school day,

however, the Hollister “C” lot remains open. Other areas are available for parking but keep in mind whether the area

is locked throughout the school day. Parking permits are available from Linda Arroyo. Temporary parking permits for

visitors are available at the switchboard. Parking tags/hangers should be attached to the rearview mirror or placed on

the dashboard of all staff vehicles parked on campus. Please park only in marked “staff” parking stalls. Do not park

illegally in student or visitor spaces.

PAY WARRANTS Paychecks arrive at San Marcos on the last working day of each month at approximately 2 p.m. Employees must sign

for paychecks, while those with automatic deposit can access payroll information via MUNIS ESS online system.

Paychecks not picked up by 3:30 will be returned to the payroll district office.

Pre-approved funding for hourly or additional work: Please see the principal’s secretary to initiate the district board

approval paperwork BEFORE you begin any type of work or project. Funding will need to be secured and approved

by the principal. Please do not commence any work until approval has been obtained.

Once work has been completed, submit an hourly time sheet to the principal’s office by the last working day of each

month by 3pm. Time sheets are available in the principal’s office. Compensation will be on the paycheck the

following month based on the teacher hourly rate. Hours turned in late WILL BE PAID OUT 30 days LATE.

Activity advisors, coaches and others who receive a co-curricular stipend MUST complete and submit a

Co-curricular Activity Approval Form to the Principal’s Office to initiate the payment process and obtain Board

approval BEFORE activity. Stipends will be paid out at the conclusion of the activity/coaching season (end of month)

or at the beginning and end of each semester. In some cases you may request stipend payment be made on your

contract (included in monthly pay warrant.) Please see the principal’s secretary for more information.

REPAIR WORK Please report needs for repair or lighting problems to Assistant Principal in charge of facilities (Ext. 5504) so that a

work order can be initiated to our district facilities department.

REQUISITIONS AND SUPPLIES please see policies, procedures & program section of this Handbook

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RESIGNATIONS Any district employee who desires to resign his/her position shall submit in writing a letter of resignation, to the

Principal’s Office that indicates the date that the employee intends as his/her last day at work. We encourage

employees to provide advance notice that is appropriate for the position they hold.

ROOM USE Scheduling of the auditorium, cafeteria and conference rooms for meetings or special events is coordinated by the

Activities Office. See the Activities Secretary to reserve a date on the Master Calendar.

ROYAL RUN-AROUND LEADERSHIPCLASS

Every Thursday students from the Leadership Class go into classrooms during the first 10 minutes of second period to

inform students of the latest activities. Royal Run-Around announcements are to be submitted via the

smhsbulletin@sbsdk12.org e-mail system.

SATURDAY SCHOOL Saturday School is a four-hour session from 8 a.m. to 12 noon in the Cafeteria or specific classroom on designated

Saturdays held for disciplinary measures. Administrators assign students accordingly based on

the offense committed. Failure to show usually results in a one-day suspension. Teachers may not assign Saturday

School, but may request that an administrator do so.

SEARCHES BY SCHOOL OFFICIALS The Board of Education charges school site officials with the responsibility of maintaining a safe and orderly

environment for both students and staff. The California Administrative Code states “upon reasonable cause, and

acting within the scope of their official duties, administrators may carry out searches of individual students, their

lockers, and their personal possessions.” (Policy 5115 - Series 5000, Article 5).

SECURITY OF BUILDINGS Windows, doors, lights -- All school employees are asked to be certain to turn off lights, turn off electrical equipment,

close windows and lock doors when room is not in use. Teachers who share a classroom should lock the door when

leaving classroom at all times DO NOT LEAVE THE DOOR OPEN AT ANY TIME FOR THE TEACHER YOU

SHARE WITH. Burglaries - Schools are occasional targets of amateur and professional burglars. Be sure doors and

windows are locked at night and that no valuables are left unsecured in your classroom. Should a burglary occur,

report it to administration immediately.

SPECIAL CO-CURRICULAR ASSIGNMENTS Our staff is encouraged to attend student activities as much as possible. Assignments such as campus duty, class

advisor, student activities, chaperones, etc. are not only very important to the students, but to the school as a whole.

The Activities Office offers a variety of assignments for events and appreciates your willingness to help in this regard.

STUDENT STORE

The Student Store is operated by the Athletic Booster Club during the student lunch period, times TBA. An array of t-

shirts, sweatshirts, hats and other great SMHS items are available for purchase. Gift certificates are also available.

STUDENT REFERRALS Referrals to administration are made via Aeries in order to refer defiant students to an administrator after teacher

interventions and home contact have been attempted. Specific steps are outlined on the pre-referral interventions flow

chart.

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TELEPHONES & VOICEMAIL Each classroom is equipped with a telephone. You may opt to turn ringer off during class, but you must remember to

turn ringer back on during your prep period. Please retrieve your voice messages and return phone calls on a daily

basis. For information on retrieving voice messages see the “how to” instructions at the end of this booklet, or consult

the principal’s secretary.

