welcome to siemens...and inventor 1847 pointer telegraph lays the foundation of siemens as a global...

Intern © Siemens AG 2019

CF A

Welcome to Siemens Controlling and Finance Assurance

June 2019


CF A

1 Getting acquainted with Siemens


CF A

1866The dynamo makes

electricity part of

everyday life

1816 – 1892Company founder, visionary

and inventor

1847Pointer telegraph

lays the foundation

of Siemens as a

global company

1879World’s first electric

railway

Siemens Innovation

Milestones of a

171-year history

Siemens Global Website:

• Go to the following link to read more about

the company:

➢ About Siemens

Siemens Media:

• Find videos about Siemens products,

events and more on the Siemens YouTube

Channel:

➢ Siemens on YouTube

New at Siemens:

• New employees to Siemens will

automatically receive an invitation in their

inbox on their first day to participate in the

web-based training.

• Topics covered range from Siemens

operating business and products to general

processes and links.

http://www.siemens.com/entry/cc/en/

http://www.youtube.com/siemens


CF A

In Fiscal 2018

Leading in Electrification,

Automatization and

Digitalization

€83 bnRevenue

379,000Employees

11.3%Profit margin industrial

business

€6.1 bnNet profit


CF A

Vision 2020+

New company setup as of April 1, 2019

Gas and

Power*

Smart

Infrastructure

Digital

Industries

Operating Companies Strategic Companies

Siemens

Mobility

Service Companies (Financial Services, Global Business Services, Real Estate Services)

Corporate Development (e.g., IoT Services, Corporate Technology, Next47, Portfolio Companies)

*

Governance units


CF A

Management

Managing Board of Siemens AG

Joe Kaeser

President and Chief

Executive Officer

Lisa DavisRoland Busch

Chief Operating

Officer and Chief

Technology Officer

Janina Kugel

Chief HR Officer

and Labor Director

Klaus Helmrich Cedrik Neike Michael Sen Ralf P. Thomas

Chief Financial Officer

Governance and

Markets

Communications

Legal and Compliance

Corporate Countries

USA, China

Gas and PowerCorporate

Development

next47

Siemens Mobility

GmbH

Human ResourcesDigital Industries

Corporate Country

Germany

Smart Infrastructure

Corporate Country

India

Siemens

Healthineers

Siemens Gamesa

Renewable Energy

Global Business

Services

Controlling and

Finance

Financial Services

Real Estate Services


CF A

2 Getting acquainted with CF A


CF A

The past: Siemens former audit organization

Decentralized and fragmented 1)

1) Source: CD A,/CF FA , Sep 2007, incl. OC´s (Operating Companies) und Siemens Corporation

People in Audit Functions in Regions /Siemens Corporation: 265,75

Audit Functions in former Groups:130,5 people, ca. 80 'Arbeitsgebiete/ Other'

Corporate Development Audit (CD A):81 People

Corporate Financial Audit (CF FA):75 People

Europe, Africa 104,65 Asia /Australia 71,1LATAM 25

North America 651)

RSA 4

TAI 2

IDS 3

PHI 2

AUS 4,6

CHN 18

HKG 2

ARG 3

BRA 7

AND 4

PAK 7

IND 12VIT 1

OES 10

TRK 5

MEX / ZAM 10

CRE 3

FIN 3

NOR 1

SWZ 6

POL 2

SWD 2,75

USA 61

KAN 4

EGY 5

BGD 2

KSA 2

KOR 1

BEL 2

FRK 4

DAN 1

UAE 2,5

RUS 3

MAL 5

CHL 1

THA 4

JAP 2

SGP 5,5

RD 11GBR 12

ITL 5

POR 3

NDL 4,4

SPA 9

GRI 2

UNG 2

US OC's:

A&D 8

I&S 3

Med 7

Osram 8

PG 5

SBT 5

SV 5

US SCAudit:

20

Automation& Control

A&D IA 20

I&S IA 7

SBT IA 12

Trans-portation

TS IA 8

SV IA 13

Lighting

Osram 14

Power

PG GA 10

PTD IA 7,5

Medical

Med IA 9

SFS CA 7 SRE IA 7 GSS IA 1 SIS IA 7

SHC A 2 SEN A 5 Com A 1552

People

CD A 1

Business

Audit –Groups /

Companies

& U.S.

CD A 2

Business

Audit –

Regional

Companies

CD A 3

Audit Information

Systems

CD A 4

Audit –

Corporate

Functions,

Knowledge

Mgmt.

