Welcome to State of Michigan

Time & Expense Processing

Getting Started Getting Started Tutorial

Brought to you by the Office of Financial Management

Time and ExpenseTime and Expense

The new expense reimbursement module of the State’s Time and Expense system enables employees to enter their travel or non-travel related expense reimbursement requests on the Web.

Expense entry screens are accessed via a link inside MI HR Self Service through the MI HR Gateway and available from work or home.

Payments will be issued as additions to your paycheck/EFT and process within payroll processing time frames. Summary expense reimbursement information will be included on the Statement of Earnings and Deductions.

Authority for TravelAuthority for Travel

Time & Expense related informational links are also located on the Time and Expense Help menu.

The Standardized Travel Regulations issued by the DTMB Vehicle and Travel Services (VTS) and the

Civil Service Commission, provide an equitable means for reimbursing individuals for necessary

State business travel expenses.

Web Screen ResolutionWeb Screen Resolution

Prior to using Time and Expense, verify that your desktop display property

settings are:

1024 by 768 pixels

This resolution is necessary

for the best screen viewing experience

Right click on desktop…

Web Tutorial Navigating and Linking

Navigation Each tutorial is manually controlled by the trainee. Pressing the Page

Down Key on your keyboard will allow you to proceed screen by screen. Pressing the Page Up Key will allow you to backup to the previous screen. Many screens contain sequential popup information. If you wish to repeat the sequence, first press Page Up and then press Page Down. If you wish to skip quickly through the sequential information, press the Page Down Key before the sequence ends. The scroll bar at the far right will allow you to navigate quickly through multiple screens.

Linking from the Tutorial Each tutorial may contain links to reference information. Be sure to

click the <BACK> button on your browser to return to the training. Clicking the X (Close) button will close the training tutorial.

Use the Page Down Key or Page Up Key to navigate

When linking, click the BACK button to return to training

Web Tutorial SelectionWeb Tutorial Selection

Employee Expense Entry - No Advance

Employee Expense Entry - With Advance

Manager/Supervisor Entry Central Finance Entry

Four training paths have been designed by job role/function:

Training For Employee Expense Entry/No Advance

An Employee authorized to request an Expense Reimbursement (No Advance) should review the tutorials shown on the Blue Training Path. All tutorials will have blue backgrounds and are in sequential order. (Expense Only Scenario)

An Employee authorized to request a Travel Advance should review the tutorials shown on the Pink Training Path. All tutorials will have pink backgrounds and are in sequential order. (Advance through Expense Scenario)

Training For Employee Expense Entry/With Advance

After reviewing the Getting Started Tutorial, managers should make selections based on their specific managerial job requirements or interest. All managerial tutorials will have green backgrounds.

Training For Managerial/Supervisory

Entry

Training For Central Finance Entry

After reviewing the Getting Started Tutorial, Central Finance staff should make selections based on their specific job requirements or interest. All Central Finance Tutorials will have purple backgrounds.

You are now ready to select your next tutorial…