TEXTBOOKS Students are responsible for the specific textbook(s) with the specific bar code number(s) checked out to them;

therefore, it is crucial that students do not exchange books with other students or with classroom sets of textbooks. If

a student loses or has had textbook stolen, he/she should report this to the Library immediately. If a student drops a

class or withdraws from school, he/she is responsible for returning the book(s) to the Library.

NOTE: If a teacher collects books from students, it is very important that these books are turned into Library

promptly to prevent a student from being charged for the books and denied completion of Royal Return process.

Please refer to the Policies, Procedures & Programs section of this handbook for more information pertaining to

teachers

.

WEBSITE The school’s website is www.smroyals.org . The website coordinator is Lara Willbanks. She can be reached via e-

mail at lwillbanks@sbunified.org. It is recommended to check the website often as it is updated with new information

almost daily.

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ADD/DROP POLICY The last day for students to add a new class will be the fifth day of instruction each term. The last day to drop a class will be

the tenth day of instruction each term. Students apply through their counselor and must return the signed permission form by

the parent and teachers involved before the schedule change will be made.

ATTENDANCE (student) It is the teacher's professional responsibility to keep accurate daily classroom attendance records. This is vital because

financial support from the State (ADA) 80% of school funding comes from attendance and the effectiveness of the Truancy

Mediation Program is based on our daily attendance records. The State audits our records at the close of each year. Accurate

attendance accounting will result in a minimum of errors.

Failure to comply with attendance reporting polices will affect performance evaluations, classes taught and room assignments.

1. Attendance Reporting Attendance is entered via computer in the Aeries System by each individual teacher. Attendance must be entered et the

beginning of each period on a daily basis. Any questions please call the Attendance Office ext. 5531

2. Student Office/Teacher Aides

Attendance reporting of all student office and teacher aides is the responsibility of the supervisor with whom

the student is assigned. 3. Weekly Summary Attendance Sheets Every Monday teachers will receive weekly printouts called “Class Absence Summary” sheets for verification of student

absences which will also indicate the nature of student’s absence. These sheets must be signed and returned to the

attendance office the next day.

4. Absences & Tardies

Taking attendance is extremely important both for safety and financial reasons. Teachers are required by law to take

attendance each period and at enter it in Aeires. Teachers must take attendance within the first 15 minutes of each class.

Grades accurate record-keeping for student grades is of utmost importance. At San Marcos we keep track of grades in our

Learning Management System NEO. Grades are submitted at the end of each quarter for the students' transcripts. At the

end of each school year teachers submit a digital file of the year's grade books to NEO for archiving. By law we need to

keep these archives for three years.

5. Makeup Work Policy It is the teacher's responsibility to determine how much and how long a student has to make up any missed class work. If a

student is issued an incomplete grade for the semester because the student has been ill or out of school for a legitimate

reason and has not had time to make up work, the work must be completed within two weeks after the semester. It is the

teacher's responsibility to report that grade to the Registrar, in writing. Make up work is not available to students who

have cut class and have an unexcused absence.

6. Attendance Referrals

The teachers should make a home contact after 3 unexcused absences or when absences are adversely affecting any

individual student's grade. If no improvement is seen after the home contact, a referral should be made to the student's

counselor or administrator.

7. Suspension

In cases of two or more days of a student suspension from school/classes, a Request for Homework is sent to teachers.

Teachers are asked to comply within 24 hours of notice so the suspended student is able to keep up with classroom work.

Parents of students on home suspension pick up teacher’s homework assignments at the reception desk. If suspended to

the intervention center, teacher or student T.A should take the class work directly to the suspension center. Teachers who

request that administration suspend a student from their class for one or two days must send work to the intervention

POLICIES, PROCEDURES & PROGRAMS

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center for student to complete during the suspension time. Home contact must be made by the teacher if a class

suspension has been requested.

8. Truancy A student who is truant is not given the privilege of making up work.

9. Tardiness In order to have a good classroom climate, students must be on time for class. In the case of excessive tardies, the teacher

should assign detention and make a home contact. Tardies are issued by the teacher - NOT the Attendance Office. If a

teacher keeps a student after class, the teacher is to give the student a hall pass, signed and timed, for the student's next

class.

AUTHORIZED ABSENCES FOR TRAVEL & CONFERNCE/WORKSHOPS

When requesting to attend an educational/school related conference or workshop a number of steps must be taken. First and

most importantly is timely notification. Complete and submit a Request to be Absent form (available in the principal’s office).

All conference requests require principal and/or district board approval. Please do not make any travel or conference

arrangements without approval, doing so may result in not being reimbursed. Out of state travel requires Board approval. No

exceptions will be made to late requests. This is only a very brief summary. Please see the Travel and Conference district

policy guideline at the end of this booklet.

CLOSED CAMPUS San Marcos High School is a closed campus. Only 11th and 12th grade students with off-campus lunch permits on their ID card are allowed

off campus during lunch. 9th and 10th graders must remain on campus during lunch hours. Please refer to the student/parent handbook for

more information.

CO-CURRICULAR AND CLUB ACTIVITIES Please refer to the student/parent handbook & also the SBSD Planning Guidelines for Co-Curricular Activities

In Short the following is in keeping with club activities at San Marcos:

Class and club advisors should turn in to the Assistant Principal of Activities & Activities Director a list of club officers as

soon as the elections are held.