CD A 5

Fraud

Investigation

27 20 16 10 6

CD A

Corporate Audit

2

Europe/Africa

Asia/Pacific

NorthAmerica

14

CF FA

Corporate Audit

2

20

15

Strategy&Processes

6 FinancialAuditServices

12 CF FASOA 404

6


CF A

Establish independence and worldwide governance through newly defined Audit Charter effective October 1st, 2008:

• Quarterly reporting to Board of Management and to Audit Committee

• Responsibility1) for all Internal Audit resources and Audit Budget worldwide• Allocating resources on a global basis to ensure appropriate audit coverage based

on risks

• The Audit Committee must be informed prior to the hiring and firing of the Chief Audit Officer

• Unrestricted access to all functions, records, property and personnel of Siemens AG and Affiliated Companies worldwide

1) ultimately authority regarding hiring, termination, performance evaluation and compensation, prescribing the functional practices andprocedures, governing their implementation and administration and manage assigned resources in the designated functional area

1. Audit Organization 2. Governance and Independence

3. People and Professionalism 4. Quality Assurance

One house of Audit under one leadership

Make Siemens Global Audit Function an 'internal employer of choice' through:▪ Clear criteria for entry in order to attract the best talent

▪ Definition of a structured career path - inside and outside the audit function

▪ Serve as a source of talent to Siemens and its Affiliates worldwide

▪ Right mix of Professionals with Audit Qualification and Siemens’ business experience

▪ Implementation of a Learning & Education and Accreditation program

Compliance with internationally recognized standards for Internal Audit through:

▪ Establishing audit methodologies, policies, procedures and practices based upon

International Standards for the Professional Practice of Internal Auditing

▪ Quality Assurance through Quality Office and mandatory consultation procedures

▪ Periodic quality peer reviews and outside review of Siemens’ Audit Function and

Practices

4 Cornerstones of Siemens Audit Strategy


CF A

House of Assurance

Audit effort requested by and

reported directly to

Requesting party

Audit effort requested by and

reported directly to

Managing Board &

Audit Committee


CF A

CF A’s offices & partner group are close to our clients & where

future growth is expected

North America

Philip Ankel

Latin America

Joerne Schroedter-Albers

East Asia/ Pacific

Ping HeInternal Control &

Governance:

Matthias Bramkamp

Compliance

Peter Cromhout

Data Analytics

Jochen Gross31 107

26

6

11

1017

18

5

Europe / Africa: FA

Mark Kempf &

Ullrich Suessbrich

South Asia

Ashish Handa

Chief Auditor

Dr. Georg Klein

Controlling and Finance

(Chief Financial Officer)Managing Board Audit Committee

IT

Carsten Meckesheimer &

Peter Pointner

CT

Andre Al-Dawaf

Status as of March 1, 2019

Europe / Africa: OA

Franz Wiehler


CF A

CF A Regional Responsibilities

NAM

LAM

EA

EAP

SAM


CF A

To maximize our relevance & build strong working relationships,

we use a Client Service Approach

Example


CF A

Our Global Leadership Development Program has been set

up to help you achieve your career goals

Personal Development Plan

Identify the additional hot skills and behavioral

capabilities required for your career path.

Engagements

Grow expertise across different departments and get

exposure to projects that support your career goals.

Feedback Culture

Receive constructive feedback on all your engagements

to ensure continuous learning and development.

Semi-annual Performance Review

We’re the only department in Siemens performing a

semi-annual performance review (PMP) and

promotion rounds, helping you to accelerate your

career.

Career Coaching & Mentoring

Hold regular meetings with your supervisor to help you

define and reach your professional goals. You will also

gain a fresh perspective on your career plans and

expand your network with a mentor from the

businesses.

Comprehensive Training Program

You’ll receive a comprehensive training program

designed to provide the necessary skills and expertise

you require.


CF A

The University Program is a structured training curriculum

to provide necessary skills and expertise

Key elements are:

CF A University Program

Career TracksPossible next career steps matched with relevant competencies and training.

Core Training ProgramsTailored CF A training programs in core competencies: Finance, Project Management, Leadership and Communication skills.

University PortalCF A training catalog in alignment with possible career tracks (web based, log-in required).

Career FairCF A regional event focused on career development opportunities and training. Duration 3 days.