Hazing and/or initiations are NOT permitted under any circumstances.

All school sponsored activities and expenditures must be cleared by the Assistant Principal of Activities. A strict

accounting must be made of all funds drawn by faculty sponsors in payment of expenses incurred for any student activity.

Purchases made by clubs or organizations must be approved by the faculty advisor and a request for a purchase order must

be obtained from the business office and approved by the assistant principal/Activities before the purchase is made.

Confirming purchase orders will not be honored. All payments for goods and services must be made by the ASB check

approval process.

School organizations planning to use school facilities, such as the library, cafeteria, etc. must file a written request with the

Assistant Principal /Activities Office, at least one week prior to the event.

Starting a New Club?

If a teacher and/or students wish to start a new student club, the first step is to ask Activities Office for guidelines.

COMMUNITY SERVICE PROGRAM Please refer to the student/parent handbook.

COMPUTER USAGE BY STUDENTS Students using computers in the various labs are to be under the supervision of teacher or adult instructor. The following SB

Unified School District policy is in effect for access to the Internet and/or computer usage and requires both student and parent

acknowledgment. Every student must have an “ACCEPTABLE USE POLICY” form on file.

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Students enrolled in classes involving computer usage and especially Internet access are required to read and consent to the

rules set forth by the District. Please refer to the student/parent handbook for more information

CUMULATIVE RECORDS Permanent Records - There is a permanent record on file (CUM folder) in the Registrar’s Office for each student. Teachers

may view the information contained within student’s folder--while in the Registrar’s Office--to aid in understanding the student

and to be familiar with courses taken, in order to adequately counsel him/her on future programs. Pupil Personnel Folders -

The Counseling Office maintains documentation for counselor interviews with each student. Teachers are urged to consult

with counselors to understand the background of the pupil.

The information in these files is Confidential and should not be discussed with anyone other than the student concerned, his

parents, or his teachers.

DIVERSITY PLAN

Mission Statement

It is the mission of every San Marcos High School staff member to provide each of our students with the most appropriately

challenging educational opportunity. We are committed to directing our fiscal and personnel resources to establishing a

supportive, nurturing learning environment. San Marcos High School is dedicated to providing resources and support to enable

students to be successful in the pursuit of their educational and personal goals. Our staff is committed to establishing a school

climate that respects and values the benefits that a diverse population provides. Diversity refers to race, religion, ethnicity,

culture, sexual orientation, intellect, and age.

Policies Regarding Diversity and Tolerance

No person shall berate, harass, intimidate, persecute, humiliate, attack, or in any way discriminate against another person or

persons on the basis of gender, race, religion, nationality, physical disability, sexual orientation or age.

Any individual who chooses to engage in any of the above listed behaviors will be appropriately disciplined. This discipline

will be to the fullest extent provided by the California Educational Codes, Santa Barbara High School District Administrative

Regulations, San Marcos High School rules, and the laws/codes of the State of California and the Federal Government.

Every person associated with San Marcos High School is expected to represent the school in a positive manner and show

respect and courtesy to others at all times. This applies in the classroom, on campus, during assemblies/rallies, at sporting

events, dramatic performances and all school-related events.

Staff Response San Marcos High School staff will immediately respond in the following way to every incident of which they become aware.

Remove the student instigator.

Respond according to the severity of the situation and care for the victim(s).

Report to the administration and fill out the incident form .

Re-educate those who are affected by the incident.

Ways to Become Involved in Supporting the Diversity of Our School and Community

Participation in clubs on campus

Participation in student government through the Associated Student Body, in school governance as a member of the PTSA,

and as a member of School Site Council or ELAC

Participation in events and/or organizations that celebrate cultural awareness at UCSB, SBCC, and events in the

community sponsored by Santa Barbara area groups.

Assist with the preparations to recognize and celebrate Black History Month in February

Diversity & Equity Awareness Week in February

Recognize and celebrate Mexican Independence Day in September

Dia de los Muertos celebration, November

Cinco de Mayo celebration, May

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DRESS CODE Please refer to the student/parent handbook

EMERGENCIES & EVACUATION PROCEDURES Each teacher/classroom is provided with an emergency evacuation and lockdown procedure packet. Please familiarize yourself

with these procedures in the event of an emergency. Drills are conducted several times a year. Please see the Administrator in

charge the Emergency Plan if your classroom does not have these materials.

ELAC (English Learners Parent Advisory Committee)

This is a state mandated committee responsible for ensuring that the needs of English Language Learners are satisfied in

compliance with state and federal standards. The committee meets monthly at the school and district level in order to advise

and disseminate information in regard to the programs and policies. School and district administration then act upon the advice

and comments of the ELAC.

ELD Classes and servces are provided to new comer and long tern EL intensive students who require English Language

Development support. Entering and continuing students are given a battery of tests which determine their placement.

ESLR’S (Expected School-Wide Learning Results) Please refer to the student/parent handbook

EVALUATION/OBSERVATION TEACHER PROCESS The purpose of the evaluation program for certificated teachers is to assist teachers in improving their skills and performance

and thereby improving the quality of education for students. The goal is that this process recognizes and helps reinforce

outstanding service, provides constructive feedback, provides direction for staff development, unifies faculty in their collective

efforts to educate students and assesses performance of assigned duties and achievement.

The evaluation process begins with a notice of a pending observation(s) in the classroom from an administrator. The teacher is

asked to provide instructional goals and objectives for the class to be observed. Please visit the district’s website at

http://www.sbunified.org/2013/07/09/teacher-observation-forms/ to review the observation/evaluation instruments.

Pre-and post-conferences may be scheduled by the evaluator/or evaluatee prior to the observation(s) to discuss the process and

ask questions.

The observation and evaluation forms are forwarded to the personnel district office, one copy is given to employee and another

kept on file in the Principal’s Office.

FIELD TRIP PROCEDURES Field Trip Application/Approval Forms are available in the Activities Office and must be completed and returned a minimum

of three weeks – to 30 days in advance to meet approval deadlines. At least FIVE school days before a field trip, teachers

must send an “all staff” e-mail notifying all staff members of the students who will be missing school for the field trip. The

attendance office must be given a list of students missing class. Field trips are classified into three categories, depending on

the duration and distance from school. A field trip application form must be submitted any time a teacher takes his or her class

off campus during the school day. It is important that field trip request forms be submitted in a timely manner. Remember to

check the master calendar to be sure that there are no major conflicts with other school activities. Field Trip Approval Packets

are available in the Activities Office.

Field Trip Transportation

Santa Barbara School District recommends that excursion groups travel in chartered buses or school vans whenever possible;

however, if for any reason a private automobile is being used to transport students for any school-sponsored project, the

Volunteer Driver’s form must be completed and submitted and approved by District Business Office. Please request and

submit a Volunteer Driver Form from the activities office. A certificate of insurance on private automobiles, vans, etc. must

be provided to the activities office. Individuals under 21 yrs. of age are not approved for transporting students.

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GRADING All students receive a grade. Parents must be notified in writing at least once that their son/daughter is failing a course before a

final grade of “F” is given. In the event a student’s name is missing from your grade scan sheet, use the exception sheet to

report grade.

Grade Reports

The report cards will include both academic and citizenship grades. Teachers enter grades using AERIES. Report cards will be

mailed to the student's parent/guardian. Teachers will receive a copy of the grading deadlines.

Progress Report Grades

Progress report grades serve a dual purpose: 1) It is a report to student and parent on the accomplishment of the student, and 2)

it is a report to the school office on student progress. Term grades only are entered on the student’s permanent record.

Grade Points ( + or -- may be used in conjunction with letter grade)

A Superior 4

B College Recommended 3

C Satisfactory, Progress 2

D Below Average but Passing 1

F Failure 0

CITIZENSHIP GRADING Factors which should be considered in the assignment of citizenship grades:

1. Classroom behavior

2. General behavior

3. Willingness to assume responsibility for homework, proper equipment, promptness and

attendance

An outstanding citizenship grade should not be assigned to students who have acquired unexcused absences due to cuts or

suspension or more than one instance of unexcused tardiness in a grading period. Acquisition of more than three instances of

unexcused tardiness should cause the student to receive a reduced citizenship grade.

Classroom disturbance of an occasional nature should prevent a student from receiving an outstanding citizenship grade.

Habitual disturbance should constitute grounds for an unsatisfactory grade.

Outstanding academic achievement does not guarantee the same level of citizenship, nor does low achievement necessarily

reflect poor citizenship. Citizenship is marked:

O = outstanding (using only one)

S = satisfactory

N = needs improvement

U = unsatisfactory

Work Habits (W.H.) use the same codes as citizenship (optional.)

TBD - The Aeries system allows the following teacher comments, you may choose up to three codes per student:

A: Good participation and attitude H: Poor test performance

B: Shows improvement I: Frequent absences/tardies

C: Please call teacher, 967-4581 J: In danger of failing course

D: Disruptive in class K: Capable of better work

E: Poor use of class time L: Tutoring available on campus

F: Missing and/or incomplete work M: Inadequate daily preparation

G: Does not bring supplies

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GRADES, WEIGHTED Consideration for Advanced Placement courses will be graded on a weighted scale. The calculation is cumulative beginning in

grade nine. The formula for calculation is: Compute GPA using A=5, B=4, C=3, D=1, F=0, excluding P.E – assuming all

classes are 5 units – add all grade values together and divide by the total number of courses taken.

HARASSMENT (Employee and Student)

The Governing Board of the Santa Barbara School District prohibits harassment on the basis of gender, race, color, national

origin, sexual orientation, handicapping condition, or physical appearance in the school environment by employees, students or

others [Board Policy 5145.3].

Per Board Policy 4119.11, employees who permit or engage in such harassment may be subject to disciplinary action up to and

including dismissal.

Per Board Policy 5144.1, students who engage in such harassment may be subject to disciplinary action including suspension

and expulsion.