University CampusGlobal CF A event with a strong focus on personal development and training. Duration 5 days


CF A

3 Getting started with your Onboarding


CF A

Getting startedCF A onboarding process

Day of arrival First six months End of sixth month

First day Intensification End of onboarding phase

Disciplinary supervisor /Audit Buddy /

Local assistants

Disciplinary supervisor /Audit Buddy /People team

Disciplinary supervisor

/ HR

Disciplinary supervisor /Local assistants /

People team

Before arrival

▪ Assignment of Audit Buddy (experienced peer) [Supervisor]

▪ Preparation of schedule for onboardingphase [Supervisor]

▪ Work place preparation including running PC system [Assistant]

▪ Invitation to onboarding cockpit, including starter pack [People team]

▪ HR formalities

Preparation

Week of arrival

First week

Disciplinary supervisor /Audit Buddy

▪ Introduction to team members [Supervisor / Buddy]

▪ Work place instruction / IT equipment [Assistant]

▪ Outstanding HR formalities [Supervisor]

▪ Overview about onboardingphase including engagement schedule [Supervisor]

▪ Mentor announcement [Supervisor]

▪ Ramp-up Sessions [Supervisor / Buddy]:

➢Introduction to CF A org structure, charter, audit plan, methodology, etc.

➢Introduction to CF A people processes

➢Introduction to relevant tools

▪ Self-study, e.g. financeTraining, new@Siemens web training [New hire]

▪ Career coaching:Target agreement for onboarding phase; evaluation of training need; development plan [Supervisor]

▪ Regular career coaching sessions with disciplinary supervisor

▪ Regular meetings with Audit Buddy

▪ Attend CF A Methodology Workshop [Quality team, local champions]

▪ Evaluation of onboardingphase (Supervisor / HR)

▪ Sign onboarding checklist when all tasks are completed


CF A

Getting started

Summary of roles and responsibilities

Disciplinary Supervisor Local Assistant Buddy New Hire CF A People Team

▪ Assignment of Buddy

▪ Preparation of schedule for

onboarding phase

▪ Introduction to team members

▪ Supervises completion of outstanding

HR formalities after joining

▪ Gives overview about onboarding

phase including engagement

schedule

▪ Announces assigned Mentor for first

18 months

▪ Organizes and / or provides ramp-up

sessions:

▪ Introduction to CF A org structure,

charter, audit plan, methodology,

etc.

▪ Introduction to CF A people

processes

▪ Introduction to relevant tools

▪ Provides career coaching:

Target agreement for onboarding

phase; evaluation of training

need; development plan

▪ Interface to Facility Management,

IT, and other related parties

▪ First contact partner for questions

regarding office location,

equipment, etc.

▪ Provides introduction / training on

travel reservation and travel

expense accounting, etc.

▪ Experienced peer who coaches new

employee during onboarding period

▪ Supports supervisor in ramp-up

sessions

▪ Point of contact for all upcoming

questions

▪ Takes responsibility for own

learning process

▪ Actively seeks for instruction,

guidance, feedback and coaching

▪ Completion of relevant self study

▪ Pro-active participation in all

activities, e.g. career coaching

▪ Defines CF A Standard Onboarding

Process

▪ Invites new hires to onboarding

cockpit prior to joining; provides

new hire starter pack

▪Define relevant training and self

study


CF A

Getting started Your work place and equipment

On your first day the majority of your equipment will be prepared:

You will receive

▪ Shared workplace

▪ Company ID card / smartcard / PIN

▪ Mobile phone

▪ Configured laptop with headset for VoIP

▪ Domain ID and initial password

Your supervisor, secretary or buddy will introduce you to your workplace

All communication and IT equipment will be provided to you by your local IT support.

They will also support you should you have any problems or questions concerning the

use of your equipment.

Further Information

• Siemens myIT

• Unified Messaging Service at

Siemens

• Local CF A IT support EA

executiveservice-cfa-de-

[email protected]

• CARL (HR Homepage)

https://siemens.service-now.com/myIT/

https://circuit.siemens.com/

https://hrs.siemens.com/carl/


CF A

Getting started Your CF A buddy

The CF A Buddy Program is intended to facilitate the smooth entry of new team members to the audit department.

The buddy is an experienced peer who coaches the new employee during the orientation period (first six months).

She/he provides introduction to CF A methodology, tools, guidelines, etc. and is the first contact partner for audit related

questions.

Responsibilities vary by individuals, but can cover anything from learning technical audit skills to navigating new

administrative policies.

Ideally the audit buddy gives intensive guidance in at least one audit assignment together with the new hire.


CF A

Getting startedSecure communication right from the start

Secure communication is crucial for audit work. The Siemens company ID card provides

various capabilities for secure communication by use digital certificates for the Siemens

Private Key Infrastructure (PKI), such as:

▪ E-mail encryption

▪ Digital signatures

▪ Access authorization for IT systems and networks

(the domain login)

▪ Applications requiring strong authentication, such as

HR applications (PKI-Login)

▪ CF A VPN

Please make sure that your buddy familiarizes you with the

various functions.

For detailed questions you can also ask our CF A IT support.

Further Information

• PKI Self Service



[email protected]

https://pkiss.siemens.com/ctrl/main.cfm?FrogNumber=6OL86SV6YTA8APKRZ0C9JVTUKW


CF A

Getting startedEfficient collaboration and communication with Circuit

Siemens Real Time Collaboration Service (Circuit) based on a Unify Product is the

mandatory standard at Siemens for Instant Messaging, PC/Mobile based audio / video

conferencing (VoIP) and data / application / desktop sharing. Both components of the

RTC, namely the Circuit Desktop App and Outlook Integration are already pre-installed

on your laptop and mobile. All you need is a headset for voice /audio and a webcam for

video.

Make use of the Circuit services where ever you can as this secure and low cost

way of audio, video and web conferences helps us to avoid travel, saving time and

money.

Please ask your buddy to familiarize you with the functionality of the Circuit service. In

case of any technical questions your local IT support will give you a helping hand.

Further Information

• Siemens Circuit – Help and

How-To



[email protected]

https://rtc.siemens.com/EN/Pages/circuit_new.aspx


CF A

Getting started Work with Responsibility 1(2)

Siemens GuidelinesWe conduct our business responsibly and in compliance with the laws and regulations of all the countries where we are active. In addition, we have established binding company guidelines that require all our managers and employees worldwide to behave ethically and in conformity with the law. These guidelines are the basis of our work and the relationships of our employees with one another as well as with our customers and partners.

International GuidelinesSiemens observes and respects local laws and statutory requirements as the legal foundation of its business activities in all of the countries in which it does business. We also align with recommendations and standards published by national and international organizations, as these represent important guiding principles for global companies like us. All over the world, Siemens places considerable emphasis on compliance with guidelines published by major organizations, and we expect our suppliers and business partners to do the same. Guidelines: United Nations Global Compact, UN Human Rights Declaration and European Human Rights Convention, Declaration of principles by the ILO, OECD Guidelines for Multinational Enterprises, "Agenda 21" on Sustainable Development, UN Convention against Corruption Link: Siemens International Guidelines

Internal GuidelinesAs a global company, we believe that profitability has to go hand in hand with a sense of responsibility toward the environment and the communities in which we do

business. For this reason we have clear guidelines in place governing our employees’ conduct, e.g. Siemens-internal Regulations, Siemens Business ConductGuidelines, donations and charitable giving, sponsoring guidelines, values, compliance guide anti corruption, guidelines for diversity, Siemens policy for environmental protection, principles environmental protection, Health Management and Safety (EHS) and information security at Siemens. Link: Siemens Internal Guidelines

Corporate Design GuidelinesSiemens' business correspondence must have a clear and consistent corporate design so as to ensure that it represents the company appropriately. The corporate design guidelines apply to all company units of Siemens AG and to all companies with “Siemens” at the first word in their company name worldwide. Guidelines: Siemens Corporate Forms (SCF), creating letters, business cards, e-mail signature and out of office assistant in MS Outlook. Link: Siemens Corporate Design Guidelines

https://intranet.siemens.com/en/tools/guidelines/international_guidelines.htm

http://www.siemens.com/sustainability/en/sustainability-at-siemens/internal-guidelines.php

https://intranet.siemens.com/en/tools/stationery/index.htm


CF A

Getting started:Work with Responsibility 2(2)

CF A Guidelines

International Guidelines

CF A will meet or exceed the International Standards for the Professional Practice of Internal Auditing of “The Institute of

Internal Auditors “(IIA). Link: Standards & Guidance of IIA

As part of the Onboarding procedure you will be requested to sign the following acknowledgements:

Siemens Business Conduct Guidelines (BCG)The Siemens Business Conduct Guidelines contain the basic rules and principles for our conduct within our company and in relation to our external partners and the general public. They thus stake out the ethical and legal framework within which we as a company and as employees take decisions and strive for continued success. Everyone who works for Siemens must therefore be familiar with these principles and rules and respect them.

Data secrecy according to the German Federal Data Protection Act Under § 5 BDSG you are not allowed (without authorization) to collect, process or use protected, personal data which officially becomes known to you. This applies both to official work inside and outside Siemens AG. The duty to uphold data secrecy shall also continue to apply in the event of a transfer or following termination of your employment.

Information Security at CF ADuring your presence at CF A you are dealing with information, documents and data that are confidential and must therefore be handled with special security precautions. It goes without saying that you must keep such information confidential due to your employment relationship internal CF A security regulations.

https://na.theiia.org/standards-guidance/topics/Pages/Guidance-Topics.aspx

welcome to siemens...and inventor 1847 pointer telegraph lays the foundation of siemens as a global...

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