Any student (or parent of a student) who feels he or she is being harassed on the basis of gender, race, color, national

origin, sexual orientation, handicapping condition, or physical appearance should immediately report such harassment

to a staff member.

Students (and parents of students) who wish to file a complaint of harassment may do so verbally or in writing.

Any staff member who receives a report of harassment must immediately (the same day) report the incident to the school

Principal or an Assistant Principal. When an administrator receives a harassment complaint, the Deputy Superintendent will be

notified. Complaints of harassment will be investigated immediately.

A copy of Board Policy 5145.7 regarding sexual harassment is provided for all parents in the San Marcos High School fall

packet.

HATE CRIMES/ Bias-Motivated Incidents The motivation behind the act determines whether a hate-crime or an incident is bias-elated. Although no one factor is

conclusive, the following criteria, applied singularly or in combination, should be used to determine if probable cause exists to

believe that an incident was motivated entirely or in part by animosity toward the victim because of his or her race religion,

sexual orientation, disability, gender or ethnicity.

The following are questions to consider in reporting hate-crime or bias-motivated incidents, all or in part, by race, gender,

disability, ethnicity, religion and sexual orientation:

1. Did the incident occur all or in part because of race, ethnicity, religion, disability, gender or sexual orientation?

2. Have members of the victim’s group been subjected to attack(s) of a similar nature?

3. Has the victim been associated with recent or past activities relating to his or her race, ethnicity, religion,

disability, gender, or sexual orientation? (e.g., holiday celebrations religious meetings, etc.)

4. Has there been prior or recent news coverage of events of a similar nature?

5. What was the manner and means of attack (e.g., color of paint, manner of spelling words, symbols or signs used,

etc.)

6. Is there a neighborhood problem that may have contributed to the act (e.g., could the act be retribution for some

conflict with other juveniles, etc.)?

7. Does the incident indicate possible involvement by an organized group? For example:

a. Is there documented or suspected organized group activity in the area?

b. Was this group “involved” in a true sense or was this a fear or scare tactic?

c. Does the name signify a “copy-cat” syndrome?

Forms to report hate crimes or bias motivated incidents are available in all of the administration offices. Please be sure that

Attachment B and C are completed.

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HOME/HOSPITAL TEACHING Home teaching is available to students in cases of temporary disability or prolonged illness. Student or parent must notify

counselor of the reason and produce a physician signed note validating the request. Once student is enrolled in the District’s

Home/Hospital Program, the home study teacher will request homework assignments starting at the point where student

withdrew from class. This process enables San Marcos students to continue in the course work and ultimately earn a final

grade. The SM teacher remains the teacher of record and is responsible for entering grades.

HOMEWORK POLICY: Please review the Student/Parent Handbook page 24

LIBRARY MEDIA CENTER: Monday, Tuesday, Wednesday, Friday from 7:45 – 4:00pm.Thursday 8:45 – 4:00pm

Library Use

The library is the instructional hub of San Marcos academic programs. Library programs and instruction are designed to

supplement and enhance the educational goals of the school. The staff provides an invaluable service. Teachers and students

may receive assistance in research, book choices, and help with online resources. Teachers are encouraged to schedule classes

for visits to the library for orientation, instruction in library skills, or for special projects of any kind. Small groups may be sent

for individual work upon request but no more than four students at a time without teacher’s supervision. Arrangements for

either type of use should be made in using the online scheduler to avoid overcrowding.

Visual Aids

If the teacher wishes to use audio/visual aides that are owned by SBCEO, you must schedule them online with the County Ed

(SBCEO) office. The county driver delivers and picks up materials each Thursday morning at the counter in the front office.

The teacher has the responsibility to return County materials on time each Thursday. If the driver’s delivery/pick-up time is

missed, the teacher is expected to hand-deliver the items to SBCEO.

The library lab is located off the main hallway near the library and is equipped with computers. Teachers and students may sign

up for use of the computers using the online Facilities Scheduler, available on the SMHS website. Contact the librarian for

further assistance.

Visual Materials ( movies, videos, films) In general, teachers are encouraged to use supplementary materials that are relevant to curriculum objectives and appropriate

for students’ age and abilities. By using such materials, teachers can introduce content and instructional strategies that enrich

the curriculum, enhance learning, help students make critical judgments, and stimulate their intellectual growth. When

selecting supplementary materials for classroom use (videos, films or movies), teachers are to carefully preview them and

provide appropriate introductory and follow-up activities when using them with students. Specifically, videos, films and

movies shown to students must be relevant to the curriculum being studied and appropriate for the age and maturity of the

students being taught. Visual Media (videos, films, movies) must be rated “G”, “PG” or “PG13”. When a teacher

desires to show a portion or “clip” of a video, film, or movie, or other visual media that does not meet these ratings, teacher shall notify the administrator in charge of curriculum and parents that a film/movie will be shown and students who do

not receive written parental permission to view the film shall be excused to an alternative supervised activity. Please refer to

District Board Policy BP 6161.11 (http://www.sbunified.org/districtwp/wp-content/uploads/2000/01/BP6161.11.pdf)

OFF-CAMPUS PERMIT

In order for a student to leave campus during the school day, the student must report to the Attendance Office, before school,

nutrition time, or lunch time, for an off-campus permit/pass. Students are NOT to be sent or allowed to LEAVE campus unless

authorized by the Attendance Office and have been issued an off campus permit. Students leaving campus without a permit are

subject to citations and school discipline. Teachers should not send students to the attendance office during class time unless

it’s an emergency. Students who are ill and wish to go home must be sent with a hall pass to the wellness center.

OFFICE APPOINTMENTS FOR STUDENTS

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If a student wishes to see a counselor or administrator, the student should make an appointment with the secretary in the

appropriate office. Students are to make appointments BEFORE school, AFTER school, AT LUNCH or NUTRITION

BREAK. If no other time is available, the administrator/counselor may choose to send for student at designated time with a

“call slip.” Teachers should not send students to their counselor during class time unless the counselor sends for them with a

“call slip.”

PROGRESS REPORTS Progress reports are issued four times each year. See “Grading” in this Section. Walk-around progress report sheets are pink

sheets which students hand -carry from teacher to teacher, usually on a weekly basis, upon direction from administrator,

counselor or parent. Teachers are requested to indicate student’s progress for that week.

SCHEDULE CHANGES It may become necessary to change a students’ schedules after the opening of school. These changes are made by the

counselors for the following valid reasons: (1) ability level misplacement; (2) health factors; (3) registration errors; (4) parent

conference.

In the event a student either drops your class or transfers into your class, the student will be issued a revised schedule. At this

time, the entering student's name is to be entered in your roll book on the proper date, or in the event a student is leaving your

class a "D" should be placed on the day left.

SITE COUNCIL

The San Marcos High School Site Council is composed of twenty elected representatives: five students, five parents, six

teachers, two classified personnel, one counselor and the Principal of the school, as stipulated under guidelines provided in

AB777.

The Site Council elects a coordinator, not a voting member of the Council, who in turn works with the elected officers to

provide leadership in the following areas:

-Administering allocated funds;

-Assessing the school’s educational needs;

-Establishing school-based programs based on those assessed needs;

-Evaluating and reporting progress of those programs to school staff and district officials; and

-Organizing Site Council meetings, preparing agendas and pertinent material and interpreting by-laws.

Using available resources, the Council shall support a positive school improvement plan that will provide support to the school

community. Promotion of meaningful growth and development of the total school program shall be the primary concern of the

School Site Council. All staff is welcome to attend meetings held the second Monday of each month.

SPECIAL EDUCATION Please refer to the student/parent handbook

SST - STUDENT SUCCESS TEAM When a student is experiencing difficulties in school, a referral is made to the SMHS Student Success Team (SST). This team

is comprised of an assistant principal, counselor, psychologist, two general education teachers, one special education teacher.

The team meets with the student and parent to discuss the difficulties the student is experiencing and looks at the student’s

strengths. This information is used to formulate a plan for interventions and modifications to help the student be successful in

the regular classroom. A variety of actions may be implemented, including, but not limited to, the following: tutoring, drug

and alcohol counseling, weekly progress reports, schedule changes, physical examination, weekly contract with counselor and

formal assessment.

STUDENT DISCIPLINE Discipline at San Marcos High School is administered from the premise that the school must guarantee an

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effective, safe learning environment. Please review the Student/Parent Handbook and Discipline Guide pages 15 - 19 for

disciplinary action taken for specific offenses. Whenever possible a restorative approach will be taken for disciplinary issues

focusing on the 5R’s (Respect, Responsibility, Repair, Relationships, and Reintegration).

Sending Student to Office for discipline In cases of evident opposition to authority, after teacher interventions have been attempted, the student should be sent to the

designated administrator's office at once. IF NEEDED, PLEASE CALL THE SWITCHBOARD AT EXT.5911 TO

REQUEST A CAMPUS SUPERVISOR TO ESCORT THE STUDENT TO THE OFFICE. Typical problems that should

be handled in this way are: Open defiance and insolence, fighting, gambling, smoking, profane language, thefts, defacing

school property, mass disturbances, and intruders. WHEN SENDING A STUDENT TO THE ADMINISTRATION OFFICE

FOR DISCIPLINARY REASONS, A COMPLETED REFERRAL FORM MUST BE ENTERED IN AERIES AT THE

CONCLUSION OF CLASS PERIOD OR TEACHING DAY. The teacher must notify the parent the same day that the

student has been suspended from class. [EC 48910(a)]

SUMMER SCHOOL REGISTRATION Summer School registration takes place in May. Fliers are published in early May describing classes offered and at what

locations. Summer teaching positions are available. Teaching and support staff interested should contact the district personnel

office as soon as information is available.

SCHOOL SUPPLIES AND EQUIPMENT PURCHASES Requests for purchases of instructional supplies and equipment must be submitted to the Department Chairperson for approval

in advance of purchase. No materials are to be purchased without a requisition being processed through the business office.

Failure to observe this regulation may result in purchases becoming the personal obligation of the purchaser. Requests for

requisition of supplies or equipment will be approved only when submitted on the proper requisition form to the department

chairperson and principal. Requisition forms are available in the school business office.

SUBSTITUTE TEACHERS Absence procedure requires that teachers who will be absent from their teaching assignment leave a ready-printed prepared

substitute teacher lesson plan for every absence (do not upload to AESOP). Lesson plans should include adequate plans that

are easy to understand. A seating chart with first and last name or copy of class roster must be provided. Please see tips

“When Preparing a Substitute Lesson Plan” at the end of this booklet.

TARDY POLICY In order to have a good classroom climate, students must be on time for class. Teachers should stress the need for students to

be on time! In the case of excessive tardies, the teacher is to make a home contact in addition to assigning student detention.

Tardies are issued by the teacher, NOT the attendance office. While the exact number of tardies for assigned detention has

fluctuated between 2 to 4 in recent years, the teacher may use discretion as to how many times (2 - 4) for each detention and

assign accordingly. Detention slips are available in the Assistant Principals Office. This form has three parts:

1. White copy, once filled in, goes to the teacher detention supervisor

2. Yellow copy, leave attached to white copy and send to detention supervisor

3. Pink copy is for the student, noting date and expectations while at detention

Once a student has served detention, the teacher will be notified via e-mail by the detention supervisor. If student fails to

serve teacher assigned detention the teacher should follow the progressive steps noted in the pre-referral interventions flow

chart. Please also review the Student/Parent handbook page 19

TEXTBOOK PROCEDURES Students will be issued one (1) copy of assigned textbook. This textbook will be checked out at a designated time and place

(see procedure to follow below).

At the beginning of each term:

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Schedule your classes for textbook pickup/checkout. The TEXTBOOK SIGN OUT SHEET will be sent to all teachers via

Google docs.

If there is a problem with this schedule, please discuss with the library staff.

Check to see if the books you need for the opening of school have been bar-coded.

When bringing classes to Library to check out textbooks:

Make sure that each student has a SMHS ID.

Bring your class to the library at the time you reserved on the schedule. Students must have their school ID card to check

out books. Please be prompt and lead your class. We will need help in getting the proper books checked out in the limited

amount of time we have available. (September and January – science and English teachers will check out books)

Select students to assist you in bringing copies of the textbook(s) to be checked out to the checkout location. Do not hand

the books to the individual students; let the person at the checkout station give the students the book.

During the term:Check-out

Complete and turn in a “Textbook Order Form” at least 24 hours in advance. The forms are located at the Circulation

Desk.

Let the library staff know via phone or email what books you need (and version if appropriate), the number of copies

needed, and date/periods you would like to bring student to check them out.

Make sure the books have been bar-coded. If not, please allow 48 hours before checking out the books.

Schedule the time when your students will check out the books.

If a new student enters class, make sure he/she knows the correct title and have him/her pick up the book(s) during first

part of the period.

Books will be checked out at the front desk.

English Teachers: Please e-mail the library staff at least one day ahead to request novels. Tell the library staff which book

(and version if appropriate), how many copies, and the day/period you wish to check out the books. Novels will be

checked out at the front desk.

All books must be returned to the Library in order to be reconciled in the computer system. This may be done by

individual students or by student(s) selected by you during the last days of the term. You will sign up for a return time,

just as you did for check out.

Remind all students who drop your class that they are responsible for returning book(s) to the Library.

If you collect books from students, please remember to return them to Library.

Bills for unreturned items are automatically created by the computer system. You are not responsible for turning in

indebtedness.

Make sure that books are not stored in your room without being checked in. We want the computer system to be accurate

and fair to students. This will occur only if we all cooperate and follow correct procedures.

The library staff is responsible for ordering new titles or added copies, processing new acquisitions, scheduling checkout times,

supervising checkout and check-in of books, collecting textbooks ordered by teachers during term, supervising the return of

books to storage area, printing and mailing bills for unreturned items at the end of each term.

The administrative staff is responsible for exempting students from paying assessed fees and enforcing an effective

indebtedness collection procedure.

Students are responsible for presenting ID, alerting library staff to damaged textbook at time of issuance, paying for any lost

book before replacement, paying fee for book without original barcode/damaged barcode, returning textbooks promptly and in

usable condition (no writing, damaged spines, etc.), paying all assessed fees and returning all materials before dropping class or

transferring from San Marcos.

TOBACCO PROHIBITED ON CAMPUS In the best interests of students, employees and the general public, the Santa Barbara Unified School District policy prohibits

the use of tobacco products and electronic nicotine delivery systems (ENDS) at all times on district property or at any

district/school sponsored activity. This prohibition applies to all students, employees, visitors and other persons visiting a

school, the district office or an activity. This policy is posted at each school district site.

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As required by law, the districts provide instructional programs designed to discourage students from using tobacco and

nicotine products. Students who fail to adhere to tobacco use policy are in violation of Education Code 48901 and will be

disciplined as outlined in this handbook in the “Discipline” section. Members of the public who fail to follow the policy will

be reminded of policy and asked to discontinue use or to leave the property. The district appreciates parent/guardian and

community assistance with the implementation and maintenance of this policy.

TRUANCY INTERVENTION– Please refer to the student/parent handbook, page 19, 34

UNIFORM COMPLAINT PROCEDURES Policy: The SB Unified School District is primarily responsible for compliance with state and federal law & regulations. The

district shall investigate and seek to resolve complaints at the local level using policies and procedures adopted by the local

board as the Uniform Complaint Procedures.

Students, parents/guardians, employees, district advisory committees, school advisory committees, appropriate private school

officials or representatives, and other interested parties may file a complaint to the office of Compliance if they believe they

have been unlawfully discriminated based on actual or perceived sex, sexual orientation, ethnic group identification, race,

ancestry, national origin, religion, age, gender, color or physical or mental disability, or failure to comply with state and/or

federal laws in adult education, consolidated categorical aide programs, career/technical, Indian education, migrant education,

vocational education, child care and development programs, child nutrition programs, and special education programs.

Complaints may also be filed alleging insufficiency of instructional materials, facility conditions that pose an emergency or

threat to health or safety of students or staff, and teacher vacancies and miss-assignments. More information may be obtained

in the principal’s office or refer to district board policy - BP1312.3

VISITORS Student Guest Passes / Student Shadowing requires a 48 hour notice. Please refer to the student/parent handbook for more

information.

Adult Guest Speakers

All adult visitors MUST check in/sign in on the visitor log at the reception desk. The campus is not open to visitors for non-

school business during the school day. Please notify the reception desk if you are expecting a guest speaker/visitor.

WITHDRAWAL FROM SCHOOL The parent/guardian MUST notify the registrar directly when a student is withdrawing from San Marcos. The registrar will

then issue a checkout/withdrawal sheet. The student must take checkout/withdrawal sheet to each of his/her teachers for:

1. Current grade

2. Return of all textbooks and/or materials on loan

3. Teacher’s signature of acknowledgement

The CUM file will not be released until the student who has dropped San Marcos has returned textbooks and/or paid for

replacement.

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SMHS

Telephone / Voice Mail

How-To

Each staff member has been assigned a telephone extension, in some cases a voice mailbox. Please retrieve your messages and

return phone calls on a daily basis.

To get messages:

1. Dial *98

2. enter your extension number _____then the # sign

3. enter the default password 0000, then the #sign

4. Press 1 to get messages, 5 to repeat message, 7 to delete messages, etc.,

To set up initial voice mail greeting:

1. Dial *98

2. Enter your extension number ____ then the # sign

3. Enter password ______, then the # sign

4. Press 1 to record your unavailable message, 2 to record busy message, 3 to record your name, 5 to change your

password

To change/update your voice mail greeting

1. Dial *98

2. Enter your extension number (mail box #)

3. Enter password

4. Press 0 , then follow the prompts

To Retrieving calls remotely (outside of school)

1. Dial the school phone number (805) 967-4581

2. When you hear “if you know your parties extension” enter your extension number

3. When you hear your voice mail greeting , press the star sign (*)

4. Enter password then #

5. Follow the prompts

If you change password the phone system cannot retrieve it if you forget it. It is suggested you don’t change password (use the

default) if possible to avoid down time.

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TRAVEL AND CONFERENCE - SCHOOL /DISTRICT POLICY

FOLLOW THESE GUIDLINE FOR ALL TRAVEL & CONFERENCE INCLUDING SUMMER MONTHS. PLEASE

READ THOROUGHLY

Prepare a summary of estimated expenses and speak or meet with the principal. After funding has been secured complete the

Request to be Absent Form.

In state conference & travel with cost less than $400 requires 30 day notice (site approval & site processed).

Conference & Travel with cost greater than $400 requires 30-60 day notice AND district approval. After approval, all travel

and conference arrangements will be handled by the district purchasing office.

Out of State & In state conference & travel with cost greater than $3,000 requires 30-90 days notice AND board approval.

After approval ALL arrangements for conference & travel will be handled by the district purchasing office.

DO NOT make any reservations or use your personal credit card to reserve or pay for anything until the approval process is

complete and you are told to do so. Failure to follow these guidelines will result in not getting reimbursed.

check list to complete the Request to be Absent From (RTAF) after funding has been approved

Registration fees: Indicate cost and attach a copy of conference agenda and registration form to the RTAF

Meals: reimbursable @ the district per diem rates - Breakfast $13, Lunch $17, Dinner $30 ($60 daily). Meals provided by the

conference event will not be reimbursed. Meal receipts not needed.

Hotel: Include total cost (estimating an additional 25% nightly rate). Print and attach copy of hotel information. Include

parking fees, if applicable. Hotel will not be paid for if travel destination is less than 150 miles.

Mileage: reimbursable @ 56.5 cents per mile – print and attach a google or map-quest.

After attending a conference you have 30 days to submit the Travel Expense Claim Voucher for the approved reimbursable

expenses such as meals, mileage, parking fees (receipt required for parking fees).

This is a summary; please refer to the district’s board policy for more on travel & conference

(http://216.119.135.154/sbsdstaff/) or speak to the principal’s secretary

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